Fillable 2019-2020 Area Assessment Program Application (AYSO Volunteer Resources)

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2019-2020 Area Assessment Program Application (AYSO Volunteer Resources)

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2019-2020
Area Assessment
Program Application
Section:
Area:
Area
Director:
Year
appointed:
Communities served (PRINT the city names, or geographic zones, to be included on the Certificate i.e.: Southwest
California): ____________________________________________________________________________________
States
served:
Past Area Assessment Program Awards:
Platinum
Gold
Silver
Bronze
None
Currently applying for (choose one):
Platinum
Gold
Silver
Bronze
Please forward the completed application to your Section Director by August 1, 2020
This Section to be completed by the Section
Director
Approved Award Level: Platinum Gold Silver Bronze Honorable Mention
Section
Director
Signature:
Date:
Comments:
Section Director; please forward the approved applications to the National Office by September 1, 2020
Page 1 of 12
Northerine
click to sign
signature
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Page 2 of 12
Area Assessment Program
(A
AP
)
Award Level
Gra
ding
The Area board members listed below have examined this application and its attachments, and to
th
e
best of their knowledge, this document accurately represents the status of the
A
re
a
.
Position:
Print Name:
Wet Signature:
Date:
Area Director
Area Coach Administrator
Area Management Administrator
Area Referee Administrator
Earned Points Grading
Area Administration Category Pg.4
Area Director Category Pg.5
Area Coach Category Pg.7
Area Management Category Pg.9
Points Earned: /68
Points Earned: /35
Points Earned: /55
Points Earned: /50
Area Referee Category Pg.11 Points Earned: /55
Total Points from all categories: /263
Plus Bonus Points: / 8
Total Points:
Grading scale
263-234 points
233-208 points
207-182 points
Platinum Level
Gold Level
Silver Level
90%-100%
89%-80%
79%-70%
181-156 points Bronze Level 69%-60%
0
0
0
0
0
0
0
AD Points
Claimed
SD Points
Accepted
0
0
0
0
0
0
0
0
0
Page 3 of 12
Area Assessment Program
Area
Administration
Total Points
Available
Area Points
SD Use Only
1
Area board meeting minutes are prepared and kept on file with the Area, and are:
Distributed to the Section Director
Available to the Area’s participants upon request
1
2
AYSO trained and certified instructors were used at all courses sponsored or conducted
by the Area.
4
3
All Area volunteers were registered on eAYSO with e-signature or by using AYSO
Volunteer Application Forms sent to the National Office.
3
4
Current Safe Haven approved job descriptions were distributed or made available to
Area volunteers.
1
5
All Area volunteers have AYSO’s Safe Haven Certification and have attended discipline
specific training, where applicable.
3
6
Area Information Form (AIF) is updated annually.
2
7
AYSO philosophies are promoted in the Area. Examples:
2
8
Area abides by all AYSO Rules & Regulations, Bylaws and Policy Statements.
2
9
All Regional accounts within the Area are audited by someone other than the authorized
account signatories.
3
10
The Area discretionary budget was submitted to the National Office by July 1 and copied
to the Section Director OR an Area operating budget was submitted to the Section
Director for the Section Operating Budget by July 1.
4
11
Area staff participated with the SD and Section staff in the running of their Section EXPO.
1
12
Area staff promoted the Kids Zone® program. Regions in the Area feature Kids Zone® in
their programs.
2
13
Area staff promoted Stewards of the Game. Regions in the Area feature Stewards of the
Game.
2
14
All rosters for Area sponsored training were submitted within 30 days from the date of
the course via eAYSO.
3
Page 4 of 12
15
With input from the Regional Commissioners, Area goals and objectives were discussed,
decided upon and distributed.
2
16
Area website created and updated periodically to keep Regions better informed of the
activities of the Area.
URL:
2
17 Regions within the Area participated in the Regional Assessment Program.
25%=1pt 50% = 2pts 75% = 3pts 100% = 4pts
4
18
Chartered Regions in the Area voted in person or by proxy at the 2016 NAGM.
25%=1pt 50% = 2pts 75% = 3pts 100% = 4pts
4
19
Area conducted post-season, in season, or off-season program outside of standard
primary program play (i.e. indoor soccer, Area tournament, Area soccer fest, etc.).
