Fill - Free fillable 2020-03-25-private-hire-vehicle-licence-v1 Private hire vehicle licence application PDF form

REV 23/03/2020

VEHICLE TEST – IMPORTANT INFORMATION

Environmental Management has requested that you arrive at the vehicle

test station 10 minutes prior to your appointment time; this will assist

them to prove the relevant paperwork thus avoiding unnecessary

delays.

Environmental Management will not test ANY vehicle that does not

arrive at their specified appointment time.

It has been brought to our attention that the interior and exterior of

vehicles are not being kept in a clean condition. Environmental

Management have requested that the vehicles be washed before being

presented for testing.

Environmental Management reserve the right to refuse to test the

vehicle if presented in an unsatisfactory appearance. A fee would

be payable to re-book for the re-test on this occasion.

Please take your registration document (log book) with you, and if you

have a current MOT certificate you must present it at the test station

prior to the commencement of the MOT test.

The location of the vehicle test station is;

Environmental Management

Green Lane, Heywood, OL10 2DY

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Privacy Notice (how we use your information);

Rochdale Borough Council, as the Licensing Authority, collects and records the personal data

that you provide in this form, along with any supporting documentation, in order to process your

licence application to regulate private hire and hackney carriage licensing activities within the

Borough. Appropriate measures are in place to protect your personal data. We may share your

information with other Council Services and organisations that can support our work. The

Licensing Authority is also required by law to share the data with Defra so that Defra can create

a database to support the operation of charging clean air zones by local authorities or other air

quality plans The full Privacy Notice provides information about your rights under current data

protection legislation and details what will happen to your personal data, can be found on the

Council’s website at www.rochdale.gov.uk/privacy

NOTES FOR GUIDANCE FOR PRIVATE HIRE VEHICLES

First Applications/Renewals

There are three stages to this application;

STAGE 1

You will need to

1. Complete the application form

2. Produce a log book (or new keeper slip alongside a bill of sale)

3. If this is a First Application and your vehicle is SILVER you must produce the log book or

MOT at the time of application.

4. If this is a first application and the seating capacity is over 4 passengers, an assessment will

be carried out, and you will be advised of the number of passengers that you are permitted to

carry.

5. Produce proof of road tax

6. Pay the fee of £339.00

7. Produce valid insurance for the vehicle

NOTE the insurance must be in the name of the proprietor(s)

If your vehicle has tinted windows you must notify the admin staff prior to booking

in your vehicle for test

Please note: Original documents MUST be produced at every application submitted.

STAGE 2

A receipt will be issued and a vehicle test appointment will be made

NOTE: If you fail to keep this appointment without giving 48 working hours’ notice an additional

fee of £62.00 will be charged. This appointment is unique to the vehicle that has been booked in.

Appointment cannot be transferred onto another vehicle without giving 5 working days’ notice to

the Licensing Service. Consideration will only be given to Transfer applications in your name.

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STAGE 3

When you have returned your pass sheet and previous plate (if applicable) to this office, a

variable information plate and paper licence will be issued to you (provided that you have

supplied all the necessary paperwork prior to attending).

If your vehicle fails the test, you will be issued with the relevant documentation at the

Test Station which will outline the reasons why. If the failure is due to MOT standards,

you will be issued with a ‘Refusal MOT test Certificate’ which again outlines the reason

for the refusal (there is important information on the reverse side of this document which

should be read).

**If your vehicle is over 5 years old and fails its test you must return the failure sheet to this

office where a refusal letter will be issued. Please read on for further information on appeals.

