Financial Aid Office
3200 West C Street
Torrington, WY 82240
p: 307.532.8224
f: 307.532.8222
financialaid@ewc.wy.edu
2018-2019
Petition for Extension
of Maximum Time Frame
for federal financial aid
In compliance with federal financial aid regulations and EWC policies, a student is ineligible to receive federal financial
aid, including student loans, if he/she fails to meet any of the following conditions:
Loss of Eligibility: Failed to successfully complete at least 67% of overall credit hours attempted and/or failed
to achieve a minimum 2.0 cumulative Grade Point Average (GPA) for one or more semesters following a Warning semester.
Maximum Time Frame: Because federal regulations require a suspension of federal aid when it becomes mathematically
impossible for you to complete your program within 150% of the published length of your program, you will be placed in a
Maximum Time Frame status when you have attempted credits equaling 135% or more of that program (approximately
81-85 attempted credits for associate’s programs, 40-45 for year-long certificate programs, and 24-32 for certificate
programs less than a year in length depending on credit requirements for the program).
A student who experienced extenuating circumstances (usually considered beyond the student’s control) that created the
suspension or excessive attempted credits may petition for reinstatement of eligibility by completing the appeal procedure
outlined below. There is a limit of appeals allowed; appeals are accepted at the discretion of the Appeal Committee
and only if the criteria established in the appeal agreement and program evaluation are met.
Appeals should be submitted as soon as possible following notification of loss of eligibility, but NO LATER THAN MID-
TERM OF THE SEMESTER FOR WHICH THE STUDENT IS REQUESTING AID.
Complete ALL required information on the appeal form. Incomplete petitions will not be considered.
Complete Student Section of appeal in detail (a typed sheet may be attached as long as all points are addressed).
Attach documentation to support your circumstances (e.g., a letter from a physician to document medical issues). This
documentation must be retained in your financial aid file, so please do not submit originals.
The student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a program
evaluation to ensure the student is enrolled only in credits needed to graduate. Schedules are reviewed each semester and
aid is adjusted to fund only required courses. Complete the Student Section of the appeal BEFORE making an appointment with
an advisor. Program evaluations may be obtained from the Records Office or via your LancerNet Academic Profile.
Student and academic advisor must sign the appeal.
Complete all steps of appeal and submit with required documentation to the Financial Aid Office. The Appeal Committee will
review the appeal along with academic and financial aid records to make a decision. Allow at least 30 days for review.
A student is not required to make payments toward an outstanding balance while an appeal is under review, but will not be
allowed to charge books during a book charging period unless/until the appeal is approved. If the petition is NOT approved, the
student is responsible for paying all charges incurred.
Student is notified via mail when a decision is reached on the appeal. Please make sure Student Services has a current and
correct address and phone number on file. If the appeal is approved, the student will be required to sign an agreement indicating
he/she understands and will comply with the conditions of the appeal approval.
Students who are abiding by terms of the Extension Agreement do not have to re-appeal each semester.
A student whose appeal is denied and who disagrees with the decision of the Appeal Committee has the right to
re-appeal to the Financial Aid Director.
Federal financial aid is intended to assist students in making successful progress toward completing an eligible degree or certificate.
Therefore, the STUDENT bears the responsibility of demonstrating progress toward that goal. Determination of Satisfactory
Academic Progress (SAP) is based on cumulative attempted hours and takes into account the student’s full EWC academic record
regardless of whether the student received financial aid funds. The Financial Aid Office is required to look at all previous periods of
enrollment, including concurrent enrollment/dual credit classes taken while in high school, transfer credits, and periods of Academic
Amnesty, no matter how long ago the student was enrolled. Satisfactory progress is evaluated at the end of every semester.