3
20
Area organized or administered an EXTRA or AYSO Club Program.
3
21
Area organized, administered or promoted (one point each)
AYSO Playground Soccer or Playtime Adventure
AYSO Adult Soccer
2
22
All Regions within the Area utilized AYSO’s system of record for all player and volunteer
registrations.
4
23
Area provided a VIP Program for Regions lacking sufficient participants to operate their
own or facilitated an interregional program.
3
24
Area Auditor position is filled. Name of Area
Auditor
2
25
List any significant enhancements or unique programs that your Area offers to its
participants. Please attach examples and supporting documentation or describe:
3
26
Area had a volunteer appreciation program in place for present and/or outgoing
volunteers.
Describe:
3
TOTAL POINTS AVAILABLE = 68
Total
Points
Earned:
0
Page 5 of 12
Area Assessment Program
Area
Director
Total Points
Available
Area Points
SD Use Only
1
AD attended AD training.
Date:
___
4
2
AD completed the following: (Check all that apply)
Introductory Management/Regional Management Date: __ 3 points
Dispute
Resolution & Due Process/Dispute Resolution prior to 2014 Date:
3 points
6
3
AD is signed on and using Sports Connect Area Portal, AYSOU.
2
4
AD communicated by telephone, e-mail, in person or in writing with the Section
Director at least once each month.
1
5
AD or designee provided Regional Commissioner and Board Orientation (rostered in
eAYSO) for each
Region with a newly appointed RC in the Area.
2
6
AD communicated with each of the Area’s Regional Commissioners at least once each
month. (Check all that apply)
Telephone e-mail Letter Newsletter
3
7
AD, or designee, attended all scheduled Section staff or executive meetings to which he
or she was invited in the past 12 months.
2
8
AD holds regularly scheduled Area meetings – in person or by conference call - (aside
from the Section EXPO) which are open to all the Area’s participants and agendas and
meeting times are publicized in advance.
3
9
AD attended the following meetings: (Check all that apply – 3 points each)
National Annual General Meeting – NAGM (if the AD could not attend, they
submitted their proxy by mail or by another designated proxy holder.)
Section EXPO
6
10
The AD
provided/supported/assisted
with Area level training.
1
11
Area has nominations for Area Director at a minimum of every three years and
nominations are open to all qualified persons.
1
12
AD published and distributed an Area calendar to all the Regions within the Area. A
copy
is attached.
3
13
AD has identified a potential successor and mentoring has begun.
1
TOTAL POINTS AVAILABLE = 35
Total
Points
Earned:_____
0
Page 6 of 12
Area Assessment
Program
Area Coach
Administration
Total Points
Available
Area
Points
SD Use
Only
1
Name of Area Coach
Administrator:
3
2
ACA has current access to and is using Sports Connect Area portal, AYSOU.
2
3
ACA communicated with and/or submitted regular reports to the AD and SCA.
2
4
ACA
appointed
an
Area
Coach
Trainer.
Name
of
ACT:
2
5
ACA/ACT held or assisted at least one Intermediate Coach Course during the year.
Date:
2
6
ACA/ACT visited or contacted each Region during the past year to observe program, provide training
or other AYSO coaching function.
3
7
ACA/ACT has completed the following: (Check all that apply) 3 points per box checked, credit applies
only to ACA or ACT not both.
Regional Coach Administrator Training Date:
Introductory Management/Regional Management Date:
Dispute
Resolution & Due Process/Disp Resolution 2014 Date: ____
Coaching Instructor Training Date:
Advanced
Coach
Instructor
Training
Date:
15
8
ACA/ACT provided AD, SD and SCA with a calendar for all coaching courses.
1
9
ACA/ACT distributed an Area coaching plan including goals and objectives for current year to AD,
each RC, each RCA and to the SCA.
2
10
ACA, or designee, attended all Section coaching staff
meetings/conference
calls to which he or she
was invited.
1
11
ACA attended the AYSO EXPO.
3
12
ACA has identified potential successor and mentoring has begun.
2
Page 7 of 12
TOTAL POINTS AVAILABLE = 55
Total
Points
Earned:
13
ACA/ACT has completed the following courses: (Check all that apply - points earned for the highest level
achieved, credit applies only to ACA or ACT not both.)