If your vehicle failed its test you may make an appeal at the Magistrates Court against the

decision or;

1. Request for a refund (you should receive your refund within 6 weeks)

2. Transfer your application fee to another vehicle (by doing so this will not waive your right of

appeal to the magistrates court)

You must inform the Licensing Service and complete a Change of Ownership

application if you sell your vehicle

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NEIGHBOURHOODS

Mark Widdup

Director of Neighbourhoods

PUBLIC PROTECTION SERVICE

Floor 3, Number One Riverside,

Smith Street, Rochdale, OL16 1XU

Tel: (01706) 924114

Fax: 0844 332 0324

Email:lic.applications@rochdale.gov.uk

Web site: www.rochdale.gov.uk

APPLICATION TO LICENCE A PRIVATE HIRE VEHICLE

DETAILS OF VEHICLE

(a) Plate Number

(b) Registration Number

(d) Model

(e) Colour

(f) Year of Manufacture

(g) Engine Size

(h) Number of Doors

(i) Seating Capacity as insured (excluding driver)

(j) Which private hire firm do you operate from

Full / Part time

(k) Is your vehicle over 4 seats? If yes how many seats is it?

Has it been imported? If yes give details

Has it been modified after manufacture?

If yes you will need to obtain a seat belt certificate from the Vehicle Inspectorate before the

dates of your annual test. See admin staff if any more information is required.

(l) Does your vehicle have tinted windows? Yes/No

Advertisements;

(m) Does the vehicle display any advertisements? Yes/No

(n) If yes, have they been approved by the Licensing Manager? Yes/No

(o) If yes, what are the design and the measurements________________________

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DETAILS OF METER

(p) Make

(q) Model

(r) Have you changed your meter within the last 12 months? Yes/No

(s) If yes where was it calibrated

INSURANCE DETAILS

(t) Name of Insurance Broker_____________________________________________

(u) Contact Number for Broker_____________________________________________

PROPRIETOR(S)

NAME

HOME ADDRESS

TEL No

D.O.B

EMAIL ADDRESS

NATIONAL INS. NO

DECLARATION

 I/We wish to apply for a licence to use the above for use as a Private Hire vehicle.

 I/We declare that information I have given on this form is true, and to the best of my

knowledge is correct.

APPLICANTS SHOULD NOTE THAT TO MAKE A FALSE DECLARATION IS A SERIOUS OFFENCE

 I/We will comply with any conditions, which may be attached to this licence.

 I/We declare that if this application is granted the council or its Authorised Officers may

disclose to any person who claims to have been a party to an accident involving this vehicle

details as to its proprietorship and insurance.

 I have read the Privacy Notice and accept its contents

Signed Date

OFFICE USE ONLY

Ticket Number

Receipt No & date

Insurance

Documents

£339.00 fee

Rec No:

Debit/Credit

Yes/No

Log book

V62

Receipt

 In view of the vehicle being over the recommended age limit (5 years) I understand

that the decision in respect of the fitness of the vehicle will be taken on first

inspection only and I accept that no retest will be allowed. Should my vehicle be

refused I understand I will lose an admin fee and test fee from my application.

Signed_____________________________________ Date_______________________

Witnessed__________________________________ Date_______________________

REV 23/03/2020

Approved Standards for Private Hire Vehicles

Requirement

Detail

Vehicle Type

Four Door Saloon – with suitable boot capacity

Five Door Hatchback – Fitted with parcel shelf

Estate – Luggage guard / a security blind between rear

seat and luggage area

Minibuses/MPV - **Passengers must have clear

access to all seats without having to fold or move any

other passenger seat. Seats will not be sideways facing

to the direction of travel and will comply with seat belt

regulations. The vehicle must have adequate luggage

space

Colour of Vehicle

Any colour except white or similar type of colour e.g.

cream, beige or silver. If in Authorised Officers opinion,

the colour would lead to a person confusing the vehicle

with a hackney carriage, then the vehicle will be refused

Engine Capacity

Minimum of 1300 c.c. Nominal (1290 c.c. upward)

Rear Seat Dimensions

There must be a minimum of 400mm (16 inches) of seat

available per person

Age of Vehicle

Normally, applications (both initial and renewal) will not

be accepted where the vehicle is more than 5 years old,

i.e. a maximum of 5 years from the date of the vehicles

first registration to date of application. For vehicles over

5 years old, applicants will be refused unless the

applicant can demonstrate that the vehicle is in

extremely well maintained condition

Fare Meters

Approved and tested fare meters to be fitted, in a

location, where the passengers may readily see the

display. Negotiated price work is still possible

Evidence of Insurance Cover

Failure to provide evidence of suitable and continued

insurance cover within the period requested, will lead to

automatic suspension and possibly revocation of the

Private Hire Vehicle Licence

Signs on Vehicles

FRONT DOOR SIGNS

The vehicle must at all times have displayed on both

front doors a permanently fixed vinyl door sign

complying with the following;

