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A G E N D A

CITY OF HENDERSONVILLE CITY COUNCIL – REGULAR MEETING

EBRUARY 7, 2019 – 5:45 P.M.

Council Chambers - City Hall

1. Call to Order

2. Invocation

3. Pledge of Allegiance: Led by Serenity Feliciano, Recipient of Mayor’s Civic Achievement Award

4. Public Comment Time:

Up to 15 minutes is reserved for comments from the public for items not

listed on the agenda

5. Consideration of Agenda

6. Consideration of Consent Agenda:

These items are considered routine, noncontroversial in

nature and are considered and approved by a single motion and vote.

A. Consideration of Minutes: January 3, 2019 Regular Meeting

B. Consideration of Mid-Year Budget Report and Budget Amendments

C. Consideration of Resolution Adopting an Order Directing the Tax Collector to Collect Taxes

and an Order to Advertise Tax Foreclosures

D. Consideration of an Order Directing the Tax Collector to Advertise Delinquent Taxes

E. Consideration of Tax Releases/Refunds

F. Consideration of A Resolution of Intent to Close Lily Drive and a Portion of West Barnwell

Street, Unopened and Unimproved Rights-of-Way

G. Consideration of a Certificate of Sufficiency for Voluntary Satellite Annexation of

approximately 0.414 acres Located on Bradshaw Avenue

H. Consideration of a Special Event Permit for “Bike for the Blue”

I. Consideration for Utility Line Extensions:

i. Water Service: Cottages at Stone Creek

ii. Water and Sewer Service: Cottages at Cypress Run

J. Consideration of a Request by the Henderson County Public Schools System for the Use of

Berkeley Mills Park Baseball Field and Concession Stand and to Waive the Fees for Players

in Exchange for Materials and Labor

K. Consideration of a contract with Hart & Hickman, PC for the Mud Creek Dump 2019

Additional Assessment Activities and Associated Budget Amendment

7. Employee Recognitions:

A. Outstanding Employee

B. Service Excellence Quarterly MVPs

C. Service Excellence MVP of the Year

D. Government Finance Officers Association (GFOA) Distinguished Budget Award

E. Introduction of New Police Officers

8. Public Hearing – Consideration of a Zoning Ordinance Text Amendment of Section 16-4-4

Standards for Animal Boarding Facilities

Presenter: Planner Daniel Heyman

9. Presentation of Audit

Presenter: David Phillips, CPA, Partner with Greene Finney, LLP

10. Consideration of Request to Henderson County for School Resource Officer Funding

Presenter: City Manager John Connet

11. Consideration of Request by Fire Department for an Amendment to Chapter 22 of the Code of

Ordinances to allow a Third-Party Inspection Reporting System (Compliance Engine)

Presenter: Fire Marshal Justin Ward

12. Update on Police Station Headquarters

Presenters: Assistant City Manager Brian Pahle and Police Chief Herbert Blake

13. Report on Recently Established Quarterly Transportation Meeting and an Update on the

Current NCDOT Projects in Henderson County

Presenter: Senior Planner Matt Champion

14. Consideration of Boundary Line Resolution

Presenter: City Attorney Samuel Fritschner

15. Reports/Comments by Mayor and City Council Members

16. Staff Reports

A. Report on Contingencies

B. Surplus Property Disposal Report

C. Investment Report

17. Appointments to Boards/Commissions

Presenter: City Clerk Tammie Drake

18. New Business

https://hvlncgov-my.sharepoint.com/personal/tdrake_hvlnc_gov/Documents/Clerk/Agendas/01 2019/02 Feb/20190207_Council_Agenda.docx

19. Closed Session to discuss matters relating to the location or expansion of industries or other

businesses in the area as provided under NCGS §143‐318.11(a)(4) and to establish or instruct the

staff or negotiating agent concerning the position to be taken by or on behalf of the City Council in

negotiating the price and other material terms of a contract for the acquisition of real property by

purchase, option, exchange, or lease as provided under NCGS §143‐318.11(a)(5)

20. Adjourn

Agenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $_________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.

Attachments:

Caitlin Elliott

Finance

Jan 29, 2019

Feb 7, 2019

Caitlin Elliott

Council Action

06d

Annual Order to Advertise

As per NCGS § 105-369(a) the tax collector, Caitlin Elliott, is reporting the delinquent tax amounts for the 2018 tax year which are

liens on real property. The City Council must order the tax collector to advertise the tax liens upon receipt of this report. Upon order

from City Council to advertise the tax liens, the tax collector must send a notice to the owners of the affected parcels of property at

least 30 days prior to the date the advertisement is to be published. Advertisements of tax liens shall be made during the period

March 1 through June 30 at least one time in one or more newspapers having general circulation in the city.

A detailed report of the delinquent taxes is available in the tax collector's office.

N/A

none

I move City Council order the tax collector to advertise delinquent taxes as required by NCGS 105-369(a).

Delinquent Taxes Report

Agenda

CITY COUNCIL:

ARBARA G. VOLK

Mayor

TEVE CARAKER

Mayor Pro Tem

ON STEPHENS

ERRY A. SMITH, JR.

EFF MILLER

CITY OF HENDERSONVILLE

The City of Four Seasons

AX COLLECTOR

OFFICERS:

OHN F. CONNET

City Manager

AMUEL H. FRITSCHNER

City Attorney

AMMIE K. DRAKE

City Clerk



145 Fifth Ave. E.

Hendersonville, NC 28792-4328

E-mail: tax@hvlnc.gov

www.hendersonvillenc.gov Phone: 828.697.3053

Fax: 828.692.1510



TaxCollectionSummaryasofJanuary29,2019





2018BeginningCharge $7,976,160.55

Discoveries $11,446.90

Releases&Refunds $(46,225.05)

NetCharge $7,941,382.40

AmountCollected $7,629,475.52

UnpaidTaxes $440,893.13

PercentageCollected 96.07%



Agenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $_________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.

Attachments:

Caitlin Elliott

Finance

Jan 25, 2019

Feb 7, 2019

Caitlin Elliott

Council Action

06e

The Tax Collector, Caitlin Elliott, would like to submit for your approval the tax bill adjustments occurring between March 1, 2017 and

January 25, 2019. These adjustments include all discoveries, releases, and refunds. Discoveries and releases are provided by the

Henderson County Tax Department. Refunds are given for overpayment of a tax bill (usually occurring when a mortgage company

and a customer both pay on the parcel) or for changes in the tax valuation that is provided by the county.

Full supporting documentation is on file in the Tax Collector's office.

പ

N/A

none

I move that City Council approve the Tax Adjustments Report for Discoveries, Releases and Refunds as presented.

Tax Adjustments Report

Agenda

80,565.03$

(120,202.34)$

(33,420.59)$

(73,057.90)$

Discoveries and Releases are provided by Henderson County

Refunds are given for overpayment of a tax bill or for changes in the tax valuation provided by the county

* Complete documentation of above items can be obtained from the Tax Collector's office.

