Consortium Agreement Information
A Consortium Agreement is an arrangement between two institutions for the financial benefit of a student who will be
concurrently enrolled at both institutions. Eastern Wyoming College (EWC) is willing and interested in participating in
consortium agreements with a student where the collaboration helps meet a student’s educational goals. The agreement
allows a student to receive financial aid from EWC as the home institution (HOME) for all eligible courses for which the
student is enrolled, including those from a host institution (HOST). For a course to be eligible it must be offered by an
accredited HOST eligible to participate in Title IV Federal Aid Programs and accepted by HOME towards satisfying
the student’s degree requirements. It is the student’s responsibility to complete the agreement properly and ensure that all
of the necessary steps are taken so that funding may be delivered and academic credit granted for the courses completed.
Important Points:
You MUST be eligible for Title IV Federal Financial Aid and your financial aid process must be complete before
you will receive funds.
Institutional funds and scholarships may or may not be eligible for the consortium process.
You MUST be enrolled for a minimum of one class at EWC as HOME for this Agreement to be valid.
You MUST meet and maintain EWC’s Satisfactory Academic Progress Policies for Financial Aid with the
combination of HOME and HOST grades and completion requirements.
You MUST complete a new Consortium Agreement each semester of enrollment at a HOST school.
You MUST be a degree- or certificate-seeking student at EWC to use this Agreement. (If EWC is your HOST,
contact your HOME institution for their consortium requirements.)
Students who have lost financial aid eligibility may enroll with a HOST institution (depending on HOST
requirements), but cannot receive aid until aid eligibility is regained.
You MUST request an official transcript be sent to the EWC Registrar from your HOST.
You are responsible for all costs to the HOST. EWC cannot pay them on your behalf.
Consortium Agreement Policies:
1) The student seeking a degree from HOME but wishing to enroll for credit at HOST will receive financial aid only from
the HOME. All financial aid awards will be made by HOME based on policies of the HOME. Per federal regulations,
students may only receive federal financial aid from one institution during a period of enrollment.
2) The construction of the student’s Cost of Attendance for financial aid purposes will reflect the HOME cost.
3) Payment of institutional charges by financial aid at HOME will be done according to the HOME disbursement
procedures. Any excess funds will be disbursed to the student. The student is responsible for payment of all costs
due to HOST according to the schedule required by that institution.
4) To ensure transferability of course work from HOST to HOME, the student’s HOME academic advisor or EWC
coordinator (if attending an EWC Outreach site) must approve the student’s proposed schedule of courses at the HOST
as listed on the Financial Aid Consortium Agreement.
5) It is the student’s responsibility to keep the HOME Financial Aid Office informed of any course withdrawals.
6) A separate Agreement must be completed every semester for which the student wishes to take courses at another
institution and have them counted toward degree requirements and financial aid eligibility.
7) The student must be enrolled at EWC during the term covered by this Agreement. Students wishing to enroll for
courses at either the HOME or HOST must apply and be officially accepted for admission at the institution(s) offering
the courses. Exceptions may be made on a case-by-case basis.
8) The HOST will document the last date of attendance in all its classes, if requested by the HOME.
9) It is the student's responsibility to ensure that an official academic transcript from the HOST representing work
attempted under this Agreement arrives at HOME in a timely manner.
10) As a condition of this Agreement, the student authorizes both HOME and HOST to share all relevant information
relating to the student's application for and receipt of financial aid, if that information is needed by the other institution.
The student's signature on this form also indicates that he/she is aware that the proceeds of all financial aid received for
the applicable term must be used only for educational expenses incurred at the HOME and HOST.
11) Neither institution waives its governmental immunity by entering into this Agreement. Both institutions fully retain all
immunities and defenses provided by law. This Agreement may be canceled by either institution upon written
notification and will automatically terminate at the conclusion of the enrollment period identified.
