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2020 2021 Procedures Manual Final V5 (Northeast Mississippi Community College)

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Procedures Manual
2020-2021
Developed and coordinated by
the President’s Cabinet
2
Table of Contents
Introduction ................................................................................................................................... 5
Distinguishing Policy and Procedure..................................................................................................... 5
Recommendations for Change in Procedure ........................................................................................ 6
SECTION 100 .................................................................................................................................. 7
Basic College Foundations....................................................................................................................... 7
College Purpose Statement and Governance ....................................................................................... 8
Compliance Policy ................................................................................................................................ 8
Substantive Change Process ................................................................................................................. 9
Section 200 .................................................................................................................................. 11
Local Governance .................................................................................................................................. 11
Northeast Board of Trustees .............................................................................................................. 12
Policy and by-Law Development ........................................................................................................ 13
SECTION 300 ................................................................................................................................ 14
Human Resources ................................................................................................................................. 14
Academic Freedom and Responsibility ............................................................................................... 15
Admission to College-Sponsored Functions ........................................................................................ 16
Advanced Collegiate Study ................................................................................................................. 16
Anticipated Work Ethic ...................................................................................................................... 16
College Regulations Governing Illegal Drugs and Alcohol ................................................................... 17
Compensation ................................................................................................................................... 18
Compensation of Benefits .................................................................................................................. 19
Payroll ............................................................................................................................................... 21
Condolence Announcements ............................................................................................................. 22
Conferences and Workshops ............................................................................................................. 22
Dependent Children on Campus ........................................................................................................ 22
Disciplinary Procedures for Employees............................................................................................... 22
Drug-Free Work Policy ....................................................................................................................... 23
Emergency Notification System – Tiger Alert ...................................................................................... 24
Employee Dress Code ........................................................................................................................ 24
Employee Drug Testing Policy ............................................................................................................ 25
Employee Evaluation Process ............................................................................................................. 27
Employee Identification Cards ........................................................................................................... 29
Employee Privacy ............................................................................................................................... 29
Employees’ Standard of Conduct ....................................................................................................... 31
Employee Status Definition ................................................................................................................ 32
Probationary Period for New Hires..................................................................................................... 35
Employment Objectives and Conditions ............................................................................................. 35
Employment Outside of Primary Northeast Contract ......................................................................... 35
Employment Requirements and Restrictions ...................................................................................... 37
General Policy of Employment – Contracts ........................................................................................ 37
Fair Labor Standards Act .................................................................................................................... 38
Grievance .......................................................................................................................................... 38
Graduation Participation for Faculty and Staff.................................................................................... 39
HIPAA ................................................................................................................................................ 40
3
Leave for Off-Campus Summer Study ................................................................................................. 40
Leave Policy ....................................................................................................................................... 40
Meal and Break Periods for Staff ........................................................................................................ 46
Meetings ........................................................................................................................................... 47
Nepotism ........................................................................................................................................... 47
Non-Teaching Assignments of Faculty ................................................................................................ 47
Office Assignments and Facility Usage ............................................................................................... 48
Personal Cell Phones .......................................................................................................................... 48
Personnel Records ............................................................................................................................. 48
Professional Development ................................................................................................................. 49
Professional Membership .................................................................................................................. 50
Relocation of Classes, Offices, and Programs ..................................................................................... 50
Retiree Benefits ................................................................................................................................. 50
Sexual Harassment/Bullying ............................................................................................................... 50
Tenure ............................................................................................................................................... 52
Termination of Employment .............................................................................................................. 52
Tobacco-Free Environment ................................................................................................................ 53
Travel ................................................................................................................................................ 53
Transportation ................................................................................................................................... 54
Whistle Blower .................................................................................................................................. 56
Work Schedules ................................................................................................................................. 60
Workshops ........................................................................................................................................ 61
Section 400 .................................................................................................................................. 62
INSTRUCTION ........................................................................................................................................ 62
Academic Dismissal Procedures ......................................................................................................... 63
Academic Honesty Guidelines ............................................................................................................ 63
Audio Visual Equipment ..................................................................................................................... 64
Calendar ............................................................................................................................................ 65
Career Education Live Work Policy ..................................................................................................... 65
Class Meeting .................................................................................................................................... 66
Classroom Locked Door Policy ........................................................................................................... 66
Copyrighted Works ............................................................................................................................ 66
Credit Hour Policy Definition .............................................................................................................. 67
Curriculum ......................................................................................................................................... 68
eLearning ........................................................................................................................................... 71
eLearning Course Evaluations ............................................................................................................ 72
Evening and Summer Classes ............................................................................................................. 72
External Activities for Employees ....................................................................................................... 72
Grading and Examinations ................................................................................................................. 72
Procedures for Grade Correction ....................................................................................................... 74
Instructional Resources ...................................................................................................................... 74
Insurance Related to Instruction ........................................................................................................ 76
Intellectual Property Rights ................................................................................................................ 77
Summer Teaching Assignments.......................................................................................................... 78
Textbook Selection ............................................................................................................................ 78
Withdrawal Procedures ..................................................................................................................... 79
Teaching Responsibilities ................................................................................................................... 81
Year-End Faculty Procedures.............................................................................................................. 81
4
Section 500 .................................................................................................................................. 83
STUDENTS ............................................................................................................................................. 83
Class Attendance ............................................................................................................................... 84
Dormitory Guests .............................................................................................................................. 84
Dress Policy for Students ................................................................................................................... 84
External Activities for Students .......................................................................................................... 85
Freedom of Speech Policy .................................................................................................................. 85
Fund Raising Activities ....................................................................................................................... 86
Management of Student Records....................................................................................................... 86
Red Flag Identity Theft Program ......................................................................................................... 89
Sexual Misconduct Policy and Procedures .......................................................................................... 89
Statement of Student Responsibility ................................................................................................ 109
Student Communications ................................................................................................................. 110
Student Identification ...................................................................................................................... 110
Student Intellectual Property Rights................................................................................................. 110
Student Involvement ....................................................................................................................... 110
Student Organizations ..................................................................................................................... 111
Student Success ............................................................................................................................... 112
Veterans .......................................................................................................................................... 112
Section 600 ................................................................................................................................ 114
BUSINESS AND SUPPORT SERVICES ..................................................................................................... 114
Annual Operating Budget ................................................................................................................. 115
College Committees ......................................................................................................................... 115
Computer Services ........................................................................................................................... 116
Emergency Closing Procedure .......................................................................................................... 117
Purchasing ....................................................................................................................................... 118
Purchasing Procedure ...................................................................................................................... 119
Accounting ...................................................................................................................................... 119
Research and Planning ..................................................................................................................... 120
Resource Development .................................................................................................................... 120
Northeast Mississippi Community College Development Foundation ............................................... 120
Safety Regulations ........................................................................................................................... 121
Accidents and Illnesses .................................................................................................................... 122
Auxiliary Enterprises ........................................................................................................................ 122
Office and Instructional Supplies ...................................................................................................... 123
Duplicating Services ......................................................................................................................... 123
Mail ................................................................................................................................................. 123
Section 700 ................................................................................................................................ 125
Community and Governmental Relations ........................................................................................... 125
Public Information Program ............................................................................................................. 126
Use of Facilities ................................................................................................................................ 127
Building Usage ................................................................................................................................. 128
Recruitment and Solicitation on Campus.......................................................................................... 129
Weapons ......................................................................................................................................... 129
List of Appendices ...................................................................................................................... 131
5
Introduction
Distinguishing Policy and Procedure
The Northeast Procedures Manual recognizes a distinction between the terms Board
Policy and College Procedures. The distinction drawn is designed to help the Board and college
administrators separate the functions of policy direction and administrative processes. The
following is the actual Board Policy that defines Policy and Procedures. The second section is also
Policy that describes how Policy is developed, adopted, and repealed.
DEFINITION OF
POLICY AND
PROCEDURE The Board of Trustees define POLICY as “A written statement
endorsed by the Board of Trustees that establishes a direction or
standard that the administration is expected to support by
developing appropriate procedures.”
The Board of Trustees defines PROCEDURE as “A written
process or method that reflects a direct policy of the Board of
Trustees or the established mission of the college.”
POLICY
DEVELOPMENT Policies and policy amendments may be proposed by the
President, Board of Trustee members, faculty, employees, or
community citizens, but shall be recommended for the Board’s
consideration by a Board member or the President.
Eff: 07-01-2000
ADOPTION The Board shall have the sole right to adopt policies. The
President may issue regulations purely of a procedural nature to
carry out Board policies. However, no ancillary documents shall be
binding on the College without the prior authorization of and
approval by the Board.
Eff: 07-01-2000
REPEAL OF
POLICY Through the adoption of these policies, all previous adopted
policies are repealed and of no force or effect if in conflict with
these policies. Any amendment of or addition to these policies shall
repeal any policies in conflict with it.
Eff: 07-01-2000
6
Recommendations for Change in Procedure
As you use this Manual, please note errors and omissions that you believe should
be addressed. In order for this document and these procedures to function effectively, the College
depends on each of you to offer recommendations for changes through your appropriate
supervisor. If you believe that your recommendation affects a different portion of the college or
a segment that is larger than your division, please forward the recommendation to the appropriate
vice president or directly to the President’s Office.
Northeast Mississippi Community College reserves the right to make needed
changes to this manual without advance notification to employees.
7
SECTION 100
Basic College Foundations
8
College Purpose Statement and Governance
NORTHEAST MISSISSIPPI COMMUNITY COLLEGE
Purpose Statement
Northeast Mississippi Community College is a public, comprehensive community college that exists
to meet the diverse educational and career needs of individual students and the community within
the district it serves – Alcorn, Prentiss, Tippah, Tishomingo and Union Counties – by awarding the
Associate of Arts Degree, Associate of Applied Science Degree and Certificates. Beyond this
original scope, Northeast responds to the needs of all who seek to further their education.
Goals
To accomplish the intended role and scope of the college, the following institutional goals were
established:
• To provide accessible, high quality and cost-effective curricula that prepare students
for continued studies, transfer to four-year institutions, or entry into the workforce.
• To provide industry-focused career and technical curricula that is student centered,
comprehensive, and responsive to the employment needs of business and industry.
• To provide a program of student services that will facilitate the educational, career, personal,
and social growth of students.
• To provide developmental studies within the curriculum to strengthen the basic skills of
students.
• To offer continuing education, community services, and adult education for individuals
striving for personal and professional growth and/or personal enrichment.
• To provide employer-driven, industry-specific workforce education and training to
businesses, industries, and individuals.
• To provide human resources, financial resources, instructional resources, and physical
facilities necessary to offer quality instruction.
Revised July 10, 2020
Compliance Policy
In compliance with Title VI of the Civil Rights Act of 1964; Title IX, Educational
Amendments of 1972 of the Higher Education Act; and, Section 504 of the Rehabilitation Act of
1973, as amended, the Board of Trustees of Northeast Mississippi Community College has adopted
this policy assuring that no one shall, on the grounds of race, color, age, national origin, or sex, be
excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination
in any program or activity of the College.
Northeast Mississippi Community College adheres to the principle of equal educational and
employment opportunity without regard to race, sex, age, color, creed, or national origin.
9
This policy includes the qualified handicapped and extends to all programs and activities supported
by the College.
The Section 504 Coordinator is Leigh Ann Stewart, Wright Hall (662)720-7192 and the
Title IX Coordinator is Beth Benson, Ramsey Hall (662)720-7223.
Representation of Status/Accreditation Statement
Northeast Mississippi Community College is accredited by the Southern Association of
Colleges and Schools Commission on Colleges (SACSCOC) to award Associate of Arts degree,
Associate of Applied Science degree, and Certificate. Contact the Commission on Colleges at 1866
Southern Lane, Decatur, Georgia 30033-4098 or call (404)679-4500 for questions about the
accreditation of Northeast Mississippi Community College.
Mississippi Commission on College Accreditation Authorization
The Mississippi Commission on College Accreditation (MCCA) has statutory authority and
duty to approve all colleges and universities or other entities that offer one or more postsecondary
academic degrees and are domiciled, incorporated or otherwise located in the State of Mississippi.
The College is authorized by the MCCA to provide postsecondary academic degrees.
Equal Opportunity Statement
In compliance with Title VI of the Civil Rights Act of 1964; Title IX, Educational
Amendments of 1972 of the Higher Education Act; and, Section 504 of the Rehabilitation Act of
1973, as amended, the Board of Trustees of Northeast Mississippi Community College has adopted
this policy assuring that no one shall, on the grounds of race, color, age, national origin, or sex, be
excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination
in any program or activity of the College.
Northeast Mississippi Community College adheres to the principle of equal educational and
employment opportunity without regard to race, color, age, creed, national origin or sex. This policy
includes the qualified handicapped and extends to all programs and activities supported by the
College.
(Board Policy)
The Section 504 Coordinator is Leigh Ann Stewart, Wright Hall (662)720-7192 and the Title
IX Coordinator is Beth Benson, Ramsey Hall (662)720-7223.
Substantive Change Process
A substantive change is a significant modification or expansion of the nature and scope of an
accredited institution. It is the responsibility of Northeast Mississippi Community College to follow
the substantive change procedures of the Southern Association of Colleges and Schools Commission
on Colleges and inform the SACSCOC of such changes, including:
• Any change in the established mission or objectives of the institution
• Any change in legal status, form of control, or ownership of the institution
• The addition of courses or programs that represent a significant departure, either in content
or method of delivery, from those that were offered when the institution was last evaluated
• The addition of courses or programs of study at a degree or credential level different from
that which is included in the institution’s current accreditation or reaffirmation.
• A change from clock hours to credit hours
10
• A substantial increase in the number of clock or credit hours awarded for successful
completion of a program
• The establishment of an additional location geographically apart from the main campus at
which the institution offers at least 50% of an educational program.
• The establishment of a branch campus
• Closing a program, off-campus site, branch campus or institution
• Entering into a collaborative academic arrangement that includes only the initiation of a
dual or joint academic program with another institution
• Acquiring another institution or a program or location of another institution
• Adding a permanent location at a site where the institution is conducting a teach-out
program for a closed institution Entering into a contract by which an entity not eligible for
Title IV funding offers 25% or more of one or more of the accredited institution’s programs.
In order to comply with this requirement, Northeast requires the SACSCOC Liaison to attend all
Instruction Council meetings, Curriculum Committee meetings, and Curriculum Review meetings
and to archive copies of the minutes of these meetings.
Updated: January 15, 2020
11
Section 200
Local Governance
12
Northeast Board of Trustees
Terms of Appointment
NAME COUNTY EXPIRATION DATE
John Anderson Alcorn March 1, 2021
Larry Mitchell Alcorn January 1, 2020***
Katie Moreland Prentiss February 2, 2025
Lonnie Murphy Prentiss May 31, 2025
Bubba Pounds Prentiss December 31, 2024***
Rodney McBryde Tippah March 1, 2021
Kathy Shappley Tippah December 31,2024*+
Douglas Jackson Tippah December 31, 2021
Christie Holly Tishomingo December 31, 2020*
Tracie Langston Prentiss February 28, 2024
Sam McCoy Prentiss February 28, 2023
Jack Ramsey Tishomingo December 31, 2023
Luzene Triplett Prentiss December 31, 2021
Vance Witt Union February 28, 2023
Ken Basil Union January 1, 2020***
***Term concurrent with election term of County Superintendent
**Member at Large (Appointed March 2016 Rotates Every 5 Years)
*+ Appointed to fill term of Mr. Troy Holliday (Deceased 11/2015)
* Appointed to fill term upon resignation of Ben McClung 8/20/2014
13
Policy and by-Law Development
Harmony with Law
No policy or regulation, nor any portion thereof, shall be operative if it is found to be in
conflict with applicable law.
Equal Opportunity
In compliance with Title VI of the Civil Rights Act of 1964; Title IX, Educational
Amendments of 1972 of the Higher Education Act; and, Section 504 of the Rehabilitation Act of
1973, as amended, the Board of Trustees of Northeast Mississippi Community College has adopted
this policy assuring that no one shall, on the grounds of race, color, age, national origin, or sex, be
excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination
in any program or activity of the College. Northeast Mississippi Community College adheres to the
principle of equal educational and employment opportunity without regard to race, sex, age, color,
creed, or national origin. This policy includes the qualified handicapped and extends to all programs
and activities supported by the College.
(Board Policy)
The Section 504 Coordinator is Leigh Ann Stewart, Wright Hall (662)720-7192 and the
Title IX Coordinator is Beth Benson, Ramsey Hall (662)720-7223.
14
SECTION 300
Human Resources
15
Academic Freedom and Responsibility
Academic freedom for faculty members is defined as
•
the right to select and emphasize subject content,
•
the right to determine the degree of difficulty of content and of evaluation methods
•
the right to choose methods of delivery.
Corresponding responsibilities of faculty members are
•
the responsibility to disseminate up-to-date information based on scholarly
research that is pertinent to students’ potential for success in academia and the
world of work
•
the responsibility to conform to professionally endorsed principles and practices
•
by teaching and evaluating material outlined in the course syllabi (based on
consensus of faculty members within the same discipline as well as contacts with
instructors at two- year and four-year institutions), and
•
the responsibility to provide a variety of methods of delivery that lead students to
develop their own skills.
Faculty members are constrained by ethical behavior conforming to professionally endorsed
principles and practices relative to subject area discipline. (NOTE: The faculty’s obligation to
fulfill contractual duties outlined in the faculty job description (Appendix Z) found in the Northeast
Procedures Manual is not included in the policy for academic freedom and responsibility.)
Complaint Process
Any member of the college community who feels that any one of the above rights and/or
responsibilities has been violated should file a written complaint outlining the specific violation
with the Executive Vice President. The Executive Vice President will appoint a committee of
inquiry to address the complaint. If the Executive Vice President is a party to the complaint, the
President of the college or his designee will assume the duties outlined here for the Executive Vice
President. The committee of inquiry will be comprised of the Executive Vice President as non-
voting standing chair:
•
the Vice President of Instruction
•
one other mid-level or above administrator
•
three faculty members from the discipline represented in the complaint or from the most
closely associated discipline possible, and
•
one faculty member from another discipline.
Complaints will fall into one of two categories: (1) violation of an instructor’s academic
freedom or (2) an instructor’s failure to comply with the corresponding responsibilities.
Procedures for Ensuring Academic Responsibility
In the case of an instructor’s violation of his/her responsibilities as defined above, the
complaint may be brought by any member of the college community as defined in this document.
Both the complainant and the instructor in question will participate in the inquiry. The committee
will recommend appropriate action.
The Executive Vice President will furnish copies of all committee inquiry findings, both
16
positive and negative, to members of the Board of Trustees at the earliest possible regular meeting
of the Board.
Admission to College-Sponsored Functions
Faculty And Staff
Unless specified, all faculty and staff members and immediate family are admitted to
athletic events and most college-sponsored functions by presenting the school identification card.
Faculty and staff identification cards are made annually at the beginning of the fall semester at no
cost to school personnel. Replacement ID cards are made as needed at no charge.
Retirees
A lifetime pass to college-sponsored events is extended from the Office of the President to
a faculty or staff member who has retired from service to the college. Unless specified, retired
Northeast employees are admitted to college-sponsored functions by presenting the school
identification card.
Advanced Collegiate Study
Since the college encourages all employees to seek professional growth, an employee may be
granted permission to schedule class during the normal working hours. Prior approval and alternate
work schedule is required. Normally the work assignment must be re-scheduled.
For faculty, a Program of Study form (Appendix Y) must be completed and approved by the
Executive Vice President for a salary supplement to be added to the succeeding year’s salary. The
Program of Study and coursework should be from a regionally accredited institution, and for faculty
members, courses should be within the discipline (or related) that the instructor is assigned to teach.
Anticipated Work Ethic
Administration, Staff/Faculty
•
Perform assignments at a high level.
•
Be punctual and conscientious regarding the work assignment.
•
Treat students and guests with respect.
•
Maintain work area that is appropriate and effective.
•
Be supportive of the College.
•
Practice a positive, supportive, and cooperative attitude.
•
Make suggestions that will strengthen and improve Northeast.
17
College Regulations Governing Illegal Drugs and
Alcohol
Possession, sale, or consumption of illegal drugs on campus or at off-campus
sponsored activities is prohibited.
Trafficking in Illegal Drugs
1.
For the illegal manufacture, sale, or delivery, or possession with intent to manufacture, sell,
or deliver, of any controlled substance identified in Schedules I and II of Section 41-29-
113 and Section 41-29-115 of the Mississippi Statutes, (including but not limited to
heroine, cannabis, mescaline, lysergic acid diethylamide, or LSD, opium, cocaine,
amphetamine, MDMA, or ecstasy, methaqualone), any student shall be expelled and any
faculty member, administrator, or other employee should be discharged.
2.
For a first offense involving the illegal manufacture, sale or delivery, or possession with
intent to manufacture, sell or deliver, of any controlled substance identified in Schedules
III through V of Section 41-29-117, Section 41-29-121, and Section 41-29- 121 of the
Mississippi Statutes, the minimum penalty shall be probation for a period to be determined
on a case-by-case basis. A person on probation may be required to participate in a drug
education and counseling program, consent to regular drug testing, and accept such other
conditions and restrictions, as the appropriate college official deems appropriate.
3.
Refusal or failure to abide by the terms of probation on second or other subsequent offenses
involving the illegal possession of controlled substances, progressively more severe
penalties shall be imposed including expulsion of students and discharge of faculty
members, administrators, or employees.
Possession, Sale, or Consumption of Alcoholic Beverages
1.
Possession, sale, or consumption of alcoholic beverages on campus, or at off-campus college-
sponsored activities is prohibited.
2.
State laws are outlined as follows:
a)
Drinking Age—The legal drinking age in Mississippi is 21. Selling, giving, or serving
alcoholic beverages to persons under 21 is unlawful. In Mississippi, this law extends to
possession of alcoholic beverages by anyone under 21. It is unlawful for any person to
misrepresent or misstate his or her age in order to obtain alcoholic beverages. This
includes the manufacture or use of false identification. Any person who does either of
these things for the purpose of obtaining alcohol shall be fined a maximum of $200, and
on failure to pay such fine and all costs shall be imprisoned for up to 30 days in jail.
Section 67-1-91.
b)
D.U.I. (Driving while under the influence of alcohol or other drugs) Section 63-11- 30
provides A mandatory suspension of licenses for a period not to exceed one year for the
first conviction. Fines of up to $1,000 and/or 14 hours in jail for the first offense. Attend
and complete an alcohol safety education program as provided in Section 63-11- 32.
3.
In addition to the legal requirements and penalties above, students found to be in violation of
this college policy will be subject to penalties under the student Code of Conduct. Faculty
and Staff in violation of this college policy will be subject to disciplinary actions as outlined
18
and as deemed appropriate by the college authorities. Mandatory participation in
rehabilitation and education programs will be regulated by State and Federal statutes.
Conditions for Immediate Suspension
When a student, faculty member, administrator, or other employee has been charged by the
college with a violation of policies concerning alcohol and other drugs, he or she may be suspended
from enrollment or employment before initiation or completion of other disciplinary proceedings,
if the responsible authority concludes that the person’s continued presence within the college
community would constitute clear and immediate danger to the health or welfare of other members
of the college community.
Civil Conviction for Drug and Alcohol Offenses
If employees of Northeast Mississippi Community College, in performance of college duties
within the scope of their employment, are convicted of an offense related to drugs, they will be
subject to the same penalties, as the offense would warrant if the offense were committed on college
property or at a college-sponsored event. The term “conviction” means a finding of guilt (including
a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the
responsibility to determine violations of Federal or State criminal drug statutes. The individual
involved is required to notify the college of the conviction or incident within five (5) working days
following said conviction or incident.
Compensation
Faculty
Northeast Board of Trustees has approved two salary schedules for faculty. These schedules
represent the Board’s intent to maintain its position of providing a salary schedule and average
faculty salary that is above average among Mississippi’s community colleges and be fiscally
responsible to the citizens of Mississippi and Northeast’s district counties. The Faculty Salary
Schedule is updated annually or as needed. See Appendix G
Definitions:
Hours Beyond Degree - When a degree is determined to be the basis of the original hire, the faculty
member is encouraged to continue his or her education. Hours counted for salary adjustment must
have prior approval of the Executive Vice President. Normally only course work directly related to
the teaching discipline will be counted. Evaluation of other related courses is the responsibility of
the Executive Vice President.
Experience Increment- This term applies to the sum added to base salary for each year of
experience. It is the responsibility of the Executive Vice President to evaluate the experience and
make a recommendation to the President at the point of hire.
Northeast Experience- Each year of experience at Northeast up to 30 is counted.
Other Experience – Experience prior to employment at Northeast is evaluated and the Executive
Vice President makes a recommendation to the President.
Calculation of Appropriate Coursework- The scale referenced is used to establish the base salary
for persons who hold degrees in their teaching discipline. (e.g. - English instructors with degrees in
English.) In the instance of an "Education Degree" or a degree in a related field with hours in the
teaching discipline, the College, using the following guideline, will establish degree equivalency at
19
the point of hire or prior to the course being undertaken.
Prior approval by the College President is required for new or planned “related” courses.
Masters Degree Base - Must have a Masters Degree in the field, a related field with a minimum of
18 hours of graduate credit in the teaching field, or a related field with relevant experience.
Masters Degree +30 or Educational Specialist with Hours in the Teaching Field - Must have a
Masters Degree in the field or a related field. The Educational Specialist Degree will satisfy this
requirement when the employee possesses adequate hours of graduate credit in the teaching field.
Doctoral Degree - Must have an earned Doctorate in the field or a related field for which the person
is employed.
Persons who possess graduate hours in the field above the minimum but insufficient to
achieve the next level will not be paid for those hours of credit earned as part of the base salary.
Employees hired prior to 2001 will be paid $125 per three-hour course, which will begin with the
first course completed after the person is employed by the college provided the credit was approved
by the Executive Vice President in advance. Employees hired on the 2001+ Salary Scale will be
paid $250 per three-hour course above the minimum.
Staff and Administrators - The base salaries for staff and administrators are based on the position.
Experience increments are $225 for each year of employment at Northeast to a maximum of 30
years.
Salary Schedule for Part-time and Overload Classes -Part-time and overload instruction are
assigned on per class basis per semester basis. The salary scale for part-time and overload classes
is $600.00 for each semester credit hour. Such classes are taught by regular and/or adjunct faculty
members and are assigned contingent on the class making as determined by college instructional
administration. Labs attached to the classes do not affect the level of pay.
1 Semester Credit Hour Class
$ 600.00
3 Semester Credit Hour Class
$1,800.00
4 Semester Credit Hour Class
$2,400.00
•
Classes to be offered are determined by the Division Head, the Vice
President of Instruction, and the Executive Vice President.
•
The employment recommendations for faculty of part-time and overload classes will
be made by the Executive Vice President, Vice President of Instruction, and
Academic Division Head.
Revised: 07-01-2018
Compensation of Benefits
Employee Tuition Waiver
As a part of the benefits package for Northeast full-time employees, the employees and their
dependents may receive a tuition and course materials fee waiver to enroll in classes taught by
Northeast.
Northeast will provide tuition and course material fee waiver for dependent children of
retired Northeast employees. The tuition benefit is limited to the equivalent of six full-time
semesters of enrollment for children who are dependents of the employee at the time of retirement.
Employees should plan to take classes at times other than the employee’s traditional work day. The
20
Departmental Director shall approve the employee’s request and forward to the appropriate Vice
President for approval. The Executive Vice President and President may, at their discretion, grant
special permission for an employee to take a maximum of one-class per semester during the
workday provided all missed work time is made up at a time acceptable to the College.
Dual Credit instructor’s and their dependents may qualify for tuition and course materials
fee waiver for dual enrollment classes.
Revised: 05-22-2019
Tuition Waiver For Dependents Of Full-Time Employees
1.
Dependent children and spouses of Northeast regular full-time employees as defined in
the employee status definition section of Northeast Procedures Manual are entitled to a
tuition and course materials fee waiver for the equivalent of six full time semesters of
enrollment.
2.
Dependent status is determined by the federal financial aid regulations for qualifying
dependents.
3.
Employees must complete tuition waiver forms in the Financial Aid Office for tuition
privileges.
4.
The tuition waiver is applied to full and part-time students enrolled in credit hour
programs.
5.
Tuition waivers will be granted for students attending part-time during the summer
months.
6.
Tuition waivers may be stacked with other institutional aid provided the total does not
exceed tuition and dormitory cost. Payment of meal tickets is excluded from the
institutional aid.
7.
Dependent tuition waivers are available for dependents of active employees.
8.
Dependent children of retirees from Northeast may qualify for tuition waiver. The
President is charged with establishing guidelines for the administration of the “Retired
Dependent Tuition Waiver.”
Insurance – Cafeteria Plan
The Cafeteria Plan at Northeast Mississippi Community College is managed by a third-
party administrator and allows employees to make pre-tax payment of qualifying insurance
premiums, qualifying medical expenses, and/or qualifying child care expenses.
Participation in the cafeteria plan is voluntary and each employee should evaluate the
potential savings/benefits to determine the benefit to him/her.
Employees’ election to participate in the plan is made annually in August or September, and
the plan year is October 1 through September 30. Insurance premiums that qualify for payment
before tax are health and dental insurance.
Employees Insurance
The State of Mississippi provides health insurance at a minimal cost to each full- time
employee. One-half premium expenses for a life insurance policy is also provided for all full- time
employees. Employees may add family members to the health insurance at the premium rate
established by the State. Other insurance programs are optional with premiums paid by the
employee.
Retirees Insurance
21
Any retiring employee has the option of, with the State of Mississippi, continuing health
insurance coverage and life insurance coverage at their own expense. The employee must indicate
this choice at the time of retirement and must pay the full insurance rate.
Payroll
Checks And Deductions
Employee paychecks are issued monthly. Salaries are paid according to the terms of the
contract or salary agreement on a twelve-month basis.
Four (4) regular deductions are made: Federal income tax, state income tax, social security,
and state retirement. A group health insurance plan is provided by the State of Mississippi.
Dependent health coverage is optional at each employee's expense. Employee life insurance is
provided with the State of Mississippi paying one-half of the total premium and the employee
paying the remaining one-half. Other insurance and annuities are optional at each employee’s
expense.
Employee paychecks will be distributed monthly as defined in Appendix C, Payroll
Information.
Direct Deposit of Payroll Check
Employees are encouraged to have their payroll direct deposited each month. Funds may
be direct-deposited into only one selected bank account per employee.
Individual employee monthly payroll and deduction information for direct-deposited
checks is available for review on line through WEB for Employees section of Tiger Line. WEB
for Employees through BANNER provides secure, password-protected access to individual
employee information and may be accessed through the Northeast webpage. Instruction and/or
assistance in the use of WEB for Employees are available from the campus Computer Services
Department.
Printed payroll checks are available for those employees who elect that method of
payment. However, direct deposit is the recommended method for payroll distribution. Employees
may make their selection of method for payroll payment by completing a Selection of Payroll
Distribution Method form. Forms are available in the Business Office.
Salary Paid Over Twelve Months
The College requires full-time employees be paid over a twelve-month period. Faculty and
staff who have full-time contracts or salary agreements for nine, ten, or eleven months will be paid
that salary over a twelve- month period. If there is separation from employment, the earned and
accrued salary of the employee will be paid in full at the time of separation. Separation of service
may be due to death, disability, voluntary or involuntary termination, or an unforeseeable
emergency.
This policy is established in an effort to ensure that funds are available to pay the costs of
insurance and other fringe benefits selected by the employee without a break in the employee’s
coverage. Because the payment of full-time salaries over a twelve-month period is required for all
employees, the employee is not subject to an excise tax for having a non- qualified deferred
compensation plan.
Part-time employees overload salary agreements will be paid monthly. Pay for adjunct
faculty and faculty overloads will be paid at the end of the semester in which the course is taught.
Noon Meal Plan
The College offers a noon meal plan for purchase by any faculty or staff member. The
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meal plan is active for one semester and is authorized for use in the campus cafeteria. The meal
plan may be purchased at the Business Office in Ramsey Hall.
Health and Wellness
Northeast Mississippi Community College is committed to the health and wellness of its
students, faculty, and staff by providing the use of a fitness/wellness center and wellness
education.
Condolence Announcements
All condolence information shall be forwarded to the President’s office. The President’s
assistant will release official condolence announcements.
Effective: 07-01-2018
Conferences and Workshops
Employees of the college are encouraged to attend professional meetings that will provide
professional growth. A copy of the program agenda and a travel request must be submitted to the
immediate supervisor at least 72 hours prior to the date of the meeting. The supervisor and the
divisional Vice President will determine the value of the meeting to the institution and will grant or
deny permission to attend. The divisional Vice President will determine reimbursement for
expenses to attend the meeting.
Dependent Children on Campus
In normal circumstances, faculty and staff should avoid having their dependent children on
campus during the usual hours of school operation. In the event that such a need arises, the
employee should make acceptable arrangements with his or her direct supervisor. Supervisors
should maintain an appropriate work environment and be flexible when the need arises for an
exception.
Disciplinary Procedures for Employees
It is the policy of the college to employ personnel who are willing and able to perform the
functions of their jobs in a satisfactory manner, to observe the rules and regulations of the college,
and to devote their time and attention to the business of the college during working hours. Should
it become necessary to counsel or discipline employees, this procedure is intended only as a guideline
to the commonly accepted steps a supervisor should take in correcting employee behavior.
This procedure is effective immediately, applies to all employees of the college, and
supersedes all prior issued procedures. The college shall have the right to discipline or discharge an
employee. Each case shall be evaluated on its own set of circumstances.
The following steps should be used by supervisors in correcting unsatisfactory performance:
1.
Fact-finding or counseling – to be used as a first step in correcting unsatisfactory
performance. Supervisor should follow up the counseling session with written
documentation; however, this is not filed in the employee’s personnel file.
Note: If the supervisor suspects that an employee is encountering performance
23
problems or violating work rules because of non-job –related situations such as poor
health, family problems, alcoholism, or emotional disturbances, the supervisor is
encouraged to refer the worker for counseling or to obtain professional help.
2.
Formal written warning – documented meeting between the employee and the supervisor at
which time the supervisor shall review the facts and inform the employee of failure to meet
acceptable standards of performance and/or of not following college rules and regulations.
The employee may be placed on probation for a period to monitor more closely corrective
action and improvements gained. More severe disciplinary measures will result if standards
of performance are not met or if rules continue to be violated. Documentation should be
placed in the employee’s personnel file with approval from divisional vice president and/or
president. (See Appendix U)
3.
Suspension – following counseling and written warnings, an employee may be required to
remain off the job in a non-pay status for a specified period for disciplinary purposes; and,
without warning, for more serious offenses. Immediate suspension may be ordered when
circumstances make attendance at work dangerous to the employee or others, when an
investigation is needed, or when circumstances may seriously impair the employee’s
effectiveness on the job. Written documentation is required for the employee’s personnel
file. Supervisor should discuss action with divisional vice president and/or president. (See
Appendix V)
4.
Discharge – when discipline procedures have been used but performance has not changed
or an employee has committed a major offense, the college may discharge the employee.
If an employee feels that the discipline has violated college policy or is unwarranted, the
employee can file a grievance under the Grievance Appeal Procedure.
Drug-Free Work Policy
Policy
It is the policy of the Board of Trustees that the Northeast Mississippi Community
College campus, centers, and workplaces be drug-free. The administration is directed to develop
appropriate rules and procedures to assure that the policy is enforced. Under the policy, employees
are prohibited from the unlawful manufacture, distribution, dispensing, possession, use or being
under the influence of a controlled substance, as defined in state or federal law, in any Northeast
facility during working hours or at college-related events outside usual working hours. Employees
in violation of this policy will be subject to disciplinary action. Discipline may include mandatory
drug rehabilitation, suspension, or dismissal.
Procedure
Northeast Mississippi Community College supports the following:
•
Aid in prevention of alcohol and other drug abuse through educational efforts.
•
Use of counseling services and rehabilitation programs.
•
Appropriate discipline for those who engage in substance abuse and related behaviors.
Educational Efforts
Northeast Mississippi Community College shall provide educational programs aimed at
preventing the abuse of alcohol and other drugs. Educational efforts shall be directed toward all
24
members of the college community and will include information about the incompatibility of the
abuse or sale of alcohol and other drugs with the goals of Northeast Mississippi Community
College; the health hazards associated with the abuse of alcohol and other drugs; the
incompatibility of alcohol and other drug abuse with the maximum achievement of educational,
career, and other goals; and the potential legal consequences of involvement with alcohol and other
drugs.
Counseling and Rehabilitation Services
Those students, faculty, or staff who seek assistance through the college for an alcohol or
drug-related problem shall be provided with information about counseling and rehabilitation
services through college and/or community resources. Professional standards of confidentiality
shall be observed at all times. For those working in good faith and in treatment or rehabilitation
agencies, every attempt will be made to return the individual to full-time employment or student
status.
Disciplinary Actions
Students, faculty members, administrators, and other employees are responsible, as citizens,
for knowing about and complying with the provisions of Mississippi law that make it a crime to
possess, sell, deliver, or manufacture those drugs designated collectively as “controlled substances”
in Section 41-29-113 et seq of the Mississippi Statutes. The minimum penalties shall be imposed
for the particular offenses described in the section labeled “College Regulations Governing Illegal
Drugs”.
Emergency Notification System – Tiger Alert
Northeast Mississippi Community College utilizes a state-of-the-art rapid alert and
notification system called Tiger Alert. Tiger Alert provides students, faculty and staff members with
an advanced rapid communication solution to be used by the College during emergency.
The Tiger Alert system is used to notify students, faculty, and staff of weather-related events
and other emergencies that may occur on campus. Through the use of Tiger Alert, Northeast is able
to reach all members of our college community, whether on campus or not, within moments of an
alert being sent. Tiger Alert allows Northeast to inform employees of important decisions and safety
procedures in the event of an emergency on campus.