TaxAdjustmentsReport

For transactions as of: March 1, 2017 thru January 25, 2019

Discoveries

Releases

Refunds

Total Tax Bill Adjustments

AdjustmentDescriptions

IllegaltaxG.S.105Ͳ381(a)(1)(b): e.g.doubletaxation,situsmistakes,proceduraldefects,excesstaxation,improperpurposes,orincorrectnameusage.

ClericalerrorG.S.105Ͳ381(a)(1)(a): e.g.whenthereisanactualerrorinmathematicalcalculation.

TaxleviedforanillegalpurposeG.S.105Ͳ381(a)(1)(c): e.g.charginga

taxthatwaslaterdeemedtobeimpermissibleunderStatelaw.

Summary Total of Discoveries, Releases and Refunds

Agenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Susan G. Frady

Development Asst Dept

1-15-19

Susan G. Frady

2-7-19

Council Action

06f

File #P19-01-SCThe City has received an application from Sharon Stepp and Hendersonville Little Theatre, to close Lili

Drive that is an unopened and unimproved right-of-way and a portion of West Barnwell Street that is unopened and

unimproved located on PIN Numbers 9568-76-2275 and 9568-76-3519. A map survey and legal descriptions are

included. The legal descriptions are described by tract E, F, A and D as shown on the preliminary plat.

N/A

I move Council to adopt the Resolution of Intent for the closing of Lily Drive that is unopened and unimproved an a portion

of West Barnwell that is unopened and unimproved as petiotioned by Sharon Stepp and Hendersonville Little Theatre,

Inc.

Resolution of Intent

Map

Survey

Legal Descriptions

Agenda

LILY POND RD

KANUGA RD

S WASHINGTON ST

W BARNWELL ST

TOMS PARK CIR

05010025

Feet

Wash Creek

Subject Area

Proposed ROW

to be Closed

(All of Lily Drive)

City of Hendersonville

January 2019

Property Owner: Sharon Nell Stepp

PIN: 9568-76-2275

321 S. Washington Street

Proposed ROW

to be Closed

(Portion of W. Barnell Street

from Lily Drive to Wash Creek)

Proposed Right-of-Way Closure

Lily Dr. & Portion of W. Barnwell St.

City of Hendersonville

Existing Land Use

Agenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Susan G. Frady

Development Asst Dept

1/22/19

Susan G. Frady, Development Asst Director

2-7-19

Council Action

06g

File #P19-05 ANX

The City of Hendersonville has received a petition from Vicki D. Jones for a satellite annexation of PIN 9578-33-8633

which is approximately 0.414 acres on Bradshaw Avenue. Please refer to the attached map. This parcel is approximately

210 feet from the primary corporate limits.

Attached is the Clerk's Certificate of Sufficiency that the petition is valid. The next step in the annexation process is to

accept the Clerk's certificate and set a date for the public hearing on the question of adoption of an ordinance of

annexation.

N/A

I move Council to accept the City Clerk's Certificate of Sufficiency for Vicki Jones' petition and set March 7, 2019 as the

date for the public hearing.

Maps

Clerk's Certificate of Sufficiency

Agenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Susan G. Frady

Development Asst Dept

1-17-19

Susan G. Frady

2-7-19

Council Action

06h

Bike for the Blue: On January 17, 2019, the Special Events Committee met and reviewed an application from STAND

TALL - Thank a Local Lawman for the Bike for the Blue event to be held on April 27, 2019 from 11:00 A.M. - 4:00 P.M.

The parade will begin at Harley Davidson of Asheville and end at Triskelion Brewing Company on 7th Avenue in

Hendersonville. The riders will the eat lunch at Triskelion and/or other restaurants on 7th Avenue.

The request is to close Maple Street from 7th Avenue to the alley (leaving the alley open) to park motorcycles during the

portion of the event at Triskelion. The street will be closed from 11:00 A.M.- 4:00 P.M. A parade permit has been issued

for the parade portion of this event by the Hendersonville Police Department.

N/A

I move Council approve the Special Event Permit for the Bike for the Blue Event.

Agenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Rhonda Wiggins

dmin

January xx, 2019

Lee Smith

February 7, 2019

Council Action

06Ii

Water Extension Request

Cottages at Stone Creek

This project requires an extension of the City of Hendersonville’s water system to provide service to 15 lots, as well as 13

existing single-family residences located along McDowell Rd.

Water service will be provided by the addition of 2,694 lf of 8" DIP and 5 fire hydrants.

Sewer service will be provided by individual septic systems.

This project is within the Zoning and Planning Jurisdiction of the Town of Mills River and has received approval dated

January 22, 2019

Based on the above information, the Water and Sewer Department has the capacity to support this additional

infrastructure and associated connections and hereby recommends approval of said project contingent upon final approval

of construction plans and specifications by the Water and Sewer Department.

N/A

This project will be funded by the developer,Moore and Son Site contractors, Inc. of Mills River, NC

"I move to accept this Utility Extension Project and to authorize the City Manager to execute the associated Utility

Extension Agreement on behalf of the City."

Agenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Rhonda Wiggins

dmin

January 22, 2019

Lee Smith

February 7, 2019

Council Action

06Iii

Water and Sewer Extension Request

Cottages at Cypress Run

This project requires an extension of the City of Hendersonville’s water and sewer system to provide service to 67 single

family properties along Howard Gap Rd., near the intersection with Old Holbert Rd.

Water service will be provided by the extension of 2,265 lf of 6" DIP with 5 fire hydrants.

Sewer service will be provided by the extension of 2,750 lf of 8" SDR 35 with 18 manholes.

This project is within the Zoning and Planning Jurisdiction of the City of Hendersonville, NC

Based on the above information, the Water and Sewer Department has the capacity to support this additional

infrastructure and associated connections and hereby recommends approval of said project contingent upon final approval

of construction plans and specifications by the Water and Sewer Department.

0.00

N/A

This project will be funded by the developer, Mountain Bean Growers, Inc/RDV Development, LLC of Mills River, NC

"I move to accept this Utility Extension Project and to authorize the City Manager to execute the associated Utility

Extension Agreement on behalf of the City."

Agenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Tom Wooten

Public Works

1/17/2019

Tom Wooten

February 7, 2019

Council Action

06j

The Henderson County Public School System (HCPS) has made a request to use Berkeley Mills Park Baseball Field from

February 11th until May 6th for middle school baseball. Berkeley will be the home field for Hendersonville and Rugby

while Blue Ridge Community College will be home field for Flat Rock and Apple Valley. Berkeley will be used for practice

five days a week, with the first practice from 3:30 pm until 5:30 pm and the second practice from 5:30 pm until 7:30 pm.

Once games begin, they will be played on Monday and Thursday starting at 4:30 pm with practices continuing on

Tuesday, Wednesday, and Friday.

HCPS has requested for the City to waive the $20 per player fee in exchange for HPCS providing materials and labor as

described in the proposed agreement which is attached for your review. HCPS would also like to use the concession

stand to have the option of selling concessions during their games.

N/A

The budget impact is minimal since HCPS will be purchasing materials and providing labor toward maintenance of the field

that the City would normally provide.

I move to allow the Henderson County Public School System to use Berkeley Mills Park Baseball Field for middle school

baseball as stated in the attached agreement and to waive the $20 per player rental fee.