6U Coach Course Date: 2 points
8U Coach Course Date: 2 points
10U Coach Course Date: 2 points
12U Coach Course Date: 2 points
Intermediate Course Date: 3 points
Advanced Course Date: 3 points
14
14
ACA/Area assisted/held at least one Coach Instructor Course during the year. Date:
3
0
Page 8 of 12
Area Assessment Program
Area Management
A
dmi
nistration
Total Points
Available
Area Points
SD Use Only
1
Name of the Area Management
Administrator:
3
2
AMA has current access to and is using Sports Connect Area portal, AYSOU.
2
3
AMA communicated with and/or submitted regular reports to the AD and SMA.
2
4
AMA completed the following: (Check all that apply) 3 points per box checked
Introductory Management/Regional Management Date:
Dispute
Resolution & Due Process/Disp Resolution 2014 Date: _____
Management Instructor Training Date:
Advanced
Management
Instructor
Training
Date:
12
5
AMA visited or contacted each Region during the past year to observe program, provide training or
other AYSO management function.
3
6
AMA provided AD, SD and SMA with a calendar for all management courses.
1
7
AMA or designee attended all Section management staff
meetings/conference
calls to which he or she
was invited.
1
8
AMA/Area has assisted/held the following courses: (Check all that apply) 3 points per box checked
Safety Director Training Date:
Treasurer Training Date:
Registrar Training Date:
CVPA Training Date:
Division Coordinator Training Date:
15
9
AMA attended the AYSO EXPO.
3
10
AYSO trained and certified instructors were used at all management courses sponsored or conducted
by the Area.
3
Page 9 of 12
11
AMA/Area assisted/held at least one Management Instructor Course during the year. Date:
3
12
AMA has identified potential successor and mentoring has begun.
2
TOTAL POINTS AVAILABLE = 50
Total
Points
Earned:
0
Area Assessment Program
Area Referee
Administration
Total Points
Available
Area Points
SD Use Only
1
Name of Area Referee
Administrator:
3
2
ARA has current access to and is using Sports Connect Area portal, AYSOU.
2
3
ARA communicated with and/or submitted regular reports to the AD and SRA.
2
4
ARA appointed an Area Director of Referee Instruction and/or an Area Director of Referee Assessment.
ADRI
Name:
ADRA
Name:
3
5
ARA/Area assisted/held at least one Intermediate Referee Course during the year.
Date:
3
6
ARA/Area assisted/held at least one Referee Instructor Course during the year. Date:
3
7
ARA/ADRI has completed the following: 3 points per box checked, credit applies only to ARA or ADRI not
both.
Regional Referee Administrator Training Date:
Introductory Management/Regional Management Date:
Dispute Resolution & Due Process/Disp Resolution 2014 Date: _____
Referee Instructor Training Date:
Advanced
Referee
Instructor
Training
Date:
15
8
ARA provided AD, SD and SRA with a calendar for all referee courses.
1
9
ARA distributed an Area referee plan including goals and objectives for current year to AD, each RRA and
to the SRA.
2
10
ARA, or designee, attended all Section referee staff
meetings/conference
calls to which he or she was
invited.
1
11
ARA/ADRA
completed
an
Assessor
Course.
Date:
3
12
ARA has identified potential successor and mentoring has begun.
2
Page 10 of 12
Page 11 of 12
TOTAL POINTS AVAILABLE = 55
Total
Points
Earned:
13
ARA attended the AYSO EXPO.
3
14
ARA/ADRI has completed the following courses: (Check all that apply- points are earned from highest level achieved
for one person only)
Basic Referee Course Date: 2 Points
Intermediate Referee Course Date: 3 Points
Advanced Referee Course Date: 3 Points
National Referee Course Date: 4 Points
12
0
Page 12 of 12
Area Assessment Program
Sponsorship Bonus
Total Points
Available
Area Points
SD Use Only
Bonus Points:
National Sponsors are actively supported by the Area. 2 Points each
Area has set up uniform buying program through SCORE
Area runs or promotes AYSO Soccer Camps
Area purchased from Sport Pins International
Area purchased from, used or promoted another AYSO sponsor (Name: )
(2 additional bonus points maximum, no matter how many additional sponsors)
8
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2019-2020 Area Assessment Program Application (AYSO Volunteer Resources)

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Completed 12 September 2021

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