Fillable 2020 Tax Software Provider Registration Form (Minnesota Department of Revenue)

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2020 Tax Software Provider Registration Form (Minnesota Department of Revenue)

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The 2020 Tax Software Provider Registration Form (Minnesota Department of Revenue) form is 8 pages long and contains:

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  • 137 check-boxes
  • 53 other fields

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1
2020 Tax Software Provider Registration Form
This form explains the Minnesota-specific questions, requirements, and standards for tax software
providers. By submitting it, you agree to meet our standards for software provider registration, tax
preparation software (DIY or professional), and substitute forms.
All software providers creating Minnesota tax returns electronically or on paper must submit a
completed and signed form to the Minnesota Department of Revenue by October 30, 2020. We will
notify you of our decision within seven business days.
If you do not meet the requirements of this agreement, we may deny your application and remove
your organization from the list of approved software providers. If we deny your application or
withdraw our approval, we will reject all electronic and paper returns submitted using your products.
Our decision is final, and there are no appeal rights. Reinstatement is at our sole discretion.
Note: Complete a registration form for each unique product your company offers. Your product will not
be certified until it meets all component requirements in this registration.
Name of Company Product Name State Software ID
Address Website Address/URL Company FEIN
City State Zip Code
Re
gulatory/Compliance Contact Phone Email Address
Primary Individual MeF Contact Phone Email Address
Secondary Individual MeF Contact Phone Email Address
Primary Business MeF Contact* Phone Email Address
Secondary Business MeF Contact* Phone Email Address
Primary Leads Reporting Contact Phone Email Address
Secondary Leads Reporting Contact Phone Email Address
2
MOVEit File #
Test ETIN(s) Production ETIN(s)
Substitute Forms
Type of Software Product (Check all that apply)
☐ DIY/Consumer (Web-Based) ☐ DIY/Consumer (Desktop)
☐ Professional/Paid Preparer (Web-Based) ☐ Professional/Paid Preparer (Desktop)
Tax Types Supported
(Check all that apply)
Forms e-File
☐ ☐ Individual Income Tax
☐ ☐ S Corporation Tax
☐ ☐ Partnership Tax
☐ ☐ Insurance Premium Tax
Forms e-File
☐ ☐ Property Tax
☐
☐ Corporation Franchise Tax
☐ ☐ Estate /Fiduciary Tax
State Substitute Form Software ID
Primary Individual Forms Contact Phone Email Address
Secondary Individual Forms Contact Phone Email Address
Primary Business Forms Contact* Phone Email Address
Secondary Business Forms Contact* Phone Email Address
* If you have additional contacts for Business Tax Types, please list each of them on a separate sheet
and attach with your registration submission.
3
Forms and Schedules Supported (check all that apply)
Individual Income
☐ M1
☐ M15
☐ M1529
☐ M1AR
☐ M1C
☐ M1CAT
☐ M1CD
☐ M1CMD
☐ M1CR
☐ M1ED
☐ M1HOME
☐ M1LS
☐ M1LTI
☐ M1M
☐ M1MA
☐ M1MT
☐ M1MTC
☐ M1NC
☐ M1NR
☐ M1PSC
☐ M1R
☐ M1RCR
☐ M1REF
☐ M1SA
☐ M1SLC
☐ M1UE
☐ M1W
☐ M1WFC
☐ M1X
☐ M99
☐ Form PCR
Property
☐ CRP
☐ M1PR
☐ M1PR-AI
☐ M1PRX
Corporation
☐ AFF
☐ AMTI
☐ AMTT
☐ DIV
☐ M15C
☐ M4 Series
☐ M4NC
☐ M4R
☐ M4X
☐ NOL
☐ REC
S Corporation
☐ M8 Series
☐ M8X
Estate/Fiduciary
☐ M706
☐ M706Q
☐ M2
☐ M2MT
☐ M2NC
☐ M2RT
☐ M2SB
☐ M2SBNC
☐ M2X
Partnership
☐ M3 Series
☐ M3X
K Schedules
☐ KPC
☐ KPCNC
☐ KPI
☐ KPINC
☐ KS
☐ KSNC
☐ KF
☐ KFNC
Shared Forms
☐ AWC
☐ EST
☐ ETP
☐ M23
☐ RD
Insurance
☐ IG258
☐ IG259
☐ M11
☐ M11AR
☐ M11B
☐ M11L
UBIT
☐ M15NP
☐ M4NP series
☐M4NP NOL
Vouchers
☐ Individual Income
☐ Return
☐ Amend
☐ Estimate
☐ Extension
☐
Corporation
☐ Return
☐ Amend
☐ Estimate
☐ Extension
☐ S Corporation
☐ Return
☐ Amend
☐ Estimate
☐ Extension
☐ Estate
☐ Return
☐ Amend
☐ Extension
☐ Fiduciary
☐ Return
☐ Amend
☐ Estimate
☐ Extension
☐ Partnership
☐ Return
☐ Amend
☐ Estimate
☐ Extension
☐ UBIT
☐ Return
☐ Amend
☐ Estimate
☐ Extension
☐ Withholding
7
Rebranded Software Products
For rebranded products, we have the following requirements for paper forms and e-file ATS approval.