HCPS Ball Field Rental Agreement

Agenda

Ball Field Rental Policies 1



City of Hendersonville

Public Works Department

305 Williams Street Hendersonville, NC 28792

Phone: (828) 697-3084 Fax: (828) 697-3089



BALL FIELD RENTAL POLICIES AND FEES



Thank you for your interest in renting one of the City's ball fields. The goal of our department is to make

your rental activity as successful and enjoyable as possible. To assist you in this regard, please

familiarize yourself with the following policies.



You are welcome to utilize the ball field from 6:00am to 10:00pm, with a reservation and permit. A

permit is required for any use.



APPLICATION PROCESS



Applications will be approved according to the following priority:

1. City Activities- activities originated by the City of Hendersonville, including recreation program;

2. City Partnership Activities- activities that have been approved by the City Council; and

3. General Public Activities- activities by non-profit groups, clubs, organizations, and individuals

other than set forth above.



x An application can be denied if: 1) the ball field is not available; 2) the applicant has an

unsatisfactory use record; 3) the rental does not meet applicable laws/rules; or 4) the rental could

be detrimental to the best interest of the City, as determined by the Director of Public Works or

other City Official.



x Each applicant shall be at least 21 years of age and act or designate one person to act as

the coordinator of all rental matters.



x Each application must contain complete information, since City staff will not be responsible

to supply any equipment, utilities, or additional services not listed on the approved application.



FEE SCHEDULE



Season Rate is $20 per player for a twelve week season. The teams are expected to prep the field prior to

practice and games (dragging the infield, dirt work, line the field). City Staff will prep the field two times per

week (mowing and dragging the infield) on a regular schedule. Additional prep work is available for $75

per hour, two hour minimum (mowing, dragging the field, line marking, and dirt work). A practice and game

schedule must be submitted along with a team roster.

Tournament Rate is $150 per day. Teams are expected to prep the fields prior to each game. City Staff

will prep the field two times per week (mowing and dragging the infield) on a regular schedule. Additional

prep work is available for $75 per hour, two hour minimum (mowing, dragging the field, line marking, and

dirt work). A tournament consists of four games per day for four to six days.

Camp Rate is $100 per day. Coaches and camp participants should prep the fields prior to field use. This

rate includes field prep by the City two times per week (mowing and dragging the infield). Additional prep

work is available for $75 per hour, two hour minimum (mowing, dragging the infield, line marking and dirt

Agenda

Ball Field Rental Policies 2



work). (No admission may be charged for the camp spectators). A camp consists of four to six hours of

practice for four or five consecutive days.



x All fees are due upon and as a condition of approval. Fields will not be reserved without payment. Fees

are due after final registration. Fees are subject to change, unless paid in full, prior to the effective date of a

fee change.



x Light Key Deposit: A $25 (per key) cash deposit is required for rentals that require keys to operate

field lighting. The keys must be returned within 24 hours of the last rental date to receive a refund.



GENERAL POLICIES



All renters are required to abide by the following general policies. Failure to abide by these conditions

may result in the revocation of current permits and denial of future field requests.



x Rental Hours: Ball fields may be rented each day from 6:00am to 10:00pm. Permitted hours must

include time needed to enter and prepare field for use, remove or secure equipment, and vacate the

field. Other users may be scheduled immediately prior to and following a reservation. Lights will be

turned off by the renter immediately at the end of the permitted time. If city staff have to turn off the

lights, an additional fee will be assessed to turn off the lights.



x Applicant shall abide by all applicable laws, including the prohibition of smoking and alcohol.



x The City is not responsible for personal injuries or for damaged or stolen property.



x The City does not provide portable mounds and other sports equipment. Additional field

maintenance (in-field dragging, watering or line placement) beyond routine maintenance is

available for an additional fee. Our regular field maintenance consists of mowing and in-field

dragging twice per week plus watering as necessary.



x Insurance Requirements: All organizations, clubs, tournaments, and commercial groups renting a

ball field must provide $1 million of liability insurance coverage for the permitted dates. A certificate of

liability insurance and an endorsement letter naming the City of Hendersonville as additionally insured

must be submitted at least two weeks in advance of the first permitted date. Renters that cannot

provide the correct insurance documents will have their permit revoked.



x Styrofoam Products Prohibited: The use of food service items comprised of expandable

polystyrene, commonly referred to by the trade name “Styrofoam” is prohibited. The renter shall

assume the responsibility for preventing the utilization and/or distribution of expandable polystyrene

food service products, by any attendee or vendor (caterer) utilizing the City property or facility during

the term of the rental agreement.



x Notice of Non Use of Fields: Any organization that has been allocated field space and does not

intend to use it according to the permit issued shall notify the Public Work Department so the field

may be re-allocated. Users may not sublease fields under any circumstance, nor allow shared or

drop-in use by other users during their permitted time. Field use is for baseball unless previously

approved by the Director of Public Works or City Council.



x The City does not provide storage at parks for rental activities. All equipment and supplies must be

brought in by the applicant for the dates and times of the reservation only. Storage containers may

not be brought into the park for operational supplies. Property and supplies are the responsibility of

the applicant. The City is not responsible for lost, stolen or dam aged equipment.



x Vehicles are not permitted to drive on City fields. This rule applies to coaches and other program

Agenda

Ball Field Rental Policies 3



administrators who want to unload game equipment or supplies for the program. Please plan on

bringing dollies or wagons to carry equipment and supplies into the park grounds. Vehicles are not

allowed on the field for field preparation.



x Tents: Small tents (10’ x 10’) are approved for set up in pre-approved areas which do not cause trip

hazards to the participants or general public.

x All renters are responsible for controlling noise. Amplified sound for private rentals is limited to the

PA system at the field. No special permit is required for this level of sound. No other amplified sound

of any other type including PA systems for announcements may be permitted.



x Renter may temporarily hang banners with prior approval from the Public Works Department.

Banners may be hung on the ball field fences only during the permitted time and then remove them

when vacating the field. All tape, hooks, zip ties, and strings used to attach the banners must also

be removed and disposed of properly.



x Crowd Control: It is the responsibility of applicant to keep registered participants and their spectators

from engaging in un-sportsmanly conduct, such as fighting or rude and abusive verbal confrontations.

If field representatives or game officials of the league cannot control the situation, the applicant should

contact Hendersonville Police Department for assistance. Off-duty Police Officers are available for

hire through the Police Department (828) 697-3000 ext. 3051 (call between 7AM – 4PM to make

arrangements).



x Safety and Repairs: Players warming up should not be stationed so that missed or overthrown balls

can hit other park spectators, users or foot traffic. Any malfunctioning sprinklers, lights, or other

mechanical park malfunctions should be reported to the City Staff immediately (828) 606-7682 or

(828) 243-2282. Minor repairs may be reported by email us at tledford@cityofhendersonville.org.

