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2019 2020 Commencement Guide91119 (Southern University at Shreveport)

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2019-2020 Commencement Guide
Office of Records and Registration
Released September 9, 2019
Table of Contents
Part I: Before Graduation
Distinction Between Graduation and Commencement.................................................................................. 5
Graduation Procedures .................................................................................................................................. 5
Graduation Steps for Students and Faculty ................................................................................................... 6
Programs of Study ......................................................................................................................................... 7
Requirements for Graduation ...................................................................................................................... 10
Critical Deadlines and Dates ....................................................................................................................... 10
Last Term of Enrollment ............................................................................................................................. 12
Concurrent Degrees/Dual Degrees .............................................................................................................. 12
Honor Graduates ......................................................................................................................................... 13
Rescinding of Degrees and Certificates ....................................................................................................... 13
Resident Credit Requirements ..................................................................................................................... 13
Graduation Fees .......................................................................................................................................... 13
Financial Aid Exit Information ................................................................................................................... 14
Student Loan Information ........................................................................................................................... 15
Graduate Proficiency Exam ........................................................................................................................ 15
Graduation Clearance .................................................................................................................................. 16
Graduation Fair ........................................................................................................................................... 16
Graduate Exit Survey .................................................................................................................................. 16
General Information .................................................................................................................................... 17
Alternative Commencement Participation Options .................................................................................... 18
Calculate Total Graduation Fees ................................................................................................................. 19
Graduation Checklist ................................................................................................................................... 20
Graduation-Related Forms .......................................................................................................................... 21
Graduation Application ..................................................................................................................... 22
Graduate Measurement Form ........................................................................................................... 23
Career Services Registration Form ................................................................................................... 24
Graduate Data Sheet ......................................................................................................................... 25
Special Permission to Participate in Commencement Ceremony Request Form............................... 26
Graduation Application Term Change Request ................................................................................. 27
Graduation Clearance Form ............................................................................................................. 28
Part II: Preparation for the Graduation Ceremony
Commencement Ceremony ......................................................................................................................... 30
Special Note ................................................................................................................................................ 30
Caps and Gowns .......................................................................................................................................... 30
Commencement Invitations ......................................................................................................................... 30
Attire ........................................................................................................................................................... 30
Instructions for Checking In When You Arrive .......................................................................................... 31
Instructions for the Graduation Processional............................................................................................... 31
Southern University Alma Mater ................................................................................................................ 32
Part III: After Graduation
Diplomas ..................................................................................................................................................... 34
Duplicate Diplomas ..................................................................................................................................... 34
Self-Service Banner (Banner Web) ............................................................................................................. 34
Student Loan Repayment Options ............................................................................................................... 34
Post-Graduation Checklist........................................................................................................................... 35
Duplicate Diploma Order Form................................................................................................................... 36
Diploma Mailing Request Form .................................................................................................................. 37
Graduate Complimentary Official Transcript Request Form....................................................................... 38
Commencement Ceremony DVD Order Form ............................................................................................ 39
NOTE: The guide is intended to provide instructions and information for December 2019, May 2020 and
August 2020 degree completers planning to participate in the Spring 2020 Commencement Ceremony.
September 9, 2019
Dear Prospective Graduate:
Our records show that you have earned enough hours to become a prospective graduate at Southern
University at Shreveport (SUSLA)! You’ve made significant steps toward accomplishing your
educational goals.
Our office has developed the 2019-2020 Commencement Guide as a tool to provide you with all
details regarding graduation. Students with the intention to graduate Wednesday, May 13, 2020
must ensure the following are complete by April 8, 2020:
• All transfer credit hours are posted to your permanent academic record. Please note all
official transcripts must be received and evaluated by the Registrar’s Office.
• All course substitutions are submitted by your academic advisor.
• All credit for Credit by Experience and Credit by Examination (CLEP) results are posted
to your permanent academic record. Please note an official copy of your scores must be
submitted to the Registrar’s Office.
Updates regarding deadlines, commencement preparation, and all other graduate-specific
commencement information will be emailed to the email addresses on file in the Registrar’s Office.
You are strongly encouraged to ensure your email account is active.
Additional questions or concerns may be submitted to the staff of the Registrar’s Office located in
the Leonard C. Barnes Administration building, room A-02 or you may contact Mrs. Tamia
Jefferson at 318.670.9240 or tjefferson@susla.edu.
Congratulations again on earning “prospective graduate” status and we pray you will have a
successful academic year.
Sincerely,
Lalita D. Rogers, PhD
University Registrar
3
PART I
BEFORE
GRADUATION
5
DISTINCTION BETWEEN GRADUATION AND
COMMENCEMENT
Graduation is the completion of all graduation requirements and official posting of a
student's degree to his/her academic record.
Commencement is the ceremony for participating students who are eligible to graduate.
The university confers degrees
at the end of the spring only. The commencement ceremony
recognizes summer, fall and spring degree candidates.
All coursework and all other degree requirements must be completed prior to the degree conferral
date for the graduation term. A degree cannot be conferred unless all coursework has received a
final grade (NOTE: “I” grades are not final). Students enrolled as a visiting student at another
institution during their final semester must complete all course work and the final grade(s) at the
visited institution must be submitted by the final grades deadline date for graduation candidates as
stated on Southern University at Shreveport’s academic calendar.
Note: Participation in the commencement ceremony DOES NOT constitute official graduation
from the university.
Additional information about graduation and the commencement ceremony can be found on
the university's
All Things Graduation page.
GRADUATION PROCEDURES
It is the responsibility of each student to become familiar with degree requirements, graduation
requirements, and all other aspects of satisfactory academic progress. Each student is assigned an
academic advisor to assist in planning course schedules and give advice on timely graduation
planning. However, the ultimate responsibility for understanding and completing degree
requirements lies with the student.
6
•Student earns a
minimum of 45
credit hours and is
considered a
potential graduate
Step 1
•Registrar's Office
provides list of
enrolled students to
Division Heads to
assist in identifying
potential graduates
Step 2
•Student submits
application for
graduation to
Registrar's Office
and Regalia Order
form to the
Bookstore
Step 3
•Advisor prepares
degree plan and
Division Head submits
the approved degree
plan to the Registrar's
Office by the
designated deadline
Step 4
•Registrar's Office
conducts the
preliminary degree
audit and notifies the
student and advisor
of the results via
email
Step 5
•The student begins
the graduation
clearance process to
include graduation
check-out and
graduation fee
payment
Step 6
•Student provides
completed graduation
check-out form and
proof of payment to
the Registrar's Office
by the designated
deadline
Step 7
•Registrar's Office
conducts the
preliminary degree
audit and notifies
the student and
advisor of the results
Step 5
•The advisor resolves
the academic
deficiency (if
applicable) and the
Division Head provides
documentation to the
Registrar's Office for
processing.
Step 6
•The student begins
the graduation
clearance process to
include graduation
check-out and
graduation fee
payment
Step 7
•Student provides
completed graduation
check-out form and
proof of payment to
the Registrar's Office
by the designated
deadline
Step 8
No Academic Deficiencies
Academic Deficiencies
Office of Records and Registration
Graduation Steps for Students
and Faculty
7
Programs of Study
DIVISION OF ALLIED HEALTH & NURSING
Mrs. Joann Brown (Dean)
jwarren@susla.edu ~ 318-670-9651
Metro Campus Location: 610 Texas Street, Suite 219 ~ Shreveport, LA 71103
Department
Head
Contact
Number
Campus
Location
A.A.S.
Dental Hygiene
Lynne Eatman
670-9561
Metro
A.A.S.
Health Information Technology
Kim May
670-9644
Metro
A.A.S.
Medical Laboratory Technician
Patricia Brown
670-9350
Metro
A.A.S.
Radiologic Technology
Shelia Swift
670-9646
Metro
A.A.S.
Respiratory Therapy
Claudine Matthews
670-9650
Metro
A.A.S.
Surgical Technology
Didaciane Keys
670-9638
Metro
A.A.S.
Polysomnographic Technology
Joann Brown
670-9651
Metro
A.S.
Nursing
Tiffany Varner
670-9692
Metro
A.S.
Nursing (Accelerated LPN-RN Tract)
Tiffany Varner
670-9692
Metro
Department
Head
Contact
Number
Campus
Location
C.A.S.
Medical Coding Specialist
Kim May
670-9644
Metro
C.T.S.
Dialysis Technician
Didaciane Keys
670-9638
Metro
C.T.S.
Emergency Medical Technician - Basic
Joann Brown
670-9651
Metro
C.T.S.
Healthcare Access Associate
Kim May
670-9644
Metro
C.T.S.
Phlebotomy
Patricia Brown
670-9350
Metro
C.T.S.