Employees and students should sign up for the Tiger Alert system. Tiger Alert messages may
be sent via text messages, cell phone calls, landline calls, and other mechanisms. Additional
information on the Tiger Alert system may be obtained from the Chief of Campus Police in the
Haney Union Building, or the Vice President of Student Services in Ramsey Hall.
Employee Dress Code
Northeast employees are expected to present a professional image to students, other employees, and
the general public by dressing in a manner that promotes a positive image of the institution and is
appropriate to the profession and the region. Employees should dress in a conservative, professional
manner. The standard dress at Northeast is business attire.
Business attire is described as a minimal of:
•
Dress slacks (or khaki pants), skirts, or dresses; skirts and dresses should be an appropriate
length.
•
Dress shirts/sport shirts with a collar and a tie for men
25
•
Blouses, separates, or sweaters for women
•
Leggings may be worn under a dress; however, they should not be worn as pants.
•
Dress shoes or dress sandals with a closed back (Sling-backs are considered “closed
back.”)
Some positions and occasions require a more formal appearance and may require a sport coat or
suit.
For your reference, the following attire is not considered appropriate:
•
Denim – regardless of the color and/or the piece of clothing. Jeans, denim jackets,
chambray shirts, etc. are not professional attire.
•
T-shirts worn as outerwear
•
Clothing more appropriate for leisure, sports activities, or social functions
•
Flip-flops, sneakers, slides, or open-heeled shoes
•
Suggestive, revealing, or tight-fitting clothing
In some areas of campus, safety and the work environment require specific uniforms. Additionally,
on occasion, the job assigned for the day may require an employee to dress in a manner more
conducive to the assignment, such as inventory, cleaning closets, etc.
On special occasions, the President may, at his discretion, give specific exceptions to this policy.
On days where he indicates casual dress is acceptable, employees are allowed to wear khakis,
collared polo/golf shirt, or a pullover.
It is the responsibility of the employee to follow the dress code policy; however, should the
employee fail to do so, it is the responsibility of the immediate supervisor to counsel the employee.
Should an employee have a medical and/or religious requirement to wear something that may not
conform to these guidelines, he/she should contact his/her supervisor to discuss accommodations.
Effective December 6, 2016
Employee Drug Testing Policy
General Statement of the College’s Policy on Drug and Alcohol Use
The College will provide a safe work environment and to foster the well-being and health
of its employees. Compliance with the College’s Drug and Alcohol-Free Workplace Policy is a
condition of employment. The College strictly prohibits the unlawful manufacture, possession, use,
abuse, sale, transfer, distribution, solicitation or possession, including possession with the intent to
sell or distribute any controlled substances, including illegal drugs, alcohol, prescription drugs
(used contrary to a legitimate prescription), nonprescription drugs (used in a manner contrary to the
directions or for a purpose other than that for which the drugs are offered by the manufacturer) or
any other controlled substances or drug paraphernalia at any time, whether on College or personal
time, including but not limited to any time on the College’s premises, in the College’s vehicles,
when performing College business or when otherwise acting as an employee of the College.
An applicant for employment may be required to submit to a drug and alcohol test as a
condition of the job applicant’s employment application.
An employee may be required to submit to a drug and alcohol test as a condition of
employment when the College has a reasonable suspicion that an employee is in violation of the
College’s Drug and Alcohol-Free Workplace Policy or as part of neutral selection drug and alcohol
testing. The College may refuse to hire a job applicant or may discipline any employee, up to and
including discharge, on the basis of a positive confirmed drug and alcohol test result, a refusal to
26
submit to a drug or alcohol test, or any other violation of the College’s Drug and Alcohol Free
Workplace Policy. Further, conviction for a drug-related offense may result in discipline up to and
including discharge.
Statement of Mississippi Law
You are hereby advised that the College has implemented a drug and alcohol policy and
conducts a testing program, pursuant to House Bill No. 84 of 1994, codified at Miss. Code Ann.
§ 71-7-1, et seq. (hereinafter “the Act”), and you are hereby advised of the existence of said Act.
You are hereby advised that the College has also implemented a drug and alcohol policy and
conducts a testing program pursuant to the Drug-Free Workplace Workers’ Compensation Premium
Reduction Act, codified at Miss. Code Ann. §§71-3-201 to 71-3-225, and you are hereby advised
of the existence of said law.
Confidentiality
All information, interviews, reports, statements, memoranda and test results, written or
otherwise, received by the College through its drug and alcohol-testing program are confidential
communications, except under certain circumstances as allowed by the Act.
Procedures for Confidentially Reporting Prescription or Nonprescription Medication
An employee or job applicant shall be allowed to provide notice to the College of currently
or recently used prescription or nonprescription drugs at the time of the taking of the specimen to
be tested, and such information shall be noted prior to initial testing.
When Drug and Alcohol Testing May Occur
Drug and alcohol testing may occur under the following circumstances:
a)
Job applicants may be required to submit to a drug and alcohol test as a condition of
employment.
b)
All employees may be required to submit to reasonable suspicion drug and alcohol
testing. Reasonable suspicion means a belief that an employee is using or has used
drugs in violation of the College’s Drug and Alcohol Free Workplace Policy when
such belief is drawn from specific objective and articulable facts and reasonable
inferences drawn from those facts in light of experience. Reasonable suspicion may be
based on, but is not limited to, the following:
1.
observable phenomena such as direct observation of drug use and/or the physical
symptoms or manifestations of being under the influence of a drug or alcohol;
2.
abnormal conduct or erratic behavior while at work, absenteeism, tardiness, or
deterioration in work performance;
3.
a report of drug or alcohol use provided by reliable and credible sources and which
has been independently corroborated;
4.
evidence that an individual has tampered with a drug or alcohol test during his
employment with the College;
5.
information that an employee has caused or contributed to an accident while at
work; or
6.
evidence that an employee is involved in the use, possession, sale, solicitation or
transfer of drugs while working or while on the College’s premises or operating
the College’s vehicle, machinery or equipment.
c)
An employee may be required to submit to neutral selection drug and alcohol tests.
27
Consequences of Refusing to Submit to a Drug and Alcohol Test
The College may refuse to hire any job applicant who refuses to submit to a drug and alcohol test.
The College may discipline any employee for refusing to submit to a drug and alcohol test
authorized under the College’s Drug and Alcohol Free Workplace Policy, and such discipline may
include discharge.
Contesting the Accuracy of a Positive Confirmed Drug and Alcohol Test Result
An employee who has received a positive confirmed drug and alcohol test result may contest
the accuracy of that result or explain it to the College.
List of Drugs for Which the College May Test
The College may test for marijuana, cocaine, opiates, amphetamines, phencyclidine (PCP),
and alcohol.
Federal Drug-Free Workplace Notice
The College provides a drug-free workplace under the provisions of the Federal Drug- Free
Workplace Act.
The College also has established a drug-free awareness program to inform employees about
the dangers of abuse in the workplace, the College’s policy of maintaining a drug-free workplace,
any available drug counseling, rehabilitation and employee assistance programs, and the penalties,
which may be imposed upon employees for drug abuse violations.
Further, the College has made it a requirement that each employee as a condition of
employment will be given a copy of the College’s Drug and Alcohol Free Workplace Policy, setting
out the items identified above as required by the Federal Drug-Free Workplace Act. The College
has further notified each employee that as a condition of employment the employee must:
a)
abide by the terms of the College’s Drug and Alcohol Free Workplace Policy and the
Federal Drug Free Workplace Act, including those requirements set out above; and
b)
notify the College of any criminal drug statute conviction for a violation occurring in
the workplace no later than five (5) calendar days after such conviction.
Effective December 2015
Employee Evaluation Process
Evaluations
Administrative
Administrative/Non-teaching personnel will be evaluated annually. This evaluation will be
conducted by the immediate supervisor of the employee as well as a self-evaluation by the
employee. After a discussion by the employee and the supervisor, the employee and supervisor
will agree on a development plan for improving the performance level, if such a plan is appropriate.
(See Appendix D1 Evaluation of Administrative & Non-Teaching Personnel) (See Appendix D2 for Self-Evaluation
Form)
Faculty Evaluations
Northeast Mississippi Community college values quality teaching and the importance of a
shared commitment by the faculty and institution to creating a positive learning environment. A
comprehensive faculty evaluation process is designed to continually assess this shared commitment
and use the results to continuously improve instruction and the learning environment.
The primary goal of the evaluation system is to enhance the contributions of all faculty to the
28
institution and promote and recognize excellence. To accomplish this goal, Northeast’s evaluation
process has the following objectives:
1)
Promote communication between the faculty and administration
2)
Ensure that instruction is meeting the institution’s adopted purpose statement
3)
Identify the means for the institution to support quality instruction
4)
Evaluate accountability and performance
It is from this perspective, then, that Northeast Mississippi Community College embraces a
formative/summative, developmental and continuous improvement approach toward faculty
evaluation.
Northeast’s faculty evaluation process has been designed and implemented in consultation
with faculty, administrators, and instructional staff. It will continually evolve and have a built- in
process of ongoing evaluation of its effectiveness.
Multiple means are used to evaluate faculty annually. Information collected on faculty performance
is used to improve teaching techniques and instructors’ relationships with students. The methods,
processes and schedule utilized to evaluate faculty are found below:
Method
Who Performs
Documentation Used
Timeframe
Classroom Observation
Division Head completes an observation on
half the faculty within the division annually*
Classroom Observation
Form (Page 2 of
Administrative
Evaluation of Teaching
Personnel and Self-
Evaluation)
New Faculty-
annually for three
years*
All other faculty
observed every
other year
Student Evaluation of
Faculty
Students evaluate both full and part-time
faculty
Course Evaluation
deployed through
Canvas (Learning
Management System)
All courses receive
a Course
Evaluation each
term
Self-Evaluation by
Faculty
All full and part-time faculty perform self-
evaluation
Administrative
Evaluation of Teaching
Personnel and Self-
Evaluation
Annually
Annual Evaluation by
Division Head
Division Head evaluates both full and part-
time faculty within their division
Administrative
Evaluation of Teaching
Personnel and Self-
Evaluation
Annually
Faculty Conference
Division Head and faculty member (full and
part-time) meet, review results from all
evaluation methods, and establish a plan for
professional growth by:
1. Reviewing professional learning
participation from the year (documentation
will be attached to evaluation materials- both
Division Head and Faculty will receive a
cumulative report of all activities as report
through Earning Your Stripes via email at end
of each reporting period)
Administrative
Evaluation of Teaching
Personnel and Self-
Evaluation
Annually
29
2. Identification of at least 3 Goals for Growth
for the upcoming year (including plans for
professional learning)
**See below for Improvement Plan process
**Any faculty member, who has been required to devise an Improvement Plan, will be evaluated using the
full process each year while on improvement status (Sample of Written Warning). The Improvement Plan
is initiated by the faculty member’s supervisor and encompasses steps 1 and 2 of the Disciplinary Procedures
for Employees (see Human Resources, Disciplinary Procedures for Employees; see also Sample of Written
Warning). The length and conditions of the Improvement Plan will be indicated in writing and provided to
the faculty member at the time the Improvement Plan is implemented. If conditions of the Improvement
Plan are not met, step 3 of the Disciplinary Procedure for Employees (Suspension) will be enacted (see
Sample of Suspension).
Evaluation of any faculty member may occur at any time if need is indicated- for example, information
reflected on the Student Evaluation of Faculty, etc.
Using the earlier criteria to evaluate individual faculty members, the institution will conduct
evaluations to determine the successes of faculty in obtaining their individual improvement goals.
Revised December 5, 2019
Employee Identification Cards
A Northeast identification card is issued to each employee. The card is designed to be
worn as a badge and each Northeast employee should wear their identification card/badge with the
name and photograph at all times during the normal workday.
Identification cards must be returned to the employee’s supervisor or the Human Resource
Office at the time the employee ceases to be employed by the college.
Employee Privacy
Employee ID Number
Northeast employees are identified by an employee identification number generated through
the College’s administrative software. Employees should use their Generated ID Number on
campus forms.
Social Security Number Protection
Northeast employees shall take steps as may be reasonable and necessary to prevent the
inadvertent disclosure of an individual’s social security number to anyone other than those persons
or agencies having a legitimate and lawful need to know the individual’s social security number for
the performance of required duties.
•
Social security numbers of Northeast employees may be disclosed only when required by
law, or required by an agency or person having a legitimate and lawful need for the
information in order to perform required duties of the agency. Example: IRS, PERS,
payroll deducted insurances, etc.
•
Internal lists of employees should include social security numbers only when necessary to
allow required work to be completed. Example: list of employees for payroll
•
Northeast employees may not distribute any personal information on other employees in
order to receive personal or political gain.
Financial Information
Northeast employees shall take steps necessary to prevent the disclosure of an individual’s
30
personal information and financial information in accordance with the Gramm- Leach-Bailey Act
(GLB ACT). Financial information may not be accessed without a valid work related reason to do
so. The identifying financial information of employees should not be shared.
Gramm-Leach-Bailey Act – GBL ACT
1.
Northeast Mississippi Community College has designated the chief records officer as the
employee responsible for the coordination and executive of the information security plan
as it relates to the college’s students. The President is designated as the officer responsible
for the coordination and execution of employee information.
2.
The following have been identified as relevant areas to be considered when assessing the
risks to customer information. Customers are defined primarily as students, students’
families, and employees.
a.
Admissions
b.
Records Office
c.
Financial Aid Office
d.
Student Residential Life
e.
Security
f.
Continuing Education
g.
College Information Systems
h.
Computer Services
i.
Business Office
i.
Accounts Receivable
ii.
Payroll
j.
Human Resources
3.
The GLB Act states that the college is considered to be in compliance with the privacy
provisions of the GLB Act if it is compliant with the Family Educational Rights and Privacy
Act (FERPA). The Records Office will provide guidance in complying with all privacy
regulations in regards to student records. The Records Office will provide college personnel
with information needed to be informed of the requirements of FERPA. Student records are
confidential and are also governed by the policies listed in Section 541 of the Board of
Trustees Policy Manual. Each college employee is responsible for maintaining the privacy
and confidentiality of student records and employee records. Employees are charged with the
responsibility of only accessing records that are needed for their specific job duties and for
maintaining the confidentiality of those records at all times. The President and the Human
Resource Officer will provide guidance in complying with all privacy regulation in regards to
employee records. Employee records are confidential and are governed by the policies listed
in Section 316 of the Board of Trustees Policy Manual.
4.
Northeast Mississippi Community College requires that all service providers that are given
access to customer information in the normal course of business provide adequate
safeguards to ensure the protection of the student or employee information and compliance
with the GLB Act. During the process of selecting any service provider, college personnel
will ensure that the provider is aware of the requirement to protect customer information;
is committed to protecting the privacy of the information; has procedures in place that
provide for the protection of the information; and agrees that the protection of the
information survives the termination of the service agreement.
5.
The College shall periodically evaluate the security to ensure compliance with
31
requirements and regulations of current laws.
6.
EMPLOYEE SELECTION PROCESS
Faculty
1.
A centralized applicant file is maintained by Northeast. When a vacancy occurs, the
applications in the active file are reviewed. The active file contains applications that are
1 year or less old.
2.
The position may be advertised through Mississippi and regional universities and
community colleges and in regional and/or local newspapers for possible candidates, and
openings are announced on the college's Web Page.
3.
A selection committee determines the applicants to be interviewed.
a.
The Selection Committee consists of the Executive Vice President, Vice President
of Instruction, the Division Head, and selected faculty.
b.
The Executive Vice President serves as Chair of the selection process.
4.
The Executive Vice President recommends finalists to the President of the College.
5.
The President of the College recommends the candidate to the Board of Trustees.
6.
The Board of Trustees vote determines the employment of the candidate.
7.
When the Board approves the recommendation, the President of the College issues a
contract for employment.
8.
The contract states the position, time frame, salary, and requires the signatures of the
employee, President of the College, and Chairman of the Board of Trustees.
Administration And Staff
1.
A centralized applicant file is maintained by Northeast. When a vacancy occurs, the
applications in the active file are reviewed. The active file contains applications that are
1 year or less old.
2.
The position may be advertised through Mississippi and regional universities and
community colleges and in regional and/or local newspapers for possible candidates, and
openings are announced on the college's Web Page.
3.
A selection committee determines the applicants to be interviewed.
a. The Selection Committee consists of the divisional vice president and other
selected personnel.
b. The divisional vice president chairs the selection process.
4.
The Selection Committee Chair recommends finalists to the President of the College.
5.
The President determines the final selection and employs the individual.
Employees’ Standard of Conduct
Needs Assessment for Personnel
Northeast strives to provide for the needs of employees that qualify for American
Disabilities Act (ADA). In order to meet this goal, the College requires all employees to notify their
supervisor, or respective Vice President, of any condition for which the employee may need
assistance. The employee and the employee’s supervisor will conduct the “Needs Assessment for
Personnel Procedures” process. Employees should self-report their needs for accommodation to the
College.
The “Needs Assessment for Personnel Procedures” forms and a complete description of the
process are available from the Human Resource Office and the President’s office.
32
Employee Status Definition
The College will employ instructional, administrative and support personnel for efficient
provision of services to students and the community. The following are types of employees.
•
Regular full-time: An employee is hired for an indefinite period of time or specified contract
period in excess of 4.5 months and scheduled to work at least 20 hours per week. Employees in
this category will be covered by insurance benefits.
•
Regular part-time: (more than 20 hours per week): An employee hired for an indefinite period
of time and is regularly scheduled to work more than 20 hours per week. Employees in this
category will be covered by insurance benefits, will be members of PERS, and will be entitled
to prorated leave and/or vacation benefits as applicable to the employee classification.
Employees in this class will be issued a regular salary agreement or contract and will be subject
to all published salary scales and employment procedures and guidelines of regular full-time
employees.
•
Regular part-time (less than 20 hours per week): An employee hired for an indefinite period
and is scheduled to work not less than fifteen and no more than 19 hours per week. Employees
in this category will not be covered by insurance benefits and will not be entitled to employee
benefits such as leave or vacation time. Employees in this class will be issued a regular salary
agreement or contract form.
•
Supplemental Personnel: A part-time or temporary worker employed under a supplemental
salary agreement for a specific assignment for a definite period of time. Employees in this
class will be covered by insurance benefits and will be members of PERS if they are regularly
scheduled to work more than 20 hours per week. Employees in this class are not entitled to
benefits of regular employees such as leave or vacation. Employees considered full-time or
regular part-time (more than 20 hours per week) should not be placed under supplemental
agreements.
•
Grant Based Personnel: A fulltime or more than 20 hours per week part-time employee hired
from a specific funding source with employment contingent on an outside funding source. The
compensation and work schedule are to be mandated by Northeast in accordance with current
policies and procedures, and in conjunction with the guidelines of the grant funding. Northeast
policies, procedures and guidelines take precedent over all grant guidelines; however,
employment must meet mandated grant requirements. Employees in this category will be
covered by insurance benefits, will be members of PERS, and will be entitled to leave and
vacation benefits as applicable to the length of the contract (9,10, or 12 month) and to the
assignment being full-time or part-time. Employees in this class will be issued a regular salary
agreement or contract form or a supplemental agreement as applicable.
•
Occasional: An employee hired for an indefinite period and scheduled to work not more than
14.5 hours per week. Occasional employees are not covered by insurance benefits.
•
Temporary or seasonal: An employee hired to work not more than ninety (90) days. The work
assigned is seasonal in nature or required by a short-term operational need. Insurance benefits
are not applicable to employees in this category.
•
Hourly: An employee hired to work with payment of wages made on an hourly basis. The
assignment can be for full-time or part-time employment; can be for an indefinite period of time
or for a specific assignment over a definite period of time; and can be for a grant-based program.
Employees in this category will be covered by insurance benefits and will be members of PERS
as applicable to the assignment being full-time or part-time (more than 20 hours a week). Hourly
employees working no more than 19 hours per week will not be covered by insurance benefits.
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Hourly employees are not entitled to leave or vacation time regardless of the length of the
assignment. Employees in this class are issued a regular salary agreement or a supplemental
salary agreement form as applicable.
• Student Worker/Intern: A student worker/intern is employed for an indefinite period, but
must be currently enrolled for at least 6 credit hours or equivalent in order to continue working
in this status. A student worker is regularly scheduled to work 18 hours or less per week. Interim
employment is allowed and may continue between semesters when there is an intent to reenroll. Student
workers are not covered by the benefit package.
•
Adjunct Faculty: An instructor hired to work one semester or less and assigned less than
half the normal teaching load. Adjunct faculty are appointed each semester subject to overall
class enrollments. Adjunct faculty are not covered by insurance benefits.
•
Volunteer Services: Northeast Mississippi Community College may accept volunteer
services from qualified individuals in the community. All volunteer services must be
recommended by the department head for which services will be utilized and must be approved
by the college President. Recommendations should be made on the college’s “Volunteer
Services Agreement” form (See Appendix M – Volunteer Services Agreement) and should specify
services to be volunteered. Volunteers must agree to the stipulations in the services agreement.
Volunteers receive no remuneration from the college for the services rendered. The volunteer
will receive no benefits, scholarship, insurance, workers’ compensation, leave time, or other
benefit from the college for their services. The volunteer may not represent himself or herself
as an employee, agent, representative, or contractor for the college. Volunteers within any health
instructional environment must maintain and provide evidence of personal Malpractice
Insurance.
•
Retirees as Volunteers: PERS Regulation 34 mandates that a former employee who has
retired from a Mississippi Community College may not provide any service to that institution
within 90 days of their retirement. Therefore, retirees may adversely affect their retirement
status should they volunteer services to Northeast within 90 days of their retirement from the
College. After the initial 90 days of separation from the college, a retiree may volunteer services
without affecting their retirement benefits. Notification must be provided to PERS within five
days of employment or re- employment of a retired PERS participant.
•
Employment of Retirees
Individuals who have retired from Northeast Mississippi Community College (or other
State of Mississippi Service) may be reemployed in accordance with the Public Employees
Retirement System of Mississippi, PERS, Regulation34.
(See www.pers.ms.gov/content/documents/regulations/reguations/reg34.pdf)
All previously retired individuals reemployed under Public Employees Retirement System
of Mississippi, PERS, Regulation 34 must provide a Certification/Acknowledgment of
Reemployment of Retiree (PERS Form 4b). Personnel that are reemployed after retirement from
State of Mississippi, service will be employed under the policies and procedures of Northeast
Mississippi Community College effective at the date of reemployment. Employees must complete
PERS Form 4b within 5 days of re-employment. An “Adjunct Faculty/Employee Retirement
Acknowledgement” form will be included in the initial employment packet. Each prospective
employee will complete and submit this form to the Human Resource Office to be filed as part of
the initial employment packet. Division/Department heads will submit the names of their
prospective retired faculty/employees to the Human Resources Office, prior to official employment.
Upon receipt of this list, the Human Resources officer will send the PERS form 4- B to the
prospective employee for completion. The Human Resources officer will notify the respective
34
division/department head when the signed form has been received in the Human Resources Office.
Updated August 1, 2012
35
Probationary Period for New Hires
All new employees are subject to a ninety (90) day probationary period.
Employment Objectives and Conditions
Equal Opportunity
In compliance with Title VI of the Civil Rights Act of 1964; Title IX, Educational
Amendments of 1972 of the Higher Education Act; and, Section 504 of the Rehabilitation Act of
1973, as amended, the Board of Trustees of Northeast Mississippi Community College has
adopted this policy assuring that no one shall, on the grounds of race, color, age, national origin,
or sex, be excluded from participating in, be denied the benefits of, or otherwise be subjected to
discrimination in any program or activity of the College. Northeast Mississippi Community
College adheres to the principle of equal educational and employment opportunity without regard
to race, sex, age, color, creed, or national origin. This policy includes the qualified handicapped
and extends to all programs and activities supported by the College.
(Board Policy)
The Section 504 Coordinator is Leigh Ann Stewart, Wright Hall (662)720-7192 and the
Title IX Coordinator is Beth Benson, Ramsey Hall (662)720-7223.
Employment Outside of Primary Northeast Contract
The President shall request that all full-time employees of the college to accept that
Northeast is their primary employment with all other work obligations as secondary. All full-time
employees of Northeast are permitted to seek supplemental professional and work opportunities
outside the primary Northeast contract, provided the following conditions are met:
a.
Supplemental employment for full-time employees of the college does not conflict with
the primary job duties of the employee and mission and/or needs of Northeast
Mississippi Community College.
b.
All outside, supplemental assignments, including supplemental on-line instruction, are
conducted off-campus without the aid of college owned materials and supplies and
outside of the primary job duties of the employee.
c.
The employee shall not enroll current Northeast students in classes offered by other
institutions in which employee is being compensated.
d.
The employee must inform the immediate supervisor and agree to cooperate with
college administration whenever occasional conflicts occur between primary duties to
the college and outside supplemental assignments.
The Board of Trustees authorizes the President of the College to use reasonable means
to counsel and correct the actions of fulltime employees who violate this policy.
Revised: 05-09-2017
Students Employed By Faculty Or Staff
Students may not be employed by a Northeast faculty member while enrolled in the faculty
36
member's classes or enrolled in a faculty member's division.
•
The definition of employment includes supervision by the faculty member for the
purpose of the faculty member's personal financial gain.
•
The prohibition of employment also applies to the summer following the student’s last
semester of enrollment.
Faculty and staff should avoid relationships with students that create conflict of interest for
the faculty, staff or Northeast.
Relationship To A Member Of The Board
Members of the Board of Trustees have accepted, as a condition of public trust, a commitment
to avoid any conflict of interest that will provide personal gain either directly or indirectly. The
following guidelines are provided to college staff as an understanding of this issue in employment
of persons related to a member of the Board of Trustees. The following guidelines are meant to
cause college personnel to seek the opinion of the college attorney who may seek an opinion from
the Attorney General or the Ethics Commission.
v
No member of the family of a Trustee (while in office or during the calendar year after
withdrawing from the office) may be hired in a position at the college when the following
conditions exist.
Ø
If the individual is a member of the family within the third level.
§ Level I – The Trustee’s children (see Emancipated below) and spouse.
§ Level II – The Trustee’s father, mother, brothers and sisters.
§ Level III – The Trustee’s grandparents, aunts and uncles.
Conditions of Hire of Emancipated Offspring
Emancipated Children – The children of the Trustee may be hired when
•
They are acknowledged by the Board to have met the conditions of emancipation
•
The Trustee recuses himself or herself during votes on hiring, promotion, salary
adjustments, and
•
When the position is not “an officer, clerk, stenographer, deputy or
assistant.”
An Emancipated Child
The Mississippi Supreme Court defines Emancipation as follows: Emancipation, as
employed in the law of parent and child, means the freeing of a child for all the period of its
minority from the care, custody, control, and service of its parents; the relinquishment of parental
control, conferring on the child the right to its own earnings and terminating the parent's legal
obligation to support it.
Mississippi Code defines Emancipation as: The duty of support of a child terminates
upon the emancipation of the child. The court may determine that emancipation has occurred
and no other support obligation exists when the child:
•
Attains the age of twenty-one (21) years, or
•
Marries, or
•
Discontinues full-time enrollment in school and obtains full-time employment prior to
attaining the age of twenty-one (21) years, or
•
Voluntarily moves from the home of the custodial parent or guardian, establishes
37
independent living arrangements, and obtains full-time employment prior to attaining
the age of twenty-one (21) years.
Employment Requirements and Restrictions
Promotion, Job Posting, and Classification
The College is committed to fill positions with the most qualified persons available.
•
New or vacant job positions may be posted at all appropriate College sites as well as at
external sites.
•
Consistent with this commitment, the College attempts to promote qualified employees
from within the College.
•
Credentials and experience may be verified and background checks may be completed
on new hires.
•
Employees are required to be employed in their current position for a minimum of one
year before requesting a transfer or applying for a position in another department on
campus.
•
The College may transfer employees to a new position within the College as warranted
to ensure the best operation of the College.
•
All employees of the college with the exception of Federal and Northeast work- study
students must be a minimum of 18 years of age.
General Policy of Employment – Contracts
Contract and Salaries
Administration, Professional, and Other Staff
Non-teaching full-time employees are employed by contracts or salary agreements. The
supervisor with approval of the College President arranges the working hours. Salaries are based
on education, assignment, and years of service.
Faculty
Full-time teaching faculty are employed by annual contracts. The length of the contract
(9-12 month) depends on the subject matter taught and the source of funding for the salaries.
Salaries are based on academic preparation and teaching experience.
Part-time faculty are employed by salary agreements. The agreements are issued for
each semester and normally are limited to 6 to 8 credit hours. The agreement is conditional on the
student number being sufficient to “make” the class.
External Grant Funding of Employees
Employees whose positions are funded by grants or federal programs are employed by
salary agreements. They perform the duties as specified within the grant and contract.
Since such positions are dependent on grant funding, termination of funding may result
in the termination of the positions. If partial reduction of the funding occurs, any terminations
will be based on the terms and conditions of the grant.
Such employees will sign and receive a “Statement of Understanding” at time of
38
employment that outlines the terms, conditions and anticipated length of the grant based
employment.
Credentials Required Transfer
Faculty
•
All full-time and part-time faculty teaching transfer courses must, at a minimum, have a
master’s degree, which includes a minimum of 18 graduate semester hours in their
teaching discipline or relevant experience. Northeast’s goal is to employ at least one-
third of the faculty with 30 graduate semester hours in their teaching discipline.
Technical Faculty
•
All full-time and part-time technical faculty must possess academic preparation and
demonstrate/document technical competence
•
The minimum academic preparation is an associate’s degree (master’s degree preferred).
•
All technical faculty must stay current in field of study and maintain state
competency plan in conjunction with the division head.
•
All technical faculty must hold the national certifications required by MCCB to reach in
a specific subject area or obtain required national certification within 2 calendar years of
hire.
Career Faculty
•
Both full-time and part-time career faculty must possess a high school diploma and
demonstrate or document occupational competency in teaching area.
•
College work and/or specialized training are preferred.
•
All career faculty must stay current in field of study and maintain state competency plan
in conjunction with the Division Head.
•
All career faculty must hold the national certifications required by MCCB to reach in a
specific subject area or obtain required national certification within 2 calendar years of
hire.
Revised: 07-01-2018
Fair Labor Standards Act
Exempt and Non-Exempt Positions
All college positions are identified as exempt or non-exempt in accordance with the Fair
Labor Standards Act of 1985, as amended, and the United States Department of Labor.
Exempt positions are excluded from the minimum wage and overtime provisions of the
act and are generally identified as faculty, executive,
administrative, managerial, and other professional staff. Non-exempt positions are generally
identified as support staff, clerical, secretarial, technical, paraprofessional, skilled craft, service,
and maintenance.
The distinctions reflected above are generalities and the complete criteria of the FLSA
will be applied to each position to determine its status. Complete criteria for evaluation of college
positions in accordance with the Fair Labor Standards Act are available from the Human Resource
Office or the Business Office. The exempt/non-exempt status of a position will be communicated
to an employee at the time of employment and will be reflected on the employee’s contract.
Grievance
39
Grievance Appeal Procedures for Faculty and Staff
The Northeast Mississippi Community College grievance procedure is designed to assure
a systematic method for resolving issues that may arise for an employee regarding the college and
a superior. If a resolution cannot be reached, an employee may file a grievance regarding the
issue.
A grievance is defined as a claim by an individual employee that there has been a
violation, misinterpretation, or misapplication of an established practice, policy, or procedure.
The Appeal Procedure
1.
The employee must submit a written appeal of a grievance to the immediate supervisor
within five workdays of his or her awareness of the “failure to reach resolution.”
2.
The immediate supervisor must respond in writing within ten workdays rendering a
decision and justification.
3.
If the employee is not satisfied with the immediate supervisor's decision, the employee
may file a written grievance with the immediate supervisor’s supervisor within ten
workdays of receipt of the supervisor’s response.
4.
The secondary supervisor must render a decision in writing with justification within
ten workdays of receipt of the appeal.
5.
If the employee is not satisfied with the second appeal, he or she may, within ten
workdays of the response, request an appellant hearing before the Grievance
Committee.
The Grievance Committee
•
The Grievance Committee is composed of the Director of Success Center(Chair), one
administrative staff member, two faculty members, one office professional worker,
and one buildings and grounds employee.
•
The appeal must be written and submitted to the chair of the grievance committee.
•
The employee must be present when the grievance is submitted. He or she may
personally present his or her case or may choose to have a representative present the
grievance.
•
The responsibility of the committee shall be limited to a review of the case to
determine if Northeast established practices, policies, or procedures were followed or
interpreted and if the appeal procedures were properly followed.
Graduation Participation for Faculty and Staff
For the faculty, the graduation exercise is considered as a full workday and an absence of
participation will require the submission of an absentee form. Requests for absences
from graduation must be submitted to the Vice President of Instruction. Fulltime instructional and
student services administrators and teaching faculty are required to participate in graduation.
Others may participate at their discretion.
40
HIPAA
Under normal and usual operation practices, college personnel would not have access to
health information of employees. However, in the event that health information is available,
college personnel are charged with protecting the health information of college employees in
accordance with HIPAA. HIPPA, Health Insurance Portability and Accountability Act of 1996,
is United States legislation that provides data privacy and security provisions for safeguarding
medical information. Under normal and usual operation practices, college personnel would not
have access to health information of employees. However, in the event that health information is
available, college personnel are charged with protecting the health information of college
employees in accordance with HIPAA. Visit the U.S. Department of Health & Human Services’
website to learn about HIPAA.
Leave for Off-Campus Summer Study
Full-time (12-month) Personnel
Full-time instructional or administrative employees may request leave for educational
purposes during the summer. Such employees shall be required to enter an agreement with the
college to return the following session and fulfill the contract with the college or repay such salary
received while on leave. Such requests are subject to the approval and/or recommendation of the
Executive Vice President and the President.
Full-time (10-12 month) Faculty
The deadline for applying for summer school or work experience leave is April
15. Instructors may receive up to six weeks of leave over a two-year period. Priority will be
given to those who need work experience or coursework for license renewal. Study or work must
be in the field of teaching in which the instructor is engaged.
Approval for the work experience to apply for credit for Career-Technical faculty must be
secured from the instructor's state supervisor in advance of the training.
Any faculty member applying for work experience must submit a suitable itinerary of
work activities, a completed work experience form, and a letter of acceptance from the
organization where the work is to occur. The Division Head, the Vice President of Instruction and
the Executive Vice President must grant final approval for the work experience.
The Request of Leave for Off- Campus Study form is available in the office of the
Executive Vice President and on the Northeast website under shared documents. (See Appendix W)
Leave Policy
Absences
Employees should submit a leave form for all days absent from work. The employee’s
division/department head should report any absence not reported by an employee at the time of
absence or before the end of the month in which the absence occurred.
Faculty
All faculty absences are recorded in the Human Resource Office and are reported back
to the faculty monthly.
Un-anticipated absence
41
•
When a faculty member is absent from a class(es), he or she must submit a leave
Form to the appropriate Division Head.
•
The Division Head will make emergency arrangements for classes missed.
•
The Division Head must notify the Vice President of Instruction by telephone and submit
a copy of the absentee form to the Vice President of Instruction.
Anticipated Absence
•
The instructor must submit a plan to the Division Head to ensure that the students receive
instruction during the class(es) missed.
•
If the faculty member anticipated absence for more than one week, substitutes may be
employed as replacements.
Extended Absence
Faculty members who are absent for five or more days (for sickness, personal, or
professional reasons) during one semester may be denied additional professional leave within the
same semester.
Staff and Administration
If a staff member/administrator is absent, a Leave Form should be submitted to his/her
immediate supervisor.
Un-anticipated Leave
•
The immediate supervisor should be notified at the beginning of the absence.
•
A Leave Form should be submitted to the supervisor when the staff/administrator returns
to work.
Anticipated Leave
•
Should be submitted a minimum of 72 hours prior to the absences.
Leave Forms
Leave Forms are available in the Human Resources Office and on-line through shared
documents.
Accrual of Leave
•
Leave will be accrued one day per calendar month of the contract/agreement period up to
12 days per fiscal year.
•
Unlimited leave may be accrued on continuous employment.
•
Full-time (9-10-11-12 month) faculty members will receive credit for summer school
classes (day or evening) taught.
•
Leave with pay may be granted to full-time employees whose contract is for two
semesters or more per academic year.
•
Permanent part-time personnel will accrue leave based on the pro-rata time worked.
Maternity, Personal, and Sick Leave
Leave may be used for bona fide reasons (maternity, illness, illness or death of a member
of the immediate family of the employee or spouse – children, parents, grandparents,
grandchildren, or persons standing in Loco Parentis. Leave may be taken for funerals provided
prior and proper approval is requested.
Personal Business
Employees are encouraged to limit the use of leave time for personal business to three
days per year. Such use of leave time will require prior approval by the respective Division
42
Head and Vice President.
Extended Leave
•
Excluding maternity, no leave in excess of ten (10) days will be granted without an
assessment by the divisional vice president. A committee appointed by the President of the
College will hear any appeal of the vice president's decision.
•
After all benefits have been used, salaries will be suspended. The college will negotiate for
replacement personnel.
•
The position of the individual on leave will be retained for the remainder of the semester or for
a period of 3 months whichever is the most advantageous for the employee.
•
In the event an employee is on extended leave, the total financial responsibility of the college
shall not be more than 100% of the employee's two-semester contractual commitment.
•
Employees on extended leave for medical reasons must submit a "fitness for duty"
certification to return to work.
Accumulated Leave-Retirement or Termination
Upon termination or retirement, an employee with five (5) or more years of service will be
paid, upon request, his or her accumulated leave based on the following schedule, provided the
employee leaves in good standing, with proper notice:
• Employees with five (5) to twenty (20) years of service to Northeast will be paid up to the
number of accumulated leave days or ten (10) days, whichever is less.