PETITION FOR EXTENSION OF MAXIMUM TIME FRAME APPEAL PROCEDURES
___________________________________________________________ ____________________ __________________________
Last Name First Name M.I. EWC Student ID Number Social Security Number (last four digits)
___________________________________________________________ _______________________________________________
Mailing Address (include apartment number) E-mail Address
___________________________________________________________ _______________________________________________
City, ST, Zip Phone Number (include area code)
Major/Program of Study: ___________________________________________ Expected graduation date: _______________________
Semester for which you are requesting reinstatement: Fall 2018 Spring 2019 Summer 2019
H
ave you previously filed an appeal for federal financial aid? Yes No
If you have attended other colleges, please list here: _________________________________________________________________
All official transcripts must be on file and evaluated by the Records Office before appeal will be reviewed.
I
f planning to transfer to a four-year institution, please indicate school: __________________________________________________
* Please provide a detailed
statement explaining why you believe the Appeal Committee should grant your request for
continuation of your aid. Simply stating that you need more hours to complete your degree program is not sufficient. Explain WHY
you have exceeded the maximum credits allowed to complete your program and WHY you need additional hours to graduate. If you
already have a degree, explain why you are returning to school. Although your reasons may be personal, the Committee requires
explanation in order to make an informed decision based on the merit of your claims for appeal. Your appeal application will remain
confidential. Please be specific, provide clear detail about your educational goals and attach supporting documentation if it substantiates
your explanation. Include explanations for receiving deficient grades and/or reasons for a cumulative GPA below 2.0 if unsuccessfully
attempted hours contributed to your exceeding the Maximum Time Frame. Also explain any circumstances that may have contributed
to
withdrawing from any classes. You may attach additional sheets if needed.
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07/2018
STUDENT INFORMATIONMAX APPEAL
STUDENT SECTION (Complete BEFORE meeting with Advisor)
The student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a program evaluation to
ensure the student is on track for graduating in a timely manner and that only credits needed for degree completion are taken. Complete the
Student Section of the appeal BEFORE making an appointment with an advisor. Program evaluations may be obtained from the Records
Office or via your LancerNet Academic Profile. The student and his/her academic advisor must sign the appeal form indicating that the
program evaluation has been reviewed and discussed.
Please list your planned course work at EWC for the semester for which you are requesting an extension and the following semester
(if applicable). You may attach additional sheets if needed.
Semester 1
Semester 2
Course #
Course Name
Credits
Course Name
Credits
PLEASE NOTE THAT ONLY CLASSES THAT ARE REQUIRED TO COMPLETE YOUR DEGREE AS
DETAILED ON YOUR PROGRAM EVALUATION CAN BE FUNDED WITH FEDERAL FINANCIAL AID.
Please detail approved course substitutions that do not appear on the program evaluation.
*Advisor: Please provide any additional information you may have for why this student’s appeal should or should not be approved.
Can the student successfully achieve his/her educational goals? Has the student overcome any obstacles he/she may have previously
f
aced? Is the student taking the appropriate type/number of classes for his/her ability and taking advantage of tutoring and other
resources available? Please note if you do
not feel you can support this student’s appeal for any reason (and provide an explanation).
The Appeal Committee needs an honest evaluation of this student’s capabilities and needs to know what advising resources have been
d
iscussed (tutoring, career counseling, online advising, etc.) to help him/her be successful in the future. If you are not comfortable
giving the student back this form with your evaluation, you may submit it directly to the Financial Aid Office or e-mail your statement
directly to the Financial Aid Director.
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Advisor’s signature: ________________________________________________ Date: ___________________________
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rinted name: _______________________________________________________________________________________
 Ad
visor: Signature of appeal indicates that the advisor has discussed resources available for the student’s success,
has reviewed the program evaluation with the student, and has approved classes listed as required for graduation. 
By signing this worksheet, I certify that all of the information reported is complete and correct. I understand that only classes that apply to
my degree may be funded and that I must complete all classes with a grade of “C” or higher and must not withdraw from any classes past
the free drop/add period. I also understand that if my appeal is denied, I am responsible for any outstanding charges and will have to
continue my education at my own expense.
Student signature: __________________________________________________ Date: ___________________________
ADVISOR SECTIONMAX APPEAL
STUDENT CERTIFICATION AND SIGNATURE