Please call 911 for emergencies.

x Clean Up: Renters must clean up around the field, parking areas, buildings and bleachers prior to

vacating the property. Bathrooms must be picked up and cleaned. All recyclables must be placed in

the recycling carts and trash placed in bags then placed in the trash carts. Trash cans must be

emptied and new bags placed in the cans. If it is necessary for the City to provide cleaning services

following the reserved activity, the renter will be charged an hourly fee of $50 per hour (two hour

minimum for after-hours clean up).



x When fields must be closed due to rain or other inclement weather, saturated field conditions due to

irrigation problems, or for any damage due to vandalism or other conditions requiring immediate

attention, applicants may be refunded or rescheduled if other dates are available and agreed upon by

both parties. It is the applicant’s responsibility to notify their participants and coaches to stay off the

fields until further notified. Unplanned closures will be relayed to the renter.



x Concessions: Organizations are restricted from selling concessions without the written consent of

the Public Works Director. No outside food and beverages are allowed by the spectators.



x Parks close at 10pm. Once the park is closed for the evening, vehicles will be under

the authority of the Hendersonville Police Department and subject to ticketing and impound.

x Sponsorships: All sponsorships must be approved by the City of Hendersonville in writing

prior to any signage or banners being installed on City Property. All sponsorships must

comply with the City of Hendersonville Sponsorship Policy.

Agenda

Ball Field Rental Policies 4



CANCELLATIONS AND CHANGES TO APPROVED APPLICATIONS



x All cancellations and changes must be submitted in writing before any request will be

considered.



x A $25 processing fee will be charged for cancellations or changes made after a permit has been

approved.



x The City reserves the right to cancel an approved rental in the unlikely event that the ball field

cannot be used, or there is a conflicting activity.



x The City reserves the right to terminate a rental activity, without refund, if it is considered

necessary by the Director of Public Works, his designate, or a Police Officer for the safety and

welfare of the public and City.



QUESTIONS OR NEED ASSISTANCE?



Please call the Public Works office at (828) 697-3084, if you have any questions or need

assistance in any way. We wish you the best of success with your planned activity.

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#$–>77.

 0#$ # &%!#$–;><096=:%(<–:0.1 %&#%%$$&$,

!%,% %!!#,!!#% ($ # ##!#$.2

"&!%&%  #%##!# $–1=8=28:9088=8 #1=8=2;6;0<;=8.1##%  

during a game or practice, lights malfunctioning, broken water line…)

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Agenda

Ball Field Rental Policies 5

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City of Hendersonville

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Public Works Department

305 Williams Street Hendersonville, NC 28792

Phone: (828) 697-3084 Fax: (828) 697-3089

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FIELD RENTAL APPLICATION

Please read ball field rental information prior to completing application. Please Print Clearly or Type.

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Applicant/Organization: Henderson County Public Schools

Main Contact: Scott Rhodes Address:

E-Mail: wsrhodes@hcpsnc.org

Primary Phone: (828) 697-4733

Alternate Phone:

Rental Date(s): February 11, 2019 – May 6, 2019 (calendars required) games on

Monday and Thursday, practice on Tuesday, Wednesday and Friday

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Rental Time: _3:30 pm_ am/pm to 7:30 pm _ am/pm (park close at 10pm)

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Type of Sport/Activity: Middle School Baseball (Rugby and Hendersonville Home Field)

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x□ Practice x□ Game □Tournament □ Clinic/Camp/Class

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Estimated Maximum Attendance:

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RELEASE FROM LIABILITY AND INDEMNIFICATION

 $#%   #$ %  %&$ % '$%%%*,!!%#*#$%  #$$%%*,%$

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!# !#%*2, $%$%$,#%* #!# )%*#$&%#  #&$*%&$ &!%  %%*

# '$#,(%#$&&$$&% #+ # % ## *%  $$  !!% #* %$ #$,%$,

! *$,&$%$,!%# $, # '%$.!!%$%%$$ #$)!$,*$&%$,% $, #

!# $(*# &%$%%%*,%$ #$! *$(*(*#$#  ##%% 

!!%3$&$ % '%*.!!%$$ !* #*$% *!# !#%* %*&*$

 # $$ #%% $&!# !#%*,  #&$*!!%, %$ #$,%$,! *$,&$%$,!%# $'%$.

&#$#*$$&$&#$! $%* #,%#$ ,!*$, % %  &#*&% % 

%%* #$ ',%$ #$,%$! *$.&#$# +$  # ##,* #$,(

%'%$ &##$% (%$#$!!$# &$$#$&% $ (,%&#$$

!%% $#$$ # ##$, #* #!#%!%$ #( %&#$ %#%.

'#,&#$% #% *%#% % $ $ #%%*! %*!!*% #%

(!#$%%%%*&#%$&$. &#%##+%#% $ &#% *%! $/ #!#%

#"&#%$. &# $% %%$&%% % $!!%  $ %&#%!!# ' *!!% .

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Applicant/Representative Signature: _________________________________ Date: ________________

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50-100

1-14-19

Agenda

Ball Field Rental Policies 6

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% %$ ##*-



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(#!%#!$$%#!$.

 ( !# '  # %  !#! % $,  &! %#$  #*, 

#$%# $,!%#$#*%!!# !#%#%$ #%* % .

  &$ % %#! #  %  ( #  %  $   $ % # &$

%&!#'$ #!# '$%#  (%( #$. $17=

* &#2# (% &$%#.

&$% $$ $&% $%*! $$ $%$.

($ %!$ #($ # #.

$ %'#%$ #% &%,(%!!# '*%%*,(%%

&#$%%%#'&(&$% !# '%,$%&,& &%$, #

 $$ $&.



%*(!# ' ( %%(!#(,! $$.

%*(!# '%#$#* % ,$.

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Agenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Brent Detwiler

Engineering

1/29/19

Brent Detwiler

2/7/19

Council Action

06k

Mud Creek Dump 2019 Additional Assessment:

As you recall portions of the Mud Creek Dump were discovered during the Jackson Park Sewer Interceptor project.

Further investigations and assessments have followed over the last several years, and identified subsurface waste in two

areas. NC DEQ has recently directed additional assessment work to be done including groundwater monitoring and

sampling, soil cover sampling, waste characterization sampling, surface water and sediment sampling and landfill gas

probe installation, screening and sampling. The data will be evaluated by DEQ to see if further investigation or work will be

done.

The scope of work is in the process of being approved by DEQ and will be reimbursed. Hart & Hickman have submitted a

proposal for the Mud Creek Dump 2019 Additional Assessment as described above. The proposal is attached and we

welcome any questions that you may have.

106,000

The City will be reimbursed by the NC DEQ Division of Waste Management's Inactive Hazardous Sites Branch for funds

expended provided work was pre-approved by the Branch. Budget Amendment is included in the budget amendment item.

I hereby move to approve a proposal from Hart & Hickman, PC for completion of the Mud Creek Dump - Waste Boundary

Delineation, Landfill Gas Evaluation and Soil Cover Evaluation and to authorize the City Manager to execute a contract for

said work; as presented and recommended by staff.

