Woodland Community College
Financial Aid Office
Woodland Community College
2300 East Gibson Road
Woodland, CA 95776
530-661-5725
Lake County Campus
15880 Dam Road Extension
Clearlake, CA 95422
707-995-7923
Colusa County Campus
99 Ella Street
Williams, CA 95987
530-668-2500
2020-2021 Satisfactory Academic Progress Appeal
Federal regulations require that all students who receive financial aid be enrolled in an approved academic program and make
Satisfactory Academic Progress (SAP). Yuba Community College District is required to monitor SAP in a student’s approved
academic program regardless of whether they have ever applied for or received financial aid.
YCCD monitors SAP using qualitative, quantitative, and maximum timeframe (using units) standards.
GPA below 2.0 (qualitative): GPA for last attended semester and/or cumulative attended semesters is below 2.0.
Pace of Progression below 67% (quantitative): number of attempted units compared to number of completed units
for last attended semester and/or cumulative units is below 67%.
Maximum timeframe (using units): number of attempted units exceeds 150% of units required for completion of
academic program objective - certificate program maximum is 45 units, with students receiving a “warning” notice at
30 units; associate/transfer program maximum is 90 units, with students receiving a “warning” notice at 60 units.
Course withdrawal(s) due to COVID-19, limited to those with an ‘EW’ on transcripts, are not included in SAP calculations for
any of the above standards. For more information on ‘EW’ (excused withdrawals), see Page 40 in the 20/21 Catalog.
YCCD also monitors SAP for maximum remedial unit limit and for students who completely withdraw from a term.
30 Plus remedial: number of attempted remedial units exceeds 30, with student receiving a “warning” notice at 20
attempted remedial units.
T-PERM (withdraw from a term): withdrawal from all courses within a term, or receipt of all grades “F”, “W”, or
combination of the two.
If your financial aid status is “Terminated”, it has been determined that you are ineligible to receive financial aid due to not
meeting one or more of the SAP standards above. Students who are ineligible may continue to attend classes at their own
expense, or may apply for the California College Promise Grant (CCPG), formerly known as the Board of Governor’s Fee Waiver
(BOG). The CCPG will waive only enrollment fees, and does not provide financial assistance with books, supplies, or other
educational costs. Students must meet separate academic and progress standards to avoid losing their CCPG.
Students who have not met all SAP requirements and had extenuating circumstances (i.e., illness, death of an immediate family
member, medical/emotional disability) may submit an appeal to the Financial Aid Office.
Complete SAP Appeal packets, including subsequent appeal submissions with permission, by the following deadlines.
SAP APPEAL FILING DEADLINES
Fall 2020
November 13, 2020
Spring 2021
April 30, 2021
Summer 2021 June 24, 2021
WCC SAP APPEAL FILING INSTRUCTIONS
1. Submit a complete SAP Appeal packet to the WCC FA Office, to include the following items:
Complete SAP Appeal form (attached). Complete all questions thoroughly and legibly.
Typed, signed and dated statement. Describe the extenuating circumstance for all semesters in which you did not
meet SAP standards.
Required supporting documentation. Attach appropriate, official documentation supporting the extenuating
circumstance(s) mentioned in your statement. An appeal submitted without proper supporting documentation will be
denied.
SUPPORTING DOCUMENTATION EXAMPLES
Illness of student or immediate family member. Attach medical documentation confirming the onset and
duration of illness.
- Instructions continued on other side -
Severe emotional difficulties. Attach documentation from a qualified medical professional documenting the
onset and duration of the difficulty.
Death in family. Attach copy of death certificate or obituary.
Accident or injury to student or immediate family member. Attach medical and/or other documentation
verifying the date and duration of the occurrence.
Loss or change of employment. Attach a letter from the employer verifying the circumstances and dates of
loss or change in employment.
Disasters affecting the student’s attendance. Attach documentation of insurance claims or other third party
information verifying the date of the disaster.
Current comprehensive education plan. You must schedule an appointment with an academic counselor to complete
a comprehensive education plan, and submit a copy of it along with your SAP Appeal packet. An appeal packet
submitted without a comprehensive education plan will be denied without question.