• Employees with more than twenty (20) years of service to Northeast will be paid up to the
number of accumulated days or ten (10) days plus one (1) day for each year of service over
twenty (20) years [up to a maximum of thirty (30) days], whichever is less.
Any leave time certified to the Public Employees Retirement System for credit toward
retirement will not be subject to payment.
Employees may be granted no more than ten (10) days of leave and no more than ten (10)
days of vacation during the last sixty days of employment except for documented, verifiable medical
reasons. Leave prior to termination of employment may be taken only with approval of the employee's
divisional vice president and may be denied if such leave causes a problem in the workload distribution
within the unit.
The President shall report all employees who have used all available leave and continue to be
absent from work without pay. The Board will consider the reasons for the extended leave on the
college before determining to continue or discontinue employment. The employee is expected to
provide complete and detailed medical information to the President within 10 days of the written
request.
Vacation
•
All full-time (twelve-month) employees, professional and buildings and grounds, will
be allocated one day of paid vacation for each full month of employment per fiscal year
(July - June) not to exceed ten days per year.
•
Vacation does not expire and is unlimited.
• At termination, any unused vacation days may be certified as leave days to the Public
Employees Retirement System of MS.
Revised: 07-01-2019
43
Leave Without Pay
Leave of absence without pay up to one year may be granted to faculty for good cause as
determined by the Board of Trustees. Faculty members receiving a leave of absence for additional
training or degree work will be offered reemployment; all others will be offered reemployment if
there is a vacancy.
Jury Duty Leave
Employees who are selected for jury duty are granted official leave time for days
missed. A copy of the jury duty summons should be submitted with the employee’s absentee
form. While serving as a juror, the employee should periodically inform the college about the
duration of jury service.
On-the-Job Injury Leave
Employees injured in the course of their employment and eligible for Workers’
Compensation benefits may use accrued leave or vacation leave to supplement payment received
from Workers’ Compensation Insurance.
Workers’ Compensation Insurance will pay in accordance with statutory requirements of
Mississippi. The insurance will begin paying an injured employee after five consecutive days of
work have been missed due to a medically documented work-related injury. The rate of pay is
two-thirds (2/3) of the employee’s regular pay. The college allows the injured employee to utilize
a combination of leave time and workers’ compensation payments to provide total compensation
equal to the employee’s normal rate of pay. Injured employees receiving workers’ compensation
insurance payments may choose to:
•
Accept the worker’s compensation insurance benefits as their total pay for their leave
period and submit no leave time to the college for time off due to work related injury.
•
Accept the worker’s compensation insurance benefits for the two-thirds (2/3) of normal
pay and utilize college leave time as needed to equal the remaining one-third of normal
pay during the time off from the work-related injury.
•
Utilize college leave time for pay for the entire leave due to injury and submit any checks
received from the worker’s compensation insurance company to the college.
Total compensation received from both the college and the insurance company during a work-
related injury may not exceed the employee’s normal rate of pay. Employees who have exhausted
all accrued leave time and vacation time, or who do not wish to use accrued leave, may request
Family and Medical Leave for the period of time that they are away from work due to an on-the-
job injury or illness.
Leave Transfer Program
Northeast Mississippi Community College's Leave Transfer Program permits Northeast
employees to donate accrued leave for the use of other Northeast employees medical or family
emergency or other hardship situations.
Definition of Terms
Any Northeast employee who has been affected by a personal emergency may make
application to the Human Resources Office to become a leave recipient after all his/her accrued
time has been used. If an employee is not able to make application on his/her behalf, the
immediate supervisor may make application on behalf of the potential leave recipient.
44
•
A personal emergency is defined as a medical or family emergency or other hardship
situation that is likely to require an employee's absence from duty for a prolonged
period of time and to result in a substantial loss of income to the employee because of
the unavailability of paid leave.
•
For the purpose of this procedure, an absence from duty without available paid leave
that is expected to be at least ten working days is deemed a prolonged period of time.
When the personal emergency affecting a leave recipient terminates, the employee or
his/her immediate supervisor should promptly notify the Human Resources Office. Once the
personal emergency ends, no more transfers of leave can be made. The recipient can retain no
leave in excess of the time used for the personal emergency. Leave will be credited on a first
donated basis. Any donated time not used will be credited back to the employee(s) donating the
time. The use of donated leave is subject to all of the conditions and requirements of the published
Employee's Leave Policy.
Limitations
•
A maximum number of thirty (30) days can be received per single emergency; and an
employee can only receive donated leave two (2) times for personal emergencies during
a fiscal year.
•
A limit of five (5) days is placed on the amount of time that an employee can donate to
another individual (per emergency).
•
A maximum number of twelve (12) days can be donated per employee, per fiscal year.
•
Donated leave cannot be used retroactively for any period of leave without pay prior
to January 1, 1993.
•
Leave may only be donated to employees of Northeast Mississippi Community College.
Request
•
To request donated leave time, a Leave Transfer Request Form should be completed.
This includes the employee's name, position, and a brief description of the nature,
severity and anticipated duration of the personal emergency affecting the employee.
•
To donate leave, a Leave Transfer Authorization Form should be completed.
•
The Leave Transfer Program is voluntary. An employee may not directly or indirectly
solicit contributions of donated time or attempt to intimidate any other employee for
receiving leave days.
Evaluation of Request
The Human Resources Office will review all requests for donated leave time.
Consideration will be given to the nature of the emergency and the past leave history of the
employee. If the request is approved, the Human Resources Office will notify Northeast
employees of the recipient's request so that employees who wish to donate leave time may do so.
If the potential recipient does not wish to inform all employees of the existence of a personal
emergency, a memorandum will not be distributed campus-wide but donations can be accepted
from those employees who are aware of the emergency.
Revised: 07-01-2019
45
Family & Medical Leave (FMLA)
a.
Northeast Mississippi Community College and the College leave policies adhere to
all requirements of the FMLA.
b.
The college president is charged with establishing and reviewing the college’s leave
procedure and guidelines to insure compliance with FMLA.
c.
Paid leave taken by an employee and FMLA leave will run concurrent for all
conditions qualifying for FMLA.
National Guard Leave
Employees who are active members of the National Guard or the U.S. Reserves will be
allowed ten days each contract year for official National Guard duty. All days taken in excess of
ten days will be deducted from annual vacation time.
Professional Leave
Professional leave time is considered as a workday and no leave time is charged to the
employee. Faculty members, however, must submit a Travel Authorization form to the Division
Head and Executive Vice President for approval. Other employees must gain approval from their
immediate supervisor and respective vice president. Normally professional leave time will not be
granted if a faculty member has been absent a total of five days during the semester.
Reemployment Policy for Northeast Personnel Activated into Full-Time Military Service
Any employee of Northeast Mississippi Community College who is called to active military duty
by the President of the United States is entitled to the following:
1.
The employee is entitled to leave of absence from his/her respective duties for periods
not to exceed fifteen (15) working days, without loss of pay, time, annual leave, or sick
leave when ordered to military duty.
2.
When duty is in excess of fifteen (15) days the employee is entitled to leave of absence
without loss of time, annual leave, and sick leave until released from duty. In addition to
the 15 days of leave time with pay, the employee is entitled to pay for acquired personal
leave time.
3.
An employee called to active duty must apply for reemployment within ninety (90) days
after release from active duty. Reservist and guard ordered to initial active duty for
training (IADT) of not less than twelve (12) consecutive weeks must apply for
reemployment within thirty-one (31) days after release from such training. Upon release
from active duty, the employee will be reemployed in same or like position and at the
same status, pay, and seniority if the employee is physically and mentally competent.
Should the employee return disabled from active duty and not be qualified to perform
the duties of the same or like former position, the college will offer other employment
which is consistent with the employee's potential. In such case, the salary will be
commensurate with the job. After reemployment, an employee may not be discharged
within one (1) year without cause. An employee returning from initial active duty for
training (IADT) may not be discharged within six (6) months without cause.
Reemployment protection applies to individuals performing active duty for up to four
years, and for five years if requested to remain on active duty for the convenience of the
government. Reemployment protection is not available to an employee dishonorably
46
discharged.
4.
An employee ordered into active duty will retain medical insurance benefits afforded by
the college until the last day of the month in which the employee was activated. After
reemployment, the employee will be entitled to medical insurance without proof of
insurability. If applicable, the same policy applies for the employee's family members.
Compensatory Leave – Overtime
The minimum wage and overtime provisions of the Fair Labor Standard Act, as amended,
cover college employees. All employee positions are identified in accordance with this standard
as either exempt or non-exempt. The Fair Labor Standard Act designates faculty, executive,
administrative, and other professional staff as exempt from these provisions. (See Section 346
Exempt and Non-Exempt Positions)
College employees who hold non-exempt positions shall be granted compensatory time
off at a rate of one and one-half hours for each hour of overtime worked in excess of forty
(40)
hours per workweek. On occasion overtime pay may be paid in lieu of compensatory time
off and will be calculated at one and one-half times the employee’s regular rate of pay.
Employees should take accrued compensatory leave time within 60 days of accrual.
Compensatory leave time must be utilized prior to the use of normal college leave. Employees
may not accrue more than 80 hours of compensatory leave time.
All overtime hours worked must be pre-approved by the department head. Each
department head is charged with keeping overtime hours worked to a minimum and should
consider budgetary resources before approving overtime work. Department heads and their
respective vice presidents may wish to coordinate efforts with other departments or divisions to
help minimize overtime hours.
The cost of compensatory leave time and overtime pay will be charged to the respective
department’s budget. Therefore, all department heads should strive to ensure that non-exempt
employees do not work more than forty (40) hours within any workweek.
Overtime work is defined as those hours actually worked beyond the standard forty (40)
hours during a workweek. A workweek begins at 12:01 a.m. on Sunday and ends at 12:00
midnight on the following Saturday.
Department heads are responsible for reporting all compensatory time earned and/or taken
by employees to their respective vice president on the appropriate forms from Appendix L
-
Overtime/Compensatory Report. The vice president will forward the information to the
Human Resource Office.
Meal and Break Periods for Staff
Meal Periods
Non-exempt staff employees are authorized one unpaid meal period of sixty (60) minutes
during each eight-hour workday. Department heads have the authority to schedule the meal period
to accommodate the needs of the department. Employees will be relieved of all active work duties
during the meal period.
Break Periods
Each workday, full-time, non-exempt staff employees will be authorized by their
supervisor/department head to take a paid rest period of up to fifteen (15) minutes for each four-
hour work period for a total of thirty (30) minutes during each workday. Since this time is counted
and paid as time worked, employees must not be absent from their workstations beyond the
47
allotted break period time.
Employees may not use break periods to offset late arrival or early departure from work, to
extend the meal period or to accumulate paid time off from one day to the next.
Meetings
General college meetings involving the faculty, office personnel, staff, and administrators
will be held periodically. Minutes of the meeting will be recorded. Attendance is compulsory.
Divisional
Division meetings should be held monthly. The time and location of the meetings are at
the discretion of the Division Head. All full-time and part-time day employees are expected to
attend each of the divisional meetings. Written reports of divisional meetings must be forwarded
to the Office of the Executive Vice President.
1.
Name of division
2.
Date of meeting
3.
Divisional members present
4.
Topics discussed and conclusions reached
5.
Problems which require the attention of the administration
6.
Tentative agenda for next meeting
7.
Signature of Division Head
Sub divisional meetings should also be held as appropriate. Minutes of the meetings must
be submitted to the Division Head.
Division reports are due the last Wednesday of each month (December and May reports are
due prior to the end of the semester).
Faculty
Faculty meetings may be called by the College President, the Executive Vice President,
and/or Vice President of Instruction. Such meetings will involve only the teaching faculty and
will be pertinent to the needs of the entire faculty membership. Minutes of the meeting will be
recorded. Attendance for the day faculty is compulsory.
Committee
The committee chair may call a committee meeting consistent with the committee’s
charter.
Nepotism
Supervisor Restriction
When the College employs two or more members of the same family full-time, neither
member of the family shall be in a position to have direct supervision over the other without prior
approval of the President of the College. (Board Policy)
Non-Teaching Assignments of Faculty
Advising
In addition to teaching, each faculty member is assigned a limited number of student
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advisees or a responsibility in registration.
Committee Assignments
The Executive Vice President makes a maximum of three committee assignments.
All committee members are expected to participate in assigned committee assignments.
Institutional Decision-Making
The college recognizes the faculty’s voice in determining the future of the college and
values the faculty’s thoughts and suggestions in the decision-making process.
•
Committee work – most standing committees have a majority of faculty representation
•
Faculty determine the breadth, depth, scope, and nature of the curricula and the course
content within the curricula
•
Northeast faculty members are encouraged to submit planning proposals to recommend
operational changes.
Office Assignments and Facility Usage
Each professional employee at Northeast is assigned office space and is afforded the
privilege of a telephone and a computer with internet and e-mail access
•
The Executive Vice President makes office assignments. College facilities may be made
available for the use of civic, cultural, and similar public groups for meetings and
programs that are non-controversial in nature.
•
The Board of Trustees authorizes the administration of the college to develop a procedure
whereby a formal request may be made to the Northeast Office of Event Planning. The
written request must specify the particular facility to be used; the purpose for which it
will be used, the date(s) and time(s) of the use; a summary of activities and such other
information as may be required. The college reserves the right to deny requests that are
deemed inappropriate for a college campus. The renting organization should specify a
responsible person to be present during the event. The sponsoring organization will be
responsible for security, supervision, liability, and damages that result from the event.
The Board of Trustees may impose a reasonable charge for the use of the facility payable
prior to the scheduled event. Extended leases of college property may be made when
such property is not needed for immediate occupancy or use by the institution. Formal
application for extended leases should be made to the Northeast Business Office. (See
Appendix T)
Personal Cell Phones
Employee should limit personal calls during the scheduled workday. Cell phones should
not be used in the classroom except in cases of emergency or for educational use. Faculty and
staff may keep cell phones on vibrate in order to receive emergency notifications via the Tiger
Alert System.
Revised: 10-23-2017
Personnel Records
Prior to assuming duty all employees must:
49
•
Sign an employment contract or salary agreement.
•
File an IRS withholding tax form (W-4), Mississippi income tax withholding form and
an I-9
•
Complete an Employee Identification Form in the Human Resource Office. This
includes a permanent mailing address, telephone number, and name of emergency
contact person. Mailing address should NOT be the employee’s assigned college office.
•
Complete the appropriate forms for becoming a member of the Public Employees
Retirement System.
•
Complete appropriate forms for participation in the insurance plans as desired.
•
Insurance under COBRA: It is the responsibility of the employee to notify the Human
Resource office of an event that qualifies the employee or employee’s dependent for
insurance under COBRA. Examples of such events are change in marital status, child
becoming 28 years of age, termination of medical coverage for a dependent, or
termination of employment.
•
File with the Human Resource Office official transcripts of all college credits and other
appropriate documents verifying training and experience.
Confidentiality of Personnel Records
•
The Human Resource officer is the official custodian of Personnel Records.
•
Any employee may have access to the information in that employee’s permanent
personnel file, except to confidential placement or reference data secured prior to
employment. This access is available in the Human Resource Office only.
•
In the event an employee wishes to amend or correct an inaccurate record, the employee
may do so by addressing such a request to the President and attaching the corrected or
amended information for inclusion in the personnel file.
•
No information about an individual will be disclosed to anyone outside the College
without the employee’s consent, except as required by law.
•
Copies of materials in the personnel files will be provided to the employee upon request.
•
Permanent personnel files are available for review by the employee’s supervisors
Change of Address
It is the responsibility of the employee to complete a revised Employee telephone
number, or other information on the initial form. Employees should keep information correct.
Post-Employment Data
All post-employment data will be collected by the Human Resource Office. All
regular full-time and part-time employees may have an exit interview conducted by the President
or designated representative.
Professional Development
Employee Development
The Northeast Board of Trustees and administration encourage professional growth for
all Northeast employees. In addition to In-service training, limited financial support for travel to
professional meetings is included in the college operational budget.
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Professional Membership
Faculty, staff, and administrators are encouraged to hold memberships and participate in
professional organizations. While Northeast is not responsible for an individual's professional
membership dues, the institution may pay part or all of the expense to attend professional
meetings. The Division Head and the appropriate Vice Presidents base such expenditure on
available funds and prior approval.
Relocation of Classes, Offices, and Programs
The extended relocation (beyond 3 consecutive days) of classes, offices, and or programs
to other areas within buildings on campus must be approved by the Executive Vice President.
Vacated buildings and or classrooms are to be occupied only with the approval of the Executive
Vice President.
For temporary relocation (1 to 3 days) of classes, the instructor must notify the Division
Head and post notice in the original room for information purposes.
Furniture and equipment are assigned to particular locations on campus. No furniture
and/or equipment are to be moved from one location to another without the permission of the
Executive Vice President. (See Section 800 Rental of Facilities)
Retiree Benefits
Retirees of the college are entitled to the same privileges, as are full- time employees. The
privileges include participation in the college sponsored insurance programs, free attendance at
extracurricular functions, tuition fee waiver(s) for class(es) and employee meal rates in cafeteria.
Tuition waiver(s) are provided to dependents of retired employees in accordance with established
policy.
Sexual Harassment/Bullying
College Position Re: Charges of Sexual Harassment/Bullying
Northeast Mississippi Community College does not condone, from its employees or
students, any form of sexual harassment, including offensive gestures, inappropriate physical
contact, and language with sexual connotations directed toward other individuals.
•
The College holds its employees responsible for students, under their direct
supervision, who may harass other students or employees.
•
Each employee or student is responsible for his/her actions and language and, if found
guilty of sexual harassment, will be subject to appropriate discipline which may include
termination.
•
Northeast does not condone bullying or any form of harassment toward other
individuals.
Due Process for Charges of Sexual Harassment
1.
If an employee or student believes he/she is sexually harassed by a member of the
51
College community, or has direct knowledge of sexual harassment of another employee
or student by a member of the College community, the individual should immediately
report the incident to the President or his designee.
2.
The individual will be referred to appropriate female or male personnel who will
record the incident(s) and request that the charge be made in writing.
3.
An investigation will be conducted by an individual or committee appointed by the
President to determine if cause exists for a formal hearing.
4.
The plaintiff and accused (defendant) will be informed in writing of the investigation's
findings within five days after the investigation is completed.
a.
Should sufficient evidence of sexual harassment be present against the defendant,
the College may suspend a student or an employee until the charges are dismissed
or the defendant is found not guilty.
5.
If the investigation finds sufficient evidence to warrant a hearing, a formal hearing of
the case will be held before a Sexual Harassment Committee. (The plaintiff, however,
may request in writing a formal hearing before the Sexual Harassment Committee and
will be granted the request.)
6.
The sexual harassment hearing will be conducted within ten days after the investigative
report is filed or after the plaintiff submits a written request for hearing.
7.
The plaintiff and defendant will be notified in writing of the time, place, and date of
hearing and each will receive a copy of the investigative committee's report.
a.
Both the plaintiff and defendant may be represented by counsel for advice only.
b.
The plaintiff and defendant may present witnesses and other evidence related to
the case.
c.
Each may cross-examine witnesses and give summary statements.
d.
The proceedings will be taped and will have minutes recorded.
8.
The Sexual Harassment Committee will report its finding within five working days to
the plaintiff, the defendant, and the President of the College.
9.
If either the plaintiff or defendant wishes to appeal the Sexual Harassment Committee's
decision to the Northeast Mississippi Community College Board of Trustees, a written
request for the appeal must be received by the President of the College within ten days
after receipt of the Sexual Harassment Committee's decision.
Committee
The Sexual Harassment Committee, which is appointed by the President of the College,
will consist of three females and three male employees and will be chaired by the Executive
Vice President, or if not available, by someone appointed by the President.
Appeal
In event of an appeal, the plaintiff and defendant will receive a written notice of the
Board of Trustees' hearing, giving place, time, and date.
•
The plaintiff and defendant may be represented by counsel for advice only.
•
The plaintiff and defendant may present witnesses and other evidence that are related
to their case.
•
Both may cross-examine witnesses and give summary statements.
•
The proceedings will be taped and minutes will be recorded.
•
Within five working days after the Board of Trustees' hearing, the plaintiff, the
defendant, and the President of the College will receive a written decision.
•
The Board of Trustees' decision will be final.
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Tenure
There is no formal policy governing tenure for NE employees.
Conditions of Employment
Faculty
1.
Each faculty member must adhere to the course syllabus developed by the division and
approved by the Division Head and Vice President of Instruction.
2.
Each faculty member should plan to meet the full class period/ semester and provide
instruction that is commensurate with collegiate standards.
3.
Each faculty member is expected to arrive in the building 15 minutes prior to the beginning
of class and begin class on time.
4.
Each faculty member will advise a limited number of students and participate in planned
advising activities, including summer orientation.
5.
Each faculty member must arrange a daily out-of-class office conference period.
6.
Each faculty member is expected to provide the flexibility of class schedule described in
the faculty contract.
7.
Each faculty member must attend all divisional and general faculty meetings.
8.
Graduation participation is required.
9.
Each faculty member is expected to remain abreast of current changes in his or her
discipline.
10.
Each faculty member is expected to use appropriate language to communicate thoughts and
ideas; however, he or she is also expected to avoid the use of vulgar and inappropriate
language.
11.
Full-time faculty are expected to avoid supplemental employment that conflicts with the
duties of full-time faculty.
12.
Full-time faculty are required to be at their assigned duty location from 8:00 to 3:00 Monday
through Thursday. Friday duties will be assigned as set forth in an activities calendar
developed by the Vice President of Instruction.
Nine and Ten-Month Faculty
Breaks in the work schedule (holidays, etc.) will be published on the official College
Calendar or announced by the President of the College.
Twelve-Month Faculty
The faculty must agree to teach summer school when the need exists. Faculty members
are granted ten days of vacation time. Breaks in the work schedule (holidays, etc.) will be
published on the official College Calendar or announced by the President of the College. The
Vice President of Instruction or his designee makes all summer work assignments.
Termination of Employment
Involuntary Termination
Any faculty or staff member who is involuntarily terminated shall be orally advised (or in
53
writing, if requested) of the reason for termination.
•
Anyone wishing to appeal termination shall apply in writing within three days for a review
by a committee composed of the President, the respective Vice President, and the other
vice presidents. The review committee shall consider any evidence and give its opinion
or recommendation to the President.
•
Further review will be before the Board of Trustees at the next regular or special
meeting if requested in writing within five days of the report of the review committee.
•
Exercise of appeal shall not stay termination. An appellant may be represented by counsel
before the Board provided notice representation is given.
•
Terminated employees must return keys and other Northeast property and must remove
all personal belongings from the campus within a period of three days from the
termination date.
Voluntary Termination
An employee of the college who voluntarily terminates employment with the college or
retires must do so in writing.
•
The written notification should be submitted in the form of a request to be released from
the current contract (unless the termination is planned for the end of the contract). The
request should be submitted to the employees’ supervisor at least two working weeks
prior to the requested termination date. The termination is defined as the last date the
employee plans to report to work. Leave and/or vacation may not be used during the
two-week notice period. NOTE: Employment contracts are binding for the contract
period. The President of the College may refuse the request for release if the termination
adversely affects the operation of the college.
•
Employees working under “Faculty” contracts must provide sufficient notice to allow
the Board of Trustees to approve the resignation prior to the last day of work. Failure to
provide sufficient and proper notice of resignation may result in the loss of payment of
unused leave.
•
The college respectfully requests that individuals desiring to terminate employment at
the end of the contracted period make their intention known by March 15, in a formal
letter of resignation.
•
On the last day of employment, the employee must turn in all college keys to the
appropriate Vice President.
•
All personal property must also be removed from the college by the last working day.
Tobacco-Free Environment
Northeast Mississippi Community College is committed to providing a safe and healthy
working and learning environment for the students, faculty and staff on its campuses. Electronic
Smoking Devices, Hookah and all forms of tobacco are banned. The complete Tobacco Free
Policy is published in the Board of Trustees Policy Book.
Revised May 12, 2020
Travel
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Travel Request
A travel request form must be completed and approved before any official or reimbursable travel
may be made. Completed form should be signed by the immediate supervisor and the Department
Head or Vice President. Once these signatures are obtained, the completed form should be sent
to Shannon Tucker in the Executive Vice President’s Office. The left side of the form should be
filled out if travel requires overnight lodging. The right side of the form should be filled out
detailing the date, time, and travel destination needed to pick up and return vehicle. If this is a
conference or meeting, an agenda should be attached to the travel form. The assignment of
campus vehicles for faculty, staff, and student travel is processed through the office of the
Executive Vice President. A Northeast trip ticket must be completed for each vehicle used and
each trip taken. Failure to complete a trip ticket may result in an employee being suspended from
driving privileges.
Travel Policy – Per Diem
In-State and Out-of-State Travel Reimbursement forms should be submitted upon completion of
your overnight stay. Forms are available in the Executive Vice President’s Office or on shared
documents. Make sure both sides of the form are completed and signed. A copy of your hotel
receipt showing a zero balance should be attached to the form.
Mileage Reimbursement
Reimbursement for mileage will be at the federal reimbursement rate, if a NE vehicle is not
available. Reimbursement for mileage in a private vehicle when a NE vehicle is available will
be at the current rate as mandated by the Department of Finance and Administration, which is
lower than the federal reimbursement rate. Please contact Shannon Tucker for current rates.
Meal Reimbursement
Meals for travel are reimbursable only if the trip involves an overnight stay. Returning home
after 9:00pm is considered overnight. The reimbursement form must indicate the two days of
travel. Breakfast on the day of departure is not reimbursable unless you leave before 6:00am.
Meal reimbursement should not be claimed for a meeting at which the meal was provided as part
of the registration cost. Please call Shannon Tucker in the Executive Vice President’s office for
current applicable reimbursement rates, as these are subject to change during the year.
If several members of the college are travelling to the same meeting or event, only one NE
vehicle will be assigned and all attending are expected to travel together. If you choose to
go by yourself in your own vehicle, no reimbursement will be given.
Updated February 7, 2018
Transportation
The college maintains a transportation fleet to provide vehicles for travel by employees
and students as well as the general operation of the college. The fleet is composed primarily of
sedans, mini-vans, and 15-passenger vans. Vehicles are to be used for official travel only. The
assignment of campus vehicles for faculty, staff, and student travel is processed through the
office of the Executive Vice President.
General liability automobile insurance is maintained on each of the college’s vehicles.
Effective August 2002, the insurance carrier requires that the college ensure that only drivers with
55
a current, valid driver license drive the college’s vehicles.
Employees who drive personal vehicles on official college business must provide proof
of insurance to the office of the Vice President of Finance.
General Requirements for Drivers
Vehicles will only be released to employees that have been pre-approved as “Authorized
College Drivers.” Employees who anticipate traveling on college business should request to be
designated as an Authorized College Driver in advance of requesting the use of college vehicle.
Some college employees, by virtue of their positions, are required to drive college vehicles;
therefore, they are required to be certified as authorized drivers.
A motor vehicle record (MVR) search may be conducted on each employee
requesting certification as an Authorized College Driver. The motor vehicle record may be used
solely to determine if the college’s automobile insurance will cover the employee as an authorized
driver. A third party firm that has no affiliation with any law enforcement agency will conduct
the searches for the college.
Students may be approved to drive college vehicles only when extenuating circumstances
make it necessary. Students must be designated as an Authorized College Driver and the college
employee requesting permission for the student to be designated as a driver must ensure that the
student has been approved as an authorized driver. The employee is responsible for the vehicle.
Students may not drive 15-passenger vans. Following the initial MVR search, the College will
complete the motor vehicle record on college drivers annually. Employees are encouraged to
notify the Vice President of Finance if a change is made in the status of their driver’s license.
Process to be Designated as an Authorized College Driver
The process to become approved as an Authorized College Drivers:
•
Complete the Authorized College Driver request for approval form
•
Submit completed form along with a copy of current driver’s license to Vice President
of Finance and Operations a minimum of five (5) days before planned trip
Additional steps required to be designated as an Authorized Driver of a 15-passenger van
•
Review the on-line training session on 15-passenger vans. The on-line training
session is located on the “Administration” link on Northeast homepage entitled
“15- passenger van training.”
•
Complete survey/certification at the conclusion of training session
•
Submit completed survey/certification to the Vice President of Finance.
Employees that anticipate driving a Northeast vehicle at any time during the year may
request to be designated as an Authorized College Driver (see Appendix P) at the beginning of the
school year. Failure to request authorization as a college driver, or the inability to be approved as
an authorized driver does not automatically grant the employee permission to be reimbursed for
travel made in his/her private vehicle.
Driving Regulations
The college requires that all vehicles be driven in accordance with current state motor
vehicle laws.
•
Drivers must ensure that passengers wear seat belts at all times
•
Drivers must refrain from the use of cell phone while driving Northeast vehicles.
•
Drivers must refrain from texting while driving Northeast vehicles.
•
College vehicles must not be operated while under the influence of any alcoholic
beverage or controlled substance.
56
•
College vehicles may not be used for any personal trips or personal business.
•
Drivers of college vehicles should be 25 years old or older.
• Use of tobacco products is prohibited in college vehicles.
Travel in Employee’s Personal Vehicle
Northeast employees that are approved for travel in their personal vehicle must
maintain insurance coverage on that vehicle as required by law. In accordance with requirements
of college’s vehicle and liability insurance, employee must provide a copy of current insurance
coverage to the Vice President of Finance before driving a personal vehicle for official college
business. Travel in a personal vehicle is not reimbursable unless no College vehicle is unavailable.
Purchasing Fuel for College Vehicles – Fuelman Procedures
Fuelman is a fuel-purchasing card that may be used at over 1,000 service stations within
the state of Mississippi and several thousands of stations throughout the nation. A location guide
for stations has been placed in each college vehicle and is available from the Vice President of
Finance or the Administrative Assistant to the Executive Vice President & Vice President of
Finance/Coordinator of Travel.
All gasoline and diesel for college vehicles will be purchased with the Fuelman cards.
Fuel will no longer be purchased and stored by the Transportation Department.
Under the Fuelman system, each vehicle has been issued an identifying card. This card
is associated with a specific vehicle and must stay in that vehicle. Each college employee is issued
a PIN number to be used for approval of the fuel purchase. The instructions for utilization of the
Fuelman system are printed on each vehicle’s card holder, an accompanying “Fuelman Plus
Procedures” sheet located in each vehicle, and on the back of each employee’s PIN number card.
The vehicle cards and your PIN may only be used to purchase fuel for Northeast
vehicles. Northeast trip tickets must be submitted for all travel in college vehicles. Use of Fuelman
card to purchase gas does not replace the trip ticket requirement.
Procedures for Purchasing Fuel with the Fuelman Cards are:
Refer to our location guide for the address and hours of operation for each site. Diesel availability
is also listed per location. To fuel, you will need a vehicle card, a five-digit Personal
Identification Number (PIN), and the odometer reading from the vehicle.
1.
Fuel your vehicle as normal
2.
Record your odometer reading without tenths.
3.
Go inside the store and find the Fuelman equipment.
4.
With the magnetic stripe down and facing left, run your vehicle card through the reader.
5.
Key in your odometer reading, followed by the <ENTER> key in the lower right-
h a nd corner.
6.
Key in your five-digit PIN, followed by the <ENTER> key in the lower right-
h a n d corner.
7.
The station attendant will verify your gallons and process your transaction.
8.
When given your receipt, please check for a correct odometer entry, accurate gallons,
and fuel type.
Northeast Fuelman Supervisors
Shannon Tucker 720-7453 Chris Murphy 720-7280
Whistle Blower
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1. This policy applies to all employees and students of Northeast or members of the public.
2. This policy documents Northeast’s commitment to maintaining an open and supportive
work environment in the following manner:
a. Northeast is committed to a culture of ethical behavior and honest business practices;
b. Whistleblowers may report matters of concern and suspected wrongdoings which
constitute Reportable Conduct within the internal structures of the college;
c. Whistleblowers may be guaranteed protection against reprisals, discrimination,
harassment or victimization for making a report.
3. The Northeast Whistleblower Policy includes the following provisions:
a. Whistleblower – For the purpose of this policy, a Whistleblower is any Northeast
employee, student, or member of the public who, whether anonymously or not, makes,
attempts to make, or wishes to make a report in connection with Reportable Conduct,
as defined in the following section.
b. Reportable Conduct is conduct by a person or persons connected with Northeast
which, in the view of a Whistleblower acting in good faith, is
i. Dishonest;
ii. Fraudulent;
iii. Corrupt;
iv. In breach of federal or state legislation or regulations, or Northeast policy;
v. Unethical or representing a breach of Northeast’s code of conduct, Northeast
policy;
vi. Serious improper conduct;
vii. Results in an unsafe work practice which involves substantial risk to the health
and safety of students, employees or the public;
viii. Bullying or harassment;
ix. Gross mismanagement or gross negligence;
x. Serious and substantial waste;
xi. Repeated instances of breach of administrative procedures;
xii. Any other conduct which may cause financial or non-financial loss to
Northeast or be otherwise detrimental to the interests of Northeast; or
xiii. Any deliberate concealment relating to any of the
c. Protected Disclosure
i. A Whistleblower will be protected under this policy from disciplinary action,
reprisals, discrimination, harassment or victimization arising from the
disclosure of Reportable Conduct, provided the disclosure is:
1. made in good faith;
58
2. based on reasonable grounds; and
3. made in accordance with the procedures outlined in clause 4-d
or 4e
ii. The Whistleblower will not be protected under this policy if:
1. the Whistleblower is involved in Reportable Conduct, to the
extent of reasonable consequences flowing from their
involvement (although an admission may be a mitigating factor
when considering disciplinary or other action); or
2. the Whistleblower knowingly makes a false report regarding
alleged Reportable Conduct.
iii. If a Whistleblower knowingly makes a false report regarding alleged Reportable
Conduct, the Whistleblower may be subject to disciplinary proceedings,
including termination of employment.
d. Disclosing Reportable Conduct
i. A Whistleblower who is aware of any Reportable Conduct is encouraged
to report it to the Executive Vice-President or the Vice-President for
Planning and Research.
ii. Reports of any Reportable Conduct can also be made anonymously in
writing to the Executive Vice- President or the Vice-President for Planning
and Research. The use of email to disclose Reportable Conduct is
discouraged due to the lack of appropriate security.
iii. If the Reportable Conduct involves either of the above listed officers, the
Whistleblower should report the matter to the Chairman of the Board of
Trustees through the Administrative Assistant to the President.
e. Investigation Process
i. The Executive Vice-President is responsible for conducting investigations
into reports received from a Whistleblower to determine whether there is
evidence in support of the matters raised or alternatively, to refute the
report made.
ii. Upon receipt of a report from a Whistleblower, the Executive Vice-
President must ensure that:
1. the matter is investigated in a timely manner;
2. a written report is prepared (and retained) upon
completion of the investigation;
3. appropriate action is taken to correct the Reportable
Conduct; and
4. a report is made to the President and the Chairman
of the Board of Trustees on matters investigated.
iii. The Executive Vice-President will use reasonable effort to follow best
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practices in investigations and be fair and independent of the
Whistleblower or any person who is the subject of the Reportable Conduct.
iv. The Executive Vice-President shall have direct, unfettered access to
independent financial and legal advisers as required.
f. Communication with the Whistleblower
i. The Whistleblower will be provided with:
1. An acknowledgement that their report has been
received within 2 business days of receipt of the report;
and
2. Notification that their report is being investigated or
rejected within 2 business days of the decision being
made to either investigate or reject the report.
ii. The Executive Vice-President must ensure that the Whistleblower is notified of
the outcome of the investigation of the Whistleblower’s report, subject to the
considerations of confidentiality, privacy under Northeast policy, and legal
professional privilege of those against whom the allegations are made.
g. Confidentiality
i. Whistleblowers must maintain their duties of confidentiality regarding
institutional information of Northeast and must not disclose confidential
information of Northeast to persons outside the institution.
ii. The Executive Vice-President and/or the Vice-President of Planning and Research
must ensure that information received from a Whistleblower is held in the
strictest confidence and must only be disclosed to a person not connected with
the investigation of the matters raised if the Disclosure Clause 4-i applies.
iii. Northeast will ensure that all records relating to a report about Reportable
Conduct are stored securely.
iv. Information disclosed regarding personal or sensitive information will be treated
in accordance with applicable local, state, and federal laws, as well as
Northeast’s Employee Privacy Policy, subject to any disclosure which may
reasonably be required to be made to investigate the Whistleblower’s report.
h. Protection of the Whistleblower
i. A Whistleblower who reports or seeks to report a Reportable Conduct shall be
guaranteed anonymity (if anonymity is desired by the Whistleblower) subject
to any requirement on Northeast to disclose the identity of the Whistleblower
in the circumstances specified in the Disclosure Clause 4-i.
ii. The Executive Vice-President is required to take whatever action is possible to
ensure that the Whistleblower is not personally disadvantaged (for example,
by disciplinary action, dismissal, demotion, termination of contract,
harassment, discrimination or any form of bias against them in respect of their
employment prospects with Northeast, whether currently or in the future) by
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reason solely of having made a report regarding Reportable Conduct.
iii. A Whistleblower will not be dismissed from their employment with Northeast,
demoted or otherwise disadvantaged due to the disclosure of Reportable
Conduct, provided the disclosure is made in accordance with clause 4-d.
iv. The protections afforded to the Whistleblower under clause 4-h-ii and clause 4- h-
iii will apply equally to the Whistleblower’s colleagues or relatives, provided
that the relevant colleagues or relatives are not involved in any Reportable
Conduct.
v. Neither the Executive Vice-President nor the Vice-President for Planning and
Research has the power to grant the Whistleblower or their colleagues or
relatives immunity from criminal proceedings.
i. Disclosure Clause – Northeast will make a concerted effort to protect the identity of
the Whistleblower. However, if necessary, Northeast reserves the right to disclose:
i. he identity of the Whistleblower;
ii. he information disclosed by the Whistleblower; and/or
iii. information that may lead to the identification of the Whistleblower, where:
the Whistleblower has been consulted and consents in writing to the disclosure;
iv. the disclosure is required by law;
v. the disclosure is necessary to prevent or lessen a serious threat to a person’s
health or safety; or
vi. it is necessary to protect or enforce legal rights or interests or to defend any
claims.
j. Reporting to the President and the Board of Trustees
i. The Executive Vice-President or the Vice- President investigating the
Reportable Conduct shall report directly to the President and/or the Chairman
of the Board of Trustees.
ii. The officer investigating the Reportable Conduct shall make a weekly report
summarizing activities (if any) under this policy to the President, but without
the identity of the Whistleblower unless required under the Disclosure Clause
4-i.
iii. The President of the College and/or the Chairman of the Board of Trustees
shall determine whether further action if any, is to be taken to correct the
Reportable Conduct.