Hart & Hickman, PC Proposal for Mud Creek Dump - Additional Assessment Work Plan and Cost Proposal

Agenda

Via Email

January 29, 2019

City of Hendersonville

Engineering Department – Water and Sewer Projects

145 Fifth Avenue East

Hendersonville, NC 28792

Attn: Mr. Brent Detwiler, PE

Re: Work Plan and Cost Proposal

Mud Creek Dump – Additional Assessment Activities

Mud Creek Dump – NONCD0000798

Hendersonville, North Carolina

H&H Proposal No. 19-001

Dear Brent:

Hart & Hickman, PC (H&H) is pleased to present this work plan and cost proposal (Work Plan) to

the City of Hendersonville (City) for additional assessment at the Mud Creek Dump

(NONCD0000798) (Site or subject Site). The subject Site is located west of Mud Creek between

William H. King Memorial Park and Lincoln Circle in Hendersonville, Henderson County, North

Carolina. Previous assessment activities indicate that subsurface waste is present in two areas

(Northern Waste Disposal Area and Southern Waste Disposal Area) at the Site. A Site location map

is provided as Figure 1 and a Site map depicting the Site and surrounding area is provided as Figure

The Work Plan outlines proposed assessment activities based on the North Carolina Department of

Environmental Quality (DEQ) Pre-Regulatory Landfill Unit (Unit) Guidelines for Addressing

Pre-Regulatory Landfills and Dumps dated November 2015 and supplemental information provided

by the Unit in emails to the City dated September 13, 2018, November 1, 2018, November 26, 2018,

and January 22, 2019.

1.0 Scope of Work

This scope of work includes activities associated with the preparation of this work plan, proposed

additional assessment activities, data evaluation and report preparations, risk assessment, and project

management. Proposed additional assessment activities (Task 1 through Task 9) include the

following:

x Task 1: Preparation of this work plan and cost estimate;

x Task 2: Clearing and utility locating;

AgendaAgenda

Mr. Brent Detwiler

January 29, 2019

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x Task 3: Groundwater monitoring well installation;

x Task 4: Groundwater sampling;

x Task 5: Soil cover sampling;

x Task 6: Waste characterization sampling;

x Task 7: Surface water and sediment sampling;

x Task 8: Landfill gas probe installation, screening, and sampling;

x Task 9: Data evaluation, risk assessment, and report preparation; and

x Task 10: Project management.

Field days are assumed to be 12 hour field days which includes time for mobilization(s), field data

evaluation, and shipment of samples collected for laboratory analyses.

The following sections outline the details of the proposed scope of work for the next phase of

assessment activities associated proposed for the Site. In addition to performing the scope of work

outlined for each subtask below, the following tasks will be addressed as part of the proposed field

activities conducted.

x Sampling Documentation

All sample locations will be given unique identifiers and locations will be estimated in the

field using a hand-held Trimble GeoXT Global Positioning System (GPS) unit capable of

sub-meter accuracy using differential correction. In addition, H&H will document observed

significant land disturbance.

x Decontamination

Non-dedicated equipment and tools will be decontaminated prior to use at each boring or

sampling location, or following exposure to soil, groundwater, or waste material.

x Investigation Derived Waste

Drill cuttings and investigation derived waste (IDW) generated during proposed assessment

activities will be inspected for unusual odors, staining, and field screened for volatile organic

vapors using a calibrated photoionization detector (PID). Drill cuttings will be used to backfill

soil borings unless obvious evidence of significant impacts is observed during field screening

or a boring is advanced into the saturated zone.

Potentially impacted groundwater, soil, and waste will be containerized in 55-gallon steel

drums, appropriately labeled, secured inside a chain link fence compound, and transported

off-Site for disposal at a suitable permitted facility. Borings advanced into the saturated zone

will be abandoned with hydrated bentonite or grout to the ground surface. Please note that

containerized soil may need to be sampled for waste characterization and disposal purposes.

Cost estimates for waste characterization analyses and drum disposal are not included in this

AgendaAgenda

Mr. Brent Detwiler

January 29, 2019

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proposal. The City will be contacted to discuss sampling and disposal of containerized IDW

if potentially impacted media are encountered.

2.0 Additional Assessment Activities

Task 1 – Work Plan Preparation

H&H has prepared this work plan and cost estimate for additional assessment activities at the Site as

requested by the City. This subtask includes project scoping, bid collection, and technical proposal

and cost estimate preparation. Upon completion and approval of this submittal, H&H will consider

this task fulfilled.

Task 2 – Clearing, Proposed Sample and Utility Locating

Prior to initiating drilling activities, H&H will contact North Carolina 811, the public utility locator

to identify and mark underground utilities in the vicinity of the subject Site. H&H will contract with

a field services company to clear paths through wooded areas in the vicinity of proposed monitoring

well, soil boring, and landfill gas probe locations in order to access the proposed sample locations

with drilling and support equipment. Trails will be cleared utilizing heavy equipment and a forestry

mulcher to create approximately 8 foot wide paths to proposed locations in heavily wooded areas.

Surficial disturbance in wooded areas will be minimized by utilizing mud mats and plywood boards

to mobilize trail-blazing equipment.

H&H will mobilize to the Site before Site clearing activities to locate proposed sample locations using

a hand-held Trimble GeoXT GPS capable of sub meter accuracy. Upon completion of clearing

activities, H&H will contract with a private utility locating firm to screen for subsurface utilities in

the vicinity of proposed sample locations utilizing ground penetrating radar (GPR) and

electromagnetic (EM) survey techniques. In addition, H&H will direct the drilling subcontractor to

advance each boring by hand to a minimum of five feet below ground surface (ft bgs) to further clear

for unmarked subsurface utilities.

Task 3 – Groundwater Monitoring Well Installation

H&H will install a total of 13 permanent groundwater monitoring wells (MW-2R and MW-7 through

MW-18) using a track-mounted DPT drill rig capable of advancing borings using small diameter

hollow or solid stem augers. Proposed monitoring well locations are shown on Figure 3. Five (5)

monitoring wells (MW-7 and MW-14 through MW-17) will be installed in and around the Northern

Waste Disposal Area and five (5) monitoring wells (MW-2R, MW-8 through MW-10, and MW-18)

AgendaAgenda

Mr. Brent Detwiler

January 29, 2019

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will be installed in and around the Southern Waste Disposal Area. An additional three (3) monitoring

wells will be installed upgradient of the Site to identify potential off-Site sources. Note that H&H

will work with the City to determine groundwater monitoring well locations. As such, attempts will

be made to place the wells on City-owned property, right-of-way, and/or easements.

During drilling, soil cuttings will be collected and logged for lithologic description field screened for

the presence of staining and volatile organic vapors using a photo-ionization detector (PID). It is

assumed that monitoring wells will be installed to approximately 20 ft bgs for costing purposes.

Based on previous groundwater assessment activities conducted at the Site, we also assume that

groundwater will be encountered prior to hollow stem auger refusal. Although not anticipated, if

refusal is encountered prior to reaching the water table, you will be contacted to discuss alternative

drilling methods and additional costs will likely be incurred.