Online SAP appeal counseling session completion certificate: Click here or copy and paste the following URL into your
internet browser: wcc.get-counseling.com. Create an account, or log in if you have already created an account, and
successfully complete the Key Components to the SAP FA Appeal Process session. You must successfully pass the Key
Components to the SAP FA Appeal Process session and attach a copy of your completion certificate with your SAP
appeal. An appeal submitted without this completion certification will be denied without question.
2. Please allow at least 30 days for your appeal to be reviewed by the Financial Aid Office. You will be notified of the decision
via your YCCD student email. Appeal approval is effective as of the semester the appeal is approved and is not retroactive
to prior semesters. If your appeal is “Conditionally Approved Pending Progress Reports”, you will need to print the
appropriate forms from the WCC FA Forms page
, and submit one for each attempted course during the semester of appeal.
Submission date for progress reports is available on the WCC FA Forms page.
3. For additional assistance or clarification, please contact the WCC Financial Aid Office.
WCC SAP APPEAL IMPORTANT INFORMATION
Your SAP appeal will not be reviewed or accepted if:
Your reason for not meeting SAP requirements does not fall under the “extenuating circumstances” category
You have not filed your FAFSA for the current academic year
You are not enrolled in classes
You do not submit a current educational plan
Your SAP appeal form is incomplete
You do not submit the proper supporting documentation with corresponding dates from your statement
You do not submit the completion certificate from the Key Components to the SAP FA Appeal Process session
Ensure all items from the checklist below are included in your appeal packet submission to the Financial Aid Office:
Completed SAP appeal form
Typed, signed and dated statement describing your extenuating circumstance(s)
Supporting documentation of extenuating circumstance(s)
Current comprehensive educational plan
Certification of successful completion of the Key Components to the SAP FA Appeal Process session
Submission of an appeal does NOT GUARANTEE the reinstatement of financial aid. Therefore, students should be
prepared to pay for their books, and other school related expenses pending the outcome of their financial aid appeal.
WCC SAP APPEAL DECISIONS
Upon review, your appeal will either be approved, conditionally approved, or denied.
Appeal approval is granted for single term or multiple terms. If you are granted a multiple semester term approval, you
will be required to remain enrolled in an eligible academic program, meet SAP standards, and follow your comprehensive
education plan for each subsequent term to remain eligible.
Conditional appeal approval requires submission of progress reports. You will be required to submit progress reports for
all courses attempted during the semester of appeal during specific dates. You must be passing all attempted courses with
at least grade “C” or better. See the WCC Financial Aid Forms page
for progress report submission deadlines.
Appeal denial information is available at the WCC Financial Aid Office, if you have questions.
located under Important Resources, or contact your campus Financial Aid Office.
Woodland Community College
Financial Aid Office
Woodland Community College
2300 East Gibson Road
Woodland, CA 95776
530-661-5725
Lake County Campus
15880 Dam Road Extension
Clearlake, CA 95422
707-995-7923
Colusa County Campus
99 Ella Street
Williams, CA 95987
530-668-2500
2020-2021 Satisfactory Academic Progress Appeal Form
TERM AND REASON APPEALING - Completed by STUDENT
Term Appealing Fall 2020Deadline: 11/13/20 Spring 2021 – Deadline: 4/30/21 Summer 2021Deadline: 6/24/21
Reason Appealing GPA below 2.0 Pace of Progression below 67% Exceed maximum units 30 Plus Remedial T-PERM
STUDENT - Complete ALL of the items in this section.
___________________________________________________ _________________________________
Name (Print) Student ID
___________________________________________________ _______ _________________________
Mailing Address Date of Birth
___________________________________________________ _______ _________________________
City State Zip Code Phone Number
Current Campus Attending Woodland Lake Colusa
Have you met with an academic counselor? Yes No Counselor’s Name ____________________________________________
What is your degree objective? Certificate Associate Degree Transfer
What is your declared Program of Study with Admissions and Records? _____________________________________________________
How many units are required to complete your educational goal/program of study? __________________________________________
What is your anticipated graduation date (MO/YR) from Woodland Community College? ______________________________________
STUDENT - Indicate the outcome of your online SAP appeal counseling session.