Sterile Processing Technician
Didaciane Keys
670-9638
Metro
C.N.A.
Certified Nursing Assistant
Pauline Alak
670-9556
Metro
Department
Head
Contact
Number
Campus
Location
TD
Emergency Medical Technician –
Paramedic
Michael Cook
670-9443
Main
Department
Head
Contact
Number
Campus
Location
LPN
Licensed Practical Nurse
Melanie Scott
670-9534
Metro
8
Programs of Study
DIVISION OF ARTS, HUMANITIES, SOCIAL SCIENCES AND EDUCATION
Dr. Lonnie McCray (Dean)
lmccray@susla.edu ~ 318-670-9363
Main Campus Location: 3050 Martin Luther King, Jr. Drive ~ Shreveport, LA 71107
Leonard C. Barnes Administration Building, Room A0049
Associate Degrees
Department
Head
Contact
Number
Campus
Location
A.S.
Human Services
Options: Health and Human Services
or
Substance Abuse Counseling
Jerushka Ellis
670-9367
Main
A.G.S.
Health and Physical Education
Concentration
Florese Hunt
670-9387
Main
A.G.S.
General Education Concentration
Joslin Pickens
670-6310
Main
A.G.S.
Psychology Concentration
Lonnie Hamilton
670-9389
Main
A.G.S.
Sociology Concentration
Lonnie Hamilton
670-9389
Main
A.G.S
Foreign Language Concentration
Wanda Waller
670-9248
Main
A.G.S.
Journalism Concentration
Joslin Pickens
670-6310
Main
A.G.S.
Speech Pathology Concentration
Gaddie Baker
670-9368
Main
A.A.S.
Criminal Justice Administration
Frederick Jackson
670-9249
Main
A.A. (LT)
Humanities Concentration
Wanda Waller
670-9248
Main
A.A. (LT)
Fine Arts Concentration
Wanda Waller
670-9248
Main
A.A. (LT)
Mass Communication Concentration
Joslin Pickens
670-6310
Main
A.A. (LT)
Social Science Concentration
Lonnie Hamilton
670-9389
Main
A.A. (LT)
Criminal Justice Concentration
Frederick Jackson
670-9249
Main
Certificate
Department
Head
Contact
Number
Campus
Location
C.T.S.
Child Development
Lonnie McCray
670-9363
Main
Programs of Study
DIVISION OF SCIENCE, TECHNOLOGY, BUSINESS AND MATH
Dr. Barry Hester (Dean)
bhester@susla.edu ~ 318-670-9407
Main Campus Location: 3050 Martin Luther King, Jr. Drive ~ Shreveport, LA 71107
Louis Collier Building, Room H0106
Associate Degrees
Department
Head
Contact
Number
Campus
Location
A.S.
Computer Science
Vanessa White
670-9477
Main
A.S.
Accounting
George Lewis
670-9437
Main
A.S.
Business Management
Regina Webb
670-9394
Main
A.G.S.
Computer Science Concentration
Vanessa White
670-9477
Main
A.G.S.
Biology Concentration
John Alak
670-9307
Main
A.G.S.
Physical Science Concentration
Tracie Reed
670-9409
Main
A.G.S.
Mathematics Concentration
Vanessa White
670-9477
Main
A.G.S.
Physics Concentration
Tracie Reed
670-9409
Main
A.G.S.
Science/Pre-Allied Health
Concentration
Barry Hester
670-9407
Main
A.G.S.
Chemistry Concentration
Barry Hester
670-9407
Main
A.G.S.
Pre-Engineering Concentration
Tracie Reed
670-9409
Main
A.G.S.
Business Administration
Concentration
Regina Webb
670-9394
Main
A.S. (LT)
Biological Sciences Concentration
John Alak
670-9307
Main
A.S. (LT)
Physical Sciences Concentration
Tracie Reed
670-9409
Main
A.A. (LT)
General Business Concentration
Regina Webb
670-9394
Main
Certificates
Department
Head
Contact
Number
Campus
Location
C.A.S.
Computer Information Systems
Vanessa White
670-9477
Main
C.A.S.
Web Development
Iris Champion
670-9425
Main
C.T.S.
Computer Networking Technology
Iris Champion
670-9425
Main
C.T.S.
Accounting Technology Clerk
Regina Webb
670-9394
Main
C.T.S.
Administrative Technology Specialist
Regina Webb
670-9394
Main
Technical Diploma
Department
Head
Contact
Number
Campus
Location
T.D.
Airframe and Powerplant
Maintenance Technology
Timothy Banks
670-9592
Regional
Airport
9
REQUIREMENTS FOR GRADUATION
To receive the Associate in Arts, Associate of Science, Associate of Applied Science, Technical Diploma or
Certificate, a student must:
□ Complete all course requirements in the prescribed program of study as prescribed in the University
Catalog.
□ Earn a minimum of 2.0 in all major courses.
□ Earn a minimum cumulative 2.0 grade point average.
□ All graduates must complete at least 25% of coursework through instruction offered by Southern
University at Shreveport.
□ ALL FINANCIAL INDEBTEDNESS, INCLUDING FINES AND DISCIPLINARY SANCTIONS
MUST BE CLEARED by April 8, 2020.
Fall 2019 Critical Deadlines and Dates:
□
First day to apply for graduation (All 2019-2020 Prospective Graduates)
July 1, 2019
□ First day for prospective graduates to schedule the graduate proficiency exam.
Please review the testing schedule at http://www.susla.edu/testing-assessment or
contact Mr. Marquis Hall at mhall@susla.edu for details. NOTE: An
Appointment is Required. (All Prospective Graduates)
July 1, 2019
□ First day of class; add/drop period begins; late registration begins (late fee
applies)
August 21, 2019
□
Final Day to Pay fees for the Fall 2019 semester (official census date)
September 16, 2019
□ Last day to submit Graduation Application to Registrar’s Office
September 17, 2019
□ Deadline to submit documentation in consideration for degree completion
(official transcripts from other institutions, approved course substitution forms,
CLEP exam scores, Credit for Prior Learning (CPL), or Credit by Examination
for December completers
September 17, 2019
□ Last day for advisors to submit Degree Plans for December Completers
September 17, 2019
□
Last day to remove “I” grades for Spring 2019 and Summer 2019
October 2, 2019
□
First day for Spring 2020 Registration October 14, 2019
□ Last day to drop class with a “W”
October 28, 2019
□ Deadline to submit the Graduation Application Term Change request for
December Completers
November 2, 2019
□ First day to complete Financial Aid Exit counseling (December Completers)
November 2, 2019
□ Deadline to withdraw from the university (full-term 16-week courses and 2
nd
8-week courses)
November 11, 2019
□ Last day to complete Financial Aid Exit counseling Follow-up Survey
Financial Aid - (318) 670-9221
November 16, 2019
□ Deadline to submit the Graduation Clearance form for (December completers)
November 20, 2019
□ Deadline to pay graduation fees (graduation application fee and commencement
participation fee, if applicable) for December Completers (late fee applies)
November 20, 2019
□ Final grades due in Registrar Office for (December Completers)
December 18, 2019
Applications for Graduation and Degree Plans are due in the Registrar’s Office on or before September 17, 2019 for
Fall 2019 completers. Any applications received after this will be processed and a late fee of $25.00 applied.
10
Spring 2020 Critical Deadlines and Dates:
□ First day to apply for graduation (May Completers)
July 1, 2019
□ First day for prospective graduates to schedule the graduate proficiency exam.
Please review the testing schedule at http://www.susla.edu/testing-assessment or
contact Mr. Marquis Hall at mhall@susla.edu for details. NOTE: An
Appointment is Required. (All Prospective Graduates)
July 1, 2019
□ First day of class; add/drop period begins; late registration begins (late fee
applies)
January 9, 2020
□ Final Day to Pay fees for the for the Spring 2020 semester (official census
date)
February 3, 2020
□ Last Day to apply for graduation as a Summer 2020 degree completer
February 4, 2020
□ Deadline to submit documentation in consideration for degree completion
(official transcripts from other institutions, approved course substitution forms,
CLEP exam scores, Credit for Prior Learning (CPL), or Credit by Examination
for May Completers.
