City of Eugene • 1820 Roosevelt Blvd. • Eugene, OR 97402 541-682-4800 • 541-682-4882 Fax
parkrentals@ci.eugene.or.us • eugene-or.gov/parks • @EUGparks
Rcvd By:
Permit #:
For Office Use Only
PAR
K RENTAL PERMIT APPLICATION
Th
is application form must be completed and submitted with the non-refundable application fee. All remaining fees
and documentation, if applicable, must be submitted before your event is approved. If an event is cancelled, facility
rental fees are refundable in the manner prescribed by Administrative Order of the City Manager. Permit decisions
will be mailed or emailed to the applicant.
EVEN
T INFORMATION
Name of Event & Description:
Requested Park and Facility:
Date(s) Requested: Time: to
Estimated Attendance:
Private Event? (Planned guest list and public is not admitted)
Public Event? (Public is invited through word-of-mouth, flyers, or media advertising and number of
attendees may vary)
AP
PLICANT INFORMATION
Organization (if applicable): Primary Phone:
Primary Contact Name: Secondary Phone:
Email:
Mailing Address:
City: State: Zip:
EVENT DETAILS: If the answer to any of the following questions is YES, you may pay additional fees, if
applicable, and/or be required to submit additional documentation. An explanation will be provided to
you in the form of Supplemental Instructions.
Yes
No
N/A
1. If this is a public event, are you charging an admission fee for the public to
attend?
2. Will food be served, sold, or given away at a public event?
3. Are you bringing in any equipment (canopies, tents, stages, booths,
inflatables, tables & chairs, etc.?)
4. Will you be using any amplified sound?
5. Will alcoholic beverages be sold or served free of charge by either a vendor or
event holder?
6. Will goods or services be sold?
7. Will the park or open space be used to hold a race, walk or bicycling event?
8. Is attendance anticipated to exceed 500 people?
TE
RMS AND CONDITIONS
To receive a park rental permit, you must agree to the following conditions. Your security deposit may be
forfeited if these conditions are not met. Please be advised that you may be reserving an area that is in a
multi-use regional public park. Many other activities can occur at these parks and you should not assume
a quiet environment or any control of content of other activities in a public park.
R
eport any problems or damage to the Parks and Open Space Division immediately. During regular
business hours (M-F, 9am-4pm, excluding holidays), call 541-682-4800. At other times, call the
Eugene Police Department non-emergency number, 541-682-5111. They will contact our on-call
person.
You must have a copy (either paper/electronic) of your park use permit with you at the time of your
event.
A
ll required documents and any payment due must be submitted at least 14 days prior to your
event; if your event has add-ons, required documents and any payment due must be submitted at
least 30 days prior to your event.
The setting up and removal of all equipment, structures, and materials for your event must not
occur outside the block of time that you reserved and that is specified in your park use permit.
Parking is permitted only in designated parking areas that have paved or gravel surfaces. Parking
is not permitted on grass, in landscaped areas, or under tree canopies.
P
lease leave your event area clean for the next group of park users. You are responsible for th
e
p
roper disposal of your event’s garbage that exceeds the capacity of the garbage receptacles at th
e
p
ark facility. You can rent a dumpster through a private vendor or haul off your bagged garbag
e
an
d recyclables. Garbage deposited in locations other than garbage receptacles creates an
unsanitary and potentially unsafe condition and will be removed at your expense. A cleaning
fee
will be deducted from your security deposit.
P
lease note that artificial petals, or other materials that are difficult to clean up (confetti, glitter
,
b
irdseed, etc.) are not permitted to be thrown during your event. You will be charged for a
ny
c
leanup.
D
epositing hot charcoal briquettes on the ground or in garbage cans is prohibited. Use a charcoa
l
d
isposal bin if one is available. Depositing ice on the turf damages the turf and is also prohibited.
A
ll keys must be returned to 1820 Roosevelt Blvd. on the next business day after your event. I
f
k
ey is not returned, you may be charged a fee from your security deposit.
You are required by law to obtain an underground utility locate if you will be driving sign posts,
stakes, or spikes into the ground. This is a free service that you can request by calling 811 or 1-
800-332-2344. You must call 48 business hours before driving stakes, etc. into the ground.
Y
ou are responsible for following all Park Rules. You may request a copy. By signing and
submitting your application along with this document, you are indicating that you accept all th
e
above-listed conditions.
A
pplications will be processed in order of receipt and will be approved or denied within 14 days
of receipt unless the Executive Director or designee extends the processing period by an
additional 14 days by written notice to the applicant. If, after submission of an application but
before a decision is rendered, the applicant submits additional application materials, a decision
will be rendered within 14 days of receipt of the additional materials.
I, the undersigned, am the permit applicant. I certify that I am an authorized representative of the above
organization (if any). I certify that the above statements are true to the best of my knowledge. I may request a Park
Rules booklet and I and/or the organization I represent agree to be bound by all applicable regulations, including
those listed on this form. I and/or the organization I represent understand that any violation of any of these
regulations will result in forfeiture of deposit and immediate termination of the event and could jeopardize future
use of City facilities. I and/or the organization I represent agree to indemnify, defend, and hold harmless the City of
Eugene, its officials, agents, and employees from and against any and all claims of injury to property or persons that
may arise as a result of any activity occurring at the event for which I seek this permit. I and/or the organization I
represent agree to pay all costs of damage and/or vandalism to the park or facilities used in relation to the event for
which I seek this permit.
SIGNATURE (REQUIRED):
Printed Name: Today’s Date: