Fill - Free fillable 2020-2021 Satisfactory Academic Progress Appeal (Eastern Wyoming College) PDF form

Financial Aid Office

3200 West C Street

Torrington, WY 82240

p: 307.532.8224

f: 307.532.8222

financialaid@ewc.wy.edu

2020-2021

Satisfactory Academic

Progress Appeal

for federal financial aid

In compliance with federal financial aid regulations and EWC policies, a student is ineligible to receive federal financial aid, including

student loans, if he/she fails to meet any of the following conditions:

• Loss of Eligibility: Failed to successfully complete at least 67% of overall credit hours attempted and/or failed to achieve a

minimum 2.0 cumulative Grade Point Average (GPA) for one or more semesters following a Warning semester.

• Maximum Time Frame: Because federal regulations require a suspension of federal aid when it becomes mathematically

impossible for a student to complete a program within 150% of the published length of the program, the student will be

placed in a Maximum Time Frame status when he/she has attempted credits equaling 135% or more of that program

(approximately 81-85 attempted credits for associate’s programs, 40-45 for year-long certificate programs, and 24-32 for

certificate programs less than a year in length depending on credit requirements for the program).

A student who experienced extenuating circumstances (usually considered beyond the student’s control) that created the suspension or

excessive attempted credits may petition for reinstatement of eligibility by completing the appeal procedure outlined below. There is a

limit of appeals allowed; appeals are accepted at the discretion of the Appeal Committee and only if the criteria established in the

appeal agreement and program evaluation are met.

Appeals should be submitted as soon as possible following notification of loss of eligibility, but NO LATER THAN MID-TERM OF

THE SEMESTER FOR WHICH THE STUDENT IS REQUESTING AID.

• Complete ALL required information on the appeal form. Incomplete petitions will not be considered.

• Complete Student Section of appeal in detail (a typed sheet may be attached as long as all points are addressed).

• Attach documentation to support your circumstances (e.g., a letter from a physician to document medical issues). This

documentation must be retained in your financial aid file, so please do not submit originals.

• The student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a program

evaluation to ensure the student is enrolled only in credits needed to graduate in a timely manner. Complete the Student

Section of the appeal BEFORE making an appointment with an advisor. Program evaluations may be obtained from the

Records Office or via your MyEWC account. Student and academic advisor must sign the appeal.

• Complete all steps of appeal and submit with required documentation to the Financial Aid Office. The Appeal Committee will

review the appeal along with academic and financial aid records to make a decision. Allow at least 30 days for review.

• A student is not required to make payments toward an outstanding balance while an appeal is under review, but will not be

allowed to charge books during a book charging period unless/until the appeal is approved. If the petition is NOT approved, the

student is responsible for paying all charges incurred.

• The student is notified via mail when a decision is reached on the appeal. Please make sure Student Services has a current and

correct address and phone number on file. If the appeal is approved, the student will be required to sign an agreement indicating

he/she understands and will comply with the conditions of the approval.

• A student whose appeal is approved is placed on financial aid Probation. The student is expected to regain Satisfactory

Academic Progress at the end of the probationary semester by regaining a 2.0 cumulative GPA and/or regaining at least 67%

overall completion. A student who is unable to obtain SAP in one semester will be allowed to re-appeal as long as he/she is

earning at least a C in all classes, is not withdrawing from any classes during the probationary semester, and is meeting all other

requirements of his/her Academic Plan.

• A student whose appeal is denied and who disagrees with the decision of the Appeal Committee has the right to re-appeal to the

Financial Aid Director.

Federal financial aid is intended to assist students in making successful progress toward completing an eligible degree or certificate.

Therefore, the STUDENT bears the responsibility of demonstrating progress toward that goal. Determination of Satisfactory

Academic Progress (SAP) is based on cumulative attempted hours and takes into account the student’s full EWC academic record

regardless of whether the student received financial aid funds. The Financial Aid Office is required to look at all previous periods

of enrollment, including concurrent enrollment/dual credit classes taken while in high school, transfer credits, and periods of

Academic Amnesty, no matter how long ago the student was enrolled. Satisfactory progress is evaluated at the end of every semester.

SATISFACTORY ACADEMIC PROGRESS APPEAL PROCEDURES

___________________________________________________________ ____________________ __________________________

Last Name First Name M.I. EWC Student ID Number Social Security Number (last four digits)

___________________________________________________________ _______________________________________________

Mailing Address (include apartment number) E-mail Address

___________________________________________________________ _______________________________________________

City, ST, Zip Phone Number (include area code)

Major/Program of Study: ___________________________________________ Expected graduation date: _______________________

Semester for which you are requesting reinstatement: Fall 2020 Spring 2021 Summer 2021

Have you previously filed an appeal for federal financial aid? Yes No

If you have attended other colleges, please list here: _________________________________________________________________

All official transcripts must be on file and evaluated by the Records Office before appeal will be reviewed.

If planning to transfer to a four-year institution, please indicate school: __________________________________________________

* Please provide a detailed statement explaining why you believe the Appeal Committee should grant your request for continuation of

your aid. Make sure to address EACH semester that you did not meet minimum SAP standards. Although your reasons may be

personal, the Committee requires explanation in order to make an informed decision based on the merit of your claims for appeal. Your

appeal application will remain confidential. Please be specific, provide clear detail about your educational goals and attach supporting

documentation. You may attach additional sheets if needed.

 What extenuating factors or circumstances have affected your academic performance? Include explanations for receiving deficient

grades and /or reason for a cumulative GPA below 2.0. Also explain any circumstances that may have contributed to your withdrawing

from or not completing your classes.

____________________________________________________________________________________________________________

 Explain what changes have taken place and outline what positive measures you have taken that will allow you to resolve the

deficiencies and ensure future academic success. If you are meeting with an academic advisor, tutor, counselor or attending study skills

sessions on a regular basis, please indicate below.

____________________________________________________________________________________________________________

2/2020

STUDENT INFORMATION • SAP APPEAL

STUDENT SECTION (Complete BEFORE meeting with Advisor)

STUDENT CERTIFICATION AND SIGNATURE

Attach supporting documentation of your unusual or extenuating circumstances. Documentation should be from someone who has

direct awareness of your situation. All extenuating circumstances and documentation must be dated to reflect the time periods for which

you were not meeting SAP standards. Documentation may be very personal, but the Committee must have some official record

reflecting supporting dates and facts beyond the student’s personal statement in order to make an informed decision on the merits of the

appeal. Your appeal and documentation will remain confidential.

The following types of documentation can be helpful if applicable:

• Illness: Detailed letter on letterhead from physician explaining dates and type of illness, recommended treatment,

dates of non-attendance, etc; admit papers confirming dates of absence;

• Death of family member: Death certificate, obituary notice, funeral program;

• Legal difficulty: Divorce decree, separation agreement, dated police reports detailing incident;

• Job conflict: Letter from supervisor on letterhead stating scheduling or other problems;

• Disability: Letter from counselor addressing problems during term(s) in question and resolution for future terms;

• Academic concerns: Statement below from academic advisor, counselor or instructor.

The student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a program

evaluation to ensure the student is on track for graduating in a timely manner and that only credits needed for degree completion are

taken. Complete the Student Section of the appeal BEFORE making an appointment with an advisor. Program evaluations may be

obtained from the Records Office or via your MyEWC Academic Profile. Student and academic advisor must sign the appeal form.

*Advisor: Please provide any additional information you may have for why this student’s appeal should or should not be approved.

Can the student successfully achieve his/her educational goals? Has the student overcome any obstacles he/she may have previously

faced? Is the student taking the appropriate type/number of classes for his/her ability and taking advantage of tutoring and other

resources available? Please indicate if you do not feel you can support this student’s appeal for any reason (and provide an

explanation). The Appeal Committee needs an honest evaluation of this student’s capabilities and needs to know what advising

resources have been discussed (tutoring, career counseling, online advising, etc.) to help him/her be successful in the future. If you are

not comfortable giving the student back this form with your evaluation, you may submit it directly to the Financial Aid Office or e-mail

your statement directly to the Financial Aid Director.

____________________________________________________________________________________________________________

Advisor’s signature: ________________________________________________ Date: ___________________________

Printed name: _______________________________________________________________________________________

 Advisor: Signature of appeal indicates that the advisor has discussed resources available for the student’s success,

has reviewed the program evaluation with the student, and has approved classes listed as required for graduation. 

By signing this worksheet, I certify that all of the information reported is complete and correct. I understand that I must complete all

classes with a grade of “C” or higher, not withdraw from any classes past the free drop/add period in order to regain SAP, and comply

with all other requirements of my Academic Plan. I also understand that if my appeal is denied, I am responsible for any outstanding

charges and will have to continue my education at my own expense until I regain Satisfactory Academic Progress standards.

Student signature: __________________________________________________ Date: ___________________________

ADVISOR SECTION • SAP APPEAL

DOCUMENTATION

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