February 4, 2020
□ First day to complete Financial Aid Exit counseling (May Completers)
March 1, 2020
□ Last day to remove “I” grade
March 16, 2020
□ Last day to complete Financial Aid Exit counseling Follow-up Survey
Financial Aid - (318) 670-9221
March 16, 2020
□ Last day to drop class with a “W”
April 8, 2020
□ Graduation Fair
April 8, 2020
□ Last day to submit Graduation Application to Registrar’s Office (All Prospective
Graduates)
April 8, 2020
□ Last day for advisors to submit Degree Plans (All Prospective Graduates)
April 8, 2020
□ Deadline to pay graduation application fee and commencement participation fee
(if applicable) without a late fee (May Completers)
April 8, 2020
□ Deadline to submit the Graduation Clearance form (All Prospective Graduates)
April 8, 2020
□ First day to retrieve commencement invitations from the bookstore (All
Prospective Graduates)
April 8, 2020
□ Deadline to withdraw from the university for Spring 2020
April 9, 2020
□ Deadline to submit the Graduation Application Term Change request for
May Completers
April 16, 2020
□ Last day to pay graduation application fee and commencement participation fee
(if applicable) for All Prospective Graduates (late fee applies)
April 16, 2020
□ Last day to secure fiscal clearance to participate in graduation (All Prospective
Graduates)
April 16, 2020
□ Deadline to submit the Special Permission to Participate in the Commencement
Ceremony Request Form for May Completers Only
April 16, 2020
□ Deadline to retrieve invitations from the University Bookstore
April 18, 2020
□ Final Grades due in Registrar’s Office for Prospective Graduates
May 11, 2020
□ Honor Cord Distribution – 8:30 a.m. until 1:00 p.m. (All
Prospective Graduates)
May 12, 2020
□ Commencement Rehearsal (MANDATORY) 9:00 A.M. Shreveport
Convention Center
May 13, 2020
□ Commencement 5:30 p.m. Shreveport Convention Center (graduates to arrive for
check-in at 3:30 p.m.)
May 13, 2020
11
Summer 2020 Critical Deadlines and Dates:
□ First day to complete Financial Aid Exit counseling (August Completers)
June 1, 2020
□ First day for prospective graduates to schedule the graduate proficiency exam.
Please review the testing schedule at http://www.susla.edu/testing-assessment or
contact Mr. Marquis Hall at mhall@susla.edu for details. NOTE: An Appointment is
Required. (All Prospective Graduates)
June 1, 2020
□ First day of class for Summer Session I (8-week session) and II (first 4-week
session; add/drop period begins; late registration begins (late fee applies)
June 1, 2020
□ Final day to pay fees Summer Session I (8-week session) and II (first 4-week
session) (official census date)
June 10, 2020
□ Last day to submit Graduation Application to Registrar’s Office (August
Completers)
June 10, 2020
□ Last day for advisors to submit Degree Plans (August Completers)
June 10, 2020
□ Deadline to pay graduation fees (graduation application fee and commencement
participation fee, if applicable) for August Completers (late fee applies)
June 10, 2020
□ Deadline to submit documentation in consideration for degree completion (official
transcripts from other institutions, approved course substitution forms, CLEP exam
scores, Credit for Prior Learning (CPL), or Credit by Examination for August
Completers.
June 10, 2020
□ Deadline to submit the Graduation Clearance form for August Completers
June 10, 2020
□ Last day to complete Financial Aid Exit counseling Follow-up Survey Financial Aid
- (318) 670-9221
June 14, 2020
□ Last day to drop class with a “W” for Summer Session II
June 22, 2020
□ Deadline to withdraw from the university Summer Session II
June 24, 2020
□
First day to apply for Spring 2021 Commencement for December Completers
July 1, 2020
□
First day of class for Summer Session III (second 4-week session); add/drop
period begins; late registration begins (late fee applies)
July 2, 2020
□ Deadline to submit the Graduation Application Term Change request for August
Completers
July 14, 2020
□
Deadline to withdraw from the university Summer Session I
July 15, 2020
□
Last day to drop class with a “W” for Summer Session I
July 27, 2020
□
Final day to pay fees for Summer 2019 Session III (official census date)
July 14, 2020
□
Last day to drop class with a “W” for Summer Session III
July 23
, 2020
□ Deadline to withdraw from the university Summer Session III
July 27, 2020
□ Final grades due in Registrar Office for August Completers
August 4, 2020
LAST TERM OF ENROLLMENT
Students should be currently enrolled in the semester for which they intend to complete degree requirements.
CONCURRENT DEGREES/DUAL DEGREES
Students who earn two (2) or more certificates/degrees in the same semester must satisfy the requirements for
both degrees and pay an additional fee of $25.00 for any second diploma or certificate earned in the same
semester.
An additional graduation application fee is required for degrees earned in a different semester (ex. Certificate of
Applied Science in Medical Coding Specialist earned in the Summer term and the Associate of Applied Science
in Health Information Technology earned in the Fall term).
12
13
HONOR GRADUATES
Students who achieve certain academic distinction through earned grade point averages will
graduate with honors. The cumulative grade point average determines the level of distinction. The
following standards apply:
3.75 - 4.00 (with highest honor)
3.50 - 3.74 (with high honor)
3.1 - 3.49 (with honor)
NOTE: Scholastic honors for graduation are determined at the close of the semester prior to the
semester of graduation.
RESCINDING OF DEGREES AND CERTIFICATES
Southern University at Shreveport reserves the right to rescind the awarding of associate degrees
and certificates if the university discovers that the degrees and certificates were awarded in error.
RESIDENT CREDIT REQUIREMENTS
The University requires that students seeking a degree or certificate from Southern University at
Shreveport complete at least 25% of coursework through instruction offered by Southern
University at Shreveport.
GRADUATION FEES
Graduation Application Fee
The Graduation Application Fee of $90.00 is required for each student who submits an
Application for Graduation. The fee will be automatically charged to your student account. If
for any reason you don’t meet degree requirements as planned, the graduation application fee will
remain on file for one year after the initial term for graduation (ex. Fall 2018 to Fall 2019). Proof
of payment is required for processing.
Graduation fees cover the cost of assessing student records for eligibility to graduate, degree/
certificate, etc. and must be paid prior to securing regalia (cap & gown). Proof of payment is
required to retrieve regalia from the University Bookstore. No graduation fees will be accepted
after April 16, 2020.
Commencement Participation Fee
Each graduate planning to participate in the commencement ceremony will be required to pay the
$75.00 Commencement Participation Fee. This fee will cover the costs of commencement-related
services, resources, events and programmatic elements of the commencement experience from
beginning to end. Commencement related activities and/or items include: regalia (cap, gown,
hood, and tassel), 5 graduation invitations, and the graduate reception. There is NO refund if
regalia (cap and gown) is not used. Proof of payment is required for processing.
ALL GRADUATION FEES ARE NON-REFUNDABLE.
Diploma Mailing Fee
Graduates not able to retrieve their diplomas from the Registrar’s Office or immediately following
the commencement ceremony (Spring completers only), can request that the diploma be mailed
for a $10.00 fee for each diploma. Proof of payment is required for processing.
Please complete the Diploma/Certificate Mailing Request and submit to the Registrar’s Office.
Proof of payment is required for processing.
FINANCIAL AID EXIT INFORMATION
Southern University Shreveport, Louisiana (SUSLA) has partnered with EVERFI, whose mission
is to help students address critical life skills such as alcohol abuse prevention, sexual assault
prevention, and financial literacy in higher education institutions across the country. Each year
over 5 million students and employees complete these courses.
As part of our comprehensive financial literacy program for students, SUSLA expects you to
complete the GRADUATION course. This online education will empower you to make well-
informed decisions about issues that affect your years at SUSLA and beyond.
*****This is a part of your Financial Aid graduation requirements and both parts must be
completed prior to April 8th. This requirement is in addition to Exit Counseling for loans. If
you received any form of financial aid (i.e. Pell Grant, Student loans, PLUS loans, TOPS, LA Go
Grant, Scholarships, & FSEOG.), you are required to take this course.*****
The GRADUATION course will be available starting March 15th with a deadline of April 8th.
PLEASE READ THE FOLLOWING CAREFULLY:
To fulfill SUSLA’s Financial Aid requirements:
You will need one EVERFI Higher Education account to access the course(s) from your
Dashboard*
Go to: http://www.everfi.com/login and click Register
Under “Student/Learner”
o Enter the Registration Code: suslatransit
o Click “Next” to create your EVERFI account
Complete Part 1 of the GRADUATION course by March 31st.
After 5 days you will receive an invitation to complete Part 2 of
the GRADUATION course, which must be completed by April 8th.
*If you already have an EVERFI Higher Ed account, go to http://www.everfi.com/login,
enter your login information, then enter registration code: suslatransit in the “Add a Course”
box in the top right corner of the Dashboard.
Other Important Information:
You will need Internet access and audio capabilities.
To avoid technical issues, please use any major web browser (e.g., Firefox, Internet
Explorer, Google Chrome) released within the previous two years.
You may take the course in multiple sittings.
