Fillable 2019-2020 Satisfactory Academic Progress (SAP) Instructions and Appeal (Sacramento City College)

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2019-2020 Satisfactory Academic Progress (SAP) Instructions and Appeal (Sacramento City College)

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RETURN TO FINANCIAL AID OFFICE
2019-2020 Appeal Form – GPA/Progress
FSFA60, FSFA61, FSFA62
Last name: First: ID# W
2019-2020 Satisfactory Academic Progress (SAP) Instructions and Appeal Form - GPA/Progress
Federal regulations mandate that schools participating in Federal Student Aid Programs establish a Satisfactory Academic Progress
(SAP) policy that monitors student progress for financial aid eligibility. Monitoring is done after each term.
Progress - If the ratio of units attempted compared to units passed is less than the required 66.67%
(Total Units Attempted)
=
Progress (Must Be 66.67% or
higher)
(Total Units With “EW”, “W”, “I”, “F”, “NC”, “IP” and “NP”)
GPA – If your cumulative grade point average (GPA) is lower than a 2.0
(Total Grade Point Earned)
=
GPA (Must Be 2.0 or higher)
(Total Units Attempted)
Instructions
Step 1 Complete online SAP Workshop series or attend an in-person SAP Workshop. Go online to the following link
www.scc.losrios.edu/financialaid/sap-presentation-workshops for SAP Workshops and additional information.
The Essentials to Understanding Satisfactory Academic Progress (SAP) and What It Means to You
A Refresher on the Impact of Satisfactory Academic Progress (SAP)
The Key Components to the Satisfactory Academic Progress (SAP) Financial Aid Appeal Process
Step 2 Typed letter of explanation for progress and/or GPA: Your appeal must address the reasons for each term in
which you did not maintain Satisfactory Academic Progress (SAP) at SCC. Consider your entire academic
history at SCC. Explain unavoidable events, how they affected you, rather than offering excuses or promises to
do better in the future. Include a detailed explanation of the measures that you have taken to ensure that your
academic performance will improve and/or what actions you have taken to correct the circumstances that
created your prior lack of academic progress and attach supporting documentation as indicated on the appeal
form.
Step 3 Have all required financial aid documents on file (Task List on eServices) in our office prior to the Financial Aid
SAP Appeal Deadline.
Step 4 Complete and return the attached Financial Aid Appeal Form, a typed Letter of Explanation, and the required
supporting documentation (see Item #2 on the Appeal Form) to the Financial Aid Office BEFORE the
deadline. Failure to include these items may result in an automatic denial.
Financial Aid Appeal Deadline
Due by the date posted below or your last day of classes for the semester - whichever comes first.
Fall 2019 - December 16, 2019 | Spring 2020 - May 08, 2020 | Summer 2020 - August 03, 2020
Important Note: The Appeals Committee will begin meeting as soon as grades are posted and will continue until all appeals are
considered. This process may take up to 6 weeks to complete from the date submitted. You will be notified by eServices message
center as soon as the committee's decision has been made. While your appeal is in the review process you should be prepared to
pay your educational expenses from your own resources. If an appeal is denied this decision is final for the term and cannot be
appealed. You may submit another appeal the following semester.
RETURN TO FINANCIAL AID OFFICE
2019-2020 Appeal Form – GPA/Progress
FSFA60, FSFA61, FSFA62
ID# W Last name: First:
check only one term you are requesting an Appeal:
Fall 2019
Spring 2020
Summer 2020
I. Types of Appeals
Please check the appropriate category (More than one category may apply)
Progress - Ratio of units attempted compared to units passed is less than the required 66.67%
GPA - Cumulative grade point average (GPA), address the issue of completing courses with a GPA
lower than
2.0.
II. Attachments
Attach a typed letter of explanation and supporting documentation. Failure to include these two
items may result in an automatic denial.
1. Personal Statement: A typed letter of explanation from you detailing the reason for the deficiencies.
a. Address all terms (term by term) with the reason for each incident in which you did not maintain
Satisfactory Academic Progress (Progress and/or GPA). You must consider your entire academic
history, explain unavoidable events, and how they affected you.
b. Include a detailed explanation of the measures that you have taken to ensure that your academic
performance will improve and/or what actions you have taken to correct the circumstances that
created your prior lack of academic progress.
2. Documentation: You must provide the following documentation that covers all terms in which you did
not maintain Satisfactory Academic Progress.
Appropriate documentation includes:
o Medical documentation that supports that you were medically unable to attend classes for reasons
beyond your control (Please Note: the Financial Aid Office only requires a doctor's note covering each
term that you are appealing); or
o Verification (obituary or death certificate) of a death in your immediate family. Immediate family for
purposes of a financial aid appeal is parents, siblings, children, spouse or grandparents (explain the
relationship if not a family member); or
o Verification of military orders for military personnel and their families that have been temporarily
reassigned or called to active service; or
o Verification of natural disasters beyond your control that impacted your academic performance; or
o Personal tragedies that were beyond your control and are documented by a 3rd party professional, i.e.
police, courts or medical.
RETURN TO FINANCIAL AID OFFICE
2019-2020 Appeal Form – GPA/Progress
FSFA60, FSFA61, FSFA62
Last name: First: ID# W
III. An Academic Plan Acknowledgment: initial all items to indicate your understanding and agreement of the
following Financial Aid Satisfactory Academic Progress expectations and services available at Sacramento City
College:
_____
I have reviewed a copy of the financial aid satisfactory academic progress policy (SAP).
_____
I understand I am expected to maintain a 2.0 grade point average (GPA) or higher for every term
enrolled.
_____
I understand I am expected to complete at least 66.67% of all units attempted for every term
enrolled.
_____
I am aware of how Emergency Withdrawals (EW), Withdrawals (W), Incompletes (I), No Pass (NP), In
Progress (IP) and Failing (F) grades can impact my financial aid status.
_____
I know the importance of course load and time management guidelines when planning my
semester schedule.
_____
I understand it is my responsibility to be aware of drop deadlines as outlined in the college catalog
and class schedule, and to withdraw from classes I no longer intend to take before the "W" grade
deadline.
_____
I am aware of the various academic and student support services on campus (e.g. tutoring
services, general counseling, DSPS, EOP&S, etc.).
_____
I understand that it is my responsibility to seek help at any of the support services available at
Sacramento City College when needed and that I must make satisfactory progress in order to
continue to be eligible for financial aid.
_____
I completed a SAP workshop in order to gain a greater understanding of the SAP policy and
guidelines.
IV. Student Certification:
•
I understand that by submitting this appeal form, approval is not guaranteed.
•
I certify the information contained in this Financial Aid Appeal form, supporting documentation,
and statements are accurate and complete to the best of my knowledge.
•
I realize my Financial Aid Appeal form may be denied if I failed to submit documentation.
•
I understand any false information will be the cause for denial, reduction, and/or repayment of
student financial aid received.
Student Signature: Date:
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2019-2020 Satisfactory Academic Progress (SAP) Instructions and Appeal (Sacramento City College)

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Completed 5 September 2020

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