PRESIDING OFFICER’S WRITTEN STATEMENT FOR CLOSING A MEETING (“CLOSING STATEMENT”)
UNDER THE OPEN MEETINGS ACT (General Provisions Article § 3-305)
This form has two sides. Complete items 1 4 before closing the meeting.
1. Recorded vote to close the meeting: Date: ______; Time:____; Location:_______________;
Motion to close meeting made by: _________________ Seconded by___________________;
Members in favor: ___________________________; Opposed: ________________________;
Abstaining: _________________________; Absent: _________________________________.
2. Statutory authority to close session (check all provisions that apply).
This meeting will be closed under General Provisions Art. § 3-305(b) only:
(1)___“To discuss the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation, or performance evaluation of appointees,
employees, or officials over whom this public body has jurisdiction; any other personnel
matter that affects one or more specific individuals”; (2)___ To protect the privacy or
reputation of individuals concerning a matter not related to public business”; (3)___ “To
consider the acquisition of real property for a public purpose and matters directly related
thereto”; (4)___ “To consider a matter that concerns the proposal for a business or industrial
organization to locate, expand, or remain in the State”; (5)___ “To consider the investment
of public funds”; (6)___ To consider the marketing of public securities; (7)___ To consult
with counsel to obtain legal advice; (8)___ To consult with staff, consultants, or other
individuals about pending or potential litigation; (9)___ To conduct collective bargaining
negotiations or consider matters that relate to the negotiations; (10)___ To discuss public
security, if the public body determines that public discussion would constitute a risk to the
public or to public security, including: (i) the deployment of fire and police services and staff;
and (ii) the development and implementation of emergency plans; (11)___ To prepare,
administer, or grade a scholastic, licensing, or qualifying examination; (12)___ To conduct
or discuss an investigative proceeding on actual or possible criminal conduct; (13)___ To
comply with a specific constitutional, statutory, or judicially imposed requirement that
prevents public disclosures about a particular proceeding or matter; (14)___ Before a
contract is awarded or bids are opened, to discuss a matter directly related to a negotiating
strategy or the contents of a bid or proposal, if public discussion or disclosure would
adversely impact the ability of the public body to participate in the competitive bidding or
proposal process. (15)___ To discuss cybersecurity, if the public body determines that
public discussion would constitute a risk to: (i) security assessments or deployments relating
to information resources technology; (ii) network security information . . . or (iii)
deployments or implementation of security personnel, critical infrastructure, or security
devices.”
Continued
3. For each provision checked above, disclosure of the topic to be discussed and the public
body’s reason for discussing that topic in closed session.
Citation
(insert #
from above)
Topic
Reason for closed-session discussion of topic
§3-305(b) ( )
§3-305(b) ( )
§3-305(b) ( )
§3-305(b) ( )
§3-305(b) ( )
4. This statement is made by ____________________________, Presiding Officer.
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WORKSHEET FOR OPTIONAL USE IN CLOSED SESSION: INFORMATION FOR SUMMARY TO BE
DISCLOSED IN THE MINUTES OF THE NEXT OPEN MEETING. (See also template for summary.)
For a meeting closed under the statutory authority cited above:
Time of closed session:_____________________________________________________________
Place: ___________________________________________________________________________
Purpose(s):_______________________________________________________________________
Members who voted to meet in closed session: _________________________________________
Persons attending closed session:_____________________________________________________
Authority under § 3-305 for the closed session:__________________________________________
Topics actually discussed: ___________________________________________________________
Actions taken:____________________________________________________________________
Each recorded vote:________________________________________________________________
For a meeting recessed to perform an administrative function 3-104): Time:______
Place:___________________________________________________________________________
Persons present: __________________________________________________________________
Subjects discussed: ________________________________________________________________
(Form Rev.10/1/2018)