The course may include surveys to help personalize your experience and measure
participants’ attitudes and behaviors. All survey responses are confidential; the school
will only receive information about the participant group as a whole and will never see
individual answers.
Should you experience problems, technical support is available 24/7 and can be accessed
from the “Help” link within the course or by visiting support.everfi.com.
14
STUDENT LOAN INFORMATION
Prospective graduates who received financial aid (grants, loans or scholarships) must complete
specific steps in order to receive graduation clearance on the Checkout Form from the Office of
Financial Aid.
Students who obtained a student loan must complete Exit Counseling. Exit Counseling provides
important information you will need as you prepare to repay your federal student loans. Exit
counseling is required when you graduate, leave school, or drop below halftime enrollment.
Please complete the steps below, if applicable:
1. ANY prospective graduate who obtained a student loan must complete the exit counseling
session available at www.studentloans.gov website. Please note you must have your
FAFSA PIN number to complete this step. To obtain your FAFSA PIN number, please
visit www.pin.ed.gov.
Instructions for completing the required steps for financial aid are as follows:
Exit Counseling:
1. Go to studentloans.gov web site
2. Click the green “sign in” tab
3. Enter information requested (your pin# is the same as your FAFSA pin #.)
4. Click on “complete counseling.”
5. Under “choose loan counseling type and section,” click on “Exit Counseling.”
6. You may now begin your exit counseling process.
*Exit Counseling is required when you graduate, leave school, or drop below halftime
enrollment. Exit Counseling provides important information you will need as you prepare to
repay your federal student loan(s).
Upon completion of the steps above, please print the results and present it to the representative in
the Office of Financial Aid for graduation clearance.
GRADUATE PROFICIENCY EXAM
All prospective graduates pursuing an Associate’s degree (excluding certificates and diplomas),
must register to take a graduate proficiency exam. The registration form is located on the SUSLA
website (www.susla.edu) under Testing and Assessment. It should be completed and submitted to
the testing lab via e-mail, fax, or hand delivered three weeks prior to testing dates.
Traditionally, the exam is administered during the months of November, March and July. You are
strongly encouraged to visit the Testing Center’s website to verify testing dates. The website is
http://www.susla.edu/testing-assessment.
NOTE: Students need only complete this exam once during their studies at SUSLA and are
eligible once they have earned 45 credit hours. If you previously took the CAAP or ETS, you
are not required to retake this exam. All exam fees are NON-REFUNDABLE.
A $36.00 fee is required for all students. Proof of payment (receipt) is required prior to testing.
15
GRADUATION CLEARANCE
Southern University at Shreveport is committed to ensuring prospective graduates are prepared for
graduation. With that in mind, we’ve developed a Graduation Clearance process to ensure
prospective graduates have no financial or other obligations prior to graduation.
Students must be obtained from the following to indicate clearance for graduation:
1. Cashier
2. Library Staff Member
3. University Police Staff Member
4. Financial Aid Staff Member
5. Testing Center Coordinator (excluding students pursuing a certificate or technical diploma)
6. Research, Sponsored Programs and Institutional Effectiveness Staff Member
8.
Records and Registration Office Staff Member
GRADUATION FAIR
SUSLA sponsors the graduation fair, in collaboration with Follett Bookstore, to provide
graduating students the opportunity to secure answers to questions and complete the graduation
clearance process.
Students can:
Retrieve your regalia (cap and gown)
Retrieve your commencement announcements.
Obtain answers to your graduation questions.
Complete the Graduate Exit Survey (required for graduation check-out clearance).
Check out the great products for graduates from the Follett Bookstore.
Capture your special moment (in your cap and gown) with J. Brown Photos.
o $25.00 value includes 1-8x10, 2-5x7 and 8-wallet size photos
o All graduates must pre-pay at the cashier’s window.
o Proof of payment is required for photo opportunity.
o Portraits will be distributed at commencement rehearsal.
GRADUATE EXIT SURVEY
The Southern University at Shreveport Graduate Exit Survey is administered annually to
prospective candidates for graduation enrolled in all undergraduate programs. The primary
purpose of the survey is to obtain information about students’ satisfaction with a range of academic
and co-academic experiences during their matriculation and to inquire about their plans for the
future.
To satisfy one of your graduation clearance requirements, you must complete the Graduate Exit
Survey by visiting the Office of Research, Sponsored Programs and Institutional Effectiveness in
the Fine Arts Building, Room C-01. Please submit a completed Graduate Data Sheet, located in
the Commencement Guide, for graduation clearance.
16
7.
Career Services Staff Member
Complete the Career Services Registration form (required for graduation check-out clearance).
The information you provide will be kept confidential and will be used primarily to capture
pertinent information about the quality and caliber of education you received from SUSLA.
Please feel free to be candid and specific in your responses as your feedback will inform us about
those areas in which we need improvement.
GENERAL INFORMATION
A. Any student who has not cleared all financial obligations to Southern University at
Shreveport including graduation fee by April 16, 2020 will not be permitted to participate
in commencement exercises, receive his/her diploma or a copy of his/her transcript until
all financial indebtedness has been paid.
B. Appropriate Dress for Graduates - Please adhere to the following guidelines:
Female Graduates
All females are to wear the following:
1. Black or Navy Blue lightweight dresses.
2. Navy blue or black shoes (3-inch heel height maximum). Flip-flops, beach
thong sandals, or athletic footwear are not allowed. Hosiery is not required.
3. No dangling earrings (small studs are acceptable).
4. No blue jeans or shorts are allowed.
Male Graduates
All males are to wear the following:
1. Black or Navy Blue dress slacks
2. White shirt or white collared shirt.
3. Necktie or bow tie of choice.
4. No Jackets Please
5. Black or Navy Blue shoes. Flip-flops, beach thong sandals, or athletic
footwear are not allowed.
6. Black or Navy Blue socks.
7. No blue jeans or shorts are allowed.
C. All graduates are required to secure regalia (cap and gown) from the University Bookstore.
No exceptions.
D. The appropriate cap for all degrees is the familiar black “mortarboard.” The tassel should
hang to the right of the face. Following conferral of the degree, the tassel is moved to the
left. The mortarboard is worn straight on the head with the point of the cap in the center of
the forehead. You are NOT allowed to decorate or alter the mortarboard (cap). Failure to
comply will result in removal from the processional.
NOTE: ALL ROBES MUST BE WRINKLE-FREE
17
E. We recognize that this will be a joyous occasion for you; however, the University requests
that you conduct yourselves with the dignity befitting this solemn occasion. Furthermore,
adornments not sanctioned by the University added to the caps and gowns (e.g., decoration
of the mortarboard of the cap) are not allowed. If your attire is deemed inappropriate, you
will not be allowed to participate in the ceremony. The University wishes to maintain the
dignified decorum this occasion deserves.
F. Ask your guests to be seated by 4:45 p.m. for the Commencement Exercises. Once
Commencement Exercises begin, no one will be allowed to enter until the processional is
completed. You are free to invite as many of your family and friends as you like. NO admit
card or invitation is required for them to attend.
G. Free parking is available for graduation rehearsal ONLY. Graduates should park in the
parking lot across the street from the east side of the Convention Center parking garage.
General parking ($7.00 per vehicle) is available in the Convention Center parking
garage for graduation rehearsal and the commencement exercise.
Families and guests are urged to arrive in time to be seated by 4:45 p.m. The procession
will begin promptly at 5:00 p.m. Ushers will be available.
H. A commercial photographer will photograph each graduate as his/her degree is presented.
Students are encouraged to contact Mr. Jeremy Brown at 318-344-5932 to discuss photo
packages and the order process.
I. Parents or guest will not be allowed to block the aisles or approach the stage to take pictures
of graduates coming on or off the stage. You and your guests will have ample opportunity
to take pictures immediately following the Commencement Ceremony.
ALTERNATE COMMENCEMENT PARTICIPATION OPTIONS
Graduation Application Term Change
Students who complete and submit the Graduation Application Term Change Request form
must have an active graduation application and degree plan on file in the Registrar’s Office. At
the time of the graduation term change request, the student is aware that degree requirements
will not be met as noted on the active graduation application and degree plan.
This request can only be submitted to change from one semester to the subsequent semester. A
new graduation application is required if degree requirements are not met in the term immediately
following the initial date of the active graduation application.
18
Special Permission to Participate in Commencement Ceremony (Spring Completers Only)
Students who complete and submit the Special Permission to Participate in
Commencement Ceremony Request form must have an approved graduation application
and degree plan, paid graduation application fee receipt, commencement participation fee
receipt and graduation check- out form on file in the Registrar’s Office.
Students who are within 6 hours or less of the total credits required for graduation following
the spring semester may request permission to participate in the May Commencement
Ceremony if they meet the specified criteria.