Key Components to SAP FA Appeal Process counseling session completed (check one) Yes No
Date Session Completed ______________________________________
STUDENT - Describe the extenuating circumstance for all semesters in which you did not meet SAP standards. Lack of
awareness of withdrawal policies, requirements for satisfactory academic progress, or unpreparedness for college
coursework will not be accepted as an extenuating circumstance.
Extenuating Circumstance Required Documentation
Check reason(s) you did not
make SAP
Personal illness or injury
Personal crisis
Illness of a family member
Death in the family
Other _____________
Attach a TYPED, signed, and dated statement explaining your extenuating circumstance(s).
Include the following -
Provide your name and student ID at the top of the page.
Explain in detail the extenuating circumstance(s) resulting in your inability to meet SAP standards
for all terms you did not make satisfactory academic progress. Include date(s) of onset and
duration of extenuating circumstance(s).
Explain what has changed. Include why you believe it is possible for you to now achieve and
maintain satisfactory academic progress, including the positive steps you are taking to ensure
future success in attaining your academic goal.
If this is not your first appeal, explain what has changed since your last appeal.
Attach required supporting documentation which may include: doctor statement, copy of
hospital/urgent care/physician bill, obituary/funeral notice/death certificate, police report, or
statements of attestation. Supporting documentation must show date and duration.
If you are exceeding the
maximum time frame/units
Maximum - Certificate 45 units AA/AS/Transfer 90 units Remedial 30 units
Explain why you have not been able to attain your educational goal within the specified timeframe.
If you already have a
Degree or Certificate
Explain why you are not currently using the degree or certificate you have completed and why you are
returning to complete another degree or certificate.
Page 1 - Continue on other side - SAP Appeal
STUDENT CERTIFICATION AND SIGNATURE - Read and initial the following statements. Sign and date the certification.
Initials Statement
I understand it is my responsibility to meet with an academic counselor and submit a comprehensive education plan with
my appeal.
I understand the submission of an appeal does NOT GUARANTEE the reinstatement of my financial aid. I am responsible
for and should be prepared to pay for my tuition, books, and other school related expenses pending the outcome of my
financial aid appeal.
I am enrolled in an eligible program of study and attend classes at one (or more) of the campuses/centers throughout
the YCCD (Marysville, Woodland, Lake, Beale, Colusa, Sutter).
I understand if this appeal is approved for multiple terms, I will be will be required to remain enrolled in my eligible
academic program, meet SAP standards, and follow my comprehensive education plan for each subsequent term.
Failure to make SAP or change in academic programs may affect my future financial aid eligibility.
I understand it is unlikely that I will have multiple appeals approved during my academic career at YCCD regardless of
extenuating circumstances. I understand it is my responsibility to meet all the SAP standards each semester.
I am requesting to have my financial aid eligibility reinstated. I understand that my application may be denied without question if it is
incomplete or lacks documentation. By signing this form, I certify that I have read and understand the Satisfactory Academic Progress
Policy. I further certify that I have read and understand all statements made above and that the information contained in the supporting
documentation are true and correct to the best of my knowledge.
____________________________________________________________________ _____________________________________
Student Signature Date Student ID
Financial Aid Use Only (Completed by FA Staff)
PACE GPA UNITS
ATTEMPTED
UNITS
COMPLETED
LEU % FA RECEIVED R2T4/OP
OWES
TERM
WCC:
OVERALL
DOE:
Degree Audit/Program of Study:
Following Ed Plan: Yes No
Completed Key Components to the SAP FA Appeal Process Online SAP
Counseling Session: Yes No Pass Fail
Comments:
Financial Aid Decision
PELL
FWS
FSEOG
CALGRANT
FTSSG
EOPS
CARE
Scholarship
Approved: APA PAA
Denied:
TAD APD
Progress Reports Req’d
Meet with FA Director
Comments:
______________________________________________________ ___________________________________
Financial Aid Signature Date
Page 2 SAP Appeal
Rev. 6/29/20
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