Revised: 05-14-2019
Work Schedules
Administration and Staff – The maximum official workweek for full-time 12-month staff is
40 hours.
•
For those staff members who are non-exempt under the fair labor standards act
61
(FLSA), overtime – hours beyond 40 per week – will be compensated either by time
calculated as 1.5 times the hours worked over 40 or by payment valued as 1.5 times the
calculated hourly amount.
•
Work schedule for staff shall be 8:00 a.m. until 4:00 p.m. Monday – Thursday and 8:00
a.m. until 12:00 p.m. on Friday. Maintenance staff and campus police hours will be set
by their respective department head.
•
The President is directed to establish procedures for call back duties, approving
overtime, accounting for it, and assuring compensation.
•
During certain times of the year, employees will be required to work hours beyond
normal work hours as directed by the President or his designee.
Teaching Faculty – Full-time faculty are expected to be present and accountable 8:00 a.m.-3:00
p.m. Monday through Thursday. Full-time faculty must participate in division meetings, college
committee work, and professional development. Due to the four-day instructional schedule,
Fridays are extremely important for pursuing all these activities. In order to create a balance
between these activities and respect the faculty’s need to donate to classes and advising, the
following schedule will be followed:
The first Friday of each month shall be used for division meetings, faculty development, and
committee meetings.
The third Friday must be kept open on an "as needed" basis. If no meetings are scheduled that
require attendance on campus, then a faculty member will have the option of working from home
or office.
Other Fridays will be used by faculty working from home or office.
Faculty are required to be present and actively involved with recruitment and other special
activities of the college. These include Northeast Now, the Science Fair, and Priority Registration
day. An effort will be made to schedule all special activities on the college calendar at least four
weeks in advance.
Workshops
Northeast employees and others present Faculty/Staff workshops, covering a variety of
topics, annually. The workshops are coordinated by a committee of college employees and are
designed for professional and personal growth.
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Section 400
INSTRUCTION
63
Academic Dismissal Procedures
The procedures outlined below will be followed in the process of a dismissal hearing for a
student due to an act committed which is of an academic nature or while in a clinical or training, setting
that is not in compliance with the standards taught or not within the role of the student.
The instructor of the student and the division head of the division in which student is enrolled
will serve as a screening committee to determine if a dismissal hearing is appropriate. This committee
will submit written charges against the student to include time and place where the offense occurred.
These charges will be presented to the Vice President of Instruction immediately. The student may be
suspended from class(es) until a hearing is held.
The Vice President of Instruction will then assemble the Academic Disciplinary Committee to
review the charges brought against the student. The Vice President of Instruction will notify the student
in writing of specific charges brought against him/her within three (3) working days of notification
from the screening committee. The letter will include time and place of said offense and time and place
of a formal hearing before the Academic Disciplinary Committee. The letter will also notify the student
that he/she may be accompanied by a legal advisor at his/her own expense. The student will receive
notification three working days in advance of the hearing.
The student will be informed that witnesses may appear in his/her behalf. The student charged
may confront and question witnesses testifying against him/her at the hearing. The chairman of the
committee will take necessary action to maintain an orderly hearing.
A recommendation for dismissal will require 2/3 of the Academic Disciplinary Committee
membership voting against the student. A record of the vote will become a part of the record of the
hearing.
The Vice President of Instruction will notify the student in writing within three (3) working
days from the date of the hearing of the committee’s findings and of the action be taken. By means of
this letter, the student will be informed that he/she may appeal to the Appellant Review Committee
provided the appeal is in writing and presented to the Executive Vice President no later than three
working days of receipt of the letter. A copy of this letter will be placed in the student’s permanent
record in the College’s Records Office.
The Appellant Review Committee will determine if due process was afforded the student and
if the outlined appeal procedure was followed. The committee will select those individuals (including
the student) who will be called to testify. The student will be notified within three
(3)
working days regarding the decision of the Appellant Review Committee. No additional
appeals are provided.
If this issue is a “critical incident,” the student may not attend clinical until the situation has
been resolved.
The record of the hearing will be kept on file in the offices of the Executive Vice President,
Vice President of Instruction and the Division Head in the division in which the student is enrolled.
Academic Honesty Guidelines
Academic honesty is a fundamental attribute of higher learning. Students who violate the
principle of honesty deny themselves an opportunity to master the skills that they are credited to
possess, cheat their classmates of deserved recognition, and demean the college and
its degrees. It is a matter of great concern that all members of the college community strive for high
standards of personal integrity.
Evaluation of each student’s level of knowledge and understanding is a vital part of the
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teaching process, and requires tangible measures such as reports, examinations, and homework. Any
act that interferes with the process of evaluation by misrepresenting the relationship between the work
being evaluated and the student’s actual state of knowledge is an act of academic dishonesty. These
acts of dishonesty include but are not limited to: fraud, cheating, plagiarism, forgery and facilitating
dishonesty.
Definitions
For the purpose of this policy the following definitions are in effect:
•
Fraud: Acts of dishonesty, which include falsification of documents, fabrication of
data and altering exam solutions to be resubmitted for grade are considered fraudulent.
•
Cheating: Any deceptive act that involves the submission of academic work
purported to be one’s own when in fact the work was obtained from someone else is
considered cheating. These acts may include copying or attempting to copy from
another person’s test and/or assignment, allowing someone else to copy from a test
and/or assignment, attempting to use unauthorized aids to complete an assignment and
multiple submission of the same work to be graded as different assignments.
•
Plagiarism: Misrepresenting someone else’s words, ideas or data as one’s own
original work is plagiarism. Students may avoid plagiarism by fully and consistently
crediting the person or persons responsible for the original work.
•
Forgery: Any attempt to misrepresent another person’s signature, initials, computer
login or other identifying mark is a forgery.
•
Facilitating Dishonesty: Actions that are intended to assist another person to commit
a dishonest act will be considered facilitating dishonesty.
Procedure
1.
Faculty should immediately report all incidents of academic dishonesty to the appropriate
division head and the Vice President of Instruction in writing. The report will include the
date, time and place of the event, names of students involved, and a summary of the infraction.
2.
The Vice President of Instruction and the Division Head will review the written report and
consult with the instructor to determine an appropriate course of action.
Actions taken could include a reduction in grade for the assignment, refusal to accept the
work with a grade of zero, assignment of the grade of “F” for the course or referral to the
Academic Discipline Committee.
3.
In extreme cases of academic dishonesty, the division head and instructor may elect to pursue
formal disciplinary action by providing a written summary of the incident to the Vice
President of Instruction. The Vice President of Instruction will review the incident report,
consider the seriousness of the event and may refer the matter to the Academic Discipline
Committee of the college if appropriate.
4.
The Academic Discipline Committee will follow existing Northeast policy to consider the
case and render a decision. Disciplinary action in cases where the charges are found to be true
may include removal from the class with a grade of “F” or removal from the college for
repeated offenses.
5.
Appeal of the action of the Academic Discipline Committee must be made in writing to the
Executive Vice President within 10 week days of the announcement of the
Disciplinary Committee’s decision.
Audio Visual Equipment
Audio-visual equipment (projectors, audio equipment) may be obtained from the Director of
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Event Planning at extension 7306. Any repair or maintenance required should be reported when the
equipment is returned.
Calendar
Activities Calendar
An Activities Calendar is maintained in the Office of the President and Office of the Executive
Vice President and the Director of Event Planning. In order to avoid conflicts in school activities, club
presidents and/or event sponsors should review this calendar to select an available date. The final date
should be cleared through the Director of Event Planning and the Office of the Executive Vice
President and entered in the calendar.
College Calendar
Board of Trustees policy (Board Policy - 401.01) requires that a College Calendar be planned
and published by the President or his designee. The calendar is published in the annual catalog and as
Appendix A in this Procedures Manual.
Other Holidays
Other holidays observed by the non-instructional employees will be July 4 (1); Labor Day (1);
Thanksgiving (5); Martin Luther King Day (1); Spring Break (5); Easter (1); and Memorial Day (1).
The total “other” holidays to be observed are fifteen (15).
Guideline
All holiday leave is subject to change at the discretion of the President. The observation of
holidays may be altered if circumstances prevent closure of the college. Payment of wages for
emergency work performed on closed holidays may be permitted.
An official Holiday Schedule for Non-Instructional Personnel is developed by the President
or his designee (Board Policy - 401.01) each spring. It is published early each spring. See Appendix
B in this Procedures Manual.
Career Education Live Work Policy
Live work is a significant teaching strategy that enables students to gain practical experience
within a discipline. To ensure that live work supports the program objectives, it must be:
1.
performed by students enrolled in the program.
2.
directly related to the module upcoming or presently in progress unless prior approval is
obtained from the program’s Division Head
3.
scheduled far enough in advance to allow the instructor to incorporate the project into his/her
instructional plan.
Under no circumstances shall any work performed or services rendered in a career education
facility be in direct competition with the commercial market.
Property, such as storage houses, trailers, portable buildings, cabinetry, etc., resulting from lab
construction, which uses supplies and materials purchased with public funds, shall be inventoried and
shall become the property of the state or the college, or shall be disposed of in a manner consistent
with state law.
Priority in accepting live work will be given to students, faculty/staff, board members, and
college retirees in that order. Any work coming from off-campus, other than the program’s Division
Head must approve the personal property of retirees, in advance.
All expenses for parts, materials, supplies, etc. will be the responsibility of the person
requesting the work. Advance arrangements for repair parts, materials, and supplies must be made with
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the program instructor.
Class Meeting
The academic calendar for all semesters at Northeast is developed using the minimum number of
minutes required by the Mississippi Community College Board. Each semester hour
must have “minimum student-teacher contact of 750 minutes (2250 minutes for 3 semester’s hours’
credit) and 1500 minutes for laboratory. This does not include time for passing between classes or
registration.” (Mississippi Community/Junior College Standard VII, B2) To meet this requirement
classes must meet for the entire class period and for the duration of the scheduled semester. If an
instructor must be absent from class, he or she should notify the appropriate Division Head and provide
a written plan detailing how the students will receive the required instruction during the absence. In
the event of an emergency or unanticipated absence, the Division Head shall make arrangements to
ensure that the students receive the required instruction.
Classroom Locked Door Policy
In the event of an emergency situation, Northeast Mississippi Community College is
committed to protecting the lives and safety of students, faculty, and staff. To help ensure the ability
to shelter in place quickly and thus increase the safety of students and employees in the event of an
emergency situation on campus, a locked door policy for classrooms and labs should be considered.
In a locked door policy, the classroom or lab door would remain closed and locked for the
duration of the class period. Not only would this practice safeguard our students and employees, but
locked doors would facilitate effective classroom management.
As part of the locked door policy, we must also address tardy policies on campus. It is proposed
that instructors will close and lock the classroom door after the first five minutes of class. This would
give instructors time to take roll, give class procedural instructions and finish technology setup before
closing and locking the door. This also provides a time cushion for the tardy student to arrive in class
before the door closes and locks.
After the door closes, it is at the discretion of the instructor to decide whether or not to let a
tardy student into the room. Instructors should therefore include their locked door policy in their
syllabi.
Effective: March 2, 2016
Copyrighted Works
Northeast recognizes the importance of protecting the owner’s copyright to printed material,
music, electronic data and images. Duplicating of materials by any means must be in adherence with
the Copyright Law of the United States of America, Title 17 of the U.S. Code and the Digital
Millennium Copyright Act of 1998. For assistance in determining the applicability of copyright law to
a specific project, employees should contact the Head Librarian in the college library.
The following notice should be posted at all duplicating machines on campus:
Copyright Notice
Copying, displaying and distributing copyrighted works may infringe the
owner’s copyright. Any use of computer or duplicating facilities by students,
faculty, or staff for infringing use of copyrighted works is subject to
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appropriate disciplinary action as well as those civil remedies and criminal
penalties provided by federal law. Title 17 of the U.S. Code can help you
determine whether your use of a copyrighted work may be infringement.
Lab books and other type materials, whether printed or electronic, that are duplicated for sale
in the bookstore, must be either original material or must have a current authorization for use of the
material from the author on file in the Institutional Printing Office.
It is the responsibility of the individual faculty or staff member to learn about copyright and to
make decisions concerning copyright materials.
A summary of the civil and criminal penalties for violation of Federal copyright laws is as
follows:
Infringer pays the actual dollar amount of damages and profits; or
The law provides a range for $750 to $30,000 for each work infringed, unless the
court finds the infringement was willful. In such cases, the maximum penalty is
increased to $150,000.
The court may award attorneys’ fees and court costs.
The court can issue an injunction to stop the infringing acts.
The court can impound the illegal works.
The infringer can be sent to jail for up to 10 years.
Additional information may be obtained about the copyright laws from www.copyright.gov.
Credit Hour Policy Definition
Federal Definition Of a Credit Hour
According to federal regulations, a credit hour is an amount of work represented in intended
learning outcomes and verified by evidence of student achievement that is an institutionally
established equivalency that reasonably approximates:
a)
Not less than one hour of classroom or direct faculty instruction and a minimum of
two hours out of class student work each week for approximately fifteen weeks for
one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour
of credit, or the equivalent amount of work over a different amount of time, or;
b)
At least an equivalent amount of work as outlined in item 1 above for other academic
activities as established by the institution including laboratory work,
internships, studio work, and other academic work leading to the award of credit
hours.
Application of Credit Hour Policy
This credit hour policy applies to all courses that award academic credit (i.e. any course that
appears on an official transcript issued by the College) regardless of the mode of delivery including,
but not limited to, self-paced, online, hybrid, lecture, and laboratory. Credit hours are awarded only
for work that meets the requirements outlined in this policy. Each division is responsible for ensuring
this standard is met.
The expectation of contact time inside the classroom and student effort outside the classroom
is the same in all formats of a course whether it be fully online, a hybrid of face-to- face contact with
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some content delivered by electronic means, or one delivered in a lecture (face-to-face) format.
Courses that have less structured classroom schedules, studio work, or any other academic work
leading to the award of credit hours, at a minimum, should state clearly learning objectives and
expected outcomes and workload expectations that meet the standards set forth above.
Campus Processes – Academic Calendar
Northeast Mississippi Community College adheres to the Carnegie unit for contact time (750
minutes for each credit awarded). The Executive Vice President, as Chief Academic Officer, chairs
the Academic Calendar Committee that prepares and recommends the annual Academic Calendar for
approval by the President and Board of Trustees no less than 12 months in advance of the planned
academic year. The Academic Calendar must have a minimum of 750 minutes of instruction per credit
hour. The standard meeting times for courses are a 75-minute, Monday-Wednesday schedule and a
75- minute, Tuesday-Thursday schedule. For the standard 3-credit hour course, 2,250 minutes of
instruction are required. The calendar is planned with a minimum of 30 Monday-Wednesday
or Tuesday-Thursday meeting days. The calculation for summer sessions follows this same
standard of 750 contact minutes for each unit of credit, which means longer class meeting times over
the course of the two summer terms. The official Academic Calendar is maintained on the College’s
website: in addition, the Academic Calendar is published in the Student Catalog.
Campus Processes - Hours
Each instructional division within the College is charged with following the policy on credit
hours in their review and approval of all courses and for certifying that the expected student learning
for the course meets the credit hour standard. The determination of credit hours is made when a new
course or a revision to an existing course is proposed. The submitted syllabus is examined for contact
time as well as for assignments and assessments. Instructional division heads are responsible each
semester for ensuring the course schedule offerings maintain the credit hour standards.
Curriculum
Under the direct supervision of the Division Heads, the quality and quantity of the instructional
program reside with the faculty. Programs of study must continually be reviewed by the faculty and
the Instruction Council. Any program of study considered for adoption must support the purpose and
philosophy of the college.
Curriculum Establishment and Revision
The curriculum is established and administered by the faculty and its committees. To establish
a curriculum or to alter a curriculum within a division, a curriculum proposal form (submitted by a
faculty member or a group of faculty members) must be presented to the division’s Division Head.
Upon receipt of the proposal, the Division Head submits the proposal to the division’s faculty for
review and evaluation. If the proposal is found acceptable by the division’s faculty by a simple majority
vote, the proposal is forwarded to the Instruction Council that is composed of the Division Heads of
the various academic divisions, Director of Enrollment Services/Registrar, Director of Financial Aid,
Director of Counseling, Vice President of Institutional Planning and Research, and eLearning
Coordinator. The Vice President of Instruction chairs the committee. The proposal, if approved by the
Instruction Council, is forwarded to the Board of Trustees for final approval.
University-parallel programs are designed for transfer students. Courses within a program or
curriculum are determined by the universities’ requirements and state uniform curriculum and local
needs. To ensure that curriculum and courses are equated to those of the universities, articulation
conferences are held regularly with university Vice Presidents and Northeast Division Heads.
Periodically, the Division Heads and faculty must review the program of study and recommend
curriculum changes to the curriculum committee. The Vice President of Instruction serves as the
69
liaison to the senior colleges and universities and links Northeast with these institutions. Career and
technical programs are in keeping with the demands of local enterprises. These curriculums are under
constant review and evaluation by local advisory committees and the faculty. Although seventy-five
percent of the vocational-technical curriculums are established by the Bureau of Career-Technical
Education and State Department of Education, the remaining twenty-five percent are under local
control. Therefore, as changes occur in local and regional enterprises, compatible changes are made
in the locally controlled portion of the vocational- technical curriculum. The career-technical
curriculums are reviewed annually by the advisory committee. Additionally, various accrediting
agencies may exert some influence on the course content of various programs of study.
Curriculum Review and Evaluation
Each curriculum is assigned a full-time faculty member who has some expertise in the field
and who has assigned responsibilities for curriculum coordination. The curriculum coordinator is listed
first on the advisor list for each program of study in the College Catalog.
In order to assure students that the curriculums offered by Northeast are current, appropriate
and complete, evaluation of the degree programs of study must be completed regularly. Each fall,
faculty assigned as curriculum coordinators, along with faculty advisors, will review the particular
curriculum for depth and breadth. (See Appendix H - Curriculum Review Request)
Upon completion of the curriculum evaluation form, the responsible faculty curriculum
coordinators and faculty advisors present the form to respective division heads. The division heads
will refer the form to the proper standing advisory committee (academic, technical/vocational) for
review and advice. The recommendations of the faculty and the advisory committees will be the basis
of curriculum recommendations presented at the annual curriculum meeting of the Instruction Council.
The Instruction Council submits changes to the Board of Trustees for final approval.
A Curriculum Review Committee that is composed of Northeast and non-college personnel
will evaluate curricula yearly. Each division will have its curricula reviewed on a rotating basis.
During the evaluation, each curriculum will be reviewed in the following areas:
1.
Past successes of major/grades.
2.
Relevance of courses within curriculum.
3.
Documented need for the curriculum.
4.
Compatibility of curriculum and institutional purpose.
5.
Credentials of faculty to adequately teach curriculum.
6.
Financial support for the curriculum.
All curriculum recommendations from the Curriculum Review Committee will be forwarded
to the Instruction Council. Actions by the Instruction Council will be forwarded to the Board of
Trustees for final action. will be forwarded to the appropriate division for consideration. If approved by
the divisional faculty, the curriculum proposals will be forwarded to the Instruction Council.
Annually, the College evaluates at least one instructional division through a formal
curriculum review process. Each faculty member in the division evaluates the courses in their
respective program of study or programs to ensure the curriculum matches the curriculum articulation
agreement between the Mississippi Community College Board and the Mississippi Institutions of
Higher Learning.
Curriculum Changes
Forms to add or delete a course or a program of study are available in the office of the Vice
President of Instruction. To make any curriculum change, the correct form must be completed and
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submitted to the Vice President of Instruction five days prior to the announced Instruction Council
meeting. Curriculum changes usually commence with the curriculum advisors and/or Division Heads.
Curriculum Termination
Each program of study must maintain an adequate number of student majors to justify the
continuation of the program as a degree offering. A university-parallel program of study in which the
major courses do not serve as general education courses must maintain a minimum of fifteen students
who are majoring in the program. A vocational or technical program must maintain a minimum of ten
students who are majoring in the program. * If the student enrollment drops below the minimum level,
the following steps will be taken:
1.
At the conclusion of two consecutive years with below minimum student enrollment, the
curriculum coordinator for the program of study must submit and execute a plan for recruiting
students.
2.
If the student enrollment in the program of study in question continues below the acceptable
level for a third consecutive year, a review committee consisting of the Executive Vice
President, Vice President of Instruction and Division Head of the program in question will
review the program and will determine the program’s destiny.
3.
If the review committee reinstates the program of study, the student enrollment during the
reinstated year must exceed the minimum. Should the student enrollment decrease below the
acceptable level, the program will be terminated at the conclusion of the reinstated year.
*Career or technical programs will be cancelled if funding from the Mississippi Community
College Board or Mississippi Department of Education is terminated.
Syllabus
A committee of faculty who teach each course within a curriculum is responsible for the
development of course syllabi, which consist of course content, assignments, course supplements, research,
and the grading, scale. Once syllabi are developed and approved, faculty are expected to follow the
syllabi. The methods of presenting the subject matter and the illustrations used in teaching a particular
course are at the discretion and freedom of the faculty. Textbooks for all courses are selected by faculty
committees.
Each discipline must have an approved copy of a syllabus on file in the office of the Division
Head. Instructors must use the syllabi as guides for teaching, grading, and other instructional activities.
Activities and discussion outside the approved syllabi are not acceptable. The syllabus must include
sufficient information to ensure a fair evaluation of the quantity and quality within the course.
Each syllabus outline must contain the following categories:
•
Course Title and Number
•
Course Description (Catalog Description)
•
Course Objectives (Enumerated and Measurable)
•
Course Outline
•
Activities to Accomplish Objectives (Book reviews, displays, lab manuals, etc.)
•
Competencies Required to Complete Course (Standards).
Program of Study
A program of study is defined as a concentration of coursework within a particular
discipline. The program of study is designed to produce entry-level competencies for specific career
fields.
Each program of study listed in the Northeast Student Catalog is assigned major advisors who
have experience and/or knowledge in the field and who have assigned responsibilities for curriculum
coordination.
The courses offered within the various curriculums are determined by the faculty subject to the
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approval of the curriculum committee and the Board of Trustees. Additions to and deletions from the
curriculum originate with the faculty. In career-technical programs of study, an advisory committee
assists faculty in career-technical curriculum matters.
eLearning
Northeast recognizes the needs of students who, because of various time or space barriers,
cannot attend courses in the traditional classroom setting. Through the use of the Internet, Northeast
offers students the opportunity to receive classes at their home or office. Northeast is an active
participant in the Mississippi Virtual Community College (MSVCC), a joint online effort between the
Community Colleges within the State of Mississippi and the Mississippi Community College Board.
This partnership increases the number of Internet-based courses that are available to Northeast
students.
Faculty and students participating in e-learning courses interact through phone, e-mail,
discussion boards, and chat rooms. Our online courses meet the same educational requirements as
traditional classroom courses.
Admissions/registration procedures for distance learning courses are the same as outlined for
the traditional classes. Textbooks for e-learning students are available for Northeast- originated
courses in the Northeast Bookstore located in Cartwright Hall. Northeast Bookstore staff will assist
students in obtaining books for courses originating from other schools.
Additional information regarding the Northeast e-Learning program can be obtained by
following the e-Learning link from the NEMCC website at http://www.nemcc.edu. In addition, a copy
of the e-Learning Procedures Manual may be obtained from the Office of e-Learning located in
Cartwright Hall.
eLearning Course Development
Divisions are encouraged to identify new courses to be included in the online course
offerings. Student demand, pedagogical advantages, and other such criteria should be used
when selecting new courses to be offered online. The design and development of creating a
new online course should begin a minimum of one semester prior scheduling the course for
student registration. Courses will adhere to the Northeast College and division policies and
the online requirements found in the eLearning Procedures Manual.
*Procedures
1. Divisions determine new course to be offered online according to college procedures.
2. Notification to teach the course is submitted to the Division Chair.
3. Course is designed and built.
4. Course is reviewed by Division Chair for compliance with college and eLearning
policies.
5. Course recommendations are provided and course is approved for online offerings.
*Procedures assume that any new online course has followed the procedures for
approval through Instruction Council to be included in the college curriculum.
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eLearning Course Evaluations
Northeast Mississippi Community College has adopted the Quality Matter standards for best
practices for designing online courses. Northeast eLearning utilizes a peer evaluation process from a
selected portion of the Quality Matters (QM) standards. The evaluations will be completed on a
rotational basis. Annual evaluations of online courses will utilize the Northeast eLearning Annual
Report. Standards for online course evaluations are reported in the eLearning Policies and Procedures
manual.
Effective: 07-01-2018
Evening and Summer Classes
The purpose of the evening and summer college classes is to provide expanded educational
opportunities to residents of the college district. Students have the opportunity to participate in
individual classes to improve their skills or participate in a comprehensive program designed to permit
a student to receive the associate’s degree in a timely manner. The Office of Vice President of
Instruction is responsible for evening and summer classes. The Director of eLearning Learning is
responsible for distance learning and internet classes. Faculty credentialing will be approved by the
Vice President of Instruction.
•
All evening, weekend, and summer college classes must be scheduled and/or canceled
through the Office of the Vice President of Instruction.
•
Evening and summer college faculty are assigned by the Vice President of Instruction.
•
Students who are at least twenty-one years of age and have less than twelve semester hours
may enroll as unclassified.
•
Evening and summer college instructors and all adjunct faculty members are evaluated in
accordance with the college’s evaluation process.
•
Evening and summer college instructors must adhere to all policies and procedures contained
within this document and other official documents of the college.
•
Evening and summer college personnel must adhere to the procedures set forth in the Adjunct
Faculty Handbook
•
External Activities for Employees
The college encourage employees to participate in off-campus, community, district, and state
activities that enhance their professional development program. Such activities must not conflict with
work responsibilities.
A travel form for employees must be presented and approved prior to acceptance of off-
campus invitations.
Grading and Examinations
Grading Policy
At the beginning of the semester, each student will be given a clear and detailed explanation
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of how grades are determined and what standards must be met for each course.
Within each division, the grading scale will be standardized for each course.
A
Superior
I
Incomplete
B
Good
W
Official Withdrawal
C
Satisfactory
N
Audit
D
Poor
Z
Pass without grade points
F
Failure
The temporary grade “I” may be submitted only in the following cases:
•
Whenever the student was absent from the final examination for an acceptable reason
•
Whenever the student has failed, because of acceptable reasons, to complete all assignments
It is the responsibility of the student to initiate action to remove an “I” that he has received. If
the “I” is not resolved by the end of the following semester, it automatically becomes “F.”
Grades submitted at the end of each term are considered final, unless the instructor, Division
Head and Vice President of Instruction agree.
To be in compliance with federal legislation, no grades may be posted in public view by initials,
registration number or otherwise.
Repeat Policy
Repeated courses are automatically excluded by Banner at the end of each semester, leaving
only the highest grade to count into the student’s GPA. This excludes all Health Science program
classes: DHT, MET, MLT, NUR, PNV, RCT, and RGT.
Revised: 10-23-2017
Examinations
Final examinations (which must be comprehensive) are given at the end of each semester. A
written (paper or Canvas) final examination will be given to each student in each course on the class
schedule. No exceptions will be made.
Early final examinations must not be given to classes or individuals by day or evening
instructors. Appeals from students requesting to take early finals should be referred to the Vice
President of Instruction. The final grade of a student, who is absent from a final examination, except
in cases of unusual emergency, is automatically construed and recorded as a failure. If for reasons
acceptable to the Vice President of Instruction and the instructor, a student is unable to take a final
examination at the regularly scheduled time, the student will be expected to make immediate
arrangements to remove the deficiency.
Grades must be recorded by the instructor into Tigerline no later than 24 hours after an
examination has been administered. An exam schedule is developed and distributed by the Vice
President of Instruction.
Forgiveness Grade
Can only be used for coursework after 1993. Grades before this period are archived
and cannot be changed.
Academic Forgiveness offers a fresh start to students who have been separated from
the college for at least two (2) consecutive semesters and wish to re-enroll. Under this policy, the
student may receive W’s for any courses with F’s or D’s within a single semester. The student will
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retain credits for any courses in which a grade of C or better was earned.
Academic Forgiveness can be granted only once during a student’s career at NEMCC.
By federal regulation, the Financial Aid Office must include all course attempted in evaluating a
student’s satisfactory academic progress. There will be no “automatic” eligibility for aid based on
academic forgiveness.
A student receiving benefits from Veterans Administration will not be reimbursed for repeating
courses which had been passed.
This policy applies to NEMCC records only. In case of transfer to another institution, students
will be bound by that college’s terms and conditions for accepting transfer credits. All past grade
appeals will be kept and a forgiveness grade will not be allowed.
Revised: 10-23-2017
Procedures for Grade Correction
In the event of an inadvertent grade entry, the instructor should obtain a Correction of Grade
Form from the Office of Admissions or from the Northeast Mississippi Community College
documents folder. The completed form should be submitted to the Office of Admissions and Records.
The Office of Admissions and Records will make the correction to the grade.
Instructors may initiate a correction of grade for a period of one year after the course is
completed. After one year, the grade correction will require approval from the Vice President of
Instruction. (See Appendix S– Correction of Grade Form)
Instructional Resources
Library
The purpose of the library is to serve as a catalyst by providing information in various formats
to support the instructional programs of the community college, to promote information literacy by
providing instruction in the skills needed to seek, evaluate, and use information effectively, and to
provide assistance to the community beyond the confines of the College.
Library Hours – Main Campus
Monday- Thursday 7:30 a.m. – 9:00 p.m.
Friday 8:00 a.m. – 12:00 p.m.
Saturday Closed
Sunday 6:30 p.m. – 9:00 p.m.
Summer Hours:
Monday – Thursday 8:00 a.m. – 4:00 p.m.
Friday 8:00 a.m. – 12:00 p.m.
Library Hours – Corinth Campus
Monday/Wednesday 3:00 p.m. – 9:00 p.m.
Tuesday/Thursday 12:00 p.m. – 9:00 p.m.
Library Use by Instructional Staff
Each student enrolled in English Composition I will receive orientation in using the library; in
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addition, the professional library staff will assist all students in locating library materials. The
following policy for faculty must be adhered to in library use:
•
With the exception of English, speech and career education classes, no classes may be
dismissed to go to the library.
•
In scheduling English, speech, or career education classes for library assignments, faculty
must e-mail the Director of the Library at least one week prior to the visit. Instructors must
accompany classes during library visits.
•
Instructors are encouraged to place materials on “Reserve” for class use. Reserve materials
should be meaningful to the course and should increase student learning. The Director of the
Library will assist the faculty in selecting the “Reserve” materials.
•
Each faculty member should periodically check the library holdings within his/her discipline
to determine the adequacy of materials. Faculty are responsible for suggesting materials that
will enhance the library holdings.
•
If a faculty member must be absent from class at a time when library assignments are in
progress, students may be encouraged to use the library during the missed class period.
However, the faculty member must personally notify the Director of the Library 48 hours in
advance of the class time in order to determine if seating is available.
•
Faculty members are encouraged to expand their scholarly preparation by periodically making
personal use of the library.
Library Weeding Policy
Weeding is a process essential to collection development and maintenance and should be done
on a continuing basis. Removal of obsolete material is a very necessary part of the organizational plan
leading to an effective collection that is alive and up-to-date.
The process of weeding is based on the following factors: General knowledge of the collection
and the needs of the patron, subjective judgment, and circulation of the material (non- circulation is
not an absolute factor. For example, classics are kept in the collection, and some items are used in the
Library and not checked out)
Following are criteria that should guide the initial pulling of a library item. Items are then
reviewed by the Director of the Library, the head of the related division, and at least one faculty
representative to help determine the value to the collection of any particular item.
I.
Criteria for weeding books
A.
Physical condition
1.
Books in poor physical condition, including damaged, yellowed or brittle
pages, mutilated or missing pages, broken backs, destroyed or frayed bindings,
and badly marked items.
2.
Books with very fine print, narrow margins which prevent the reading of the
entire text, and translucent pages
B.
Excess materials
1.
Excess duplicate copies of seldom used titles.
2.
Old editions which have been superseded by revised editions
C.
Content
1.
Outdated information
2.
Incorrect materials
D.
Age of material (use only as arbitrary guides, considering the worth of each item)
1.
Items to be considered for weeding after 10 years: textbooks,
medical books, technology, business, travel, economics,
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science, social science, inexpensive geographical sources,
and almanacs.
2.
Items that need to be checked annually include directories and other
references that have significant yearly changes.
3.
Encyclopedias that need to be weeded when replaced by an updated edition.
II.
Policies for weeding periodicals
A.
Bound volumes are rarely weeded.
B.
Loose-issue titles are kept 5 years
C.
Un-indexed and/or free titles are weeded after 1 year
D.
At the end of December each year, the oldest year of all printed unbound titles is
deleted.
E.
Microfiche copies are permanent to the collection.
III.
Deletion of newspapers
A.
Newspapers kept for one month include Mississippi newspapers, The Commercial
Appeal, The Red Bay News, and The Wall Street Journal.
B.
Microfilm of The New York Times from 1851-1996 are permanent tithe collection.
IV.
Vertical file weeding
A.
Any material with historical or literary value is kept if it is in good condition.
B.
Subjects no longer in demand are deleted.
V.
Audio-visual materials
A.
Audio-visual materials for courses/programs no longer offered are considered for
weeding.
B.
Extremely dated, obsolete audio visuals are removed.
C.
Inaccurate materials are discarded.
D.
Poor visual or sound quality usually warrants removal.
VI.
Request for Reconsideration of Library Materials Procedure
The Eula Dees Memorial Library welcomes expression of opinion by patrons, but will
be governed by the Materials Selection Policy in deleting items from the collection.
If a patron objects to the presence of any library material, the staff member will refer
the matter to the library director who will discuss the concern with the complainant. The
director will explain that the library supports The Library Bill of Rights, The Freedom to
Read, and The Freedom to View endorsed by the American Library Association and
thereby attempts to provide materials for all people. If the patron wishes, he/she may then
put the complaint in writing. A “Request for Reconsideration of Library Materials” form
is available if he/she wishes. (See Appendix Q) The Library Director will schedule a
meeting of the Library Committee during regular school terms. During summer sessions, a
committee of four will meet to determine what action, if any, will be taken to withdraw or
restrict the material in question. The written complaint and all pertinent information
regarding the material in question will be provided for the committee members. The request
will be reviewed, and the complainant will be notified of the decision as soon as it has been
made. Material subject to complaint will be removed from use pending final action.
In the event that the person who initiated the request is not satisfied with the decision,
he/she may appeal to the President of the College. All appeals must be made in writing
within seven days of the President’s decision.
Insurance Related to Instruction
Nursing Insurance And Licensure
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All nursing instructors must have adequate malpractice insurance coverage and a current
license to practice in the State of Mississippi. Evidence of fulfilling these requirements must be on file
in the office of the Division Head of the Division of Health Sciences prior to the effective date for the
contract period, and the cost of both prerequisites for employment is to be paid by the instructor.
Intellectual Property Rights
The Board of Trustees for Northeast Mississippi Community College encourages faculty and
staff to publish, copyright, invent, and patent materials and objects of their own creation that will
contribute to the advancement of learning. While encouraging this activity, the College must protect its
and the employee’s interest in regard to publications, inventions, discoveries, trade secrets disclosures,
and other work that has potential monetary value.
General Guideline
The policy governing intellectual property rights shall apply to all persons employed full-time
by Northeast and to anyone using college facilities either with or without supervision by college
personnel. The policy shall apply to intellectual property creation of all types, regardless of whether it
can be patented, except written work that is not produced as a part of the regular work responsibilities
of the author. (Example: Northeast has no claim on a novel written at home; it is the sole property of
the author.)
Disclosure
Any faculty or staff member who plans to create materials or objects developed wholly or
partially using Northeast time, equipment, materials, or facilities, and who intends to copyright, patent,
or otherwise merchandise those materials or objects shall through the Executive Vice President inform
the President of that intent.
a)
The Board of Trustees charges the President of the College to develop procedures to
establish ownership rights of the employee and/or College and appropriate legal protection.
b)
Final approval of the resulting agreement rests with the President.
Ownership
The following guidelines shall apply to ownership:
a)
All classes of intellectual property, scientific and technological developments, materials or
objects created or produced by a faculty or staff member on personal time without the
assistance of Northeast resources, personnel, equipment, materials, or facilities, shall be the
exclusive property of the individual.
b)
All classes of intellectual property, as defined above, created or produced by a faculty or staff
member using Northeast resources, time, personnel, equipment, materials, and
/or facilities, shall be the property of the college.
c)
Northeast, in return for unrestricted license to use and reproduce original work without
royalty payment, shall transfer to the creator of that work full ownership of any present or
subsequent copyright/patent in accordance with the following paragraph:
In the event that materials or objects are sold to entities outside the college, all income
will go to the college until all developmental expenditures incurred by Northeast for
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that project, including stipends paid to the developer (over and above contract
salary), prorated support staff salaries, supplies, and other expenses related to the
creation of the materials or objects, are recovered. Thereafter, all remuneration as a
result of copyright, publication or patented sale, will go to the creator(s) of the
materials or objects.
d)
Copyright ownership or patents on all material, including inventions, disclosures, trade
secrets, and computer software, that is developed through a “sponsored research agreement”
(grant) shall be determined by the terms of the grant.