The name and where appropriate, the company logo

The operator telephone number

The words “ADVANCED BOOKINGS ONLY” in clear

visible letters at least 40mm high

The whole sign should be at least 600mm x 250mm

The minimum standard for the material of which the sign

is made is STANDARD REMOVABLE VINYL

Any door sign MUST be approved by this Licensing

Authority

FRONT SCREEN VISOR STICKER

The window screen visor sticker must comply with Road

Traffic Legislation and does not affect the driver’s area

of vision. The sticker must not encroach more than

10cm from the top of the screen, and must not be within

the sweep of the window screen wipers

REV 23/03/2020

REAR WINDOW SCREEN SIGN

The sign must not encroach more than 5cm from the top

of the screen. It must be a single line with either the

company logo/name and telephone number

BOOT/TAILGATE SIGN

The sign must not be more than 8cm in depth. It must

be a single line with either the company logo/name and

telephone number

Tinted Windows

If your vehicle has tinted windows please see admin

staff so an assessment of the vehicle can be arranged

FURTHER GUIDANCE NOTES:

• Vehicle Examination - RE TEST

A Private Hire vehicle is required to have a vehicle examination on application and renewal. If

your vehicle fails the examination and it is less than 5 years old, you will be entitled to a re-test.

The examiner will list the defects on the vehicle examination sheet; when the faults have been

rectified you will need to contact the Licensing Office pay the re test fee of £62.00and obtain a

further vehicle test appointment.

• Mechanical Examination - SAFETY CHECK

When the vehicle examiner has examined the Private Hire vehicle, you will be issued with an

examination sheet. If the vehicle has passed then you will need to bring it to the Licensing

Office. This sheet must be presented to the Licensing Section within 7 days of issue.

Failure to do this will result in your vehicle requiring a safety check. A fee of £62.00 is payable to

the Licensing Section for this safety check.

• Vehicles over 5 years old - EXAMINATION FAILURE

If your vehicle fails the vehicle examination test then no re-test is permitted. You should present

the vehicle examination sheet to the Licensing Section. You will be issued with a refusal letter

stating the reasons for refusal. The right of appeal for refusal is to the Magistrates Court, full

details of which will be in the refusal letter.

• Fire Extinguisher

A fire extinguisher must be carried in the vehicle at all times. The fire extinguisher must be

securely affixed and in such a position as to be easily available for use. The extinguisher must

be suitable for dealing safely with flammable liquid fires and fires involving electrical equipment.

The dry powder fire extinguisher must be a minimum of 1kg to a maximum of 2 kg and must

be clearly marked with the appropriate British Standards Institution specification number and

with the name and address of the manufacturer or vendor thereof. If the extinguisher is a "throw

away" type then once it has been discharged then it should be replaced immediately.

The fire extinguisher should be clearly visible to the vehicle examiner / authorised officer.

•

Dash Board Numbers

The plate number of the vehicle must be clearly displayed and maintained so that it can be

clearly visible at all times to the persons being carried in the vehicle.

Vehicle Test Station Address

Green Lane (Approx. 200yrds from Gregg Street, over level crossing)

Heywood

OL10 2DY

Telephone Number: 01706 922031

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ENVIRONMENTAL MANAGEMENT

Customer Notice

In the interests of safety, and to ensure quality standards are

maintained, vehicles presented for test at Green Lane test station will be

randomly selected for quality control checks after the initial test has

taken place. If your vehicle is selected, the checks to be conducted will

take approximately 15 minutes.

Please accept our apologies for any inconvenience this may cause.

Thank you in anticipation of your continuing support to ensure we are

able to maintain the quality standards expected from the vehicle test

facility at Green Lane, Heywood.

Transport and Fleet Services Manager

Environmental Management

Green Lane

Heywood

OL10 2DY

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