6/22/2017
Financial Aid Office
3200 West C Street
Torrington, WY 82240
p: 307.532.8224
f: 307.532.8222
financialaid@ewc.wy.edu
2017-2018 Consortium Agreement
between
Eastern Wyoming College
and
____________________________________
Name of HOST Institution
Eastern Wyoming College and the above named school are herein entering into a Consortium Agreement for:
___________________________________________________________ ____________________ __________________________
Last Name First Name M.I. EWC Student ID Number Social Security Number (last four digits)
___________________________________________________________ _______________________________________________
Mailing Address (include apartment number) E-mail Address
___________________________________________________________ _______________________________________________
City, ST, Zip Phone Number (include area code)
EWC Campus Location: _______________________________________________________________________________
(Torrington, Douglas, Chugwater, Glendo, Glenrock, Guernsey, Hulett, Lusk, Moorcroft, Newcastle, Sundance, Upton, Wheatland)
Enrollment Term (check one): Fall 20____ Spring 20____ Summer 20____
Note: Student must complete this form each semester for which he/she wishes to receive financial aid under a Consortium Agreement
I am receiving: Federal aid (e.g., Pell Grant or Direct Loan) Hathaway Scholarship Other financial aid
Reason for consortium: Class not available at EWC Schedule conflict with another EWC class Other: _______________
By signing below, I certify that I understand and will abide by the Consortium Agreement Policies, including the following:
1. I am taking (a) course(s) at the HOST school listed above that is/are transferable to my degree at EWC,
2. I am NOT receiving financial aid at the HOST,
3. I am enrolled in and attending at least one class at EWC for the Enrollment Term checked above and am making Satisfactory
Academic Progress as specified by EWC’s Satisfactory Academic Progress Policies for Financial Aid,
4. I am enrolled in a degree/certificate program at EWC; EWC will confer my degree upon successful completion of my program,
5. I will notify EWC and HOST of any change in my enrollment status, including withdrawing from or not attending courses,
6. I will submit an official grade transcript from my HOST school at the end of the semester,
7. I am responsible for paying educational expenses at my HOST school,
8. I authorize my HOST school to release any necessary academic and/or financial information for the above course(s) to EWC.
____________________________________________________________________________________________________________
Student’s Signature Date
What course(s) are/is the student taking at HOST school?
Equivalent course(s) at EWC?
Course # Course Title Credits Course # Course Title Credits
By signing below, Advisor confirms that course(s) listed from HOST school are required for student’s EWC degree program.
Academic Advisor’s Signature: Date:
Academic Advisor’s printed name:
STUDENT INFORMATION
EWC (HOME) INFORMATION: To be completed by STUDENT
ENROLLMENT INFORMATION: To be completed by Academic Advisor at EWC
STUDENT CERTIFICATION
Select one
HOST SCHOOL CERTIFICATION
HOST SCHOOL OFFICIAL’S SIGNATURE
Student’s Name (please print): ___________________________________________________________________________________
Will the student listed above receive federal financial aid at your institution? Yes No
If “Yes”, please list type(s): ______________________________________________________________________________________
If “Yes”, STOP. Do not complete rest of section; sign here and return to EWC or student only: ________________________________
If “No”, please complete the remainder of this form.
Enrollment period at HOST: _____________ to _____________ # of credits enrolled in at HOST: _______________________
mm/dd/yy mm/dd/yy
Associated costs: Tuition/Fees $ _________________________
Books/Supplies $ _________________________
Room/Board $ _________________________
Other $ _________________________
The student’s funds will be disbursed directly to the student. It is the student’s responsibility to pay the balance due to the HOST.
I certify the above named student is registered at HOST listed for the enrollment period designated above in an academic program that
meets the Title IV student financial aid eligibility requirements. I certify that the HOST will not award any financial aid for the
enrollment period. I will notify EWC if the student does not begin attendance in the courses listed and approved in this consortium
agreement. I will inform EWC immediately of any change in enrollment status, including failure to attend course(s), withdrawing from
course(s), including withdrawal dates and/or last dates of attendance, or approval of any course substitution(s).
________________________________________________ _______________________________________________
HOST Financial Aid Officer’s Signature Please print or type name
________________________________________________ _______________________________________________
HOST Financial Aid Officer’s Title Date
________________________________________________ _______________________________________________
HOST School Street Address City, State, Zip
________________________________________________ _______________________________________________
HOST School Phone Number HOST School Fax Number or e-mail Address
Under this agreement, the HOST agrees to make available applicable student consumer information required under Title IV. As
HOME, EWC retains responsibility for enrollment reporting of all credits to the National Student Loan Data System (NSLDS). Neither
institution waives its governmental immunity by entering into this Agreement. Both institutions fully retain all immunities and defenses
provided by law. This Agreement may be canceled by either institution upon written notification and will automatically terminate at the
conclusion of the enrollment period identified.
Please return to:
Eastern Wyoming College • 3200 West C Street • Torrington, WY • 82240
Fax: 307.532.8222
E-mail: terri.hauf@ewc.wy.edu
Phone: 307.532.8326