Fillable 2021-22 DOCTORAL STUDENT TRAVEL GRANT Allocation of funds (University of California, Santa Barbara)

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2021-22 DOCTORAL STUDENT TRAVEL GRANT Allocation of funds (University of California, Santa Barbara)

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2021-22 DOCTORAL STUDENT TRAVEL GRANT
Allocation of funds are governed by the Graduate Council and University Regulations
http://senate.ucsb.edu/grants
Eligibility (No Exception)
Applicant must be a doctoral student and have advanced to candidacy, or if a Master of
Fine Arts (M.F.A.) student, must be in their second year and be in candidacy prior to travel.
(Faculty recommendation letter must confirm the M.F.A. candidacy status information).
The conference must be an important one to the discipline; preference will be given to
travel associated with potential academic employment. (Faculty letters should include
information about the professional importance of the conference).
Applicant must be invited or selected to present a paper, present research, perform or
exhibit at a major professional conference or meeting. (Proof of invitation or selection of the
applicant for presentation or performance must be provided with the application materials).
Applicant must be a currently registered graduate student or on an approved leave of absence.
Application with all supporting material must be received by the Academic Senate at least 21
days prior to travel.
A graduate student may receive two in-person Graduate Student Travel Grants, one of which
may be used for international travel, during the course of their graduate studies at UCSB.
A student who receives a grant for a virtual conference will still be eligible to receive two
grants for in-person conferences.
Students in joint doctoral programs may be eligible for consideration of up to 50% of the
grant funding amount available to UCSB graduate students.
Because the Doctoral Student Travel Grant program is supported by state funds, the
Senate must maintain compliance with Restricted Travel Law AB 1887, which prohibits
state-funded travel to certain states.
Terms of the Award
Any travel other than a direct route from Santa Barbara or Los Angeles to the conference
location must be approved by the Academic Senate prior to departure.
Travel vouchers and original receipts for approved travel must be submitted to the Academic
Senate within 10 days of completion of the trip. Travel award funds will not be held in reserve
for late vouchers.
Maximum funding is as follows:
$250 Virtual
$450 California
$900 All other U.S. locations (except those restricted by AB 1887), Mexico, Canada, Puerto
Rico
$1,500 Asia, Africa, Caribbean, Central or South American, Europe, South Pacific
Application must include the following:
1.
A completed 2021-22 Doctoral Student Travel Grant application (see attached);
2.
An abstract of the paper/project to be presented;
3.
A copy of the formal invitation for the presentation or performance;
4.
A letter of support from the graduate student’s advisor.
Please contact Kelly Rivera at Kelly.rivera@senate.ucsb.edu if you have further questions about
the travel grant program.
Please submit your application with all supporting materials to:
Kelly.rivera@senate.ucsb.edu or doctoral.grants@senate.ucsb.edu
OR
Academic Senate, Attn: Kelly Rivera
1233 Girvetz Hall
University of California
Santa Barbara, CA 93106-3050
2021-22 DOCTORAL STUDENT TRAVEL GRANT APPLICATION
NAME DEPARTMENT PERM
E-MAIL REGISTERED ON LEAVE
POOL ONE: For conference travel between July 1, 2021 and December 31, 2021
POOL TWO: For conference travel between January 1, 2022 and June 30, 2022
Amount paid will be based on actual air or alternative ground travel expenses within the following
maximum limitations established by the Academic Senate (please check box for the location of your
conference):
VIRTUAL - $250.00
CALIFORNIA - $450.00
ALL OTHER U.S. LOCATIONS (except those restricted by AB 1887), MEXICO, CANADA, PUERTO
RICO - $900.00
ASIA, AFRICA, CARIBBEAN, CENTRAL or SOUTH AMERICA, EUROPE, SOUTH
PACIFIC - $1,500.00
Please provide the following information in support of this application:
1. NAME OF CONFERENCE
2. DATE OF CONFERENCE
3. CONFERENCE LOCATION
4. HAS THE PAPER BEEN ACCEPTED ON THE PROGRAM, OR
PERFORMANCE/EXHIBITING AT THE EVENT?
5. WILL YOU BE PRESENTING THE PAPER AT THE CONFERENCE,
PERFORMING, OR EXHIBITING AT THE EVENT?
6. HAVE YOU ADVANCED TO DOCTORAL CANDIDACY? IF
YES, WHEN?
7. HAVE YOU RECEIVED A DOCTORAL STUDENT TRAVEL
GRANT BEFORE?
IF YES, WHEN?
YES NO
YES NO
YES NO
YES NO
NOTE: ALL APPLICATIONS MUST INCLUDE THE FOLLOWING. PLEASE CHECK EACH
INCLUDED ITEM:
A copy of an abstract of the paper;
A letter of support or endorsement from the applicant’s advisor including an indication of the
importance of the conference or event forum (and in the case of an MFA student, an indication
of advancement to MFA candidacy.)
A copy of the formal invitation to participate in the conference (or evidence of participation). An
email invitation will suffice for application but a formal invitation or notation in the final conference
schedule will be required to be submitted with receipts for payment.
SIGNATURE OF APPLICANT DATE
SIGNATURE OF DEPARTMENT CHAIR DATE
SIGNATURE OF ADVISOR DATE
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2021-22 DOCTORAL STUDENT TRAVEL GRANT Allocation of funds (University of California, Santa Barbara)

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Completed 9 January 2022

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