Equity
In the event that the ownership of the intellectual property is shared by the College and the
employee/creator (partnership), the employee/creator will share in the equity (right, claim or interest)
resulting from an intention or copyright. Further, the employee/creator will be entitled to participate
in the management of a business related to development of his/her intellectual property. Finally, the
employee/creator may share in the equity of a company designed to market for profit the created
product.
Licensing
License agreements made with third parties under this policy should contain all provisions as
are determined to be in the best interests of both Northeast Mississippi Community College and the
employee/creator and shall be submitted for confirmation to the Northeast President.
Royalty Participation
It is the intention of the Board of Trustees of Northeast Mississippi Community College that any
faculty or staff member developing materials under the terms of this section will be permitted to
participate in any royalties received. Authors of intellectual works that are not partially owned by the
College (See 425 .03c) own the copyrights of their works and are free to publish them, register the
copyright, and receive any revenues, which may result. The staff member and/or College may market
the intellectual property upon written notification to the other party at which time an agreement on the
division of any royalties received shall be made between the staff member and the college. The division
of any royalties received shall be contingent on the approximate amount of participation in the project
by each party as determined by the President of the College.
Summer Teaching Assignments
The summer hours for full-time teaching faculty on ten and twelve-month contracts are from
8:30 a.m. until 3:00 p.m. Work assignments will be at the discretion of the immediate supervisors,
Executive Vice President, and/or President of the College.
All faculty employed on a 12-month contract must be willing to teach one or more classes
during the summer terms. No additional payments will be granted for summer teaching assignments.
Textbook Selection
The same textbook must be used for all classes that have the same course number. The selection
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of a particular textbook for a course is left to the discretion of the faculty members who teach the
course. The selected textbook must be submitted to the appropriate Division Head for review and
approval. Textbook orders are placed with the bookstore manager by the respective division heads.
Deadlines for textbook adoptions will be set by the Vice President of Instruction. Faculty members
that do not place textbook orders by the appropriate deadline may not have books available for start
of semester.
Withdrawal Procedures
At the beginning of each semester, students may make class schedule changes with their
advisor’s approval. During the fall and spring semesters, students may add a class through the end of
the first week of classes. Students may drop a class through the end of the second week of classes. During
the summer sessions, students may add a class through the third day of class.
Northeast Mississippi Community College strongly supports activities that promote student
success in classes and degree programs. With this goal in mind, the college provides a means for
students to withdraw from individual classes and from the College. Students are encouraged to
maintain their enrollment in all courses for the full semester. In cases where the academic load is too
great to maintain, the student may reduce his/her load by withdrawing from one or more classes.
Students are strongly encouraged to maintain fulltime status (12 hours or more) if practical. The class
withdrawal period begins with the ninth week of class (or equivalent period in summer and
intersession) and continues up to one week prior to final exams. The student who desires to withdraw
from class should contact the instructor of the individual course. Students who stop attending class or
are cut out (CO) and do not withdraw from the class will receive a grade of “F” for the cl a s s .
After the dates listed above, special permission must be obtained from the Vice President of
Instruction in order to withdraw from a class. In classes that do not extend throughout the semester,
students may withdraw at any time up to one week prior to the final examination. In summer school, a
student may withdraw from a course at any time up to two days prior to the final examination. Students
may appeal to the Vice President of Instruction all withdrawal and class attendance decisions.
College withdrawal is available for students who can no longer attend any classes due to
personal hardship. College withdrawal and class withdrawal result in a grade of “W” being recorded on
the student’s transcript. Withdrawals (W’s) are not used in the computation of a student’s semester or
cumulative grade point average (GPA). However, withdrawals are used by the Financial Aid Office in
the computation of attempted hours for financial aid eligibility.
Students with excessive withdrawals (12 or more hours) during their degree program will be
referred to the Counseling Center for academic counseling/advising and/or tutoring. In addition, these
students may be restricted in the number of semester hours of total class load they are allowed to take
during subsequent semesters. The student’s total class load will be based upon the student’s past
academic records. The Vice President of Instruction or the Director of the Counseling Center may
consider the extenuating circumstances offered by the student in determining the total class load.
Class Withdrawal
1. Student meets/discusses withdrawal with instructor, Division Head, Counseling
Center, or Instruction Office. (Online classes may talk to eLearning Office)
2. Student & Instructor complete form together.
3. Form is sent electronically to Financial Aid.
4. Financial Aid reviews effects of withdrawal on student’s aid.
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5. Financial Aid enters notes about effects into online database.
6. Form is sent electronically to Business Office.
7. Student contact Business Office:
a. If no adverse effects on student’s financial aid, student pays fee. Form is
sent electronically to Records for processing.
b. If adverse effects on student’s financial aid, Business Office informs
student. (Sends student over to Financial Aid, if necessary) Student can pay
fee and form sent to Records for processing or student can cancel
withdrawal.
Withdrawal period begins the day after drop/add and ends on the Monday one week before final exams.
Online classes will follow the MSVCC calendar withdrawal ending dates.
Copies of the withdrawal form will be kept in Formstack for each of the above offices to obtain.
College Withdrawal
1. Student meets/discusses withdrawal with instructor, Division Head, Counseling
Center, or Instruction Office. (Online classes may talk to eLearning Office)
2. Student & Instructor complete form together.
3. Form is sent electronically to Financial Aid.
4. Financial Aid reviews effects of withdrawal on student’s aid.
5. Financial Aid enters notes about effects into online database.
6. Form is sent electronically to Housing Office, if student resides in campus housing.
7. Form is sent electronically to Business Office.
8. Student contacts Business Office:
a. If no adverse effects on financial aid, student pays fee. Form is sent
electronically to Records for processing.
b. If adverse effects on student’s financial aid, Business Office informs
student. (Sends student over to Financial Aid, if necessary) Student can pay
fee and form sent to Records for processing or student can cancel
withdrawal.
Withdrawal period begins the day after drop/add and ends on the Monday one week before final exams.
Online classes will follow the MSVCC calendar withdrawal ending dates.
Withdrawal fees can be waived in extenuating circumstances, as determined by the Vice President of
Finance.
Revised: 10-23-2017
Students Activated into Full-Time Military Service
Any student who has been activated into any component of the armed forces of the United
States, may be allowed to withdraw as a student of the college with full tuition refund, out-of-state fees
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(if applicable), and/or student fees or any special fees, with room and board fees prorated with the
approval of the Executive Vice-President.
This includes members of the Mississippi National Guard, or one or more units of the
Mississippi State Guard, or any of the reserve components of the armed forces of the United States
who are placed in active duty status by orders of the President of the United States.
Any student who withdraws from Northeast Mississippi Community College under this policy
will not receive any grades. The student record will show evidence of the withdrawal with
documentation on file.
Any student who has completed at least three-fourths of the semester in good standing who
needs to take only the final examination to complete the semester has the option to leave the college
pursuant to this policy, without his class standing affected and without refund of any of the above fees
or tuition. Within ninety (90) days after release from active duty, the student must make arrangements
to take the final examination. The score on the final exam plus the completion of any unfinished
semester’s work will constitute the student’s final grade.
A student who is within three weeks of completing a semester when activated may receive a
final grade based on the average of completed assigned work and previously taken examinations.
Teaching Responsibilities
Faculty Instructional Load
Full-time faculty are expected to be accountable (8:00 a.m. – 3:00 p.m. Monday through
Thursday). Friday duties will be assigned as set forth in an Activities Calendar developed by the Vice
President of Instruction.
Teaching Load
The teaching load for academic faculty is based on a minimum 15 semester hours of academic
instruction for the fall and spring semesters. These 15 semester hours may be assigned per semester in
either day, evening or online programs at any location within the Northeast Mississippi Community
College District.
The teaching load for technical faculty is based on 20 contact hours per regular semester or the
number of hours required to teach the program curriculum.
The teaching load for Career faculty is based on the number of contact hours required to teach
the program curriculum.
Office Hours
All faculty members will schedule at least one hour per weekday for office hours. The
faculty member will post the office hours and is expected to meet those hours. Additionally, all faculty
members must schedule time for student conferences and academic advising.
Related Instructional/Student Services Activity
This time is designed to provide the flexibility that is inherent in the faculty role. It is in the
interest of the college to acknowledge this need/reality and to recognize the appropriateness of not
establishing a monitoring system for these hours. Included in this time may be class preparation,
grading, advising, professional development or sponsoring student activities.
Year-End Faculty Procedures
Prior to their last contract day each year, all nine, ten and twelve-month faculty must:
82
1.
Make certain all final grades have been properly recorded in the Records Office and copies
of final exams have been turned in to the Division Head.
2.
Complete the Summer Repairs Form and return to office of the Division Head.
3.
Arrange office, storage rooms, laboratories and classroom in an orderly manner.
4.
Leave a summer address and telephone number with the Division Head.
5.
Update voice mail and e-mail to inform students and others of a summer phone number(s)
and/or expected return to campus schedule.
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Section 500
STUDENTS
84
Class Attendance
Students are required to attend all classes. Absences from class should be the result of unavoidable
circumstances such as sickness, family deaths, hazardous road conditions, and so forth. Excused
absences will entitle the student to reasonable opportunities to complete make-up assignments or
exams. However, it is student’s responsibility to see the instructor before activity to make-up work.
Attendance also includes official college activities. Students on an official college activity, as noted
by the EVP office, will not be counted absent. (Excused absences are those incurred as a result of
attending a school-sponsored activity or short-term military active duty.)
Students who are absent from class more than 14% of the scheduled class meetings will be
reported to the Records Office for excessive absences. The instructor of the class will inform the
student of the existence of excessive absences upon the student’s return to class and by email.
Students who are removed from class for non-attendance will have a status of CO (cut-out) and a
grade of “F” recorded for the courses. Classes for which a student is listed as CO (cut-out) count as
enrollment under federal financial aid regulations and are used by the Financial Aid Office in the
computation of attempted hours for financial aid eligibility. Students who are cut-out of class should
process a class withdrawal for that class by the posted deadline in order to prevent a grade of “F”
being recorded. A student who has been cut-out of class may appeal to be readmitted in their
respective faculty member’s office. If instructor agrees to reinstate, the student and instructor fill out
an online reinstatement form together. Student will then contact the Business Office to pay the
reinstatement fee. Lastly, the student will contact the Instruction Office to process the reinstatement.
The student must complete the reinstatement process prior to the next class meeting. If
reinstating an online class, reinstatement must be completed within 24 hours, or by Monday if it
occurs over a weekend.
Faculty will report excessive absences for students by entering a “Cutout” warning in the
attendance-retention program –Faculty Attendance Tracking. A Cutout email, generated by Faculty
Attendance Tracking, will be sent to Financial Aid, the Records office, and the student informing
them of the Cutout.
A student has the right to request reinstatement to class from the Vice President of Instruction
for absences due to extenuating circumstances and may continue to meet class without penalty while
seeking reinstatement. The Vice President of Instruction will confer with the instructor and render a
decision on reinstatement to class. Students can request an appeal of a reinstatement decision. The
request for appeal must be in writing, in the form of a letter, to the Vice President of Instruction. The
Attendance Committee will be comprised of the Vice President of Instruction, a member of the
counseling staff, the instructor from whose course the student is being dropped, and an additional
instructor from another academic division appointed by the Vice President of Instruction. The student
will receive, in writing, the decision of the committee.
Revised: 10-23-2017
Dormitory Guests
Prior approval from the Director of Event Planning and Housing is required for guests to reside
in the dormitories during non-occupancy periods. Overnight guests may stay in the dormitory ($5.00
is charged per person) as guests of Northeast students.
Residents must receive approval prior to guest arriving.
Dress Policy for Students
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Northeast students are expected to dress in apparel that is acceptable by current standards of
decency both in the classroom and at all college-sponsored activities. Shirts and shoes are mandatory
for all students when in classrooms, cafeteria, library, auditorium, and the Frank & Audrey Haney
Union.
External Activities for Students
The college encourages students to participate in off-campus, community, district, and state
activities that enhance their program. Such activities must not conflict with class responsibilities.
A correct travel form for students must be presented and approved prior to acceptance of off-
campus invitations.
Freedom of Speech Policy
Northeast Mississippi Community College will protect the rights of freedom of speech,
expression, petition, and peaceful assembly as set forth in the U.S. Constitution.
Procedures
Reasonable time, place, and manner restrictions will be enforced. However, the enforcement
will not depend, in any way, on the subject matter involved in an expressive activity. It is strongly
suggested that all activities be registered with the Vice President of Student Services office 48 hours
in advance in order to make adequate arrangements for safety and security and to insure the space
desired is available. Registration should be completed at the Vice President of Student Services
office located in Ramsey Hall.
Northeast Mississippi Community College provides forums for the expression of ideas and
opinions, such as the following:
1.
Traditional public forums include the college’s public streets, sidewalks, and
similar common areas such as the fountain area in front of Ramsey Hall and the
Alumni Pavilion located in front of the Eula Dees Memorial Library. These areas
are generally available for expressive activity, planned or spontaneous, for the
individual or groups at any time without the need for reservation or prior approval.
2.
Designated public forums include other parts of the campus that may become
temporarily available for expressive activity as designated by the college.
Examples of designated forums include parking lots and practice/athletic fields.
3.
Non-public forums are areas that are not traditional public forums or designated
public forums. These locations will be restricted to use for their intended purpose
and are not available for public expressive activity. Examples include, but are
not limited to, classrooms, residence hall rooms, faculty and staff offices,
academic buildings, administration buildings, libraries, classroom and computer
labs, and private residential housing on campus. Additionally, security
considerations may affect the availability of spaces that would otherwise be
available.
Guidelines
1. Registered college clubs and/or organizations and college departments may
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display signs and banners at designated locations on campus. For information
regarding these designated locations, contact the Vice President of Student
Services’ office located in Ramsey Hall.
2. Literature can be distributed in public forums. However, the party distributing the
literature is responsible for cleaning up any discarded paper and restoring the
campus to its previous condition. Literature may not be distributed in non-public
forums.
3. No amplification equipment may be used, not audible disturbances that affect
instruction.
4. Use of campus land is on a temporary basis.
5. Flyers may be placed on open bulletin boards inside or outside college buildings.
6. No activity will be permitted that blocks access to college building, streets,
sidewalks, or facilities.
August 3, 2016
Fund Raising Activities
The President shall have ultimate oversight of all institutional fundraising, and he or she
may delegate fundraising duties at his or her discretion.
Approval for all fund raising activities must be secured through the Associate Vice
President of Students prior to initiating any activity.
Fund raising is limited to club activities and must be for one of the following:
•
Direct product sales and advertisement
•
Admission ticket sales to fund raising programs
•
Ticket sales for specific items to be given away at a random drawing
Direct solicitation of cash from individuals and/or businesses is not permitted. Liabilities
incurred during fund raising activities are the responsibility of the student organization. Northeast
will not accept responsibility for any liability incurred by student organization during fund raising.
All sales tax liability must be paid by the organization conducting the fund raising.
Revised: July 14, 2020
Management of Student Records
Student Records
Northeast maintains student records for both credit and non-credit classes. The Director of
Enrollment Services/Registrar is responsible for maintenance, accuracy, and security of records.
The initial student records consist of: applications for admission, ACT profile sheets, high
school transcripts, class withdrawal/college withdrawal forms, official collegiate transcripts of
grades, and other information pertinent to the students’ enrollment. The initial students’ records are
maintained in a fireproof vault. As a backup, student grades on a semester basis is entered into the
campus computer system for permanent storage. All student files and computer records are secured
and are made available according to the published Student Rights and Privacy Act.
Individual Student Records
Records on individual students may be disclosed under the following circumstances:
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Student Requests
Any student enrolled at the College has the right to request the opportunity to examine his or
her record as maintained in any of the offices on the College campus. The request must be made in
writing and the office concerned has 45 days in which to assemble the data and make provisions
necessary for the student to examine the record. Examination of the record must either take place in
the presence of a college official or, for a reasonable fee; the student may receive a copy of the record.
The following records will not be disclosed to students:
1) Financial records of the parents of the student or any information contained therein;
2) Confidential letters and statements or recommendations that were placed in the file prior to
January 1, 1975, so long as those letters and/or statements are used solely for the purpose for
which they were specifically intended.
3) Letters of recommendation to which the student has waived his or her right of access.
After examination of the records, it is possible for the student to challenge entries and add
factual, explanatory information to the records. This challenge does not give the student the right to
question the appropriateness of a grade, but instead, does allow for the examination of the correctness
of the recording of the grade that has been given by an instructor. If the College does not amend a
record as requested, the student will be notified and informed of the right to a hearing. Results of
hearings will be given in writing to eligible students according to procedures, which shall include:
A.
Hearings will be conducted within a reasonable time frame;
B.
Parents and/or eligible students will be given notice of date, place, and time of hearing;
C.
The hearing will be conducted by an official of the institution, named by the President of
the College, who does not have a direct interest in the outcome of the hearing;
D.
Parents and/or eligible students can present evidence relevant to the issue and maybe
represented by individuals including attorneys; and
E.
Decisions will be given in writing in a reasonable period of time and will be based solely
on evidence presented at the hearing.
Requests by Parents
The Family Education Right to Privacy Act (FERPA) allows parents of dependent students age
17 and under the right to examine the record of their dependent students. Parents must come to the
Records office with a picture ID in order to view the record. Student records will not be shared via
telephone, fax or e-mail. Parents who wish that their dependent student record be kept confidential
must follow the same procedure as independent students. If a parent wishes to obtain copies of their
dependent student record, those requesting the record must bear the cost of reproducing the record.
No parent may see a record that his or her dependent child is not entitled to view. Parents of
independent students
are not allowed to view their student’s records without the written, verifiable
permission of the student.
Request by Agencies and Institutions
In addition, without first obtaining the permission of the student or the parents, student records
are available to certain individuals, agencies, and institutions. These are:
•
College officials including instructors who have legitimate educational interest in reviewing
the record;
•
“Authorized representative of (I) the Comptroller General of the United States, (ii) the
Secretary, (iii) an administrative head of an education agency...” and “State education
authorities...;”
•
The Financial Aid Office or any other appropriate office of person in connection with
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application for or receipt of financial aid;
•
Organizations that conduct validation studies on predictive tests, administering student aid
programs, and improving instruction. Such studies must be conducted to assure that the
personal identification of the individual students or parents cannot be made public;
•
Accrediting organization in order to carry out their accrediting functions;
•
The courts by court order or subpoena on the condition that the student is notified of the
order or subpoena in advance of sending the records; and
•
Appropriate persons in emergency situations, if the knowledge of the records is necessary to
protect the health and safety of the student or other persons. The following factors will be
taken into account in determining whether information will be given in emergency situations;
a)
The seriousness of the threat to health or safety of the student or other individuals.
b)
The need for the information to meet the emergency;
c)
Whether the parties to whom the information is disclosed are in a position to deal
with the emergency; and
d)
The extent to which time is of the essence in dealing with the emergency.
The College must keep a log of all parties, other than College employees, who have requested
or obtained access to a student’s records. This log will contain the reason why access was requested.
The log will not be made available to anyone other than the student and the College employees.
Any time information concerning the student is transmitted to a third party; the party must be
notified that it is illegal under the Family Educational Rights and Privacy Act of 1974 to share the
information with anyone else without written permission from the student.
Student records, prior to fall 1993, are digitally imaged with students’ initial files being purged
of all information with the exception of hard copy of transcript that is retained in the file. Purged
information is shredded and destroyed. Backup computer tapes containing students’ transcripts, from
fall 1993 forward, are placed on permanent tape/disk in the computer system.
This institution adheres to the American Association of Collegiate Registrars and Admissions
Officers (AACRAO) Retention of Records policies.
A transcript will be issued only upon written and signed request from the student. Students may
request transcripts by presenting a signed transcript request to the Records Office in person; via the
college website at www.nemcc.edu; by fax to (662) 720-7405 or by mail. E- mail requests will not
be honored. Forms may be obtained by visiting the Records Office, calling (662) 720-7187, or
downloading from the college’s website. Transcripts are released to students who have met all
financial obligations to the college and do not have any HOLDS on their record. A $5 fee is required
for all transcripts. If the student order is the transcript from the college website, the company charges
a handling fee in addition to the $5 fee.
Directory Information
Directory Information can be made available on college students without the previous consent
of the student.
Data defined as directory information are student's name, address, telephone number, e-mail
address, date and place of birth, major field of study, participation in officially recognized activities
and sports, weight and height of members of athletic teams, dates of attendance, degrees received,
honors and awards earned, and the most recent educational agency attended by the student and other
similar information.
A student, who does not want information released, must provide written notice to the Records
Office prior to the close of registration for the current term of college. This request to withhold
disclosure will be in effect until rescinded by the student in writing.
Custodian of Records
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Northeast students are notified annually regarding college policies concerning student
academic records. The Records Office strives to follow guidelines set forth by the American
Association of Collegiate Registrars and Admissions Officers (AACRAO) in compliance with the
Family Educational Rights and Privacy Act (FERPA). Students are given information regarding:
•
Cost of Issuance of Transcripts
•
Name and Location of the College’s Registrar
•
Policies for Reviewing Records
•
Procedures for Accessing Student Records
•
Procedures in Challenging a Record
•
What is Considered Directory Information
Red Flag Identity Theft Program
Northeast Mississippi Community College establishes and Identity Theft Prevention
(Program) to comply with the Red Flag Identity Theft Prevention Program (commonly called “Red
Flags Rule”) as required by the Federal Trade Commission (FTC). The Identity Theft Prevention
Program is designed to detect, prevent, and mitigate identity theft and to thereby reduce the possible
threat to the well-being of the college community.
The College’s Identity Theft Program has been established in accordance with the “Red Flag
Rule” requirements set forth in the FTC’s implementation of Section 114 and 315 of the Fair and
Accurate Credit Transaction Act of 2003, and amendment to the Fair Credit Reporting Act (FCRA)
pursuant to U. S. C.161s(a)(1).
Rule:
The Red Flags Rule requires institutions that hold “covered accounts” (accounts to which a
person makes repeat payments) or that process student loans to develop and implement an Identity
Theft Prevention Program for new and existing accounts. The College has established procedures to
ensure compliance with the Red Flags Rule requirements. In accordance with the Red Flags Theft
Prevention requirements these procedures include reasonable steps to:
1.
Identify relevant Red Flags for covered accounts that the College offers or maintains, and
incorporate those Red Flags into the Program.
2.
Detect Red Flags that have been incorporated into the Program.
3.
Respond appropriately to any Red Flags that are detected to prevent and mitigate identity
theft.
4.
Ensure the Program is updated periodically to reflect changes in risks to College consumers
and to the safety and soundness of the College from identity theft.
The Board of Trustees directs the President to establish such steps as necessary to ensure the
College maintains compliance with the FTC’s Red Flags Identity Theft Prevention Program and to
mitigate the risks for identity theft. The President, or designated representative, will ensure
development and implementation of the policy and procedures required to maintain compliance. The
President and the Vice President of Finance will function as Program Administrators.
Sexual Misconduct Policy and Procedures
(Includes sexual harassment, sexual assault, sexual exploitation, stalking, dating violence, and
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domestic violence)
I.
PURPOSE
In compliance with Title VI of the Civil Rights Act of 1964; Title IX, Educational
Amendments of 1972 of the Higher Education Act; and Section 504 of the Rehabilitation
Act of 1973, as amended, the Board of Trustees of Northeast Mississippi Community College
hereby adopts a policy assuring that no one shall, on the grounds of race, sex, color, age,
creed or national origin be excluded from participation in, be denied the benefits of, or
otherwise be subjected to discrimination in any program or activity of the college.
NORTHEAST MISSISSIPPI COMMUNITY COLLEGE adheres to the principle of equal
educational and employment opportunity without regard to race, sex, color, age, creed, or
national origin. This policy includes the qualified disabled and extends to all programs and
activities supported by the college. (Board Policy)
The purpose of this policy is to comply with Title IX of the Education Amendments
of 1972 (“Title IX”), 20 U.S.C. 1681 et seq., which prohibits discrimination on the basis of
sex in the course of any federally funded educational program or activity, and to provide
procedures for the prompt and equitable resolution of complaints of sexual misconduct.
Sexual misconduct, as defined in this policy, includes both sexual harassment and
sexual violence, which are forms of sex discrimination prohibited by Title IX. This policy
also covers domestic violence, dating violence, and stalking in accord with the Violence
Against Women Act Amendments to the Celery Act.
Northeast Mississippi Community College has developed its policy on Sexual
Misconduct in accordance with Title IX of the Education Amendments and the Violence
Against Women Act to reaffirm the College’s commitment to address sexual misconduct and
take steps to prevent its reoccurrence and remedy its effects. NEMCC will not tolerate and
prohibits sexual assault and all forms of sexual misconduct including intimate partner
violence, stalking, dating violence, sexual violence, sexual harassment, and domestic
violence offenses. These acts are against Mississippi State Law.
II.
SCOPE
The NEMCC Sexual Misconduct Policy applies to all members of the College
community, including students, faculty, staff, employees, contractors, vendors, and visitors,
and to all programs and activities sponsored by the College whether conducted on or off
campus.
III.
POLICY
NEMCC is committed to maintaining an environment free from sexual harassment,
sexual violence, domestic violence, dating violence, and stalking. In accord with the
provisions of Title IX, NEMCC prohibits discrimination on the basis of sex and/or gender,
including sexual misconduct. NEMCC has an affirmative duty pursuant to Title IX to take
immediate and appropriate action once it knows, or reasonably should have known, of any
act of sexual misconduct in any of its educational programs or activities. NEMCC will act
on any complaint of sexual misconduct in order to resolve such complaints promptly and
equitably.
NEMCC policy is intended to make students, faculty, staff, employees, contractors,
vendors, and visitors aware of the various reporting and confidential disclosure options
available to them – so they can make informed choices about where to turn should they
become a victim of sexual violence.
While activities covered by the laws of the community and those covered by the
College's policies may overlap, the community's laws and the College's policies operate
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independently and do not substitute for each other. The College may pursue enforcement of
its own policies whether or not legal proceedings are underway and may use information
from law enforcement agencies and the court to determine whether College policies have
been violated.
Individuals reporting an incident regarding Sexual Misconduct and/or making
inquiries concerning the application of Title IX at Northeast Mississippi Community
College may contact:
Vice President of Students
Ray Scott
216 Ramsey Hall
101 Cunningham Blvd.,
Booneville, MS 38829
662.720.7241
jrscott@nemcc.edu
Recruiter/Title IX Coordinator Beth Benson
Ramsey Hall
101 Cunningham Blvd.,
Booneville, MS 38829
662.720.7223
elbenson@nemcc.edu
Disciplinary action resulting from sexual misconduct may include dismissal from the College or
termination of employment with the College. College disciplinary action is separate from, and may
be in addition to, any criminal or civil penalties. Retaliation against a complainant or witnesses for
filing or participating in the investigation of a sexual misconduct complaint is prohibited under this
policy and Title IX.
Retaliation is any overt or covert act of reprisal, interference, restraint, penalty,
discrimination, intimidation, or harassment against one or more individuals for exercising their rights
(or supporting others for exercising their rights) under thispolicy. The College will investigate any
reports of retaliation and take appropriate disciplinary action.
Individuals may also file a report with the Office of Civil Rights:
Headquarters:
Regional Office:
Office for Civil Rights
Office of Civil Rights
U.S. Dept. of Health & Human Services
U.S. Dept. of Health & Human Services
200 Independence Avenue, S.W.
Sam Nunn Atlanta Federal Center, Suite
16T70
Room 509F HHH Bldg.
61 Forsythe Street S.W.
Washington, D.C. 20201
Atlanta, GA 30303-8909
800-368-1019
IV.
COLLEGE DEFINITIONS
A.
College: College refers to Northeast Mississippi Community College.
B.
Student: Student refers to an individual enrolled at Northeast Mississippi Community
College.
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C.
Responsible Employee: A “responsible employee” is a College employee who has the
authority to redress sexual violence, who has been given the duty to report to appropriate
school officials about incidents of sexual violence or any other student misconduct, or whom a
student could reasonably believe has this authority or duty.
D.
Sexual Misconduct: As used in this policy, sexual misconduct is an umbrella term that
includes sexual harassment, sexual violence, domestic violence, dating violence and stalking,
all of which are defined below.
E.
Sexual Harassment: Unwelcome sexual advances, requests for sexual acts or favors, and
other gender-based verbal or physical conduct of a sexual nature when:
•
Submission to such conduct is made explicitly or implicitly a term or condition of an
individual's employment, academic advancement, evaluation, or grades; or
•
Submission to or rejection of such conduct by an individual is used as a basis for
employment, academic advancement, evaluation, or grading decisions affecting that
individual; or
•
Such conduct has the purpose or effect of unreasonably interfering with an individual's
work or academic performance or creating an intimidating, hostile, or offensive work
or academic environment.
Examples include: an attempt to coerce an unwilling person into a sexual relationship;
to repeatedly subject a person to unwelcome sexual attention; to punish a refusal to comply
with a sexual-based request; to condition a benefit on submitting to sexual advances; or
gender-based bullying. Sexual harassment can occur regardless of the relationship, position
or respective sex and/or gender of the parties. Same-sex harassment violates this policy, as
does harassment by a student of a faculty member or a subordinate employee of his/her
supervisor.
F.
Intimidating, Hostile, or Demeaning Environment: Intimidating, Hostile, or Demeaning
Environment can be defined as any unwelcome action, verbal expression, usually repeated or
persistent, or series of actions or expressions that have either the intent, or are reasonably
perceived as having the effect, of creating an intimidating, hostile, or demeaning educational,
employment, or living environment for a student or College employee, either by being sexual
in nature or by focusing on a person's gender, sexual orientation, gender identity, or gender
expression. An intimidating, hostile, or demeaning environment is defined as one that is so
severe, pervasive, or objectively offensive that it interferes with a person's ability to learn,
exist in living conditions, work (if employed by the College), or have access and opportunity
to participate in all and any aspect of campus life.
G.
Sexual assault: Sexual assault is the nonconsensual sexual contact with the accuser by the
accused, or the accused by the accuser when force or coercion is used to accomplish the act,
the sexual contact is accomplished without consent of the accuser, and the accused knows or
has reason to know at the time of the contact that the accuser did not or could not consent.
Sexual contact includes, but is not limited to, the intentional touching of the accuser’s, the
accused’s, or any other person’s intimate parts, or the intentional touching of the clothing
covering the immediate area of the accuser’s, the accused’s, or any other person’s intimate
parts, if that intentional touching can be reasonably construed as being for the purpose of
sexual arousal or gratification.
a.
Non-consensual sexual contact means sexual contact that occurs without effective
consent. Sexual contact as used in this policy includes without limitation deliberate
sexual touching, however slight, or using force to cause another to engage in sexual
touching. Sexual contact also may include contact of a sexual nature with an object.
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b.
Non-consensual sexual intercourse means sexual intercourse or penetration,
however slight with any object or body part without effective consent.
H.
Domestic Violence: A pattern of abusive behavior that is used by an intimate partner to gain
or maintain power and control over the other intimate partner, which includes felony or
misdemeanor crimes of violence committed by a current or former spouse or intimate partner
of the victim. An “intimate partner” is defined as a current or former spouse of the
complainant, a person with whom the complainant shares a child in common, or a person who
is cohabitating with or has cohabitated with the complainant as a spouse. It also includes any
person covered under the current domestic or family violence laws applicable to the
jurisdiction of the infraction. Domestic violence can be physical, sexual, emotional,
economic, or psychological actions or threats of actions that influence another person.
I.
Dating violence: The term “dating violence” means violence committed by a person who is
or has been in a social relationship of a romantic or intimate nature with the victim; and where
the existence of such a relationship shall be determined based on a consideration of the length
of the relationship, the type of relationship, the frequency of interaction between the persons
involved in the relationship.
J.
Sexual Exploitation: Sexual Exploitation occurs when a person takes non-consensual,
unfair, or abusive sexual advantage of another for his/her own advantage or benefit; or to
benefit or advantage anyone other than the one being exploited. This behavior must not
otherwise constitute a violation of sexual assault or sexual harassment. Examples of sexual
exploitation include, but are not limited to, prostituting another student, non- consensual
video or audio-taping of sexual activity, presentation or unauthorized viewing of such
recordings, going beyond the boundaries of consent (such as letting your friends watch you
having consensual sex without the knowledge or consent of your sexual partner), engaging in
act of a peeping tom.
K.
Stalking: Engaging in a course of conduct directed at a specific person that would cause a
reasonable person to fear for his, her, or others’ safety or to suffer substantial emotional distress.
Such conduct includes two or more acts by which the stalker directly, or indirectly, or through
third parties follows, monitors, observes, surveys, threatens or communicates about a person or
interferes with his or her property.
L.
Retaliation: Retaliation is taking materially adverse actions against someone because the
individual has engaged in legally protected activities. For instance, terminating or expelling
an individual because the individual has in good faith complained of conduct raised under
this policy could be an example of retaliation. The College will not tolerate members of its
community taking adverse actions towards anyone who, in good faith, alleges discrimination
or harassment. Nor will the College tolerate retaliation against individuals for cooperating
with an investigation related to the individual’s complaint or another individual’s
discrimination complaint. Just as if an individual is determined to have violated this policy
by engaging in discrimination or harassment, if the College determines that any individual
has engaged in retaliation in violation of this policy, that individual may be subject to
disciplinary action up to and including immediate termination of employment or association
with NEMCC.
M.
Intimidation: Intimidation is to unlawfully place another person in reasonable fear of bodily
harm through the use of threatening words and/or other conduct, but without displaying a
weapon or subjecting the victim to actual physical attack.
N.
Complainant: a person that makes a complaint or alleges that a violation has occurred
O.
Respondent: a person against whom a complaint is brought, or who is alleged to
have committed a violation
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P.
Consent: Consent is clear, knowing and voluntary. Consent is active, not passive. Silence, in
and of itself, cannot be interpreted as consent. Consent can be given bywords or actions, as
long as those words or actions create mutually understandable, clear permission regarding
willingness to engage in sexual activity.
•
Consent to any one form or condition of sexual activity cannot automatically imply
consent to any other forms or conditions of sexual activity.
•
Current and/or previous relationships or prior consent cannot imply consent to future
sexual acts.
•
Consent can be withdrawn at any time.
•
In order to give effective consent, one must be of legal age, which is 16 years.
•
Someone who is incapacitated cannot give consent. Sexual activity with someone
known to be – or based on the circumstances, should reasonably have known to be –
mentally or physically incapacitated (by alcohol or other drug use, unconsciousness or
blackout) constitutes a violation of this policy.
o
Incapacitation is a state where someone cannot make rational, reasonable
decisions because they lack the capacity to give knowing consent (e.g., to
understand the “who, what, when, where, why or how” of their sexual interaction)
o
This policy also covers a person whose incapacity results from mental
disability, sleep, or involuntary physical restraint.
o
Coercion, force, or threat of either, invalidates consent
V.
REPORTING
If an individual has knowledge of or has experienced Sexual Misconduct, it is
particularly important, for the protection of both the complainant and the College
community, that the incident be reported to the NEMCC Police or local law enforcement
immediately. NEMCC Police can assist the individual in getting medical attention and in
notifying the proper local law enforcement authorities, if the complainant so chooses. The
sooner an incident is reported, the easier it is to preserve and collect the evidence necessary
for a criminal prosecution. Reporting the incident to the police does not mean the
complainant must press charges against the accused, but it does help assure that the
individual received assistance in deciding how to proceed.
A.
Formal Reporting Options: Anyone in the NEMCC community who feels that they have
been subjected to, or is aware of someone else being subjected to, sexual violence, sexual
harassment, domestic violence, dating violence or stalking is encouraged to immediately
report the incident to one of the following College representatives: Responsible Employee,
Vice President of Students, Title IX Coordinator, or Campus Police.
The complainant is encouraged to complete a “Sexual Misconduct Report Form.” The written
complaint will be submitted to the Campus Police and the Title IX Coordinator.
Any College representative receiving a report of the initial incident should document details and
contact campus police, who are required to maintain records of such incidents for the purpose of
reporting campus crime statistics.
Complainants will be informed of their right to notify law enforcement officials, including
College and/or local police, and will be assisted in doing so if they so choose. Complainants may also
decline to notify such authorities.
1.
Online reporting - Silent Witness: The college’s website for online reporting (which
allows for anonymous reporting) provides options for anyone to report a Title IX concern
relating to students, faculty, staff, employees, contractors, vendors, and visitors. Silent
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Witness goes to NEMCC Campus Police. Reports also may be emailed to
elbenson@nemcc.edu
2.
In-person reporting - providing a written report in person.
Police Chief, Randy Baxter
Frank & Audrey Haney Union, Room 145
NEMCC Booneville Campus 662.720.7576 or
662.720.6687
Executive Vice President, Craig-Ellis Sasser
Ramsey Hall
NEMCC Booneville Campus
662.720.7302
Vice President of Students, Ray Scott
Ramsey Hall, Room 216
NEMCC
Booneville Campus 662.720.7241
Title IX Coordinator, Beth Benson
Ramsey Hall
NEMCC Booneville
Campus 662.720.7223
Director of NE @ Corinth/WIA Team Leader, Ben Shappley
NEMCC Corinth Campus
662.696.2312
Director of NE @ New Albany/Assistant WIA Team Leader, David Goode
NEMCC New Albany Campus
662.692.1508
3.