This request can only be submitted if degree requirements can be met during the summer semester
immediately following the May Commencement Ceremony. A new graduation application is
required if degree requirements are not met in the term immediately following the initial date
of the active graduation application.
CALCULATE TOTAL GRADUATION FEES
Fee
My Fees
$36.00
Graduate Proficiency Exam (mandatory)
$90.00
Graduation Application (mandatory)
$75.00
Commencement Participation (optional)
$7.50 each
Honor Cord (optional)
$25.00
Graduate Cap & Gown Pictures (optional)
TOTAL FEES
19
Below is a list of requirements which must be completed in order for you to graduate:
1. Confirm your graduation eligibility.
Review and verify completion of all degree requirements with your academic
advisor. The academic advisor’s signature is required on your degree plan and
graduation application.
2. Review and Verify grades.
Clear your academic record. Previous incomplete or non-reported grades must be
converted to satisfactory letter grades before you can graduate. Incomplete or non-
reported grades received in your final term will prevent you from graduating.
3.
Apply for Graduation.
Apply for graduation by the date advertised in the annual Commencement Guide and
the Academic Calendar. Failure to apply for graduation on time may affect your ability
to graduate that term and can result in a delay in receiving your diploma.
NOTE: A signed degree plan must accompany the graduation application upon
submission to the Registrar’s Office.
4. Submit official transcripts for credits earned at other institutions.
If you have completed courses at other institutions, the Registrar’s Office must
receive official transcripts by the deadline date advertised in the annual
commencement guide.
5.
Resolve past due balances or holds.
Satisfy all financial obligations (fines, tickets, fees, etc.). Outstanding debt will
prevent you from participating in the commencement ceremony and delay release of
your diploma and/or any official transcript.
6.
Submit your regalia order.
Order your academic regalia (cap and gown) at the University Bookstore by the
deadline advertised in the annual commencement guide. Regalia and graduation
invitations will be available for pick-up at the annual graduation fair. After the
graduation fair, items will be available in the University Bookstore.
NOTE: A late fee will be applied after the deadline.
7.
Pay graduation–related fees.
The Graduation Application Fee is required for each student who submits an
application for graduation.
An additional commencement particpation fee is
8.
Take Graduation Exit Exam.
All prospective graduates pursuing an Associate’s degree (excluding certificates and
diplomas), must complete the graduate proficiency exam. See the attached testing
schedule for details.
9. Complete all steps required to officially check out for the semester.
Various units on campus must verify that you are clear to graduate. Submit the
Graduation Clearance Form by the deadline date advertised in the annual
commencement guide.
10. Review the Commencement Guide.
Refer to the commencement guide for answers to all of your questions about
commencement, including where and when to arrive to check in and line up for the
processional. Check your SUSLA email for updates. The guide is located under the
Student Initiated Forms link at http://www.susla.edu/page/registrars-forms.
Office of Records and Registration
Graduation Checklist
Your
Face
Here
20
GRADUATION
RELATED
FORMS
21
DEADLINE FOR APPLICATION: Prospective graduates are required to submit applications for graduation one semester prior to
their expected graduation regardless of your intent to participate in the commencement ceremony. The graduation application fee is not
required at the time of application. Graduation Application Fees are Non-Refundable.
Instructions:
1. Complete information as requested below and return the application, with an approved (signed) degree plan, to the Registrar’s
Office by the specified deadline date. All applications must be typed.
2. The name on your University records MUST be the same as your degree. This means that you must correct your records should
your marital status change, or you wish to change your name for any reason, providing you submit the proper paperwork.
3. Submit proof of payment of the graduation application fee to the Registrar’s Office by the specified deadline date.
Name:
SUSLA ID #
(as it will appear on your degree)
FIRST DEGREE YOU ARE SEEKING:
AAS AGS AS CTS CAS TD
First Major
Completion Year:
Completion Term:
Summer (August) Fall (December)
Spring (May)
SECOND DEGREE YOU ARE SEEKING (in the same semester):
AAS AGS AS CTS CAS TD
Second Major (if applicable)
Completon Year: (if applicable)
Completion Term: Summer (August)
Fall (December)
Spring (May)
NOTE: A GRADE OF “D” CANNOT BE USED TOWARD GRADUATION REQUIREMENTS IN MAJOR AND CONCENTRATION COURSES.
Yes
No
Were you a candidate for graduation last year?
If yes, did you file an application for graduation with the Registrar’s Office?
If yes, did you pay the required graduation application fee?
Are you substituting any courses?
If yes, are all substitution forms on file in the Registrar’s Office? See your academic advisor for details.
If no, all substitution forms must be received in the Registrar’s Office by September 6, 2019 (Fall completers),
February 7, 2020 (Spring completers) or June 5, 2020 (Summer completers).
Have you taken courses at another college or university?
If yes, please list the college/university(s).
Are all of your official transcripts on file in the Registrar’s Office?
If no, you must secure official transcripts before September 6, 2019 (Fall completers), February 7, 2020 (Spring
completers) or June 5, 2020 (Summer completers).
Are you pursuing two degrees in the same semester? (Example: Computer Science and Web Development)
Do you plan to participate in the commencement ceremony? NOTE: The commencement participation fee is required.
If yes, please submit your Graduate Measurement Form to the University Bookstore by the deadline stated for your completion term.
NOTE: Degrees will not be posted until official transcripts for all courses have been evaluated and verified as valid toward your degree
requirements. Grades of “D” will not transfer into your program of study.
Your signature below gives SUSLA permission to release directory information to educational institutions requesting data on its graduates, list your
name as a graduate in various media outlets and utilize photos in various media outlets and promotional publications.
NOTE: If for any reason you do not meet degree requirements as planned, the graduation fee and degree plan will remain on file for one year. However,
a new application for graduation or request to change the term is required.
Student’s Signature/Date Advisor’s Signature/Date
List the permanent address and telephone number at which you may be reached. If necessary, your diploma will be mailed to this address. Updates must
be provided if this changes. Remember to check your SUSLA e-mail frequently through graduation for important information.
Street Address: City/State/Zip:
Cell Phone Number: ( ) Cell Phone Provider:
(AT&T, Sprint, Verizon, etc.)
E-mail Address: @skymail.susla.edu Personal Email Address:
RO: Application for Graduation: Revised 04/15:06/15;07/17:04/18:06/18:02/19:08/19-LR
Graduation Application Fee: $90.00 (a late application fee may apply after the deadline). An additional $75.00 fee is required for all graduates
participating in the commencement ceremony. NOTE: SUSLA reserves the right to modify any fee without prior notification.
Office of Records and Registration
2019-2020 Application for Graduation
Submission Deadlines:
Fall completers: February 4, 2019 – September 6, 2019
Spring completers:
February 4, 2019 – February 7, 2020
Summer completers: February 4, 2019 – June 5, 2020
22
Select One from the Dropdown Menu Below
Select One from the Dropdown Menu Below
DEADLINE FOR APPLICATION: Prospective graduates are required to submit applications for graduation one semester
prior to their expected graduation. The graduation fee is not required at the time of application. Graduation Fees are Non-
Refundable.
Instructions:
1. Complete information as requested below and return the application to the Registrar’s Office. All applications must
be typed.
2. The name on your University records MUST be the same as your degree. This means that you must correct your
records should your marital status change, or you wish to change your name for any reason, providing you submit
the proper paperwork.
3. Submit proof of payment (receipt) of the graduation fee to the Registrar’s Office by the specified deadline date.
Last Name:
First Name:
Middle Initial:
SUSLA (Banner) ID#:
900_ _ _ _ _ _
Phone Number:
(_____) _________________
Check One:
Male □ Female□
CAP Size (Sure-fit):
SM MD LG XL
Height with Shoes:
Feet Inches
Weight:
(NOTE: An accurate number is required
to ensure your robe fits as expected)
Full Title of Degree ____________________________________________________________
Check One: Associate of Science Associate of Applied Science
Certificate Technical Diploma
December 2019 Completers: Complete and submit Graduate Measurement form to the
University Bookstore on or before Noon by October 6, 2020.
May 2020 Completers: Complete and submit Graduate Measurement form to the University
Bookstore on or before Noon by February 7, 2020.
August 2020 Completers: Complete and submit Graduate Measurement form to the
University Bookstore on or before Noon by July 31, 2020.
Graduate Measurement forms submitted to the bookstore after this date may not be
processed in time for commencement.