Software providers must complete a separate letter of intent LOI for each rebranded product in its
entirety if:
• The organization that rebrands the software has the capability to make changes to
the development of the software, uses their own ETIN, or limits the software
provider's ability to monitor the product (Including but not limited to software
updates or patches, leads reporting requirements, etc.).
R
ebranded products are not required to complete e-file ATS and paper form approval if:
• The organization does not have the capability to make changes to the development
of the software, uses their own ETIN, or limits the software provider's ability to
monitor the product (Including but not limited to software updates or patches, leads
reporting requirements, etc.).
S
tate Specific Requirements
These are Minnesota’s requirements for tax software providers.
S
ystem Security Requirements
You are responsible for implementing appropriate security measures to protect taxpayers and their
information in your system. This includes but is not limited to when software is on-line, off-line, at rest, and
in transit. Cyber security resources such as Publication 1075, National Institute of Standards and Technology
or the Department of Defense Security Technical Implementation Guide are examples of national resources
available to assist you with this process.
P
rotect taxpayer data including, but not limited to:
• M
anaging and protecting physical and remote access
• Managing identities and credentials for authorized devices and users
• Managing access permissions using the principles of least authority and separation of duties
• Providing security awareness training to information users, including managers, senior
executives, and contractors
• Providing role-based security to personnel with assigned security roles and
responsibilities
• Protecting data in transit and at rest
• Protecting against data leaks
• Destroying all data in accordance to your organizations record retention policy
• Removing all data or destroying storage devices and media before they leave control of the
organization
• Improving and updating protection processes and system security plans
• Monitoring systems for anomalous activity
• Implementing cybersecurity practices as a part of human resources
• Developing and implementing risk and vulnerability management
7
Requirements for Transferring Data Year over Year
Tax professionals must provide confirmation of these pre-populated data elements prior to completing
the tax return:
• State driver’s license data elements.
• State withholding account numbers.
• PTIN entered at product registration.
Software Provider Requirements
As a software provider, you agree to:
• Be approved by the IRS as an electronic transmitter.
• Review and comply with the software providers registration and standards listed on our
website
.
• Submit software test returns and corresponding PDFs for approval in the form and manner
prescribed by the agency.
o Resubmit software test returns and corresponding PDFs if correcting errors.
• Create all e-file ATS and substitute forms tests that you submit during the approval
process in the actual software.
• Submit for approval all forms included in your software in a PDF format using the 2020
Transmittal for Substitute Form Approval to Efile.FormApproval@state.mn.us.
• Include the Minnesota assigned software ID number on all forms according to requirements.
• Provide printer-friendly forms to your customers and include PDF printer-setting instructions
according to our specifications listed on our website
.
• Follow voucher specifications listed on our website.
• Submit all returns as “linked returns” if a corresponding federal return was submitted; unless
otherwise directed by the department.
• Notify the department if any forms you support are not ready when your software is
available for use. You will need to advise customers that the forms are not available and
include a date on which the forms will be available.
• Notify the department immediately when errors in your software affect Minnesota taxpayers.
Do not submit returns with known errors. Notify your Minnesota customers and the
department as soon as you have corrected the errors.
• Provide timely updates, corrections, and technical support for software to ensure the accuracy