Paper reporting - providing a written report by mail or email:
Title IX Coordinator, Beth Benson elbenson@nemcc.edu
Northeast Mississippi Community College 101 Cunningham
Boulevard
Booneville, MS 38829
NEMCC Chief of Police, Randy Baxter
rabaxter@nemcc.edu
Northeast Mississippi Community College 101
Cunningham Boulevard
Booneville, MS 38829
4.
Anonymous reporting options - Although the College encourages victims to talk to
someone, the College provides for anonymous as well as partial disclosure reports of
incidents involving students, faculty, staff, employees, contractors, vendors, and visitors at
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www.nemcc.edu; Silent Witness.
Anonymous reports may be filed physically using the secure drop box located in the Frank
& Audrey Haney Union Lobby.
5.
Reporting for criminal prosecution - Reporting to the police
Sexual assault and some other forms of sexual misconduct are crimes, and may be reported
to law enforcement for investigation. Students, faculty, staff, employees, contractors,
vendors, and visitors may report to the police and also report internally. You do not need
to choose one or the other.
•
NEMCC Police generally have jurisdiction over incidents occurring on Northeast
MS Community College campus.
•
The Booneville Police generally have jurisdiction over incidents occurring in the
city of Booneville, MS.
•
The Prentiss County Sheriff’s Department generally have jurisdiction over
incidents occurring in Prentiss County MS
If the sexual assault occurs on campus, call 911 or 662.720.6687 to contact the NEMCC
Police. Although an assault may occur off campus, the victim may report the incident to
Campus Police that will assist the victim with contacting the appropriate law enforcement
agency.
In cases involving potential criminal conduct, consistent with state and local law, the
College will determine whether appropriate law enforcement or other authorities should be
notified.
B.
Alternative to reporting: In many cases, informal actions can be taken that will effectively stop
the misconduct. The complainant may choose to resolve the complaint informally, except that
informal processes are not appropriate for cases involving alleged sexual assault. At any time,
the complainant may choose to end the informal process in favor of the formal process.
NEMCC Counseling Center provides information and support to student survivors of sexual
assault and others who have questions or want to learn more. The Counseling Center can
coordinate support services and accommodations to help students who have experienced the
trauma of sexual assault. These services and accommodations are available regardless of
whether a student files a formal report.
C.
Confidentiality: NEMCC will endeavor to maintain confidentiality in all informal and formal
proceedings, except as otherwise specified in these statements of procedure. All documents
relating to the alleged incident of sexual misconduct will be maintained as confidential.
Participants are authorized to discuss the case only with those persons who have a genuine need
to know.
To the extent possible, information reported to a responsible employee will be shared only with
people responsible for handling the College’s response to the report. A responsible employee
should not share information with law enforcement without the complainant’s consent or unless
the survivor has also reported the incident to law enforcement.
If a complainant discloses an incident to a responsible employee but wishes to maintain
confidentiality or requests that no investigation into a particular incident be conducted or
disciplinary action taken, the College must weigh that request against the College’s obligation
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to provide a safe, non-discriminatory environment for all students, including the survivor.
Although rare, there are times when the College may not be able to honor a complainant’s
request in order to provide a safe, non-discriminatory environment for all students, faculty, staff,
employees, contractors, vendors, and visitors. If the College determines that it cannot maintain
a complainant’s confidentiality, the College will inform the complainant prior to starting an
investigation and will, to the extent possible, only share information with people responsible
for handling the College’s response. If the College determines that it can respect a complainant’s
request for confidentiality, the College will also take immediate action as necessary to protect
and assist the survivor.
D.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
(20 USC § 1092(f)): is the landmark federal law that requires colleges and universities across
the United States to disclose information about crime on and around their campuses. All
personally identifiable information is kept confidential, but statistical information must be
passed along to campus law enforcement regarding the type of incident and its general location
(on-or off- campus, in the surrounding area, but no addresses are given) for publication in the
annual Campus Security Report. This report helps to provide the community with a clear picture
of the extent and nature of campus crime, to ensure greater community safety. The information
to be shared includes the date, the location of the incident (using Cleary location categories),
and the Cleary crime category. This reporting protects the identity of the victim and may be done
anonymously. NEMCC’s Cleary Report is published in the student handbook and may be
accessed at www.nemcc.edu; Department of Campus Law Enforcement.
E.
Anonymous and Third-Party Reporting: If the complainant does not wish to pursue a formal
hearing and/or requests that his or her complaint remain anonymous, federal legislation
nevertheless requires the College to investigate and take reasonable action in response to the
complainant’s request. The Vice President of Students/Title IX Coordinator will inform the
complainant the College’s ability to respond may be limited if the complainant is not a
participant in the investigation.
NEMCC expects all community members to take reasonable and prudent actions to prevent or
stop an act of sexual misconduct. Taking action may include direct intervention (if it is safe to
do so), calling law enforcement, or seeking assistance from a person in authority. Community
members who choose to exercise this positive moral obligation will be supported by the College
and protected from retaliation.
F.
Retaliation: Pursuant to Title IX, retaliation against the individual who initiates a sexual
misconduct complaint, participates in an investigation, or pursues legal action, is prohibited.
Independent action may be taken against anyone engaging in retaliation including individuals
who are acting on behalf of the accused, with or without the knowledge of the accused.
Retaliation may occur in person or electronically.
In an effort to avoid retaliation, prevent recurrence of any discrimination or discriminatory
effects, and provide for the safety of the victim(s) and others, NEMCC will implement all
necessary remedies during an investigation period and/or the conclusion of an investigation.
These remedies may include, but are not limited to: mutual “no contact” letters, changes in
course schedules and changes in housing assignments.
G.
Amnesty from Student Discipline for the Reporting Party and Witnesses: Assisting
students who are reporting sexual misconduct is the College’s primary interest. In order to
facilitate reporting, the Vice President of Students/Title IX Coordinator does not charge
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students who report sexual misconduct and any material witnesses with Code of Conduct
violations for behavior that would otherwise be considered violations (for example consuming
alcohol underage or consuming illegal drugs).
TIMELY WARNING: In the event that a situation arises, either on or off campus, that, in the
judgment of the Chief of Police, constitutes an ongoing or continuing threat, a campus-wide
“timely warning” will be issued. The warning will be issued through the college e-mail systems to
students, faculty, staff and the college’s website, www.nemcc.edu and via the Tiger Alert System.
Depending on the particular circumstances of the event, especially in all situations that could pose
an immediate threat to the community and individuals, the Campus Police will inform the alert list
as soon as possible. Building Supervisors would warn faculty, staff and students to remain in
classrooms and work areas. Doors should be locked if appropriate. Campus police may also post a
notice on the college’s website, www.nemcc.edu providing the college community with more
immediate notification. In such instances, a copy of the notice is posted in each residence hall and
at the front door of the student union.
Anyone with information warranting a timely warning should report the circumstances to the
Campus Police office, in person or by phone at ext. 6687.
VI.
INVESTIGATION
NEMCC Campus Police Investigator
Frank & Audrey Haney Union 145
NEMCC Booneville Campus 662.720.7576
or 662.720.6687
Executive Vice President, Craig-Ellis Sasser cesasser@nemcc.edu
Ramsey Hall
101 Cunningham Boulevard,
Booneville, MS 38829
662.720.7302
Vice President of Students, Ray Scott jrscott@nemcc.edu
Ramsey Hall 216
101 Cunningham Boulevard,
Booneville, MS 38829
662.720.7241
Recruiter/Title IX Coordinator, Beth Benson elbenson@nemcc.edu
Ramsey Hall
101 Cunningham Boulevard,
Booneville, MS 38829
662.720.7223
Title IX Coordinator Duties: The duties and responsibilities of the Title IX Coordinator
include training, education, and overseeing the policies and procedures that apply to
complaints alleging sex discrimination (including sexual harassment, sexual assault, and
sexual violence) by employees, students or third parties.
•
Assist with the academic-related needs of students who have experienced sexual
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misconduct;
•
Provide changes to academic and living situations and notify the student as to what
changes are reasonably available when necessary;
•
Provide information about student conduct process, legal and criminal options, and
other possible remedies;
•
Provide information about rights and responsibilities concerning discriminatory
behavior, including the application of Title IX;
•
Answer questions about the College’s compliance with Title IX.
•
Oversee the investigation and resolution of all reports of sexual misconduct;
•
Meet with any individual, whether a Complainant, a Respondent, or a third party, to
discuss interim measures, resources, and procedural options on and off campus;
•
Ensure prompt and equitable resolutions that comply with all requirements and
timeframes specified in the complaint procedures;
•
Conduct on-going and annual climate checks, tracking, and monitoring of sexual
misconduct allegations on campus; and,
•
Coordinate training, education and prevention efforts.
•
The Title IX Coordinator will maintain records of investigations into alleged sexual
misconduct in a central database.
•
The Title IX Coordinator is authorized to make minor, technical amendments to this
policy, such as to update contact information.
Title IX Team is composed of College faculty/staff/administration. This team is coordinated by the
Title IX Coordinator, Vice President of Students and trained as “responsible employees”. This team
assists with Title IX training, education, and prevention efforts.
Vice President of Students oversees the disciplinary process. When a student is charged with
violation of conduct regulations, disposition of the student’s case shall be according to the due process
regulations of the institution. (Student Code of Conduct)
PRESERVING EVIDENCE
Complainants are encouraged to make every effort to preserve evidence, even if he or she has not
made a decision regarding whether to report the violation. A medical exam, preferably by a Sexual
Assault Nurse Examiner (SANE), is an important way for a health provider to properly collect and
preserve evidence in order to assist with this process the complainant should not: bathe or shower,
use the restroom, change clothes, comb hair, clean up the area where the incident occurred or move
anything the alleged perpetrator may have touched. While the emergency room and/or a Sexual
Assault Nurse is obligated to report the alleged assault to police, the complainant may choose whether
he or she wishes to press charges.
GRIEVANCE PROCEDURES
STEP 1: REPORT IS MADE
Once an individual complainant reports an alleged incident of Sexual Misconduct to a College
employee, that College employee must immediately notify his or her supervisor, and/or contact the
Vice President of Students or designee (herein after referred to simply as the Vice President of
Students) if the accused individual (respondent) is a student or the Human Resources Director or
designee (herein after referred to simply as HR Director) if the accused individual (respondent) is an
employee. The Vice President of Students or the Executive Vice President (herein after referred to
simply as EVP) will then notify the Title IX Coordinator of the complaint. The report may also be
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filed directly with the Title IX Coordinator or Campus Police.
The complainant will be encouraged to seek out immediate medical care, offered counseling support,
and provided the opportunity to file an official report with either campus or local police. However,
the complainant has the right to decline to notify the police at this time. Whether the complainant
wishes to speak with the police or not, an intake meeting with the Title IX Coordinator, EVP, or the
Vice President of Students will be scheduled as soon as possible. If a complainant is under the age of
18, the circumstances surrounding the report will be evaluated in order to determine whether contact
will be made with the parents, legal guardian, and/or emergency contact person.
STEP 2: INTAKE MEETING
Meeting with the Complainant - Upon receipt of notice of any allegation of Sexual Misconduct, the
Vice President of Students/EVP/Title IX Coordinator will schedule an individual intake meeting with
the complainant in order to provide to the complainant a general overview of this Policy. This intake
meeting should involve the following:
•
The complainant is advised in writing of his or her rights and options under Title IX and
offered the opportunity to report the case to law enforcement (with assistance from the
College). The complainant is notified that by doing so, the complainant is not obligated to
pursue charges against the respondent.
The complainant is advised of the importance of preserving and collecting evidence for a criminal
prosecution.
A discussion of the interim measures that can be taken to protect the complainant from contact and/or
potential retaliation from the respondent or any related organization (see Interim Measures) including
his or her right to seek a protective order, a restraining order, a no contact order, or similar lawful order
from a criminal, civil or tribal court, and the College’s obligation to help enforce any protective order.
If the complainant does not wish to share any information involving the case at this time, a follow-
up meeting should be scheduled after the complainant has had adequate time to process the intake
meeting information and their options. The Title IX Coordinator, Vice President of Students and/or
HR Director obtains written verification of this decision.
Interim Measures - The College will undertake effective action as is reasonably practical under the
circumstances to support and protect the complainant from retaliation and/or contact with the
respondent or related organizations.
Accordingly, NEMCC Police and/or the Vice President of Students may impose a "no-contact" order,
which typically will include a directive that the parties refrain from having any contact with one
another, directly or through third parties, whether in person or via electronic means, pending the
investigation and, if applicable, the hearing. The Vice President of Students, in consultation with the
Title IX Coordinator, may take further protective action that he or she deems appropriate concerning
the interaction of the individuals, including, but not limited to, directing appropriate College officials
to alter the student’s academic schedule, campus housing, and/or College employment
arrangements. When taking steps to separate the complainant and the respondent, the Vice President
of Students will seek to minimize unnecessary or unreasonable burdens on either party. Note,
however, that this obligation does not preclude the College from evaluating and implementing
an interim suspension, if deemed warranted.
When appropriate interim measures are determined, and a respondent is identified, the Vice President
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of Students or Title IX Coordinator will schedule an initial intake meeting with the respondent to
provide a general overview of this policy, as well as details regarding applicable respondent rights at
this stage.
STEP 3: THE INVESTIGATION
If the College determines that there is sufficient information on which to conduct an investigation
and the complainant wishes to proceed with the grievance procedure, the Vice President and/or HR
will notify both parties on the status of proceeding with the investigation. Upon following up with
the complainant and respondent, the Vice President and/or HR will reiterate the College’s obligation
under Title IX and explain the investigative options being utilized.
The investigative options include the following:
Law Enforcement Related Investigation - If the complainant requests or the College determines to
have the case investigated for criminal violations, the case will be immediately forwarded to the
appropriate law enforcement agency for review. However, a trained investigator will be assigned to
the case by the College to monitor, evaluate, and/or conduct a separate investigation, as necessary,
for student or employee violations based on the “preponderance of the evidence” standard set forth
by the College.
The investigator will write up a summary presented in a written report to the Vice President of
Students for cases involving student respondents, and the HR for cases involving employee
respondents. Investigations will be completed as quickly as possible, and reasonable attempts will be
made to comply with the Title IX timeline of a 60-day resolution. The length of the process may vary
depending on the complexity of the case and the number of witnesses. A copy of the investigative
report will be sent to the Title IX Coordinator.
Non-Law Enforcement Related Investigation - If the complainant declines to have the case
investigated by law enforcement for criminal violations, the College is still obligated under Title IX to
investigate the case based on the “preponderance of the evidence” standard set forth by the College.
In such circumstances, a trained investigator will be assigned to the case. The trained investigator
will notify both parties of the investigation and will conduct a full review of the allegations, including
interviewing all available relevant witnesses and evidence presented by both the complainant and the
respondent. If the complainant wishes to have the case investigated without his/her identity disclosed,
the investigator will discuss the parameters of the investigation and limits for institutional response
with the complainant before proceeding. In either case, the investigator will write up a summary
presented in a written report to the Vice President of Students for student cases, and HR Director for
cases involving employees. Typical investigations will be completed within 60-90 days, but may vary
depending on the complexity of the investigation. A copy of the investigative report will be sent to
the Title IX Coordinator.
STEP 4: RESOLUTION
Based on the information available from the investigation (either directly from law enforcement
and/or via the trained investigator), the Vice President of Students in consultation with the Title IX
Coordinator for student cases, and the Executive Vice President for employee cases, will review the
summary and make a decision on how to proceed. A request may be made by the Vice President of
Students or EVP for further information or clarification by law enforcement or the trained
investigator before making this determination. This may include additional interviews or statements.
The following options are available at this stage for the Vice President of Students or EVP:
H.
No Further Action - Based on the entirety of the circumstances, the College may choose to
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take no further action. If no action is taken, both the complainant and respondent (except in
cases where the respondent is unknown, is not covered by this policy, or the complainant has
asked to remain anonymous) will be notified in writing and a copy of the investigation and
documentation supporting this decision will be sent to the Title IX Coordinator.
I.
Informal Resolution - A complainant who wishes to file a complaint, but does not wish to
pursue Formal Resolution, may request a less formal proceeding, known as "Informal
Resolution." Whether this request for an informal instead of formal resolution is granted is at
the discretion of the Vice President of Students. Mediation is not an option for Sexual
Misconduct cases. Informal Resolution will be handled by the Vice President of Students for
student cases, and by the HR Director for employee cases, and may include a formal warning
about the respondent’s behavior, stipulations on contact, educational activities, or other
actions as determined by the Vice President of Students/HR Director. Informal Resolutions
will be held as part of the student’s or employee’s disciplinary record, subject to student and
employee confidentiality laws.
The Title IX Coordinator must review any Informal Resolution before being finalized. The
terms of the Informal Resolution will be communicated to both the complainant and the
respondent in writing; and, if either party does not agree with the outcome and/or stipulations
during the Informal Resolution process, the case may be referred for review under the Formal
Resolution process.
J.
Formal Resolution - A review is conducted by the appropriate disciplinary process
applicable to the respondent(s) (student or employee):
For Employees: Within 30 days of receipt of the report of the investigation, the Executive
Vice President will implement appropriate disciplinary action, up to and including
termination, for the employee. The Executive Vice President retains the right to request
additional information deemed necessary to clarify any questions or issues, and to determine
responsibility. The decision of the EVP will be shared simultaneously with both the
complainant and respondent. A copy will be sent to the Title IX Coordinator for review. If
the Executive Vice President recommends dismissal of a faculty member, faculty members
may exercise their rights as outlined in the NE Policy and Procedures Manual.
For Student Respondents: The case is forwarded for charges and processing under the
Student Code of Conduct procedures. For detailed information on how to file charges,
options for adjudication, procedures, and complainant and respondent rights, consult the
Student Code of Conduct.
In the Formal Resolution process for students, both the complainant and respondent should be
offered the opportunity to be present during the hearing; to make any statements they wish to
make prior to concluding the hearing; to have an advisor of their choice present at the hearing or
any related meetings; and to submit impact statements. The complainant and the respondent
will be given similar and timely notice of meetings and access to materials that will be used in
meetings or proceedings.
The hearing body retains the right to request additional information deemed necessary to clarify
any questions or issues, and to determine responsibility. The final results of this hearing body
will be shared simultaneously with both the complainant and respondent. A copy will be sent
to the Title IX Coordinator for review.
If a violation of this Sexual Misconduct Policy is found, the determination of sanctions is made in
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light of the unique facts and circumstances surrounding each individual case and the previous conduct
history of the student. Students found responsible for violations(s) of the Student Code of Conduct
will be subject to sanctions that include, but are not limited to, one or more of the following:
Category I These would include any violation of the Student Code of Conduct
o
Warning: Issued for minor infraction of policy. Further violations will result in more serious
sanctions.
o
Fine: Student is fined for violation of policy; amount of fine will vary depending upon the
nature and severity of offense.
o
Restriction: Student is restricted from entering certain facilities or from specified student
privileges.
o
Supervised Work: Specified work hours with a campus office or community service.
o
Mandatory Counseling/Educational Sessions: Behavioral counseling or educational
sessions as deemed necessary by the Vice President of Student Services or the discipline
committee.
o
Disciplinary Probation: Student is no longer considered in good standing in terms of
conduct. Further violation of regulations during this probation period may result in
suspension, dismissal, or expulsion. Certain student privileges may be suspended during a
probationary period. Example: scholarships, representing the college in activities, seeking
elected office, may lose elected office.
o
Residence Hall Dismissal: Required to vacate a residence hall for violations of residence
hall policies and/or institutional policies. Students are not allowed to visit any residence hall
when assigned this sanction. Residential students appealing the sanctions of expulsion,
dismissal, suspension, modified suspension, or residence hall dismissal may be required to
temporarily vacate the residence hall while the appeal is pending.
o
Modified Suspension: All privileges except to attend classes are suspended for a specified
period of time. The student is allowed to attend classes only. Student must leave campus no
later than 3:30 p.m. each day.
•
Suspension: Separation from Northeast Mississippi Community College for a specific
period of time. The student is not allowed on college premises without specific
permission from the Vice President of Student Services.
Category II These would include felonies or misdemeanor charges as described by
federal and state laws.
o
Modified Suspension: All privileges except to attend classes are suspended for a
specified period of time. The student is allowed to attend classes only. Student must
leave campus no later than 3:30 p.m. each day.
o
Suspension: Separation from Northeast Mississippi Community College for a
specific period of time. The student is not allowed on college premises without
specific permission from the Vice President of Student Services.
o
Withdrawal: Student is withdrawn from school for the remainder of the semester.
No entry is made on official records other than withdrawal. Student may return to
school at the end of specified time.
o
Expulsion: Dismissal from Northeast Mississippi Community College for a
specified period of time, with the denial of rights for the student to participate in
any academic or other activity. Student is not allowed on campus.
o
Dismissal: Permanent separation from Northeast Mississippi Community
College, with the student not allowed to reapply for admission. The student is not
104
allowed on college premises without permission from the Vice President of
Student Services.
o
Interim Suspension: Any student charged with or convicted of a violation of the
law, or college regulation involving injuries to the health and welfare of the
college community shall be subject to immediate administrative suspension, with
or without prejudice, depending upon the nature and circumstances of the case,
by the President of the College or his delegates. A hearing regarding the student’s
conduct will be held as soon as practical in accordance with Northeast policies.
The conviction of a student for a criminal offense which interferes with the orderly
education and operation of the college or of a nature that, if the student were
allowed to remain enrolled, would endanger the health, safety, or property of the
college community shall be sufficient grounds for disciplinary action consistent
with the college’s policies and procedures.
STEP 5: APPEAL
Either party may appeal the results of the resolution process. Both parties will be informed
simultaneously, in writing, of the procedures for appealing the results. If both the complainant and the
respondent are students, appeals should be handled in accordance with the Student Code of Conduct.
Appeal Procedure for Non-Academic Matters – Students
A.
The student will submit a written appeal of the complaint/grievance to the immediate
supervisor of the college employee within ten (10) workdays of his or her awareness of the
“failure to reach resolution.”
B.
The immediate supervisor must respond in writing within ten (10) workdays rendering a
decision and justification.
C.
If the student is not satisfied with the immediate supervisor’s decision, the student may file
a written grievance with the immediate supervisor’s supervisor within ten (10) workdays of
the receipt of the supervisor’s response.
D.
The secondary supervisor must render a decision in writing with justification within ten
(10) workdays of receipt of the appeal.
E.
If the student is not satisfied with the second appeal, he or she may, within ten (10) workdays
of the response, request an appellant hearing before the Student Grievance Committee.
Grievance Committee for Non-Academic Matters – Students
A.
The Student Grievance Committee is composed of the Executive Vice-President (Chair), two
faculty members (one male, one female), two staff members (one male, one female), and one
academic division head.
B.
The appeal must be written and must be submitted to the chair of the grievance committee.
C.
The Executive Vice-President will notify the student of the time, date, and location of the
Student Grievance Committee hearing.
D.
The student must be present when the grievance is heard. The student may have an advisor
present during the hearing.
E.
The responsibility of the committee shall be limited to a review of the case to determine if
established Northeast policies, procedures, or practices were followed or interpreted
correctly or to determine if discrimination and/or sexual harassment occurred.
The Grievance Committee will respond in writing to the grievance within ten (10) business days by
105
certified mail. (Note: in the event a grievance is filed against the Executive Vice- President, the
President of the College will name a replacement/chairman.)
A.
If the student remains unsatisfied he/she may appeal through a signed, written statement to
the President of the College and the members of the Board of Trustees’ Grievance
Committee. In an attempt to resolve the grievance, the committee shall meet with the
student and his/her representative within thirty (30) business days of the receipt of the
appeal. A copy of the response of the Board’s Grievance Committee will be mailed by
certified mail to the student within ten (10) business days following the meeting. All copies
of documentation will be housed in the Vice President of Student’s Office.
B.
If the student has not been satisfied by the above procedures, the student may contact the
regional office of the Office of Civil Rights, U.S. Department of Education.
Appeal Procedure – Employee
If the respondent is an employee, appeals from either the complainant or respondent should be
directed to the Executive Vice President within ten (10) working days after receipt of the written
results.
Any such appeal shall be in writing and shall state the grounds for the appeal. Grounds for appealing
the results are:
A.
An error in procedural due process, which prejudiced the accused to the extent that they were
denied a fundamentally fair hearing as a result of the error. Procedural flaws alone are not
grounds for an appeal? Significant procedural errors that may have affected the outcome will be
considered.
B.
The emergence of new evidence that could not have been previously discovered and that, had
it been represented at the initial hearing, would have substantially affected the original
decision.
C.
The imposition of sanctions, which are disproportionate to the offense. For cases where the
respondent is an employee, the Executive Vice President shall make a decision within 30
working days of receipt of the appeal. The Executive Vice President’s decision is final.
Both parties will be notified simultaneously, in writing, about any changes that occur prior to the time
the results become final and the outcomes of any appeal. A copy will be sent to the Office of Human
Resources for faculty and staff, and to the Title IX Coordinator. The College will follow the law in
protecting the complainant’s and respondent’s confidentiality. The College will protect complainant
confidentiality, including publicly available records, and will withhold complainant identity to the
extent permissible bylaw.
RESOURCES AND SUPPORT
As an immediate priority, care will be taken to ensure the safety and well-being of the complainant,
and to exercise all precautionary measures to prevent a repeat of the alleged sexual misconduct.
Complainants will be provided information about appropriate college or local area resources,
including law enforcement, legal services, medical services, and counseling and victim
advocacy/support. Complainants will be informed in writing about options for, and available
assistance in, changing academic, living, transportation, and working situations if requested and if
reasonably available. Complainants will be advised of the importance of preserving evidence that
may be necessary to prove sexual assault.
106
Professional, licensed counselors who provide mental-health counseling to members of the college
community are not required to report any information about an incident to the Title IX coordinator
without a victim’s permission.
Law Enforcement - Important Telephone Numbers Emergency:
911
Booneville Campus
NEMCC Campus Police: 662.720.6687
Frank & Audrey Haney Union, Room 145 101
Cunningham Boulevard
Booneville, MS 38829
Booneville Police Department: 662.728.5611
1901 E Chambers Drive Booneville,
MS 38829
Prentiss County Sheriff’s Department: 662.728.6232
1901 E Chambers Drive #B
Booneville, MS 38829
NEMCC Corinth Campus
City of Corinth Police: 662.286.3377
300 Childs Street
Corinth, MS 38834
Alcorn County Sheriff’s Department: 662.286.5521
2833 S Harper Road
Corinth, MS 38834
NEMCC New Albany Campus
City of New Albany Police: 662.534.2222
110 E Bankhead Street New
Albany, MS 38652
Union County Sheriff’s Department: 662.534.1943
300 Carter Avenue
New Albany, MS 38652
NEMCC Counseling Center
Mental Health Counselor, Kristin Wesson
Wright Hall
662.720.7412
kgwesson@nemcc.edu
Special Populations Director, Title III, Leigh Ann Stewart
Wright Hall, Room 113
662.720.7192
107
lastewart@nemcc.edu
Legal Counsel
It is the complainant’s and the respondent’s decision whether to seek the advice and assistance of an
attorney at their own expense if they need legal advice. Although anyone has the right to seek legal
advice, neither the complainant nor the respondent may be represented by legal counsel at
investigatory interviews, informal resolution processes, or a college administrative hearing.
Medical Services
Baptist Memorial Hospital 100
Hospital Drive
Booneville, MS 38829
662.720.5000
Magnolia Regional Health Center (SANE Nurse Available)
611 Alcorn Drive
Corinth, MS 38834
662.293.1000
Baptist Memorial Hospital – Union County 200
Hwy 30 W
New Albany, MS 38652
662.538.7631
Additional Behavioral Health/Area Resources Region IV-
Timber Hills
Booneville/Prentiss County Alcorn County Chemical Dependency Center
2100 East Chambers Drive 401 New Hope Road
Booneville, MS 38829 Corinth, MS 38834
662-728-3174 662-287-7199
Corinth/Alcorn County Iuka/Tishomingo County
601 Foote Street 1213 Maria Lane
Corinth, MS 38834 Iuka, MS 38852
662-287-4424 662-423-3332
Ripley/Tippah County
2441-A CR 501
Ripley, MS 38663
662-837-8154
Behavioral Health in Tupelo, MS
Behavioral Health Clinic Miller Psychiatry Clinic INC
108
4577 South Eason Boulevard, Suite A 110 Union Belle Boulevard
Tupelo, MS 38801 Saltillo, MS 38804
662-377-7590
Life light Counseling Center Sheehan Counseling Center, PA
431
West Main Street, Suite 404 1040B South Madison Street
Tupelo, MS 38804 Tupelo, MS 38801
662-690-4007 662-844-4364
Another Resources & Private
Parkwood Behavioral Health System Hope Family Ministries
8135 Goodman Road 2754 Mattox Street
Olive Branch, MS 38654 Tupelo, MS 38801
662-895-4900 662-842-HOPE (4673)
hopefamilyministries.com
Psychological Services Center Oxford
(Ole Miss)
382 Kinard Hall
University, MS 38677
662-915-7385
Jonathan Harrison, LPC & Nationally Certified / Mental Health Counselor
Freed-Hardeman U and Private Practice
641 E. Poplar Avenue
Selmer, TN 38375
731-608-2590
Holly Smith Barnett, LPC
Noyes Family Care Center
2000 E. Shiloh Rd.
Corinth, MS 38834
662-287-6999
Pregnancy/Abortion/Miscarriage:
Oasis Medical Center
“Anyone who needs to talk about any pregnancy-related issue is welcome. While we don’t
have professional counselors on staff, many of our clients have suffered miscarriages, and we have
some good materials available. Sometimes it helps just to talk to someone who is removed from the
situation and is willing to listen. We also offer a Bible study called “Threads of Hope: Pieces of Joy”
for those who have been through pregnancy loss.”
Monday-Thursday from 10am - 3:00pm
Friday from 9am - 1:30pm
2421 Proper St
Corinth, MS 38834
(662) 287-8001
www.myoptionsmychoice.com
109
S.A.F.E., Inc. (Shelter and Assistance in Family Emergencies)
1- 662-841-CARE (2273)
1-800-527-7233
24 hour-a-day support for victims of domestic violence and sexual assault.
•
S.A.F.E., Inc. Mission Statement
S.A.F.E.
Inc. believes that everyone has the right to live a life free from violence. We strive to
eliminate this social problem and its causes through education and community awareness. To assist
victims of domestic violence and sexual assault and their children, S.A.F.E., Inc. provides shelter,
counseling, advocacy and continued support.
Additional Information and Resources
Northeast Mississippi Community College takes the issue of sexual, domestic, and dating violence
seriously; and annually offers a variety of prevention, training, and education programs aimed at
creating awareness and increasing safety for our community. For information on these programs, as
well as information and resources related to bystander intervention programs, warning signs of
abusive behavior, and other safety tips, contact the Vice President of Students at 662.720.7241 or the
Title IX Coordinator at 662.720.7223. It is imperative that complainants of any of the above offenses
take immediate steps to preserve evidence after an incident occurs, and report the violation
immediately.
Effective September 1, 2015
Statement of Student Responsibility
Student responsibility occurs when students take an active role in their learning by recognizing they
are accountable for their academic success.
Responsible students take ownership of their actions by exhibiting the following behaviors. They:
• demonstrate academic integrity and honesty.
• attend and participate in classes, labs, and seminars, prepared and on time.
• complete the assigned work in a timely manner with attention to quality of work.
• avoid making excuses for their behavior.
• communicate in a careful and respectful manner with instructors, peers, and other
members of the college community.
• are engaged learners who dedicate sufficient time outside of class to college work.
• act in a civil manner that respects the college learning/social environment and
complies with college policies outlined in the student catalog.
• utilize college resources and seek help when needed.
• respect diverse ideas and opinions.
• identify, develop, and implement a plan to achieve their educational goals.
• become familiar with the academic polices, curriculum requirements, and associated
deadlines as outlined in the catalog.
• Are responsible for any communication disseminated through the College website,
the official College email address, or Canvas, the Learning Management System.
Effective: January 15, 2020
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Student Communications
Announcements
•
Announcements of general interest to the campus community may be posted as
written bulletins, inter campus mail, on the campus webpage, campus email systems,
CANVAS, or campus social media.
•
Announcements concerning severe weather or other campus emergency will be made
via the Tiger Alert System. Students and employees are encouraged to sign up for
the Tiger Alert System.
Effective Fall 2008 Semester
Student E-mail
Students are required to check their Northeast provided e-mail accounts regularly. Official
information originating from Northeast offices and faculty will be sent to students via the NEMCC
e-mail account.
Student Identification
Northeast students are assigned a generated identification number. Students shall use their
generated ID number for identification at Northeast. The student’s ID number shall be used for
enrollment, fee payment, housing, cafeteria meals, bookstore, library, entrance to Burgess Activity
Center, and admission to college sponsored activities/events.
Student Intellectual Property Rights
•
The policy governing intellectual property rights of students shall apply to all persons
enrolled as students of the Northeast Mississippi Community College.
•
Students will retain full ownership of all classes of intellectual property, including, but not
limited to, scientific and technological developments, artwork, written and oral
compositions, music compositions/arrangements, and all other objects, items, or content that
may be deemed “intellectual property” that they create or produce, both individually and
collaboratively.
•
The College will retain an unrestricted license to use and reproduce the students’ intellectual
property for educational and nonprofit purposes, including, but not limited to, publicity,
promotion, and marketing. In no way will the College profit from the sale of the students’
intellectual property.
Student Involvement
The college recognizes the student’s voice in determining the future of the college and values
the student’s thoughts and suggestions in the decision-making process. The governance for the
student body is through an active Student Government Association. The SGA is presided over by a
president, a vice president, a secretary, and freshmen and sophomore student representatives and
dorm representatives.
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The SGA and its committees provide a wide range of activities for improved student life. Its
officers and representatives serve on various college committees to help determine the direction of
the institution. The SGA President appoints students to college standing committees. In addition, the
SGA officers hold membership on the Strategic Planning Council, which serves as a front-line
committee to assess the status of the college and to establish priorities for the college’s future.
Students at Northeast are encouraged to participate in planning and decision making for the
institution through the appropriate procedures. Any Northeast student who desires change(s) in the
college’s operation or structure may submit a planning proposal to the SGA. In addition, planning
proposals may originate with the SGA. After approval by the SGA, the planning proposal is
forwarded to the appropriate Vice President or Director for approval and submission to the
Administrative Council.
Student Organizations
Clubs and Organizations
Student clubs and organizations are an important complement to a student’s academic
experience. Northeast Mississippi Community College intends to have a variety of extracurricular
activities available to enhance student life. All student clubs, organizations and student-initiated
activities must have a current Northeast faculty or staff sponsor.
Bylaws
To establish a club or organization, sponsoring faculty or staff members must submit a club
by-laws to the Associate Vice President of Student Services. Upon approval, the name of the
organization will be included in the Student Handbook. Student initiated activities must have a
current Northeast faculty/staff sponsor to be recognized by the college.
Activities
Any activity planned by a club or organization must be approved by the sponsor and the
Vice President of Students Services. An activity involving time away from class, away from
school, or requiring school transportation, must be approved by the Executive Vice President. The
utilization of college facilities for a student activity requires approval by the Executive Vice
President or the Director of Event Planning.
The responsibility of the sponsor of a club or organization is to see that activities
correspond to the stated purpose of the club or organization.
National Competition Winners
Northeast Mississippi Community College encourages students to participate in
intercollegiate academic and athletic events at the state, regional, and national levels. For
national competition, the College will provide travel, food, and lodging cost for state
(regional) first place subject matter and athletic winners only provided funds are available.
In addition, the College will provide travel, food, and lodging cost for one sponsor to
accompany and coach the first place winner(s). Expenses will be reimbursed at the rate
approved by the College.
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Student Success
The College is committed to student success. The Student Success Center is located in Wright
Hall and offers a variety of services that include:
• Personal and career counseling**
• Success Coach Guidance
• Disability Services and Accommodations
• Academic tutorial services
• Writing Center services
• College Success Classes
• Testing and assessment services
• Job placement
• Tiger D.E.N Food Pantry
• Drug and Alcohol Prevention
Faculty members are encouraged to refer students to the Student Success Center for any of the
services noted above. Appointments are not necessary; however, referrals and appointments may
be set by contacting Student Success Center staff.
**All counseling sessions are confidential.
Updated July 7, 2020
Veterans
An individual may attend or participate in a course of education if the individual provides a certificate
of eligibility under chapter 31 or33. The student may attend the course, beginning on the date the
student provides a COE until the earlier date VA provides payment to the school or 90 days after the
school certifies tuition and fees. The school does not impose any penalty, including assessing late
fees, denial of access to classes, libraries, or school facilities, or require the student to borrow
additional funds due to the inability to meet his or her financial obligations to the institution as a
result of delayed payments for education assistance under Chapter 31 or 33, unless the student is less
than 100% covered.
(1) Northeast MS Community College refrains from providing commission, bonus, or other
incentive payment based directly or indirectly on securing enrollments or federal financial aid
(including Tuition Assistance funds) to any persons or entities engaged in any student
recruiting, admission activities, or making decisions regarding the award of student financial
assistance.
(2) Northeast MS Community College refrains from high-pressure recruitment tactics such as
making multiple unsolicited contacts (3 or more), including contacts by phone, e-mail, or in-
person, or engage in same-day recruitment and registration for the purpose of securing Service
member enrollments.
NEMCC will comply with these requirements for the return of TA funds:
a. Return any TA Program funds directly to the Military Service, not to the Service member.
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b. Up to the start date, return all (100 percent) TA funds to the appropriate Military Service when
the Service member does not:
i. Begin attendance at the institution; or
ii. Start a course, regardless of whether the student starts other courses.
c. Return any TA funds paid for a course that is cancelled by the educational institution.
d. Northeast will return any unearned TA funds on a proportional basis through at least the 60
percent portion of the period for which the funds were provided. TA funds are earned
proportionally during and enrollment period, with unearned funds returned based upon when
a student stops attending. In instances when a Service member stops attending due to a
military service obligation, NEMCC will work with the affected Service member to identify
solutions that will not result in a student debt for the returned portion.