SOUTHERN UNIVERSITY
at SHREVEPORT
University Bookstore
Graduate
Measurement Form
Submission Deadline
(
Fall completers): October 6, 2019
Submission Deadline (Spring completers): February 7, 2020
Submission Deadline (Summer Completers): July 31, 2020
23
Full Name: ____________________________________________________________________
Age: ___________Gender: ______________Ethnicity: _________________________________
Major: ________________________________________________________________________
Phone Number: ____________________Email Address: ________________________________
Social Media Contact: ___________________________________________________________
Current Employment Information
Are you currently working? ____ Yes ____ No
Company Name: _______________________________________________________________
Address: _________________________________City: ________________State: ___________
Phone Number: ________________________________________________________________
Job Title: _____________________________________________________________________
Full time or Part time: ___________________________________________________________
Dream Job or Just a Paycheck: ____________________________________________________
Related to your major? _____ Yes ____No
Continuing Education
Next school of enrollment? _______________________________________________
Degree to pursue? _____________________________________________________
_____ Registration Complete ______ I need help
www.purplebriefcase.com
Download the Purple Briefcase app in your app store for easy access to hundreds of jobs!
SOUTHERN UNIVERSITY AT SHREVEPORT
Office of Career Services
Career Services Registration Form
Submission Deadline (Fall Completers): November 20, 2019
Submission Deadline (Spring Completers): April 8, 2020
Submission Deadline (Summer Completers): June 10, 2020
24
RSPIE- 09/17
1. Name: _____________________________________________ 2. Banner ID 900______________
3. Complete Mailing Address: __________________________________________________________
Street Address City State Zip
4. Home Phone:_____________________________ 5. Mobile Phone:_________________________
6. Personal Email Address: ______________________________ 7. Major: ______________________
8.
Are you currently employed? Yes
No
9.
Do you have job offers? Yes No
10.
Have you been offered job as a result of obtaining this degree? Yes No (SKIP to Ques. 10)
11. If so, please provide the following information:
Company Name: ____________________________________________________
City and State: _______________________________ Start Date:
May we contact your employer? Yes
No
Contact information: ___________________________________________
Salary Range: Less than $9,999
$10,000-$19,999 $20,000-$29,000
$30,000-$39,999
$40,000+
12.
Are you planning to pursue a bachelor’s degree? Yes No
13. If so, please provide the following information:
Anticipated Enrollment Date:
University name:
Program of Study:
Degree Sought:
Type of Financial Support Expected:
14.
Could anyone you know benefit from a SUSLA education? Yes
No
15. If so, please provide contact information:
Name: ___________________________ Phone Number: ________________
Office of Research, Sponsored Programs and
Institutional Effectiveness
Graduate Data Sheet
Email: research@susla.edu or Fax: 318.670.6260
Prospective graduates are required complete the graduate data sheet to secure the required signature for graduation
clearance. Upon completion, please present this form to the Office of Research, Sponsored Programs and Institutional
Effectiveness in the Fine Arts Building, Room C-01.
Student’s Signature: _______________________________ Date: __________________
25
3050 Martin Luther King, Jr. Drive Shreveport, Louisiana 71107 www.susla.edu
Phone: (318) 670-9229 FAX: (318) 670-6344 registraroffice@susla.edu
RO: Special Permission to Participate in Commencement Ceremony: 04/17:09/17:09/19-LR
ELIGIBILITY: Students with an approved graduation application on file in the Registrar’s Office who are within 6 hours or
less of the total credits required for graduation following the spring semester may request permission to participate in the May
Commencement Ceremony if they meet the criteria below.
DEADLINE: Students must submit this form, along with supporting documentation, and the graduation application for the
Summer term by April 1.
IMPORTANT: Participating in the Commencement Ceremony is not an indication of graduation/degree completion. The
official date of graduation will be determined after the student has fulfilled all degree requirements. Students who fail to submit
this form by the required date may not have their names listed in the commencement program.
INSTRUCTIONS: Please review the checklist below and check the applicable boxes. If you cannot check “yes” for every box
you are not eligible to request participation in the Commencement Ceremony and should not submit this form.
YES
NO
Verified and/or Approved by:
I am in good academic standing (at least 2.5 SUSLA GPA) and am not on
probation or suspension for any disciplinary or academic violation. My current
SUSLA GPA is:
Registrar’s Office Staff’s Signature
My remaining coursework can be completed in time to fulfill requirements the
Summer immediately following Spring commencement. Attached is the
graduation application for the Summer term. Listed are the remaining courses
(course prefix and course number) needed to complete degree requirements.
(1) (2)
Academic Advisor’s Signature
I am registered in courses at SUSLA during the summer session(s) and I have
paid for these courses. Attached is proof of registration and payment.
OR, if the course(s) is not offered at SUSLA this summer
I am registered in courses at another school during the summer session(s) and I
have paid for these courses. Attached is proof of registration, payment and
approved “Transfer Credit Request” form. NOTES: These classes must be taken
during a defined summer session with a completion date no later than August
15
th
and a transcript sent to the SUSLA Registrar’s Office by August 30
th
.
25% of the credits required for the degree must be earned at SUSLA.
Business Office Staff’s Signature
Registrar’s Office Staff’s Signature
Name: SUSLA ID# 900
Last First Middle
Address:
Street Address City State Zip
Phone: SUSLA Skymail (Email): @susla.skymail.edu
Major: Degree: AAS ___ AGS ___ AS ___ CTS ___ CAS ___ TD ___
A DECISION ON YOUR REQUEST WILL BE EMAILED TO YOUR SUSLA E-MAIL ACCOUNT UPON REVIEW.
Student’s Signature: Date:
Academic Dean’s Signature: Date:
Vice Chancellor for Academic Affairs’ Signature: Date:
By signing this form, I understand that I am requesting permission to walk in the May Commencement Ceremony prior to completing all degree
requirements. I further understand that walking in the Commencement Ceremony has no bearing on my actual graduation. I will not graduate and
receive my diploma until I have completed all requirements for graduation as reflected in my degree audit and I forfeit my right to walk in a future
commencement ceremony when I complete my degree requirements for the degree indicated on this request.
Approve
Denied
Approve
Denied
Office of Records and Registration
Special Permission to Participate in Commencement
Ceremony Request Form
(Spring Completers Only)
Ssubmission Deadline: April 16, 2020
26
Phone: (318) 670-9229
FAX: (318) 670-6344
3050 Martin Luther King, Jr. Drive
Shreveport, Louisiana 71107
www.susla.edu
registraroffice@susla.edu
Students who complete and submit this form for processing must have an active graduation application and degree
plan on file in the Registrar’s Office. At the time of this request, the student is aware that degree requirements
will not be met as noted on the active graduation application and degree plan.
Name: SUSLA ID#: 900
Address:
Street Address City ST Zip
SUSLA Skymail (Email): @skymail.susla.edu Phone: ( )
The reason for this request is to:
_____ Complete courses to apply towards my degree requirements. (attach class schedule)
_____ Complete courses to apply towards my overall grade point average (GPA). (attach class schedule)
_____ Complete the academic work required to remove an Incomplete (“I”) grade.
_____ Other: ______________________________________________________________________________
I have applied for graduation, but have decided to change my application to a different term.
Please transfer my graduation application status as follows:
FROM: Year ______ Semester Fall Spring Summer
TO: Year ______ Semester Fall Spring Summer
I understand that:
This request will not negate any existing application fees, nor will it extend my original graduation
application beyond the term specified.
This request must be submitted with a new graduation application. My graduation application fee will
remain on file for one year.
This request may not be submitted after the semester I wish to extend has past.
This request may not be submitted if I change my major or concentration. A new graduation application
is required.
This request to alter my application for graduation is final.
Student’s Signature/Date: _____________________________________________
Advisor’s Signature/Date: _______________________________________________
RO: Graduation Application Term Change Request:07/17:09/17:09/19-LR
Registrar’s Office Use Only
Date Processed:
Processed by:
DEGREE YOU ARE SEEKING: (CHECK ONE) AAS ___ AGS ___ AS ___ CTS ___ CAS ___ TD ___
Major Second Major (if applicable)
Concentration Second Concentration (is applicable)
Office of Records and Registration
Graduation Application Term Change
Request Submission Dea
dlines:
Fall Completers: November 2, 2019
Spring Completers: April 16, 2020
Summer Completers: July 14, 2020
27
28
Prospective graduates are required to officially check out for graduation. This form is designed for the units listed below to certify that
the student named below has cleared all obligations with Southern University at S
hreveport.
Instructions:
1). Complete information as requested below and return the form to the Registrar’s Office. All information must be typed.
2). The name on your University records MUST be the same as your degree. This means that you must correct your records should
your marital status change, or you wish to change your name for any reason, providing you submit the proper paperwork.
3). Submit proof of payment (receipt) of the graduation fee to the Registrar’s Office by the specified deadline date.