Monitoring wells will be constructed with 10-15 feet of 2-inch diameter PVC 0.010-inch slotted pre-

packed well screen set to bracket the water table, and completed with a minimum 3-foot grout seal in

accordance with DEQ guidance. In the event that a 3 foot grout seal cannot be obtained due to a high

water table, H&H will contact the City to discuss obtaining variance approval. Once the monitoring

wells are installed, the wells will be allowed to equilibrate to static conditions and a decontaminated

electronic water level indicator will be used to measure the depths to the water table relative to the

ground surface. The wells will then be developed by removing a minimum of 3 to 5 well volumes

and field parameters (pH ± 0.1 SU, specific conductivity varies no more than 5%, and turbidity is less

than 10 NTU’s) have stabilized.

During the field activities, monitoring well MW-2* will be abandoned and subsequently replaced

with proposed monitoring well MW-2R (note that cost for abandonment will be incurred by the City)

Monitoring wells located either on private property or in areas which are frequently mowed will be

completed as flush mount wells. The remaining wells will be completed with above ground steel

protective covers.

For scheduling purposes, groundwater sampling will occur during Task 4 and after wells have had

time to equilibrate.

Task 4 – Groundwater Sampling

H&H will conduct a groundwater sampling event at the site which will include site-wide gauging and

the collection of groundwater samples from the 13 proposed monitoring wells (MW-2R and MW-7

through MW-18) and two previously installed monitoring wells (MW-4 and MW-6). Groundwater

samples will be collected utilizing low flow/low stress purging techniques using a peristaltic pump

and dedicated polyethylene tubing. The intake point of the pump tubing will be placed in the

approximate mid-portion of the screened interval of the well and groundwater will be removed at a

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Mr. Brent Detwiler

January 29, 2019

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rate no greater than 200 milliliters per minute. H&H will utilize a water quality meter to collect

measurements of pH, temperature, dissolved oxygen, oxidation reduction potential, turbidity, and

specific conductivity at 3-5 minute intervals during the purging process. Purging will be considered

complete when the parameters stabilize (pH ± 0.1 SU, conductivity varies no more than 5%, and

turbidity is less than 10 NTU’s).

Groundwater samples will be analyzed for volatile organic compounds (VOCs) by EPA Method

8260B. All groundwater samples will be collected directly into laboratory supplied sample containers

using the “soda straw” method to minimize volatile loss through the peristaltic pump head. The

sample containers will be labeled with the sample identification, date, and requested analysis, and

placed in a laboratory supplied cooler and iced.

For quality assurance purposes, one trip blank will be included in each sample shipment and one

equipment rinse blank per week for analysis of VOCs by EPA Method 8260B will be collected. H&H

will also collect one duplicate water sample per day during sample collection. All monitoring well

locations will be estimated using a sub-meter GPS unit and surveyed by a North Carolina licensed

surveyor.

Task 5 – Soil Cover Sampling

H&H will collect soil cover samples from ten (10) previously sampled locations in the Northern

Waste Disposal Area. Proposed soil cover boring locations are shown on Figures 4A and 4B. H&H

will direct the drilling subcontractor to advance a soil boring adjacent to the previous boring location

to a specified depth using stainless steel hand augers. Soils will be documented and inspected for

unusual odors, obvious evidence of staining, and field screened for volatile organic vapors using a

calibrated PID.

H&H will collect a sample the following previous soil cover sampling locations and associated

depths: SC-35 (0-0.5’), SC-35 (1-1.5’), SC-38 (0-0.33'), SC-60 (0-0.5'), SC-60 (1-1.5'), SC-

68 (0-0.5'), SC-68 (1-1.5'), SC-73 (0-0.25'), SC-77 (0-0.5'), SC-84 (0-0.5'), SC-86 (0-0.5'), SC-90 (0-

0.5'), SC-90 (1-1.5'), SC-92 (0-0.5'), and SC-92 (1-1.5’). For quality assurance purposes, one

equipment rinse blank will be collected per week for analysis of total chromium by EPA Method

6020 and hexavalent chromium by EPA Method 7196. H&H will also collect one duplicate soil cover

sample per day during the field activities.

Task 6 – Waste Characterization Sampling

H&H will collect waste characterization samples from five (5) previously sampled locations in the

Northern Waste Disposal Area and two (2) previously sampled locations in the Southern Waste

Disposal Area. Proposed waste characterization boring locations are shown on Figures 4A and 4B

AgendaAgenda

Mr. Brent Detwiler

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(Northern Waste Disposal Area) and Figure 5 (Southern Waste Disposal Area). H&H will direct the

drilling subcontractor to advance a soil boring adjacent to the previous waste characterization boring

location to a specified depth using direct push technology (DPT)/macrocore sampling techniques.

Continuous soil samples will be collected from either the center of the hand auger at each boring

location or from macrocore liners, soils / waste will be documented and inspected for unusual odors,

obvious evidence of staining, and field screened for volatile organic vapors using a calibrated PID.

H&H will collect a sample the following previous soil cover sampling locations and associated

depths: WCB-2 (9-11’), WCB-6 (13-14’), WCB-9 (5-6’), WCB-12 (2.5-4’), WCB-15 (2.5-3.5’),

WCB-17 (2.5-3.5’), and WCB-20 (3.5-5.5’). The samples will be analyzed for total chromium by

EPA Method 6020 and hexavalent chromium by EPA Method 7196. For quality assurance purposes,

one duplicate waste characterization sample will be collected per day during the field activities.

Task 7 – Surface Water and Sediment Sampling

H&H will collect surface water and sediment samples from 13 previous sampled locations (SW-1/SS-

1 through SW-13/SS-13) and one additional location (SW-14/SS-14) from an unnamed tributary

upstream of Ashe Street. Proposed surface water and sediment sampling locations are shown on

Figure 6. In general, surface water and sediment samples will be collected from downstream to

upstream order sample locations. If any surface water sampling locations are found to be dry, a

sample will be collected at the nearest upstream location.

H&H will utilize a water quality meter to collect measurements of pH, temperature, dissolved oxygen,

oxidation reduction potential, turbidity, and specific conductivity of surface water samples. Surface

water samples will be collected during base flow conditions. If surface water samples are highly

turbid, they will be collected in a separate collection container and then decanted into the sample

container. Sediment samples will be collected using an AMS Deep Dredge Sampler and will be

sampled directly into laboratory containers.

Samples will be analyzed for VOCs by EPA Method 8260B and metals (antimony, arsenic, beryllium,

cadmium, chromium, copper, iron, lead, manganese, mercury, nickel, selenium, silver, thallium, and

zinc) by EPA Methods 6020/7470/7471. Additionally, SW-11/SS-11 and SW-13/SS-13 will be

analyzed for hexavalent chromium by EPA Method 7196. For quality assurance purposes, one

equipment rinse blank will be collected per week for analysis of all parameters listed above. In

addition, a duplicate surface water and sediment sample will be collected per day for analysis of

applicable parent sample parameters listed above and a trip blank will be included in each sample

shipment and analyzed for VOCs by EPA Method 8260B.