Readmissions policy for Service Members
The college must admit the student with the same academic status, which means
• To the same program to which the student was last admitted or, if that exact program is no
longer offered, the program that is most similar to that program, unless student chooses a
different program;
• At the same enrollment status, unless the student wants to enroll at a different enrollment
status;
• With the same number of credit hours or clock hours previously completed, unless the student
is readmitted to a different program to which the completed credit hours or clock hours are
not transferable, and
• With the same academic standing (e.g., with the same satisfactory academic progress status)
the student previously had.
The college follows the guidelines set forth in Chapter 3 of Volume 2 of the Federal Student Aid
Handbook https://ifap.ed.gov/sites/default/files/attachments/2020-01/1920FSAHbkVol3Ch3.pdf
Updated: December 10, 2020
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Section 600
BUSINESS AND SUPPORT
SERVICES
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Annual Operating Budget
Budgeting
The institutional budget is a statement of estimated revenues and expenditures. The budget
insures that each program shall be supported.
The budget planning process begins with each division completing the Needs Assessment
to list basic needs from supplies to personnel. The Division then prioritizes those needs. Divisions
work as groups with their respective faculty and staff members to prepare their
responses/recommendations, thus allowing broad input into budget considerations. Then, the
departmental and division personnel prepare their budget proposals on the appropriate form
(Budget Planning Form). After budget hearings with the appropriate personnel, the preparation of
the budget is finalized by the Budget Committee and submitted to the President and the Board of
Trustees for final approval. Each division’s vice president receives notification of the budgeted
allocation for his/her division. Balances within divisions should be reviewed periodically on
BANNER for guidance in staying within budgetary allocations. Budget revisions may be made by
submitting budget revision forms.
Budget Revisions
Divisional and departmental budgets should be adequately developed in order to cover all
necessary expenditures. However, when budgetary allocations are not adequately appropriated to
cover necessary costs, a budget revision may occur. Budget revisions may occur only when actual
conditions require such changes. In this case(s), a budget revision form is initiated by the
departmental head and forwarded to the department’s respective vice president for preliminary
approval. The Vice President of Finance must grant final approval. The form must indicate the line
item where funding is to be deducted and the line item where funding is to be added. The budget
revision request should include an explanation of the transfer. Budget Revision Forms are available
on the college server. (See Appendix J - Budget Revision Form.)
College Committees
Committees play an important role in policy and decision-making at Northeast.
Participation in committees provides faculty and staff the opportunity to help shape the future of
the college and its programs. The college has designated committees by three categories (1)
standing, (2) Ad Hoc and, (3) Special. A list of committees is posted on Northeast’s webpage.
□
Standing – A committee that has defined goals and meets on a regular basis.
□
Ad Hoc – A committee that has a definite time and task.
□
Special – A committee that has a defined task and meets only when necessary.
Committee Membership
All faculty, administrators, and most staff serve on a maximum of three standing
committees. As the primary function of the college is to provide quality instruction, the majority of
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the standing committee membership is generally assigned to faculty. At the beginning of the fall
semester, faculty and staff have the opportunity to select the committees that they wish to serve on
in the coming year. The President or Division Vice-President may choose additional members to
fill a particular need (i.e. not enough volunteers or specific expertise required). Membership in
some committees is determined by virtue of an individual’s position (i.e. President’s Cabinet or
Administrative Council). A list of committees and their membership is maintained in the Office of
the Planning and Research.
Committee Processes
Each committee has an assigned chair and a recording secretary chosen by the membership.
All committee decisions are based on a simple majority vote. Committees are free to explore,
question, and make suggestions and recommendations. All committee recommendations must be
forwarded, first, to the Administrative Council and then to the President’s Cabinet. Committees
must function within the policies as stated in the Northeast Procedures Manual.
Role Of Faculty In Committee Work
Each faculty member at Northeast is assigned, annually, to serve on a maximum of three
standing committees. Each committee has an assigned chair while recording secretaries are
chosen by the membership. In addition, faculty are assigned to ad hoc committees and task
forces that have short-range goals. All committee decisions are based on a simple majority vote.
The direction and operation of the college, to a degree, are determined by committee
suggestions. As the primary function of the college is to provide quality instruction, the majority
of the standing committee membership, in most cases, is assigned to faculty.
Revised: 07/01/2018
Computer Services
Computer Services and Resources Policies
Computer services are available for all employees and students of Northeast Mississippi
Community College. Recent purchases of computer equipment and software packages allow
reasonable computer access by the campus community and assure the user groups that balance for
computer time is afforded to all.
The computer department staff is charged with coordinating the processes of purchasing
computers and related items, of maintaining computer hardware and software, and of assisting
college personnel with computer usage. The Technology Committee serves as an advisory group
for campus-wide computer services. Computer requests (institutional research, student data,
programming, etc.) to central computing should be submitted via the “Work Order Processing
System” a minimum of forty-eight hours prior to the time the information is needed. For
information on how to access the Work Order Processing System, please contact the Computer
Center. All requests are prioritized according to the official college policy. Consultation requests
that relate to computer services must be made at the convenience of the computer department staff.
Priority for Computer Services
All computer requests for assistance from the computer department and for usage of the
mainframe are granted on a priority basis. Priority and balance for computer services and usage is
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established as policy by the College. Computer services and usage are rendered according to the
following priorities:
1.
Business Operations of the College
2.
Registration and Student Data
3.
Institutional Research
4.
Advising and Counseling
5.
Faculty and Staff Use
6.
Other
Financial Resource Allocation For Computers
The plan of the college is to have a fully automated campus. To achieve this plan, an annual
allocation of funding is budgeted for the purchase of computers and related computer items.
Requests by employees for purchasing computers and related items should be made to the
Computer Center Director and to the Computer/User Committee. College approval for purchase of
computers is granted through the Computer/User Committee. Plans approved by the Computer User
Committee will be submitted to the President and to the Board of Trustees to receive final approval.
The purchase of computers and related computer items is on a priority basis as follows:
1.
Administrative Hardware and Software
2.
Classroom Computers
3.
Computers for Laboratories and Library
4.
eLearning Instruction Laboratory
Computer Security Measures
In order to protect confidentiality and integrity of academic systems, administrative systems
and institutional networks, Northeast employees:
Must complete and sign Student Information Systems Statement of Accountability
(See Appendix R)
Must abide by the Northeast Mississippi Community College Appropriate Computer
Use Policy
Must adhere to Password Change Procedures for BANNER
Must protect privacy of students and employees
Must not use any information for personal gain
Evaluation Of Computer Services
College employees conduct an annual evaluation of computer services through the Campus
Climate Survey and the Administrative Council evaluates policies.
Emergency Closing Procedure
General Information
In the event of an emergency situation adversely affecting college operations, the health,
well-being, or safety of students, faculty, and staff of the college, the President or the president’s
designee may suspend the operation of any or all units of the institution. Emergency situations
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include, but are not limited to: severe weather conditions, natural disasters, fire, or related hazards,
and mechanical or equipment failure.
Essential Personnel
Each Vice-President will recommend to the President those operations and/or employees
within their organization responsible to provide essential services during a closure. Notification of
essential employees will be made by the Vice Presidents or their designees. If the emergency occurs
outside working hours, essential employees will be contacted by telephone.
Media
The Associate Vice President for Public Information will maintain a current list of contacts
at local radio and television stations which will include phone, fax, and e- mail information.
The Associate Vice President for Public Information will use this list to notify the media of closure.
Decision To Close
The Executive Vice President in consultation with the President will determine when to
close the college due to an emergency situation.
Closure During Operating Hours
1.
Any decision to suspend operations during normal operating hours will be communicated
by the Executive Vice President to the Vice Presidents for subsequent notification of all
persons within their units.
2.
The Executive Vice President will notify the Associate Vice President for Public
Information who will in turn provide appropriate information to radio and TV stations.
Closure After Operating Hours
When severe weather threatens after normal operating hours the following procedure will
be implemented to determine closing for the next usual day of operation.
1.
By 5:00 a.m. of the next day of operation, the Executive Vice President will consult with
Campus Security, and local law enforcement officials to determine local weather and road
conditions. Area school districts will be contacted to determine their plans for operation.
2.
By 5:15 a.m., the Executive Vice President will contact the President to confer on the
conditions. Prior to 5:30 a.m., the Executive Vice President will contact the Associate Vice
President for Public Information who will in turn contact local radio and TV stations.
3.
The Executive Vice President will notify the appropriate personnel of suspended operations
after normal working hours.
4.
The Executive Vice President will verify that closure information is provided through a
recorded message on the telephone system. When notified by the Executive Vice President of
an emergency closing, the Telecommunications Specialist will activate a recorded message
after hours telling the public which local media to consult for closure information.
Purchasing
Policy
The Board declares its intention to purchase competitively without prejudice and to seek
maximum educational value for every dollar expended. The acquisition of services, equipment,
and supplies at the district level shall be centralized under the supervision of the Director of
Purchasing through whose office all purchasing transactions will be conducted.
All purchases of Northeast Mississippi Community College will be made in accordance
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with generally accepted accounting procedures, State of Mississippi Department of Audit
regulations and guidelines, and the purchasing laws of the state of Mississippi as set forth in the
Mississippi Code.
Purchasing Procedure
The purchasing of goods begins with the college employee. All purchase requests must be
reflected within the college budget and must relate to the dictates of the Five-Year Planning
Document. When purchasing, each employee is legally responsible for using good judgment and
for following the purchasing procedure described in the Purchasing Manual. The Purchasing
Manual is available from the Director of Purchasing. All Purchase Requests must be entered and
complete before goods or services are ordered and/or delivered. Making a request to purchase or
preparing a requisition is not permission to order goods and services. All college orders are made
with approved, signed purchase orders. Following is a synopsis of the purchasing policy based on
the cost of goods to be purchased. Refer to Purchasing Manual for State Quote & Bid Laws.
Central Supply and Bookstore Purchases
To purchase from Central Supply, the individual must complete the college's requisition
form and submit it to the immediate supervisor for approval. The approved requisition is forwarded
to the bookstore. Requested items may be picked up at the bookstore a minimum of 36 hours after
the request is submitted.
Receiving Report
When an item(s) is ordered, a green Receiving Report will be forwarded to the person
making the purchase request. Upon receiving the item(s), inspect for complete shipment and for
possible damage and content. If item(s) is satisfactory, return green Receiving Report to the
Accounts Payable Specialist for payment. If item(s) is damaged or if shipment is not complete,
notify the Director of Purchasing.
In case of partial delivery, make a copy of green receiving report and indicate partial items
received and forward to the Accounts Receivable Specialist. Forward the original green receiving
report when complete shipment is received.
Bid Procedures
Bids will be accepted at a designated, published time in an open meeting by a committee
of college staff established by the Board of Trustees. Bids will be logged, opened, and recorded on
bid tabulation sheets by the committee. Bids may be reviewed by appropriate staff to determine
adherence to bid specifications. Committee will provide bids, bid tabulation sheets, and a
recommendation to the Board of Trustees at the next regular scheduled Board meeting. The Board
of Trustees will review bids and accept lowest or lowest and best bid. The Board reserves the right
to reject all bids.
Accounting
Fixed Asset Accountability
Equipment Lost, Stolen, Or Damaged
College personnel are responsible for equipment assigned to them. Equipment damaged in
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use should be reported to the immediate supervisor. If equipment is lost or stolen, Campus Police
must be contacted immediately by telephone. An Inventory Control Form must be submitted to the
Inventory Specialist or Director of Purchasing on the day the property is missed. The State of
Mississippi’s Department of Audit regulations state that “should the person responsible for the
property be found negligent and/or irresponsible for the security of the equipment, that individual
must pay the replacement cost” and the college does adhere to that mandate. (For complete
procedures, see the Fixed Asset Accountability - Policies and Procedures available from the Vice
President of Finance).
Board Policy Fixed Asset Accountability Policy
The college will maintain all fixed assets in accordance with the laws of the state of Mississippi,
the regulations and guidelines of the State of Mississippi Department of Audit, and generally
accepted accounting procedures. The college strives to insure accountability and security of all
college fixed assets.
Research and Planning
Institutional Planning Proposal Procedure
(Revised/July 2001)
The planning procedure for Northeast Mississippi Community College has broad-based
involvement for students, faculty, staff, and administration. Ideas for change and/or improvement
(proposals) may originate with students, individual employees, or with divisions and departments.
Proposals for change are recorded on the appropriate form and presented to the Division Head (See
Appendix I - Institutional Planning Proposal). Proposal forms proceed from the Division Head to the
appropriate Vice President and then to the Administrative Council. If the Administrative Council
approves the proposals, the proposals proceed to the President’s Cabinet and then to the President
who may approve or reject the proposals and/or pass proposals to the Board of Trustees.
Any proposal may be rejected at any level and sent back to the originator. Rejected
proposals may be reworked and resubmitted for further consideration.
Planning proposals must be presented to the Administrative Council Chair one week prior
to the official meeting date.
Resource Development
Northeast Mississippi Community College Development
Foundation
The Northeast Mississippi Community College Development Foundation exists to serve
Northeast Mississippi Community College by resources and gifts not fully provided by other
sources.
The Foundation, which is a non-profit corporation, offers a comprehensive program of
giving opportunities through its office on the campus at Northeast.
The Foundation is specifically responsible for gift programs involving estate planning, real
estate, insurance, endowments, annuities, trusts, pooled income funds or other special gifts that
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require ongoing management or binding agreements.
Equally important, the Development Foundation manages and invests all private gifts to the
Foundation. The Development Foundation is governed by a Board of Directors that establishes
policy for its functions of fund raising, public relations, administration, and accounting and
investments.
The donor determines the disposition of his or her gift. Unrestricted gifts assist the college
in funding its priority needs. The donor for specific departments or functions defines restricted gifts
uses.
Typical uses of gifts to the Foundation are -
To provide a number of academic scholarships.
To support faculty and staff development.
To finance building renovations and new construction.
To assist in the development of grants.
Foundation staff also serve in the role of coordinator of grants sought by college staff and
coordinates the Northeast Mississippi Alumni Association.
Anyone with information warranting a timely warning should report the circumstances to
the Campus Police office, in person or by phone at ext. 6687.
Safety Regulations
Accident Notification Procedure
1.
Once an accident occurs, notify the Executive Vice President to assess needs and
call for emergency assistance, if required.
2.
The Executive Vice President or Vice President of Student Services, will notify the
Safety Officer.
3.
The Safety Officer may establish an investigative team, which may consist of the
Safety Officer and two Safety Committee members. In the event the Safety Officer
is not available, the Vice-Chairman of the Standing Safety Committee may serve in
her absence.
Safety Discipline Policy
Any employee observing a safety violation should inform their immediate supervisor. The
supervisor should notify the campus Safety Officer. If the employee fails to correct the violation or
receives a second notification within twelve months, the supervisor should place a memo in the
personnel file of said employee and forward a copy to the Chairman of the Safety Committee and
to the respective Vice President.
If an employee does not correct a situation or has a third incident within twelve months,
the Safety Committee should be notified. The employee may then be asked to appear before the
Safety Committee to explain his/her actions. If the Committee feels that the employee has acted in
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a negligent manner, the Committee has the right to recommend to the President of the College a
three-day suspension without pay. The employee has the right to appeal this recommendation to
the College’s overall Grievance Committee.
If an employee has a fourth safety violation within twelve months, he/she may be asked to
appear before the Safety Committee for a formal hearing. The Committee, upon reviewing the
information submitted by all interested parties, may recommend to the President of the College
termination of said employee. The employee has the right to appeal any decision to the College’s
overall Grievance Committee.
Accidents and Illnesses
The general health and safety of all students, faculty and staff is of prime importance at
Northeast Mississippi Community College. Any person suffering an accident or illness on school
property shall be provided immediate and temporary care until the services of a medical
professional can be obtained.
Reporting Accidents/Illnesses - Day
During school hours, all student accidents should be reported to the Executive Vice
President at extension 7302 or the Vice President of Student Services at extension 7235. The Vice
President of Student Services or another member of Student Affairs will make the determination
to call an ambulance, call parents or provide first aid treatment. Baptist Memorial Hospital will
treat students, faculty, staff or visitors at the emergency entrance. The hospital is located at 100
Hospital Street in Booneville.
Reporting Accidents/Illnesses – Evening And Weekend
Evening college students and dormitory students should telephone security at extension
6687. College personnel will provide immediate first aid and call for an ambulance if necessary.
Staff Safety Resources
CPR and first aid training is available at no charge for faculty and staff during the Fall
Semester. First aid kits are maintained in each building.
Auxiliary Enterprises
Bookstore
(Revised/July 2001)
Textbooks and Supplies
The Northeast Bookstore will stock all course materials and supplies students will need for
each course.
The same textbook must be used for all classes that have the same course number, including all
dual enrollment, unless approved by the Division Head or Vice President of Instruction. The selection
of a particular textbook for a course is left to the discretion of the faculty members who teach the course.
The selected textbook must be submitted online with the 13 digit ISBN along with book title, edition,
course and course prefix. This will then be delivered electronically to the appropriate personnel for
approval.
Textbook orders must be placed using the online form before the deadline, email is not accepted
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for textbook adoptions. Deadlines for textbook adoptions will be set by Vice-President of Instruction.
Faculty members that do not place textbook orders by the appropriate deadline must find alternative
means such as OER.
Revised: 10-23-2017
Office and Instructional Supplies
All bookstore purchases utilizing funds distributed by Northeast must be made through the
requisition process utilized for Central Office Supply purchases. Purchases for office and
instructional supplies may also be requisitioned from the bookstore by a requisition approved by the
respective Division Head or Departmental Director.
Materials And Supplies
Most supplies can be purchased on campus directly from the bookstore. All supplies from
Central Office Supply and/or the college Bookstore must be requisitioned and processed through
the respective Division Head.
Duplicating Services
Institutional Printing (Duplicating)
Duplicating services and equipment for college personnel are decentralized in various
locations on campus. Decentralized copiers are recommended for the smaller, simpler duplicating
jobs. For larger, multiple copying jobs, and for more complex copying, the print shop, provides such
services. Print shop services must be requested 48 hours in advance of time copies are needed.
Additional time must be allowed for copies that are to be bound. Please check with Print Shop
personnel to determine time requirements for specific jobs. All copies are charged to the respective
campus budget at a rate of $.05 per copy. Color copies are charged to budgets at a rate of $.25 per
copy.
Personal copies should not be charged to departmental budgets.
Mail
The Campus Post Office is located in the Nzone. A mailbox is provided at no cost to each
instructor and administrator. The mail clerk assigns boxes and issues keys.
All mail, intra-campus and outgoing mail, should be deposited directly at the Campus Post
Office in the Nzone. All packages to be weighed or films to be returned must be brought directly
to the Nzone. The college utilizes the services of United Parcel Service on a daily basis. Packages
up to 70 lbs. may be brought to the Nzone and shipped via UPS. Packages to be picked up by UPS
need to be in the Nzone by 1:00 p.m.
Postage expenditures are recorded and charged back to the respective departments;
therefore, it is necessary that the appropriate form be completed in the Nzone when depositing
outgoing mail.
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Outgoing mail to be processed by the college staff for delivery the same day to the
Booneville Post Office should be brought to the Nzone not later than 2:30 p.m. each day.
Personal mail may not be charged to departmental budgets. All personal mail must have
adequate postage before it can be forwarded to the Booneville Post Office.
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Section 700
Community and
Governmental Relations
126
Public Information Program
Media Access
Media Access to Northeast Mississippi Community College, its administration, faculty staff,
students and/or facilities, is gained by arrangement between the media organization and the Northeast
Public Information Office or the college administrator empowered to act as a liaison with the media
on behalf of the college.
Information regarding events taking place on campus (Booneville, Corinth, New Albany),
including events currently under investigation, will be handled by the Public Information Office,
preferably in the form of written press releases. Requests to interview Northeast administrators,
faculty members and staff should be arranged by the Public Information Office.
When covering official Northeast Mississippi Community College business, at no time should
a representative of a media organization be on campus without an escort from the Public Information
Office or its designee. Administrators, faculty and/or staff who become aware of a media
representative on campus unescorted, should report the information to the Northeast Public
Information Office or the college administrator empowered to act as a liaison with the media on
behalf of the college.
Official contact with the media from Northeast Mississippi Community College should be
initiated only by the Public Information Office. A form is provided on NE Docs to aid administrators,
faculty and staff in this process.
Access to classroom buildings and the five student residence halls (on the Booneville campus)
and the parking lots associated with those halls is strictly prohibited unless approved by the Executive
Vice President or the President.
Public Information
(Revised December 2004))
The Public Information Office (PIO) at Northeast is responsible for the broad spectrum of
communications as it concerns Northeast Mississippi Community College. Media relations, publicity,
publications and advertising should be coordinated through the Public Information Office.
All publications should be referred to the PIO for review prior to being produced and released.
Media releases may also require approval by the President of the college. Only requests for college-
related activities will be accepted.
In order to maximize the activities of the PIO, the following information provides an outline
of services performed by and available through the PIO.
Deadlines for area weekly papers are Tuesday at noon. However, information should be
submitted to the Public Information Office two weeks prior to an event and immediately following
an event (not more than one week after it has taken place). Public service announcements (PSAs) are
sent to radio/tv stations as deemed appropriate. PSAs must be sent out two weeks in advance for
proper coverage.
Special Events Coverage
The PIO provides coverage of special events on campus such as the fine arts productions,
science fair, math/science tournaments, etc. At least one week prior notice is required for coverage of
127
a special event. A form is provided for convenience in scheduling such coverage (See Appendix M –
Request for Coverage). Requests should be made to the PIO using the appropriate form or by e- mail, not
by telephone message. Requests for television coverage should be made as far in advance as possible.
Sports Coverage
Sports press releases and radio/tv public service announcements are distributed to all local
and regional media. Following all home athletic events, scores and statistics are reported to the
newspaper and television station in Tupelo. The Associated Press is also called for each home event.
Press releases are sent to hometown newspapers of out-of-district and out-of-state athletes. Coaches
are responsible for securing the assistance of student workers who maintain statistics and other data
on each sporting event. The PIO is responsible for disseminating any statistical information to the
public. Information related to individual players such as scholarship offers, outstanding performance,
etc. is provided to the news media through the PIO.
Photography
Photographs are made of student events, special awards, sports events, etc. to send to the area
newspapers for publicity purposes. Photos of out-of-district and out-of-state students will be sent to
the appropriate newspaper. At least two days’ (48 hours) notice is required for scheduling
photography services. Only requests for college-related activities will be accepted.
The instructor must schedule photographs of students graduating from programs of study
requiring photographs for licensure examination applications at least seven (7) working days prior to
the postmark deadline. The entire class will be photographed on the same scheduled date at the same
time.
A camera is available from the PIO Office for club pictures, trips, etc.
Clearinghouse
All college materials and information for dissemination to the public should be channeled
through the PIO for assistance with the communication process.
Advertising
Advertising for the college is prepared and/or approved by the PIO. Divisions requesting
advertising must first obtain approval from the Executive Vice President
College Publications (commercial printing)
The PIO is available to assist with copy writing, layout and design and production of college
publications for divisions, departments, and special events. The PIO will arrange production details
with the printer. Divisions requesting commercial printing must first obtain approval from the
Executive Vice President.
Special requests for publicity needs should be discussed with the Associate Vice
President of Public Information.
Use of Facilities
Employee Use Of Facilities And Equipment
Each employee of the college must assume responsibility for maintaining the facilities and
equipment. The quality of the facilities and equipment enhances the educational environment. To
maintain the beauty of the campus and the proficiency of the equipment, each employee should:
128
Maintain a clean and attractive work place.
Encourage students and others to assist in maintaining an attractive campus.
Properly instruct those under supervision in the care and use of equipment and in emergency
procedures.
Report repair or safety problems.
Use proper safety precautions when operating college equipment and machinery.
Close and secure the doors and windows of facilities at appropriate times.
Students and/or non-Northeast employee should not be allowed to use college facilities or
equipment without direct supervision from a Northeast employee.
Facilities And Equipment
The facilities and equipment of Northeast Mississippi Community College are not to be used
at any time for private profit.
Facility and Equipment Loans
All use of college facilities must be scheduled and approved by the Office of Event Planning.
This policy includes staff, non-staff, and students. The relocation of all equipment must follow the
procedures as set forth in the Fixed Asset Accountability – Policies and Procedures and notification
must be sent to Director of Purchasing.
Facility Operation
Drinking beverages, eating, and smoking is not permitted in the classrooms.
The classroom should be made as attractive as possible and the bulletin boards should be
utilized to stimulate the interest of students.
Classroom doors should not have coverings placed over the door windows.
The windows of each classroom should be closed and locked, the blinds closed and adjusted
accordingly, and the instructor should turn off the lights before leaving in the afternoon.
If an instructor prefers that a designated classroom be locked, the maintenance personnel
should be asked to secure it after the cleaning chores have been completed.
The instructor at the close of each day should arrange faculty offices in an orderly manner.
Rental of Facilities
College facilities may be rented periodically by community groups for purposes other than a
for profit activity. The Board of Trustees approves rental rates annually. If a group wishes to use
college facilities for non-college use, the group’s representative should contact the Office of Event
Planning and follow guidelines as set forth by that office. The Director of Event Planning will provide
cost information and is authorized to extend a contract for rental of the facilities.
Building Usage
Keys To Campus Buildings
Each employee of the college is issued keys for passage into his/her work area(s). All keys
remain the possession of the college and must not, under any circumstances, be duplicated. In
addition, keys are not to be loaned to any non-Northeast employee, including students, for any reason
or any length of time.
129
If campus keys are lost, Campus Police should be contacted immediately. No keys will be
duplicated or issued without the permission of the Executive Vice President.
When a person ceases employment with the college, keys are to be returned to the divisional
Vice President.
Recruitment and Solicitation on Campus
Any person or agency may make a request to the Executive Vice President to conduct
solicitation or recruitment activities on campus. If approval is granted, visitors must adhere to the
following guidelines:
1.
Conduct the activities only on the assigned date, during the assigned hours and in the
assigned location.
2.
No more than two full-time representatives of the visiting agency will be permitted
to make contacts at one time.
3.
Contacts may be made only by official representatives from the agency.
4.
The contacts will be completely voluntary and initiated by the faculty member/
student.
5.
Persons or agencies making contact may not encourage students to discontinue
educational efforts before graduating.
6.
The college will use appropriate means to inform the respective faculty/students of
the visiting agencies presence on campus.
No outside agency will be allowed to interrupt a class(es) or interfere with an instructor’s role
in providing services to the students. Persons found in violation of this visitation policy will be asked
to leave the campus and will be denied permission for any future campus privileges.
Weapons
a) Northeast Mississippi Community College acknowledges that the possession of pistols,
firearms, or other weapons on the college premises or at college functions by persons other
than duly authorized enforcement officials creates an unreasonable and unwarranted risk of
injury or death to college employees, students, visitors, and guests and further creates an
unreasonable risk of damage to properties.
b) Because of such dangers, Northeast Mississippi Community College Board of Trustees
hereby prohibits the possession of pistols, firearms, or other weapons in any form by any
person, including those who hold enhanced carry licenses, in areas where the general public
is not allowed except:
§ Certified law enforcement officers employed by the college for official duty.
§ Certified law enforcement officers of other agencies who are on campus to
perform their official duties.
§ Participants in official training activities which are conducted by the college
and which requires a firearm as part of the instructional program (Reserve
Officer Training, State Approved Enhanced Concealed Carry Training)
§ Employees of the college who meet qualifications determined by the President
who need a firearm to carry out specific duties when assigned by the President,
the Executive Vice-President and/or Northeast Chief of Police.
130
c) This prohibition includes weapons in vehicles on college premises. “College premises” does
not include private business or the private residences of faculty or staff.
d) State Statute extends protection to those who legally possess weapons inside their personal
vehicle, provided that these are not brandished or displayed in a threatening manner.
e) Northeast employees who hold enhanced carry licenses, as well as all other employees, are
prohibited from possessing weapons on any and all Northeast campus or off-campus site.
Statutory
LEGAL REF.: 97-37-17
2013 WL 5975600 (Miss.A.G.)
Effective: 07-01-2018
131
List of Appendices
College Calendar 2020-2021
Holiday Schedule for Non-Instructional Personnel
Payroll Distribution and Calendar 2020-2021
Appendix A
Appendix B
Appendix C
Performance Evaluation of Administrative and Non-Teaching Personnel Appendix D1
Performance Evaluation of Administrative & Non-Teaching Personnel (Self-Evaluation) Appendix D2
Student Evaluation of Faculty
Administrative Evaluation of Teaching Personnel and Self-
Evaluation
2001 PLUS – Faculty Salary Schedule
Faculty Salary Schedule – Prior to Fall 2001
Curriculum Review Request
Institutional Planning Proposal
Budget Revision Request
Request for Coverage – Public Information
Overtime/Compensatory Report
Volunteer Services Agreement
Organizational Charts
NEMCC Disabilities Application
Authorized College Driver Form
Statement of Concern Regarding Library Resources
Student Information Systems Statement of Accountability
Grade Correction Form
Event Request Form
Corrective Disciplinary Action – Written Warning
Corrective Disciplinary Action – Suspension
Request for Leave for Off-Campus Study
Faculty Credentials Certification
Request for Faculty for Advanced Collegiate Study
Faculty Job Description
Appendix E
Appendix F
Appendix G
Appendix G1
Appendix H
Appendix I
Appendix J
Appendix K
Appendix L
Appendix M
Appendix N
Appendix O
Appendix P
Appendix Q
Appendix R
Appendix S
Appendix T
Appendix U
Appendix V
Appendix W
Appendix X
Appendix Y
Appendix Z
132
NORTHEAST
PROCEDURES
MANUAL
APPENDIX
2020-2021
Board Approved June 9, 2020
NORTHEAST MISSISSIPPI COMMUNITY COLLEGE
2020-2021 College Calendar
Fall Semester 2020
April 3
– July 31 Registration Day/Evening /E-Learning Classes
July 23 Thursday Extended Registration Hours (All Campuses, 3:30– 6:00 p.m.)
July 27 Monday College In-Service (Offices Closed)
August 3 Monday Full Term Seated Classes Begin
September 4 Friday Last Day to Apply for December Graduation
September 7 Monday Labor Day Holiday –
(College Closed) – Evening
Classes Meet
October 26-29 Monday – Thursday Advising Week for Spring 2021
October 30 Friday Priority Registration Day
November 12 Thursday Last Day of Full Term Seated Classes
November 16-19 Monday – Thursday Final Exams for Full Term Seated Classes
November 23-27 Monday – Friday Thanksgiving Holidays –
(College Closed)
November 30- December 17 Monday – Thursday Administrative Offices Open
December 18- January 1st Friday- Friday Winter Break-
(College Closed)
Spring Semester 2021
October 30 -January 8 Registration Day/Evening/E-Learning
January 4 Monday Administrative Offices Open
January 7 Thursday Extended Registration Hours
(All Campuses, 3:30-6:00pm)
January 11 Monday Full Term Seated Classes Begin
January 18 Monday Holiday –
(College Closed)-Evening
Classes Meet
February 5 Friday Last Day to Apply for May Graduation
March 8 -12 Monday – Friday Spring Holidays – (College Closed)
April 2 Friday Holiday (College Closed)
April 5-8 Monday-Thursday Advising Week for Summer and Fall 2021
April 9 Friday Priority Registration Day
April 29 Thursday Last Day of Full Term Seated Classes
May 3-6 Monday – Thursday Final Exams for Full Term Seated Classes
May 12 Wednesday Graduation Rehearsal
May 13, 14 Thursday - Friday 72
nd
Annual Commencement Ceremonies
Summer Session 2021
First Term Summer 2021
April 9 -May 28 Summer I Registration Day/Evening Classes
June 1 Tuesday Day/Evening Classes Begin
June 2 Wednesday Last Day to Register Day/Evening Classes
June 24 Thursday Last Regular Class Meeting – Day/Evening Classes
June 25 Friday Final Exams – Day/Evening Classes
Second Term Summer 2021
April 9 - July 1 Registration Day/Evening Classes
July 2 Friday Independence Day Holiday
(College Closed)
July 5 Monday Day/Evening Classes Begin
July 6 Tuesday Last Day to Register Day/Evening Classes
July 29 Thursday Last Regular Class Meeting – Day/Evening Classes
July 30 Friday Final Exams – Day/Evening Classes
Appendix A
Board Approved June 9, 2020
HOLIDAY SCHEDULE
NON-INSTRUCTIONAL PERSONNEL
2020-2021
(July 1, 2020 – June 30, 2021)
HOLIDAY Begins Resume Work Total Days
Independence Day 2020 July 3 July 6 1
Labor Day September 7 September 8 1
Thanksgiving Day November 23 November 30 5
Winter Break December 18 January 4 11
Holiday January 18 January 19 1
Spring Holidays March 8 March 15 5
Holiday April 2 April 5 1
Memorial Day May 31 June 1 1
Independence Day 2021 July 2 July 5
Appendix B
CHECK DATE
July 30, 2020
August 28, 2020
September 29, 2020
October 30, 2020
November 20, 2020
December 17, 2020
January 29, 2021
February 26, 2021
March 30, 2021
April 29, 2021
May 28, 2021
June 29, 2021
Ap
pendix C
Page 1
Employee ID # ________________________________
Title _________________________________________ Division/Department __________________________________
Evaluation Period From (mm/yyyy) ____________________________ To (mm/yyyy) ___________________________
Instructions: For each factor indicate the level of performance that best describes the employee’s job performance during the
evaluation period. Justifying comments are required for factors rated other than satisfactory. To determine the overall performance
rating, add the total of all ratings and divide by the number of applicable factors rated. The form must be signed by the evaluator and
the employee.
An employee’s performance is measured based on the following five levels of performance.
5 Superior indicates outstanding performance and contributions to the organization on a continuous basis during the evaluation
period. Work being completed is at the highest level of performance and far exceeds the job requirements.
4 Commendable indicates consistent performance at a level higher than expected and exceeds the job requirements.
3 Satisfactory indicates an acceptable level of performance on the job. Goals and performance standards have been
accomplished and job requirements have been met.
2 Needs Improvement indicates that not all work is at an acceptable level and some but not all of the job
requirements are being met. Considerable guidance and development of skills are needed.
1 Unsatisfactory indicates an unacceptable level of performance. Immediate improvement is required. Continued failure
to meet position requirements may be grounds for disciplinary action.
I. SKILLS EVALUATION
JOB KNOWLEDGE
The demonstration of practical/technical skills and information required to complete assignments
or tasks associated with this position along with the degree to which the employee understands and
complies to the Northeast Procedures Manual. Items to consider include job knowledge compared to
length of time in current position and effort to acquire pertinent additional job related knowledge as well
as employee standard of conduct, anticipated work ethics, appropriate work attire, leave policy, etc.
COMMENTS:
QUALITY OF WORK
The accuracy, thoroughness, and acceptability of work completed. Items to consider include
completeness, appearance, and degree to which the finished work meets its intended purpose.
COMMENTS:
QUANTITY OF WORK
The volume of acceptable work produced by the employee. Items to consider include the
level of difficulty as it relates to volume produced and consistency of output.
COMMENTS:
PLANNING
The degree to which the employee determines, organizes, and implements assignments/tasks.
Items to consider include the utilization of resources and time, establishment of priorities, and
consideration of organizational objectives, such as divisional goals.
COMMENTS:
INTERPERSONAL SKILLS
The degree to which the employee cultivates and maintains productive relationships with supervisor,
co-workers, and others in completing assignments/tasks. Items to consider include the ability to
effectively convey and receive pertinent information, the employee’s receptiveness to new ideas,
and the degree of cooperation.
COMMENTS:
COMMUNICATION
The degree to which the employee communicates with supervisor, co-workers, students, and customers
served.
COMMENTS:
Performance Evaluation of Administrative and Non-
Teaching Personnel
Employee Name ____________________________________________
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
Appendix D1
PERFORMANCE EVALUATION OF ADMINISTRATIVE & NON-TEACHING PERSONNEL
Page 2
INITIATIVE
The degree to which the employee identifies, begins, and completes appropriate tasks. Items
to consider include problem-solving ability, creativity, task follow through, ability to originate
ideas and procedures in light of changing work requirements.
COMMENTS:
DEPENDABILITY
The degree to which the employee can be depended upon to be available to work and to fulfill
position responsibilities. Consider whether the employee reports to work on time, communicates
schedule changes promptly to supervisor, and maintains regular attendance.
COMMENTS:
CUSTOMER SERVICE (as in students, parents, NE Personnel, industry, etc.)
The degree to which the employee takes the extra step in extending service to each customer
and employee. Items to consider include courtesy, responsiveness, professionalism, and the
ability to solve customer problems and meet their needs, and projects positive image of the
college in the community.
COMMENTS:
OTHER ________________________________________________________________________
(List any other pertinent factor not previously considered)
COMMENTS:
II. Complete section II if the Employee supervises personnel or has budget responsibilities.
Otherwise proceed to Section III.
LEADERSHIP
The demonstration of supervisor clearly articulating division/department’s vision, gains employee
commitment to college goals, has the confidence and respect of colleagues and subordinates.
COMMENTS:
SUPERVISORY SKILLS
The degree of training and directing subordinates, planning and organizing work, decision
making ability to communicate.
COMMENTS:
MANAGEMENT SKILLS
The degree of developing and maintaining reasonable, well defined needs assessments
and budgets. Effectively manage the department budget. Achieves expected results, IE Indicators,
and uses results to make management decisions.