Student’s Name: _____________________________________
Banner ID# 900_____________________________
Major: _________________________________________ ___
Concentration: ___________________________________
Address: ________________________________________________________________________________________________
City ST Zip
Home Phone# ____________________ Cell Phone
#____________________ Cell Phone Provider: ____________________
(AT&T, Sprint, Verizon, etc.)
E-mail Address: _________________________ @susla
.edu Personal Email Address: ______________________________
All signatures must be obtained pr
ior to issuance of academic regalia to indicate clearance for graduation.
1. ________________________ 5. _______________________
2. ________________________
6.
________________________
3. _______________________
4. _______________________ 8. ________________________
DISCLAIMER
I understand that this CHECK OUT form in no way indicates that I have met all the requirements for commencement. It only indicates that I have
cleared all of the areas noted and that the Registrar’s Office does have my permission to move forward with my graduation application and
commencement packet.
If I do not meet all requirements by passing my courses and /or any other requirements, I will be notified and/or my degree or certificate will be
placed
on HOLD by the Registrar’s Office.
____ I plan to participate in the commencement ceremony. ____ I do not plan to participate in the commencement ceremony.
Student’s Signature: _____________________________________
Date: ______________________________
Office of Records and Registration
Graduation Clearnace Form
Submission Deadlines:
Fall Completers: November 20, 2019
Spring Completers: April 8, 2020
Summer Completers: June 10, 2020
Cashier
Library Staff Member
University Police Staff Member
Financial Aid Staff Member
Research, Sponsored Programs & Institutional
Effectiveness Staff Member
Registrar's Office Staff Member
Testing Center Coordinator
NOTE: The Testing Center Coordinator's signature is only
required for students pursuing an Associate's Degree.
________________________
7.
Career Services Staff Member
PART II
PREPARATION
FOR THE
GRADUATION
CEREMONY
30
COMMENCEMENT CEREMONY
DATE:
PLACE:
TIME:
DRESS:
Wednesday, May 13, 2020
Shreveport Convention Center
5:30 p.m.
(The doors will open at 4:30 p.m.
and the academic procession
begins promptly at 5:00 p.m.)
Cap, Gown and Hood
CAPS AND GOWNS
Those graduates who ordered caps and gowns may retrieve them at the graduation fair. The last
day to place your order coincides with the last day to apply for graduation. The last day to order
regalia coincides with the last day to apply for graduation. NOTE: A late fee will be applied to
all orders received after February 7, 2020.
COMMENCEMENT INVITATIONS
Each graduate will receive 5 standard invitations. Distribution begins April 8, 2020 in the
University Bookstore. Invitations not retrieved by April 16, 2020 will be released for
purchase ($1.00 each).
Payment must be made at the cashier window and proof of payment is required to retrieve
invitations from the University Bookstore.
ATTIRE
In order to participate in the commencement ceremony, all graduates must wear the cap, gown,
and hood prescribed by the University and the attire requirements outlined in the commencement
guide. Graduates who are not in compliance with the proper attire will not be allowed to
participate in the commencement ceremony. Please be reminded the cap ("mortarboard") and the
gown can not be decorated or altered in any manner.
SPECIAL NOTE
Graduation is a joyous and special occasion. It is a time for celebration and merriment. However,
you are reminded that Commencement is a formal University function. You are requested to
maintain the order and solemnity of the proceedings. It is a courtesy we owe each other and our
guests.
31
Graduates will be able to receive their
d
iplomas immediately following the
commencement
ceremony
i
n
t
he designated
l
ocation.
e.
Graduates will be directed by the Student Marshal to clear the ceremony area before
dispersing to greet family and friends.
d.
At the conclusion of the ceremony,
graduates are required to
hold their positions in
the assigned
seating
areas
u
ntil given
directions
by the Student Marshal.
c.
PLEASE HAVE YOUR “CERTIFIED”CARD IN HAND WHEN YOU GO TO
THE STAGE. When you get to the stage, please hand your 3x5 CARD to the name
caller who will announce the names of the graduates.
b.
When you line up after checking in, y
ou will receive instructions on marching in, when
to
stand
or
sit,
and
when
to
go
the the stage area. Graduates are expected to remain
seated for the duration of the commencement ceremony.
a.
INSTRUCTIONS FOR THE GRADUATION PROCESSIONAL
As you come in the door to line up for graduation, you will sign the list for your
division and receive a certified numbered card designating your place in line.
Graduates are asked to report at 3:30 p.m. for lineup, dress inspection and final
instructions for the Commencement Ceremony. Failure to arrive at the appropriate
time may result in removal as a participant.
INSTRUCTIONS FOR CHECKING IN WHEN YOU ARRIVE
b.
a.
32
ALMA MATER
O Southern, Dear Southern, Thy praises we shall sing,
Until all the heavens and echoes loudly ring.
The winds and the sky as they pass us by
Will Adoration bring.
O Southern, Dear Southern, We owe our all to Thee,
In downfall or vict'ry, We'll always loyal be.
Thy Sons and Daughters as they work,
Will be inspired by Thee.
O Southern, Dear Southern, Thy name will ever be,
As mighty as the rivers that flow on to the sea,
As pure and true as the Gold and Blue,
That stand out bold for Thee.
PART III
AFTER
GRADUATION
34
DIPLOMAS
Candidates who submitted all requirements, to include graduation fees, by the specified deadline
will be able to pick up their degrees immediately following the commencement exercises.
The name on your diploma and transcript will reflect the name of which you attended Southern
University at Shreveport. Upon completion of graduation requirements, no changes will be made.
Students not attending commencement will be allowed to retrieve diplomas following the schedule
below:
Fall Graduate Diploma Release Date
February 1st
June 1st
September 1st
Spring Graduate Diploma Release Date
Summer Graduate Diploma R
elease Date
DUPLICATE DIPLOMAS
You may purchase duplicate copies of your degree at this time. The cost for each duplicate
diploma is $30.00. The fee for the duplicate diploma is due before the originals are ordered. Once
diplomas have been ordered, no changes will be processed. NOTE: Fees are non-refundable.
SELF-
SERVICE BANNER
(BANNER WEB )
Southern University at Shreveport students’ Banner Web account is active and available even as
graduates. Please maintain your Banner Web log-in information to obtain unofficial transcripts at
the click of a button.
If the password expires, answer the security question for access. If this process fails, password
resets can be obtained by contacting the Information Technology Center at 318-670-9900.
Proof of identity is required.
If you'd like to have your diploma mailed, please complete the Diploma Mailing Request
Request form and call the cashier at 318-670-9305 to pay the $10.00 mailing fee. Upon receipt of
the Diploma Mailing Request Form and proof of payment, the diploma will be mailed to the
address provided on the form within 5-7 business days.
STUDENT LOAN REPAYMENT OPTIONS
When it comes to repaying your federal student loan, there’s a lot to consider. Understanding the
details of repayment can save you time and money. Find out when repayment starts, how to
make your payment, repayment plan options, what to do if you have trouble making payments,
and much more by visiting https://studentaid.ed.gov/sa/repay-loans/understand.
You're strongly encouraged to review information about federal student loan repayment plan
options, finding loan history and loan servicers, and making payments.
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Congratulations, Graduates!!! You are encouraged to use this checklist to ensure that
you take advantage of the post-graduation opportunities available to you.
1. Provide current contact information to the Registrar’s Office.
If you did not retrieve your diploma immediately following the
commencement ceremony, your diploma will be mailed to the address
listed on your Application for Graduation. If this address is no
longer active, please complete the Change of Name or Address form to
provide your current mailing address or email us at
registraroffice@susla.edu to notify our office that you’d like to
retrieve your diploma directly from the Registrar’s Office. The form is
located at http://www.susla.edu/registrars-forms under Student
Initiated Forms.
Please note your SUSLA Alumni Association Membership Card will be
mailed to the address provided. Please include your name and SUSLA
ID # on all correspondence.
2. View and order your graduation photos.
Visit www.wildjbrown.zenfolio.com/suslagrad(insert last two
digits of graduation year)s (ex. www.wildjbrown.zenfolio.com
/suslagrad19s) to view photos captured during the commencement
ceremony. Special packages available for SUSLA.
3. Order your Commencement DVD.
SUSLA would like to help you, your family and friends remember this
very momentous day in your life by providing you with the
opportunity to purchase a commencement DVD. The DVD order form
is located in the Commencement Guide and the $20.00 payment can be
remitted by credit card (call 318.670.9305 to pay by phone) or by cash
(visit the cashier’s window to pay in person).
Please submit order form and proof of payment (receipt) to the
Registrar’s Office via fax (318-670-6344), mail (Registrar’s Office,
Southern University at Shreveport, 3050 Martin Luther King, Jr. Drive,
Shreveport, LA 71107), email (registraroffice@susla.edu) or
personal delivery (Leonard C. Barnes Administration Building, Room
A-02).