AgendaAgenda

Mr. Brent Detwiler

January 29, 2019

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Task 8 - Landfill Gas Probe Installation, Screening, and Sampling

H&H will install two permanent landfill gas probes (GP-11 and GP-12) in the Northern Waste

Disposal Area. Proposed landfill gas probe locations are shown on Figure 7. The landfill gas probes

will be installed with DPT and/or hollow or solid stem auger drilling techniques. The probes will be

installed to an estimated depth of 5-8 feet bgs with a 6-inch 0.010-inch stainless steel screen. The

annular space of the boreholes will be filled with filter sand followed by a bentonite and grout seal to

prevent short-circuiting of air from the surface. To facilitate screening and sampling, ¼-inch Teflon®

tubing will be installed inside of the probe and connected to a 1-inch slip cap used to secure the probe

point. The gas probe will be completed with an aboveground protective cover.

Note that landfill gas probes will be installed within the waste area at a depth no shallower than 5 feet

bgs and at least two feet above the seasonal high groundwater table. If the groundwater table is less

than 7 feet bgs, the landfill gas probes will not be installed.

After installation of the landfill gas probes, H&H will screen the newly installed landfill gas probes

and two previously installed landfill gas probes (GP-6 and GP-8) for target landfill gases (methane,

oxygen, carbon dioxide, carbon monoxide, hydrogen sulfide, and barometric pressure) and VOCs

using a MiniRAE PID, GEM2000+, and hygrometer. H&H will calibrate each instrument in the field

per the manufacturer’s specifications and will conduct bump tests before, periodically during, and

after the landfill gas survey to ensure proper calibration. Calibration procedures will be documented

in the field as well as information detailing the equipment manufacturer, model number, serial

number, date of factory calibration and maintenance, set up parameters, measurement units, detection

limits, and types of calibration gas and their expiration dates. In addition, field logs will include the

name of the person conducting the evaluation, a description of weather conditions, alternate forms of

cross-contamination, as well as hourly ambient temperature, humidity, and barometric pressure

readings. For quality assurance/quality control, duplicate readings will be collected from two

locations. An upwind background reading will also be collected. For sample locations where readings

show equal to or greater than 2% change between two readings, an additional reading will be collected

from those sampling locations.

After screening of the landfill gas probes, a leak check will be conducted at each sample location by

constructing a shroud around the sampling point, sampling fittings and sampling connections, and

flooding the air within the shroud with helium gas. Helium within the shroud will be monitored using

a helium gas detector. Using a syringe and three-way valve, the sample point will be purged and then

vapor will be collected outside of the shroud into a Tedlar® bag and analyzed using the helium gas

detector to ensure that helium concentrations are less than 10% of the concentration measured within

the shroud.

AgendaAgenda

Mr. Brent Detwiler

January 29, 2019

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Following a successful leak check, the landfill sub-slab soil gas samples will be collected into

laboratory-supplied 1 liter (or greater volume) stainless steel Summa canisters connected to in-line

flow controllers with a laboratory calibrated vacuum gauge. The flow controller will be connected to

the sample tubing at each sampling point using a brass nut and ferrule assembly to form an air-tight

seal. The flow regulator will be pre-set by the laboratory to regulate the intake rate to approximately

100 milliliters per minute. Once the sample train is assembled, the intake valve on the canister will

be fully opened to begin collection of the sub-slab soil gas sample. Vacuum readings on the Summa

canister will be recorded prior to and following the sampling period to ensure adequate sample volume

was collected. A vacuum will be maintained within the canisters at the conclusion of the sampling

event. To evaluate the reproducibility of the sample results, one duplicate sub-slab soil gas sample

will be collected using a laboratory-supplied T-sampler which allows collection of two samples from

a single sample port simultaneously.

Upon completion of sample collection, the Summa canister’s valve will be closed, and the regulator

will be disconnected from the canister. The canisters will be placed in laboratory-supplied shipping

containers, properly labeled, and shipped under standard chain-of-custody protocols to a qualified

laboratory for analysis of select VOCs tetrachloroethylene (PCE), trichloroethylene (TCE),

cis-1,2-dichloroethylene, naphthalene, and vinyl chloride by EPA Method TO-15. The laboratory

will be requested to use reporting limits that are below DEQ Division of Waste Management (DWM)

Residential Vapor Intrusion Sub-slab and Exterior Soil Gas Screening Levels (SGSLs). In addition,

the laboratory will be requested to record and provide final vacuum readings upon receipt of the

Summa canisters.

Task 9 - Data Evaluation and Report Preparation

Upon completion of the proposed assessment activities and receipt of laboratory analytical results,

H&H will prepare a report documenting the methods and results for each task including supporting

tables and figures. The report will consist of the following:

Detailed description of methodologies and results including:

x Summary of the overall scope of work including any deviations from the DEQ approved work

plan;

x Summary of groundwater monitoring well installation activities and results, including

evaluation of historical groundwater analytical data using the DEQ Risk Calculator;

x Summary of soil cover sampling activities, results, and evaluation of historical soil cover

analytical data using the DEQ Risk Calculator;

x Summary of waste characterization sampling activities results, and evaluation of historical

waste characterization analytical data using the DEQ Risk Calculator;

AgendaAgenda

Mr. Brent Detwiler

January 29, 2019

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x Summary of surface water and sediment sampling activities, results, and evaluation of

historical surface water and sediment analytical data using the DEQ Risk Calculator; and

x Summary of landfill gas probe installation, screening, results, and evaluation of landfill gas

analytical data using the DEQ Risk Calculator.

Tabular summaries of results will include:

x GPS coordinates for all sample locations;

x Groundwater monitoring well and landfill gas probe construction details; and

x Laboratory analytical results.

Supporting CAD generated figures will include the following:

x Most currently available USGS topographic map depicting contours within 1,000 feet of waste

disposal boundaries. Topographic contours will be depicted on following supporting figures;

x A Site and Surrounding Area Map with locations of property boundaries, the interpreted

horizontal extent of waste disposal based on results of previous assessment activities, Site

structures and buildings, and additional information pertinent to future assessment activities;

x Soil boring location maps;

x Monitoring well location maps; and

x Soil and groundwater concentrations maps depicting locations and compounds detected at

concentrations exceeding DEQ Preliminary Soil Remediation Goals (PRSGs) or

2L Standards.

The following raw data will be attached to the report as Appendices:

x Field notes documenting field activities;

x Instrument calibration information;

x Soil boring logs;

x Groundwater Sampling Logs;

x DEQ Risk Calculator documentation; and

x Analytical Data Sheets.

Task 10 – Project Management

This subtask includes labor for scheduling personnel and subcontractors, correspondence with the

laboratories, coordination with field personnel, the City and the Unit, evaluation of data collected in

the field, development of Site-specific sampling forms and logs, pre-loading the GPS unit, and general

laboratory completeness checks.

AgendaAgenda

Mr. Brent Detwiler

January 29, 2019

Page 10

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Proposal\revised work plan and cost proposal 1-28-19\Corrected\19-001_Mud Creek Dump_Additional Assessment Work Plan (HVL).docx

3.0 Schedule

The following table is our proposed schedule for the scope of work and consists of 15 total field days.