COMMENTS:
III. OVERALL PERFORMANCE RATING
Total of All Ratings / Number of Applicable Factors Rated = ___________________
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
5 Superior
4 Commendable
3 Satisfactory
2 Needs Improvement
1 Unsatisfactory
Not Applicable
Page 3
IV. EMPLOYEE’S GOALS:
List the employee’s performance/professional goals:
V. DEVELOPMENT PLAN:
Plan to achieve performance/professional goals or factors that have been rated as needs improvement
or unsatisfactory, list development plan below for steps for improvements.
Goals/Factors
Specific action to be taken
Date to be completed
Evaluator Comments: (Additional sheets may be attached)
____________________________________ ________________________
Evaluator’s Signature Date
Employee Comments: (Additional sheets may be attached)
____________________________________ ________________________
Employee’s Signature Date
(Employee signature does not indicate agreement with evaluation. It only acknowledges that the employee was given the
opportunity to discuss the evaluation with the evaluator.)
To Performance Evaluation of Administrative & Non-Teaching Personnel
Self Evaluation
Employee Name________________________ ID#____________________
Title_________________________________ Division/Dept____________
For each of the following factors indicate your perception of your performance
using the following five levels of performance:
5- Superior
4-commendable
3-Satisfactory
2-Needs Improvement
1-Unsatisfactory
1. Job Knowledge 5 4 3 2 1
2. Quality of Work 5 4 3 2 1
3. Quantity of Work 5 4 3 2 1
4. Planning/Organization 5 4 3 2 1
5. Interpersonal Skills 5 4 3 2 1
6. Communication 5 4 3 2 1
7. Initiative 5 4 3 2 1
8. Dependability 5 4 3 2 1
9. Customer Service 5 4 3 2 1
10. Leadership/Supervisory Skills/ 5 4 3 2 1 NA
Management Skills (if applicable)
Comments ______________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Appendix D2
Appendix E
Student Evaluation of Faculty
The following questions will be rated on a 5-point Likert scale with choices of Strongly
Disagree, Disagree, Neutral/Don’t Know, Agree, Strongly Agree.
Instructor-Specific Questions
1. The instructor presented course objectives and content in an organized manner.
2. The instructor demonstrated knowledge and enthusiasm in the subject.
3. The instructor encouraged student questions and participation.
4. The instructor provided useful feedback on assignments.
5. The instructor was helpful and responsive when I had difficulties or questions.
6. The instructor was a good representative of instruction in higher education.
7. Students are encouraged to learn independently and think critically.
Course-Specific Questions
1. Course requirements and instructor policies were clearly explained and followed.
2. I know more about this subject than I did prior to taking this course.
3. In comparison to other courses, the workload in this course was:
• Much more than expected
• More than expected
• Same as expected
• Less than expected
• Much less than expected
4. On average, how many hours per week did you spend on this course outside of the normal
class time (reviewing notes, assigned readings, writing papers, and/or any other course-
related work)?
• None outside of attending class
• 30 minutes-1hour outside of class
• 1-2 hours outside of class
• 2+ hours per week outside of class
Open-Ended Questions
1. Please identify what you consider to be the strengths of this course and its instructor.
2. Please identify anything you would change about this course.
3. Please identify advice you would give students considering taking this course.
Revised December 2019 Page 1
Administrative Evaluation of Teaching Personnel and Self-Evaluation
Employee Name _________________________________________ ID# ______________________________
Division ________________________ Evaluation Period from (mm/yyyy) ___________ to (mm/yyyy) ___________
Date of Hire _____________________ Date of Last Classroom Observation ___________________
Instructions: For each factor indicate the level of performance that best describes the employee’s job performance during
the evaluation period. Justifying comments are required for factors rated Needs Improvement. The form must be signed
by the evaluator and the employee.
An employee’s performance is measured based on the following three levels of performance:
1. Advanced indicates consistent performance at a level higher than expected and exceeds the job requirements.
2. Acceptable indicates an acceptable level of performance on the job. Goals and performance standards have
been accomplished and job requirements have been met.
3. Needs Improvement indicates that not all work is at an acceptable level and some but not all of the job
requirements are being met. Considerable guidance and development of skills are needed.
Division Heads annually evaluate the performance of all full-time and part-time faculty within their division, using the
following methods:
• Classroom Observation,
• Student Evaluation of Faculty (Course Evaluation),
• Self-Evaluation by Faculty,
• Annual Evaluation by Division Head, and
• Faculty Conference.
Before the Classroom Observation, the Division Head will discuss specific aspects of the class or teaching style on which
the instructor would like to receive feedback.
Please note any details of the pre-observation conversation:
Appendix F
Administrative Evaluation of Teaching Personnel Page 2
Administrative Review Classroom Observation Form
INSTRUCTOR
DATE
COURSE &
SECTION
DURATION
OBSERVED
OBSERVER
TYPE OF CLASS
LECTURE
LAB
INADEQUACIES OF
ROOM/EQUIPMENT
BEHAVIOR/METHOD
ADVANCED
Pts: 5 or 4
ACCEPTABLE
Pts: 3
NEEDS
IMPROVEMENT
Pts: 2 or 1
N/A
COMMENTS
(ADDITIONAL COMMENTS MAY BE
ADDED ON BACK OF FORM)
Comment are required for items
marked as Needs Improvement
Begins on Time
Links to Bigger Picture
Logical Content Sequence
Effective Transitions
Review Prior Classes
Periodic Summaries
Appropriate Examples
Appropriate Visuals as Needed
Voice Clear & Audible
Active Learning/Encourages
Participation
Checks for Understanding
Asks Questions
Entertains Questions
Encourages Critical Thinking
Pacing Appropriate
Sufficient Knowledge of Subject
Material Current & Relevant to
Course Objectives
Utilizes Technology
Appropriate to Course And
Content
Administrative Evaluation of Teaching Personnel Page 3
Level of Performance
Advanced 5 -4; Acceptable 3; Needs Improvement 2-1
I. COURSE MANAGEMENT
Self - Evaluation
Division Head Evaluation
Comments: Required for items
marked as Needs Improvement
Instructor contact information
posted
Classroom conduct and academic
dishonesty statements are clear
Syllabus with course
objectives/outcomes is posted
Course grading system is defined
Test/Quiz/Assignment grades are
posted and updated in a timely
manner
Assessments are aligned to
learning objectives & fairly &
adequately measure student.
Opportunities for instructor
interaction & feedback are
provided
II. ADVISING
Self - Evaluation (Level of
Performance)
Division Head Evaluation
Comments: Required for items
marked as Needs Improvement
Faculty's Level of
Performance
Participates in orientation and
priority registration
Faculty schedule posted
Provides advisees with current
information
Adequately reviews advisee
records and checks on
academic progress.
Develops and maintains good
advisee relationships
III. OTHER DUTIES
Attends and participates in
required professional
development (see attached
documentation)
Participates in other college
activities
Follows leave policy
Meets classes regularly
Maintains regular office hours
Works cooperatively with
colleagues
Communicates effectively with
college personnel
Administrative Evaluation of Teaching Personnel Page 4
Submits accurate midterm and
final grades according to
schedule
Submits accurate records of
attendance, withdrawals, and
audit rolls according to
schedule
Handles student issues
appropriately
Assists with department duties
as assigned (curriculum
development/ revision,
maintenance of supplies and
equipment, etc.)
Student evaluations were reviewed. (This will include current academic year Fall term and prior academic year Spring term.
Example: Spring/Fall 2018)
IV. FUTURE GROWTH PLAN:
Plan to achieve discussed and identified performance/professional goals or factors for the next academic year.
Faculty member should complete before the final conference with Division Head.
Goals for Growth for Following School Year
1.
2.
3.
Improvement Plan required. (If an Improvement Plan is required, attach Memo to this form.)
Evaluator Comments: (Additional sheets may be attached)
____________________________________ ________________________
Evaluator’s Signature Date
Employee Comments: (Additional sheets may be attached)
________________________________________ ___________________________
Employee’s Signature Date
(Employee signature does not indicate agreement with evaluation. It only acknowledges that the employee was given the
opportunity to discuss the evaluation with the evaluator.)
2001 Plus FY 2020
Effective July 1, 2019
FACULTY SALARY SCHEDULE 2020-2021
2001 PLUS Schedule Faculty Salary Schedule of Hires Effective Fall 2001 or Later (Based on 9-Month Contract)
Bachelor's Degree or Equivalent Master's Degree + 3 0 Hours
STEP Value Entry Monthly High Demand Monthly Value Entry Monthly High Demand Monthly Value Entry Monthly High Demand Monthly Value Entry Monthly High Demand Monthly
0 36,129 4,014 40,940 4,549 39,876 4,431 44,995 4,999 43,442 4,827 49,024 5,447 47,866 5,318 53,549 5,950
1 400 36,529 4,059 41,340 4,593 400 40,276 4,475 45,395 5,044 450 43,892 4,877 49,474 5,497 500 48,366 5,374 54,049 6,005
2 400 36,929 4,103 41,740 4,638 400 40,676 4,520 45,795 5,088 450 44,342 4,927 49,924 5,547 500 48,866 5,430 54,549 6,061
3 400 37,329 4,148 42,140 4,682 400 41,076 4,564 46,195 5,133 450 44,792 4,977 50,374 5,597 500 49,366 5,485 55,049 6,117
4 600 37,929 4,214 42,740 4,749 600 41,676 4,631 46,795 5,199 600 45,392 5,044 50,974 5,664 600 49,966 5,552 55,649 6,183
5 400 38,329 4,259 43,140 4,793 400 42,076 4,675 47,195 5,244 450 45,842 5,094 51,424 5,714 500 50,466 5,607 56,149 6,239
6 400 38,729 4,303 43,540 4,838 400 42,476 4,720 47,595 5,288 450 46,292 5,144 51,874 5,764 500 50,966 5,663 56,649 6,294
7 400 39,129 4,348 43,940 4,882 400 42,876 4,764 47,995 5,333 450 46,742 5,194 52,324 5,814 500 51,466 5,718 57,149 6,350
8 400 39,529 4,392 44,340 4,927 400 43,276 4,808 48,395 5,377 450 47,192 5,244 52,774 5,864 500 51,966 5,774 57,649 6,405
9 400 39,929 4,437 44,740 4,971 400 43,676 4,853 48,795 5,422 450 47,642 5,294 53,224 5,914 500 52,466 5,830 58,149 6,461
10 400 40,329 4,481 45,140 5,016 400 44,076 4,897 49,195 5,466 450 48,092 5,344 53,674 5,964 500 52,966 5,885 58,649 6,517
11 400 40,729 4,525 45,540 5,060 400 44,476 4,942 49,595 5,511 450 48,542 5,394 54,124 6,014 500 53,466 5,941 59,149 6,572
12 400 41,129 4,570 45,940 5,104 400 44,876 4,986 49,995 5,555 450 48,992 5,444 54,574 6,064 500 53,966 5,996 59,649 6,628
13 400 41,529 4,614 46,340 5,149 400 45,276 5,031 50,395 5,599 450 49,442 5,494 55,024 6,114 500 54,466 6,052 60,149 6,683
14 400 41,929 4,659 46,740 5,193 400 45,676 5,075 50,795 5,644 450 49,892 5,544 55,474 6,164 500 54,966 6,107 60,649 6,739
15 400 42,329 4,703 47,140 5,238 400 46,076 5,120 51,195 5,688 450 50,342 5,594 55,924 6,214 500 55,466 6,163 61,149 6,794
16 400 42,729 4,748 47,540 5,282 400 46,476 5,164 51,595 5,733 450 50,792 5,644 56,374 6,264 500 55,966 6,218 61,649 6,850
17 400 43,129 4,792 47,940 5,327 400 46,876 5,208 51,995 5,777 450 51,242 5,694 56,824 6,314 500 56,466 6,274 62,149 6,905
18 400 43,529 4,837 48,340 5,371 400 47,276 5,253 52,395 5,822 450 51,692 5,744 57,274 6,364 500 56,966 6,330 62,649 6,961
19 400 43,929 4,881 48,740 5,416 400 47,676 5,297 52,795 5,866 450 52,142 5,794 57,724 6,414 500 57,466 6,385 63,149 7,017
20 400 44,329 4,925 49,140 5,460 400 48,076 5,342 53,195 5,911 450 52,592 5,844 58,174 6,464 500 57,966 6,441 63,649 7,072
21 400 44,729 4,970 49,540 5,504 400 48,476 5,386 53,595 5,955 450 53,042 5,894 58,624 6,514 500 58,466 6,496 64,149 7,128
22 400 45,129 5,014 49,940 5,549 400 48,876 5,431 53,995 5,999 450 53,492 5,944 59,074 6,564 500 58,966 6,552 64,649 7,183
23 400 45,529 5,059 50,340 5,593 400 49,276 5,475 54,395 6,044 450 53,942 5,994 59,524 6,614 500 59,466 6,607 65,149 7,239
24 400 45,929 5,103 50,740 5,638 400 49,676 5,520 54,795 6,088 450 54,392 6,044 59,974 6,664 500 59,966 6,663 65,649 7,294
25 400 46,329 5,148 51,140 5,682 400 50,076 5,564 55,195 6,133 450 54,842 6,094 60,424 6,714 500 60,466 6,718 66,149 7,350
26 400 46,729 5,192 51,540 5,727 400 50,476 5,608 55,595 6,177 450 55,292 6,144 60,874 6,764 500 60,966 6,774 66,649 7,405
27 400 47,129 5,237 51,940 5,771 400 50,876 5,653 55,995 6,222 450 55,742 6,194 61,324 6,814 500 61,466 6,830 67,149 7,461
28 400 47,529 5,281 52,340 5,816 400 51,276 5,697 56,395 6,266 450 56,192 6,244 61,774 6,864 500 61,966 6,885 67,649 7,517
29 400 47,929 5,325 52,740 5,860 400 51,676 5,742 56,795 6,311 450 56,642 6,294 62,224 6,914 500 62,466 6,941 68,149 7,572
30 400 48,329 5,370 53,140 5,904 400 52,076 5,786 57,195 6,355 450 57,092 6,344 62,674 6,964 500 62,966 6,996 68,649 7,628
Step -- Each Step represents a year of Northeast experience. Each year is awarded an External Experience -- External experience must be converted to Northeast Steps.
increment. An increment, when approved by Board action, is added for each year. Each 2 years of K-12 teaching experience is equal to one Northeast Step.
Each year of college teaching experience is equal to one Northeast Step.
Maximum Total Steps equals 30. Total Maximum Ext ernal St eps = 12
Placement within the salary range will be det ermined in t he
Value of each Increment -- 2001 PLUS President's Office at the point of hire.
Category I -
$400 for each year at Northeast for years 1 through 3 and 5 through 30
Hours Beyond Degree -- 2001 PLUS
Category II -
$400 for each year at Northeast for years 1 through 3 and 5 through 30
$250 for each three hours of approved graduate work.
Category III -
$450 for each year at Northeast for years 1 through 3 and 5 through 30
Contracts greater than 9 months are calculated on the monthly times
Category IV -
$500 for each year at Northeast for years 1 through 3 and 5 through 30
the number of months of the contract.
$600 for the fourth year at Northeast
Entry -- The lev el at whic h f ac ult y are normally hired.
High Demand -- Entry level for faculty in high demand disciplines.
(for example - Master Degree Nurses).
Master's Degree
Doctor's Degree
Category I
Category II
Category III
Category IV
Appendix G
Appendix G1
NORTHEAST MISSISSIPPI COMMUNITY COLLEGE
FACULTY SALARY SCHEDULE FOR HIRES PRIOR TO FALL, 2001
SALARY SCHEDULE
Instructors
*Degree & Contract Length Base Salary for 2019-2020
Non-Degree
9-month $39,105
10-month $43,105
12-month $49,725
B.S. Degree
9-month $42,566
10-month $46,955
12-month $54,341
M.S. Degree
9-month $46,028
10-month $50,804
12-month $58,954
M.S. Degree + 30 Hours in Approved Program or Ed. Spec. Degree with Approved Hours
9-month $50,475
10-month $55,255
12-month $63,404
Doctorate Degree
9-month $59,044
10-month $65,273
12-month $76,310
Experience Increments:
$300 for each year at Northeast to a maximum of 30 years. (Rev. 2007)
$175 for each year elsewhere to a maximum of 30 years.
Any combination of the above to a maximum of 30 years.
Hours Beyond Degree:
$125 for each three hours of graduate credit earned in an approved program, beyond last degree.
Graduate hours are to be part of an approved program, and the instructor must receive approval from the Dean
of the College before enrolling in a course.
Maximum - Above B.S. - - 30 hours
Maximum - Above M.S. - - 30 hours
*To receive salaries for degree(s), the degree(s) must be in the teaching field with the appropriate
coursework within the teaching discipline.
APPENDIX H
NORTHEAST MISSISSIPPI COMMUNITY COLLEGE
CURRICULUM REVIEW INSTRUMENT
Curriculum (Major) ___________________________________________________________
Purpose of the Program Transfer Employment Skills
Reviewed by ______________________________________ Date _______________________
Circle the appropriate response
1. The curriculum is sequenced in a manner that is Acceptable Unacceptable
2. The curriculum fully satisfies the respective general
education core. Acceptable Unacceptable
3. The curriculum contains sufficient and appropriate
numbers and types of elective courses. Acceptable Unacceptable
4. The curriculum fully satisfies the educational needs
of students in this major. Acceptable Unacceptable
5. Students who complete this curriculum are ready
for transfer and/or immediate employment in the
field. Acceptable Unacceptable
RECOMMENDATIONS
Provide, in writing, recommendation for improvements for each item circled as “Unacceptable.”
Institutional Planning Proposal
To Administrative Council
Proposal Title/Subject:
Presented by:
Division:
Council Meeting Date:
Brief narrative of proposal (or attach):
Approximate cost to implement proposal: $
Signatures:
* Proposal Originator ___________________________________
* Division Head __________________________________ ( ) Approved ( ) Rejected
* Vice President __________________________________ ( ) Approved ( ) Rejected
Admin Council Chair________________________________ ( ) Approved ( ) Rejected
* (Required prior to proposal being presented to the Administrative
Council.)
Proposals approved by the Administrative Council will be submitted to the
President’s Cabinet.
Date _________________
Appendix I
Appendix J
BUDGET REVISION REQUEST
DIVISION ______________________________________
PROGRAM _____________________________________
Request to transfer from Fund ________ Orgn ________ Acct ________
To Fund ________ Orgn ________ Acct ________ in the amount of $______________.
COMMENTS:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________.
Requested by:_________________________ Date: ____________________
Approvals:
Division Head ___________________________ Date: ___________________
Director of Finance & Operations ____________________Date_____________
President _____________________________________________Date_______________
115
Appendix K
NORTHEAST MISSISSIPPI COMMUNITY COLLEGE
Office of Public Information
Request for Coverage
Event _
Date of Event Time of Event
Location
Contact Person _
Phone # _ Division
Brief Description of Event
Faculty Involved _
Students Involved (Please list hometowns, not high schools)
Photo Requested _ yes no
Exact Time Exact Location_
If you want event publicized on college message board (marquee), please give exact
information you want on board (please be as succinct as possible).
Signed Date _
E-mail to the PUBLIC INFORMATION OFFICE
Please attach or e-mail any additional pertinent information
Revised 05 -2004
NORTHEAST MISSISSIPPI COMMUNITY COLLEGE
Overtime Worked (Compensatory)
For Non-Exempt Personnel
Employee's Name ________________________________
Employee ID number _____________________________
DATE
TIME (AM/PM)
Overtime
Overtime
Time Begin
Time Ended
Hours Worked
Employee's Signature
I certify that all hours reported above were worked during the
periods reported.
___________________________
Employee's Signature
All compensatory time or overtime must be pre-approved by the employee's immediate supervisor and
reviewed by the department's respective vice president. The cost of overtime/compensatory time will be
charged to the respective departments budget.
Refer to the Northeast Procedures Manual for complete description and definition of
Overtime (compensatory time) and its applicablity to individual positions and jobs on campus.
To be completed by supervisor:
Total Hours Worked beyond Forty (40) for Week _______________________
Total Overtime Hours Accrued __________________
(total hours worked beyond forty times 1.5)
Explanation of need for Overtime Hours to be Worked: ______________________________________
________________________________________________________________________________________
___________________________________
Supervisor's Signature
Completed forms should be forwarded to the office of Human Resources.
Appendix L
Copy to Volunteer, Business Office, President’s Office, Effective July 18, 2001
Department requesting Volunteer
Northeast Mississippi Community College
VOLUNTEER SERVICES AGREEMENT
This is an agreement for volunteer services to be provided to Northeast
Mississippi Community College by
NAME: ______________________________________ SSN: ______________
ADDRESS: ___________________________________________
___________________________________________
The volunteer services of __________________________________________
(description of services to be provided)
will be provided to the College for the period from ___________ to
___________ in college department _________________________________.
Volunteer Recommended by: ______________________ Date: ___________
Department/Division Head
During this period the volunteer named above will receive no remuneration from the College for
the services rendered. The volunteer will receive no benefits, scholarship, insurance, workers’
compensation, leave time, etc. from the College for these services. The volunteer is not an
employee, agent, representative, or contractor of Northeast Mississippi Community College.
All volunteers within any health instructional environment must maintain and provide
evidence of personal Malpractice Insurance.
This agreement is for Volunteer Services only and is not to be construed as
a salary agreement or as a contract of employment. All services are
voluntary in nature, and will not create any direct or indirect benefit for the
volunteer, or their representative or related party.
__________________________ ____________________________
VOLUNTEER’S SIGNATURE COLLEGE OFFICIAL’S SIGNATURE
DATE ____________ DATE ___________
Note for Northeast Mississippi Community College Retirees
PERS Regulation 34 mandates that a former employee who has retired through PERS from a
covered institution may not provide any service to that institution within 90 days of their
retirement. Therefore, retirees may adversely affect their retirement status should they volunteer
services to Northeast within 90 days of their retirement from the College. After the initial 90 days
of separation from the college, a retiree may volunteer services without affecting their retirement
benefits.
Appendix M
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Appendix
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NORTHEAST
FY2021
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Computer Center
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










FY2021
 

NORTHEAST
  



















Student Services
















FY2021










iNORTHEAST
  

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





Adult Education















FY2021



NORTHEAST
  
Instruction



 


























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Name
ID #
Northeast Student Email
Your Phone
Date of Birth
Gender
Home Address
Do you live in a dorm?
Dorm Address
Classifcation
New Student
Are you a citizen of the United States?
Name of Last School Attended
Emergency Contact
Emergency Contact Phone
Type of Disability
When were you diagnosed with a
disability?
Brief description of disability:
Disabilities Application for Service - Formstack
Appendix O
Brief description of how your disability
affects a major life activity (Limitations
imposed by disability):
Academic Strengths and Weaknesses:
Please describe the accommodations
you believe you will need at Northeast
Mississippi Community College:
List all medications you are currently
taking, with side effects:
Are you a client of Vocational
Rehabilitation (VR) Services?
Name of VR Counselor
Address of VR Counselor
Signature
Name
ID Number
Date of Birth
I hereby authorize NEMCC's Office of
Disability Accomodations to
communicate with the following:
Are there any communcation
exclusions?
Please list any exlcusions:
Signature of Student Requesting
Services:
Signature of Witness:
Disabilities Application Consent Form - Formstack
Northeast Mississippi Community College
101 Cunningham Blvd. Booneville, Mississippi 38829
Telephone: (662) 728-7751 | Fax (662) 728-1165
www.nemcc.edu | #GrowNortheast
101 Cunningham Boulevard
Booneville, MS 38829
Phone: (662) 728-7751 Fax: (662) 728-1165
I, (print full name) ____________________________________________, being age 18 or older,
understand and agree that my use of any Northeast Mississippi Community College vehicle shall
be exclusively for official business of the College. I understand and agree that personal use of
the College owned vehicle is strictly prohibited. I agree to operate this vehicle in a safe,
prudent and lawful manner at all times. Seat belts shall be worn by all vehicle occupants when
the vehicle is in motion (I also agree to abide by this statement when operating a personal vehicle
for valid college business purposes). I will not permit any other person to operate a college
vehicle while it is in my control, unless the person is also an authorized user of college vehicles.
I do truthfully state that I have a valid, non-conditional driver’s license and that my privilege to
drive is not currently under suspension. I grant permission to the College to verify my license
information and motor vehicle driving record at any time during my employment and willingly
offer my license information below. For drivers of the College’s passenger buses, this
authorization includes verification of my health card in addition to my license information.
I understand that falsifications or the use of a college owned vehicle not permitted by this
agreement will result in disciplinary action and require me to assume the full legal and
financial consequences of my actions.
Date of Birth: ______________________________
License No.: ________________________________ (If SSN, use last 4 digits)
State Issued: __________________
Drivers Signature: ____________________________________________________
Date: _____________________________________________________
Appendix P
Appendix Q
NORTHEAST MISSISSIPPI COMMUNITY COLLEGE
STATEMENT OF CONCERN REGARDING LIBRARY RESOURCES
The Library values your opinion if you have an objection to library material(s). Please complete
this form, indicating as clearly as possible the nature of your concern. A librarian will contact
you in the near future to discuss the problem.
YOUR NAME
ADDRESS
CITY STATE ZIP
PHONE (Home) (Work)
LIBRARY MATERIAL(S) CONCERNED:
Book
Magazine
Video
Other Audiovisual Material
Newspaper Library Program
Computer Program Other
Title
Author or Producer
What brought this title to your attention?
Please comment on the material as a whole, as well as being specific about those matters that
concern you. (Use other side of this form if necessary.)
Optional:
What other materials do you suggest to provide additional information on this subject?
Your signature
Date
Appendix R
STUDENT INFORMATION SYSTEMS STATEMENT OF ACCOUNTABILITY
Northeast Mississippi Community College uses Banner® by Ellucian® for our Student Information
System. Banner® by Ellucian® includes INB (Internet Native Banner), SSB (Self-Serve Banner), Banner XE,
Banner Mobile, and Tigerline. This Statement of Accountability also applies to any system connected to
Banner (DegreeWorks, Argos, and Canvas).
•
I understand that by accessing any of these systems, I agree to abide by this Statement of
Accountability. I also understand that access to these system includes the responsibility
for maintaining the privacy of any personal information stored in the system.
•
I further understand that I may have access to confidential financial information of
students, employee, and the College and that I should protect the confidentiality of that
information and that I should use the information for official College business purposes
only.
•
Computer Services should be notified of any change in personnel that affects a system
account.
•
All Staff and Faculty users having access to information should review statutory
requirements of the Family Educational Rights and Privacy Act (FERPA) and subsequent
amendments.
•
Departmentally approved student workers are required to adhere to same
accountability.
•
Users should logoff all systems anytime a computer will be left unattended for an
extended period of time. Do not leave a student or faculty record displayed on an
unattended computer. This includes when leaving for the day. Computer Services may
be unable to install needed updates while users remain logged into the system.
•
Workstations should be located so students and visitors cannot see the screen in order to
help prevent the unauthorized viewing of records.
•
Reports and printouts containing any information that should be confidential should be
properly stored and protected. When you no longer have use for reports or printouts,
please dispose of them promptly and properly. Student records and reports should be
shredded before disposal.
•
Any questions concerning access or release of student academic information should be
referred to the Registrar’s Office. Questions concerning access or release of financial
information should be referred to the Business Office.
Appendix S
NORTHEAST MISSISSIPPI COMMUNITY COLLEGE
CUNNINGHAM BOULEVARD
BOONEVILLE, MS 38829
Office of Admissions
And Records
Tel. 662-720-7187
662-720-7323
Fax: 662-720-7405
CHANGE OF GRADE FORM
Student Name:
Generated ID Number:
Course Name and Number: I
CRN:
Semester:
Present Grade: Change Grade to:
Instructor:
Date:
EVENT REQUEST FORM
Forward completed form and questions to Rod Coggin at (662) 720-7306 or rbcoggin@nemcc.edu
Space is not confirmed until contact has received a confirmation email.
Today’s Date ____________________ Proposed Date of Event __________________
Contact Name _______________________________ Phone ______________ Cell Phone_______________
Contact Email____________________________________ Name of Event ______________________________
Sponsoring Organization ________________________ Sponsoring NEMCC Department _______________
Description of Activities ______________________________________________________________________
Projected Attendance__________ Guarantee__________ (need # one week prior to event when meals served)
Start Time _________ AM/PM End Time ________ AM/PM Access Time (set-up) _______AM/PM
Date for set-up (if available) ____________
Admission Charged? _____No ______Yes If so, amount: _____________
Type of Facility requested:
Banquet/Reception__________
Auditorium _______________
Conference Room __________
Coliseum
Football Stadium
Tennis Courts
Holliday Hall:
Multi-purpose Room
Computer Lab
Training Room
Office
Other (please specify)______________________________________
________________________________________________________
Set-up Information
For set-up specifications, please see diagrams and check the appropriate box below:
Classroom Theater (no tables) Conference tables and chairs, where available
Haney Union only: Banquet (round tables) U-Shape Conference (long tables)
Special (please indicate):______________________________________
Number of people at Head table _____
Number of extra tables for: _____ Registration _____ Display
Number of extra chairs for: _____ Registration _____ Display
Other Needs
Podium Table Lectern Easel Piano (where available) Use of Stage Area
Please Specify location of the above needs: ____________________________________________
Audio Services Media (A/V) Services
Podium Mic Table Lectern Mic TV/DVD A/V Projector
Mic on Stand Mic w/boom stand Projection screen Media table
Overhead Projector Laptop
Additional audio needs: _________________________ Additional media (A/V) needs:____________________
Request for Audio Equipment must be made 72 hours prior to the event setup.
Please designate locations for the audio services requested or contact Rod Coggin 662-720-7306 or email
rbcoggin@nemcc.edu
Please continue to page two of Event Request Form
Appendix T
Event Request Form
Page 2
Effective September 2009
Complete following section if Food Service is requested.
Type of Food Service Requested:
(Available in Haney Union and Waller Hall Only)
 Reception  Buffet  Seated  Coffee & Drinks  Coffee, Drinks, & Donuts
After receiving confirmation for your event, please contact Sodexho Food Services for your catering needs
at 662-720-7501, 662-720-7266, or 662-720-7260. All catering services held in the Frank and Audrey
Haney Union will be handled by Sodexho Food Services. A catering guide is available at www.nemcc.edu.
• REQUEST MUST BE MADE 72 HOURS PRIOR TO THE EVENT SETUP
• Fifty Dollar ($50.00) Cleaning fee will be assessed if facility is left dirty and/or decorations have
not been taken down and removed. GLITTER, NAILS, OR STAPLES SHOULD NOT BE USED
IN DECORATION. WATER ITEMS SHOULD BE HELD TO MINIMUM USAGE BECAUSE
OF POSSIBLE DAMAGE TO THE FACILITY.
______________________________________ ______________________________________
Event Sponsor Director of Event Planning & Housing
Facility Use Fee (rental rate):
 Governmental/Civic Agency $___________________
 Non-Governmental/Civic Agency $________________
 Northeast Department $________________
CONDITIONS OF APPROVAL:
● Persons requesting the use of Northeast facilities must agree to the following
terms and conditions:
● The sponsoring agency/organization will have supervisory personnel
sufficient for the audience present at all times.
● The agency/organization will provide Northeast with evidence of liability
insurance.
● The agency/organization will pay the rental fee (if appropriate) prior to
beginning the event.
Agreed (agency/organization representative): ________________________________
(Signature)
Date: __________________________
Approved (Northeast representative): ______________________________________
(Signature)
Date: ___________________________
Northeast Office Use Only:
Completed by: ___________________________
Copies forwarded to: ___________________________
___________________________
___________________________
Appendix U
SAMPLE OF WRITTEN WARNING
Employee: Date:
Division: Job Title:
Re: Corrective Disciplinary Action – Written Warning
You are being given this written warning because:
This situation is very serious and deserves immediate correction. More severe disciplinary
action may result, including suspension or termination, if the following conditions are not
met:
Issued by:
Supervisor’s Signature
Received by:
Employee’s Signature
Copy to: Employee
Supervisor
HR – Personnel File
Appendix V
SAMPLE OF SUSPENSION
Employee: Date:
Division: Job Title:
Re: Corrective Disciplinary Action – Suspension
You have not corrected the issues addressed in your written warning on , .
Specifically, you failed to meet college standards or did not follow college rules and
regulations because:
As a result of not correcting this problem, you are being suspended from your job for a period
of days, effective , .
It is regrettable that this measure has been made necessary, and no further disciplinary action
will be necessary if this problem is corrected. However, continued failure to observe college
policies or unsatisfactory work performance may result in further disciplinary action – up to
and including discharge.
Issued by:
Supervisor’s Signature
Received by:
Employee’s Signature
Copy to: Employee
Supervisor
HR – Personnel File
Appendix W
Request'of'Leave'fo r'Off-Campus'Study'
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4&$'+2&;)4&(7#+,$+"0)"8)<;/7'$+"0'2)?/# ,"(&)"8)G&':&S)
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A&B/&($)"8)G&':&)8"#)H88I-'.,/()9$/;1) >&#(+"0)@U)
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Faculty Credentials Certification Appendix X
In accordance with the Southern Association of Colleges and Schools (SACSCOC) faculty requirements, this
statement is provided to assist community college districts participating in the Mississippi Virtual Community
College (MSVCC) with verification and authentication of faculty credentials.
Originating College:
Faculty Name: Faculty ID #:
Faculty Status: (F/T) (P/T) Area: Academic Career
Technical
Highest Degree Earned: From:
Comments:
List MSVCC Teaching Area(s) with 18 Graduate Hours: (1)
(2)
List the Graduate Course, 18 Semester Hours, and Institution for each MSVCC Teaching Area:
(Area 1) Course # # Hrs. Institution
Total Hrs.:
(Area 2) Course # # Hrs. Institution
Total Hrs.:
Original Transcript on File: Date of Employment:
(Yes) (No)
Date of last review of official documentation:
I, , as the Chief Academic Officer of Community College certify to the above faculty credential
statements and state that the attached copies of transcripts represent the referenced faculty member's original
documents on file in the Human Resources office of this college.
Chief Academic Officer Date
Appendix Y
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Appendix Z
Faculty Job Description
The individual instructor is the key component in accomplishing the educational goals of
the college. The instructor’s attitude, personality, knowledge, skills, and motivation
contribute to the creation of an effective learning environment. The three primary roles
of the faculty are distributed across teaching, advising, and service/scholarship functions.
The percentage of time spent in each role will vary based on the individual teaching
assignment. The teaching, advising, and service/scholarship roles have core
components that delineate specific responsibilities and attributes necessary for quality
instruction. Some of these components are listed as follows.
TEACHING
In order to provide effective teaching, the faculty member will:
1. Consistently display knowledge of the subject matter commensurate with the requirements of the
course being taught.
2. Regularly review and revise student goals, objectives, and course expectations; and ensure that these
agree with published documents (syllabi, college catalog, etc.).
3. Communicate course goals and expectations to the students and assign grades on the basis of these
expectations.
4. Maintain a classroom environment that is conducive to learning.
5. Prepare and administer relevant learning experiences, using a variety of instructional methods
(lectures, discussions, illustrations, rehearsals, laboratory work, etc.) to encourage student
participation and foster independent learning.
6. Construct and administer assessments and evaluations of student outcomes. The assessment results
will be used to improve learning and the instructional process.
7. Encourage students and implement procedures that enhance retention.
8. Meet all classes regularly and promptly and manage student records (e.g., grades and attendance) for
instructional and administrative use.
9. Maintain regular office hours and be available for individual student conferences.
10. Relate to students in a professional manner.
11. Continue professional development and education in their discipline and share their professional
knowledge and expertise with other educators.
12. Help review and revise library holdings (both hard copy and electronic) in their area of expertise.
ADVISING
In order to advise students effectively, the faculty member will:
1. Provide advisees with current information regarding their particular program of study, including
required coursework, degree requirements, transfer requirements, job placement, scholarships, and
career opportunities.
2. B
e available to advisees during posted conference periods or for scheduled appointments.
3. Review student academic records and learning history (ACT scores, transcripts, placement scores,
learning problems, etc.) and use this information to help the student plan their curriculum a
nd
schedule their courses in order to complete the planned course of study.
4. P
eriodically review student academic progress and provide academic counseling and/or referral
services for students who require academic intervention - (Student Success Center).
5. Show concern/patience in assisting students with unfamiliar tasks and maintain student
confidentiality.
6. Maintain accurate records of student progress and implement procedures to enhance retention.
7. Assist with recruiting prospective students by letters, phone calls, etc.
8. Make students aware of college and professional clubs and organizations, particularly those that are
related to their major.
SERVICE/SCHOLARSHIP
In order to fulfill the service/scholarship role, the faculty member may engage in some or
all of the following activities:
Appendix Z
• Participate in faculty, division, and college committee meetings.
• Sponsor and advise student organizations/clubs as needed.
• Keep abreast of current educational trends and innovations through professional development
activities including conferences, workshops, and memberships in professional organizations.
• Evaluate and revise the instructional goals of the division and/or college in order to ensure continue
d
educational progress and maintain accreditation of programs.
• Participate in faculty orientation, advisor meetings, recruitment/retention efforts; summer
orientation, registration, and other college events.
• Pursue funding for special programs and/or innovations by writing grant proposals at the local, state,
and federal level.
• Function as an effective NEMCC public relations representative to community, the local area hi
gh
schools, and four-year educational institutions.
• Pursue scholarly activities and/or studies designed to enhance learning, instructional methods, a
nd
teaching philosophy in order to provide the most effective teaching for our students.
• Present and/or publish original research at professional conferences or in professional journals or
books.
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2020 2021 Procedures Manual Final V5 (Northeast Mississippi Community College)

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