4. Order your complimentary official transcript.
Complete the Graduate Complimentary Official Transcript Request
form located in the Commencement Guide and submit to the
Registrar’s Office via fax (318-670-6344), mail (Registrar’s Office,
Southern University at Shreveport, 3050 Martin Luther King, Jr. Drive,
Shreveport, LA 71107), email (registraroffice@susla.edu) or
personal delivery (Leonard C. Barnes Administration Building, Room
A-02).
Office of Records and Registration
Post-Graduation Checklist
Your
Face
Here
35
36
Office of Records and Registration
Duplicate Diploma Order Form
Fax: 318-670-63
44
Email: registraroffice@susla.edu
To receive a duplicate copy of your Associate’s degree, diploma or certificate please complete this form and submit it, along
with your payment of the $30.00 fee, to Southern University at Shreveport business Office. Submit one form for each
duplicate diploma and/or certificate you are requesting. The fee may be paid in person with cash, money order, or
credit/debit card or mail this form, with a money order payable to Southern University at Shreveport, ATTN: Registrar’s
Office, 3050 Martin Luther King Jr. Drive, Shreveport, Louisiana 71107.
According to our present policy, all duplicate diplomas show the date the degree was originally conferred and bear the
signatures of the original University officials. The name to appear on the duplicate diploma will be that which appears on
University records. If your reason for ordering the duplicate diploma is that you have had a change of name, please indicate
your new name as requested below. Please attach a completed Change of Name and/or Address form with the required
documentation.
Your duplicate diploma and/or technical certificate will be mailed to you at the address listed below. Please allow up to
thirty (30) business days (not including weekends or holidays) for your duplicate diploma/certificate request to be processed.
Name as listed on University records:
_____________________________________________________________________________________________________________________________
_____
Last Name First Name Middle Initial Maiden Name
Name as it should appear on diploma:
__________________________________________________________________________________________________________________________________
Last Name First Name Middle Initial Maiden Name
Date of Birth: ____________________ Last 4-digits of SSN ________________
SUSLA ID # 900_____________________________
Mailing Address:
_____________________________________________________________________________________________________________________________
____
Street City ST Zip
Telephone: _________________________________________________________________Email: _______________________@_________________________
Date of Graduation: ___________________________________________ Delivery Method: □ will pick up diploma □ mail diploma
Reason for Request □ lost □ damaged □ incorrect □ other ________________________________________________
Please note that the approximate delivery time is 2-4 weeks.
Student’s Signature:______________________________
______________________________ Date: ____________________________
DEGREE EARNED: (CHECK ONE) AAS___ AGS ___ AS ___ CTS ___ CAS ___ TD ___
Major _________________________________________________________________ Second Major (if applicable) __________________________________
Concentration ___________________________________________________________ Second Concentration (if applicable) ___________________________
REGISTRAR’S OFFICE USE ONLY
Received Date: ________ Mailed Date: ________ Picked-Up Date: ________ Payment information:
□
cash
□ money order
□credit card
RO: Diploma Mailing Request: 09/19-LR
Recent graduates who prefer to receive their diplom via United Stated Postal Service (USPS) must complete the
diploma mailing request form, pay the required $10.00 mailing fee (applies to one diploma only) and return the
form to the Office of Records and Registration for processing by mail, fax or email. Please contact the cashier
at 318-670-9305 to pay via phone. Diplomas are shipped to U.S. addresses only. NOTE: An additional
diploma can be secured by completing the Duplicate Diploma Request form located on the Registrar's Office
web page.
Student Information
Last Name:
First Name:
Middle Name:
Student ID:
Last 4-digits of SSN:
Date of Birth:
Graduation Date:
Degree (
AS, AAS, CTS, TD, etc)
:
Program/Major:
Home Telephone:
Cell Telephone:
Work Telephone:
Email Address:
Mailing Address
Street Address:
City:
State:
ZIP:
I request and give permission for SUSLA to mail my diploma to the mailing address provided above.
Signature of Alumnus Date
NOTE: Southern University at Shreveport (SUSLA) reserves the right to withhold transcripts and diplomas until all financial
obligations (including fees, fines, and any outstanding balance) to the university have been satisfied.
Southern University at Shreveport (SUSLA) regrets that we cannot be responsible if the diploma is lost, stolen, or damaged in the
mail. In the event that you do not receive your diploma or it is damaged upon delivery, you will be responsible for ordering a
replacement copy and for all associated fees.
Registrar’s Office
Date Processed:
Processed by:
Office of Records and Registration
Diploma Mailing Request Form
Fax: 318-670-6344
Email: registraroffice@susla.edu
Southern University at Shreveport
Office of Records and Registration
3050 Martin Luther King, Jr. Drive
Shreveport, Louisiana 71107
Phone: (318) 670-9229
FAX: (318) 670-634
registraroffice@susla.edu
www.susla.edu
37
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signature
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3050 Martin Luther King, Jr. Drive Phone: (318) 670-9229
Shreveport, Louisiana 71107 FAX: (318) 670-6344
www.susla.edu registraroffice@susla.edu
Name: _____________________________________ Last 4-gitis of SSN: __________ DOB: _____________
Maiden Name: ______________________________Address: ______________________________________
City: _____________________________ State:_____ Zip: ___________ Phone: _______________________
*Email Address: (*required for notification purposes)
TYPE OF GRADUATE: SUSLA Graduate SUSLA Major
Dual Enrollment Graduate Name of High School:
Completion Term/Year: _________________________________ Graduation Date: ____________________
REASON FOR TRANSCRIPT REQUEST: Transfer Employment Self
Other_________________________________
CHECK BELOW:
Student Pick-Up Mail (via US Postal Service) e-SCRIP (via electronic transcript service)
PLEASE ISSUE AN OFFICIAL COPY OF MY TRANSCRIPT TO:
Name (Organization): ______________________________________________________________________
Attention: ____________________________________ Department:_______________________________
Address __________________________________________________________________________________
Street Address City State Zip
In order to comply with the Privacy Act of 1974, transcripts of credits will be supplied to all students and former
students only when requested in writing. All financial obligations must be paid in full.
Please allow 3-5 days to process this request. During peak times, such as registration, graduation and the
beginning or ending of a semester/term, the process may be delayed.
Student’s Signature _____________________________ SUSLA ID: 900_________ Date______________
To ensure that no person can obtain your information without your permission, if you have designated someone
(designee) to receive this information for you, please identify the person by name and ensure the designee is
able to provide picture identification upon receipt. Name: _________________________________________
Note: This request will be retained in the Registrar’s office for one semester/term. It is the student’s responsibility to follow up on
the status of his/her request. After this designated period the request will be destroyed and the student will be required to resubmit
a request and the required fee.
Registrar’s Office Use Only
Date Processed:
Processed by:
RO: Transcript Request Form: Revised 10/14:06/18:02/19LR
Office Records and Registration
Graduate Complimentary
Official Transcript Request
Form Fax: 318-670-6344
38
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Commencement DVD Order Form: 05/18
Relive the moment and preserve the Southern University at Shreveport Commencement
Ceremony with a professionally videotaped and edited DVD that captures the complete
ceremony from beginning to end, including each graduate receiving his/her degree. Reserve
your copy today!
Commencement Ceremony
DVD Order Form
Personal Information
First Name ___________________________________________________________________
Last Name ____________________________________________________________________
Student ID 900______________________ Phone ________________________________
Email Address ________________________________________________________________
Commencement Ceremony Delivery Method
Date: ________________________ Retrieve from Registrar’s Office
Mail to my address
Mailing Address
Street Address: _______________________________________________________________
City:___________________________________________________________________________
State: ______________________________________ Zip: _________________________
Payment Method (proof of payment required)
Quantity ______ x $20.00 = $__________
I have paid the required amount for my order.
I will pay the required amount for my order.
Please submit the order form to the Registrar’s Office for processing (fax to 318-670-6344; email to
registraroffice@susla.edu, mail to Registrar’s Office, Southern University at Shreveport, 3050 Martin
Luther King, Jr. Drive, Shreveport, LA 71107, or deliver in person to Room A002 in the Leonard C.
Barnes Administration Building).
Please allow 2 – 4 weeks for delivery. Thank you for your order
39
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signature
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Dr. Rodney A. Ellis
Chancellor
Mrs. Janice Sneed
Interim Vice Chancellor for Academic
Affairs and
Workforce Development
Dr. MelvaWilliams
Vice Chancellor for Student Affairs
and Enrollment Management
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2019 2020 Commencement Guide91119 (Southern University at Shreveport)

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