of Minnesota tax returns.
• Transmit taxpayer submissions on a regular basis. Notify the department and your customers if
you are holding any Minnesota returns.
• Contact the department to address issues, answer questions, and maintain open
communication.
• Send a copy of all general communications you send to your Minnesota software customers to
EFile.DevSupport@state.mn.us.
• Authorize the department to feature your company in materials identifying you as a certified
software provider.
• Pass certification testing, substitute forms approval, and fraud leads reporting testing for each
product according to requirements.
• Ensure all returns transmitted from this software be electronically filed or printed from the
approved software or a subsequent product update.
7
• Adhere to the schema requirements included in the authentication and return header.
Data Breach Reporting
Software providers who agree to these terms and requirements are subject to data breach notification
laws and regulations of the State of Minnesota including, but not limited to,
Minnesota Statute
325E.61.
Notify the department when you discover breaches, security incidents, or other improper
disclosures of taxpayer data. Document specifics of the situation into an incident report,
including:
• Date and time of incident
• Date and time the incident was discovered
• How the incident was discovered
• Description of the incident and the data involved, including specific data elements if known
• Potential number of taxpayer records involved, if known; otherwise, provide an
estimated range if possible
• Infrastructure/systems involved (for example, laptop, server, etc.)
Minnesota Fraud Leads Reporting
Every week, software providers must produce reports for the department that include identifying
potential fraudulent behavior or patterns and include any tax return information provided by that
person.
In addition, if you have reason to believe an individual violated a relevant criminal law, you must
disclose the person’s tax return information to the state of Minnesota.
Upon accepting you as a software provider, you will be given details on the leads reporting schema and
reporting requirements. As part of certification testing, you will be required to submit lead reports.
7
State Specific Questions
1. What refund products or payment vehicles do you offer to your customers? If you partner with
an entity to provide or process refunds (pre-paid cards for example), please provide the names
and bank routing numbers (RTNs) of each company.
2. Minnesota wants to receive Taxes Paid to Other States (TPOS) data when applicable and will
provide a cross walk for the software provider when schemas are released. Will your company
support the TPOS schema for this filing season? Check ☐ Yes or ☐ No
7
Signature:
Initial
As the authorized representative of the above-named organization, I affirm that my organization
agrees to abide by all the requirements listed above. I understand the Minnesota Department of
Revenue reserves the right to revoke its approval acceptance of any person or company that does
not adhere to the above-stated requirements and may refuse to accept any additional returns
from such entity.
If accepted as an approved Software Provider, my organization agrees to provide the Minnesota
Department of Revenue with information about my company that is true, accurate, current, and
complete. I understand that if anyone from my organization knowingly or negligently provides any
information that is untrue, inaccurate, obsolete, or incomplete, the department has the right to
immediately restrict, suspend, or terminate my account.
Electronic Signature (Authorized representative) Date Contact Number
Email Address
☐ I understand that checking this box constitutes a
legal signature that I acknowledge and agree to the
above terms of acceptance.
Complete this signature line if this is an amended Letter of Intent
Electronic Signature
(Authorized representative) Amended Date Contact Number
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2020 Tax Software Provider Registration Form (Minnesota Department of Revenue)

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Completed 7 February 2021

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