Schedule Task Task Description H&H Staff

On-Site

Subcontractors

On-Site

Week 1

Days 1-2

(2 days)

Task 2

Clearing and Utility

Locating

Utility Locator

and Clearing

Subcontractors

Week 1

Days 3-5 and

Week 2

Days 1-2

(5 days)

Task 3

Groundwater Monitoring

Well Installation

1 Driller

Week 2

Day 3

(1 day)

Task 5

Soil Cover Soil

Sampling

1 Driller

Week 2

Day 4

(1 day)

Task 6

Waste Characterization

Sampling

1 Driller

Week 2

Day 5 and

Weeks 3

Day 1

(2 days)

Task 8

Landfill Gas Probe

Installation, Screening,

and Sampling

2 (second

day only for

second staff)

Driller (1 day

only)

Week 3

Days 2-3

(2 days)

Task 4 Groundwater Sampling 2 -

Week 3

Day 4-5

(2 days)

Task 7

Surface Water and

Sediment Sampling

H&H plans to begin coordination of field work within 15 working days of the approval of this work

plan/cost proposal. The onset of field work will ultimately be contingent upon subcontractor

availability and access agreements to private properties. H&H estimates the field investigation

activities outlined above can be completed in approximately three weeks including mobilization and

demobilization. It is anticipated a draft summary of analytical data tables and figures documenting

the scope of work can be submitted to the City within six weeks after completion of field activities.

A final report can be submitted within six weeks of receiving comments from the Unit and the City.

Invoices for work authorized and performed under this proposal will be issued monthly to the City.

AgendaAgenda

Mr. Brent Detwiler

January 29, 2019

Page 11

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Proposal\revised work plan and cost proposal 1-28-19\Corrected\19-001_Mud Creek Dump_Additional Assessment Work Plan (HVL).docx

4.0 Estimated Costs

H&H proposes to conduct the additional assessment activities at the Mud Creek Dump on a time and

materials basis using the Unit’s approved fee schedule. Please find the attached cost estimate

Cost Proposal – HVL-007 for a summary of these proposed costs.

We appreciate the opportunity to assist with this project. Should you have any questions or need

additional information please do not hesitate to call us at (919) 847-4241.

Very truly yours,

Hart & Hickman, PC

Leonard C. Moretz, PG, RSM Justin Ballard, PG

Senior Project Manager Senior Project Geologist

Attachments

Figure 1: Site Location Map

Figure 2: Site Map

Figure 3: Proposed Monitoring Well Location Map

Figures 4A and 4B: Proposed Soil Cover / Waste Characterization Sample Location Map –

Northern Waste Disposal Area

Figure 5: Proposed Waste Characterization Sample Location Map – Southern Waste Disposal Area

Figure 6: Proposed Surface Water and Sediment Sample Location Map

Figure 7: Proposed Landfill Gas Probe Location Map

Cost Proposal - HVL-007

Driller subcontractor quotes

Laboratory subcontractor quotes

Utility locating subcontractor quotes

Clearing subcontractor quotes

AgendaAgenda

Mr. Brent Detwiler

January 29, 2019

Page 12

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Proposal\revised work plan and cost proposal 1-28-19\Corrected\19-001_Mud Creek Dump_Additional Assessment Work Plan (HVL).docx

AUTHORIZATION

The scope of work and costs presented in H&H’s Proposal No. 19-001 and the terms and conditions

of the previously signed Professional Services Agreement are acceptable. H&H is authorized to

proceed with the scope of work.

By:

Date:

For: __________________________________________

__________________________________________

AgendaAgenda

FIGURES

AgendaAgenda

0 2000

4000

APPROXIMATE

SCALE IN FEET

U.S.G.S. QUADRANGLE MAPS

QUADRANGLE

7.5 MINUTE SERIES (TOPOGRAPHIC)

TITLE

PROJECT

SITE LOCATION MAP

MUD CREEK DUMP - NCD0000789

HENDERSONVILLE, NORTH CAROLINA

DATE:

JOB NO:

REVISION NO:

FIGURE:

1-9-19 0

HVL-005

HENDERSONVILLE, NC 1997

3921 Sunset Ridge Rd, Suite 301

Raleigh, NC 27607

919.847.4241 (p) 704.586.0373 (f)

License #C-1269/#C-245 Geology

SITE

AgendaAgenda

(

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)

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)

(

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)

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)

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)

(

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)

(

2092

)

(

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)

(

2076

)

(

2088

)

(

2076

)

(

2088

)

(

2092

)

(

2084

)

(

2084

)

LINCOLN CIRCLE

NORTH MAIN STREET

ROBSINSON TERRACE

ASHE STREET

MARTIN CIRCLE

7TH AVENUE

JOHNSON DRAINAGE DITCH

(BAT FORK)

UNNAMED TRIBUTARY

MUD CREEK

BASEBALL

DIAMOND

DEVIL'S FORK

UNNAMED TRIBUTARY

NORTHERN WASTE

DISPOSAL AREA

SOUTHERN WASTE DISPOSAL AREA

WILLIAM H. KING

MEMORIAL PARK

WATER BODY INDICATED BY HENDERSON

CO. GIS; NOT FIELD VERIFIED

JOB NO. HVL-005

REVISION NO. 0

DATE: 4-9-18

FIGURE NO. 2

MUD CREEK DUMP - NONCD0000798

HENDERSONVILLE, NORTH CAROLINA

SITE MAP

LEGEND

BURIED WASTE DISPOSAL AREA

PARTIALLY BURIED SURFACE

DEBRIS

FENCELINE

SURFACE WATER BODY

PROPERTY BOUNDARY

RAILROAD TRACKS

WETLANDS

INDEX CONTOUR (FT ABOVE MSL)

4 FOOT CONTOUR INTERVAL

OKLAWAHA GREENWAY

SURFACE WATER FLOW

DIRECTION

(2076)

NOTES:

1. ELEVATION DATA PROVIDED BY USGS 2007 LIDAR SURVEY.

2. WASTE DISPOSAL BOUNDARIES DETERMINED BY H&H

DURING ASSESSMENT ACTIVITIES CONDUCTED IN JUNE

2016, APRIL 2017, JANUARY 2018, & FEBRUARY 2018.

3. BASEMAP OBTAINED FROM HENDERSON COUNTY GIS

DEPARTMENT.

4. WETLAND AREAS SHOWN REFLECTIVE OF DELINEATION

ACTIVITIES CONDUCTED BY H&H & FIELD APPROVED BY

THE USACE ON MARCH 6, 2018.

3921 Sunset Ridge Road, Suite 301

Raleigh, North Carolina 27607

919-847-4241(p) 919-847-4261(f)

License # C-1269 / #C-245 Geology

S:\AAA-Master Projects\City of Hendersonville - HVL\HVL-005 Additional Assessment\Report\Figures\Figures.dwg, FIG 2, 4/9/2018 2:27:07 PM, zbarlow

AgendaAgenda

)

(

2076

)

(

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)

(

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)

(

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)

(

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)

(

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)

(

2076

)

(

2088

)

(

2076

)

(

2088

)

(

2092

)

(

2084

)

(

2084

)

LINCOLN CIRCLE

NORTH MAIN STREET

ROBSINSON TERRACE

ASHE STREET

MARTIN CIRCLE

7TH AVENUE

(O)

UNNAMED TRIBUTARY

MUD CREEK

BASEBALL

DIAMOND

DEVIL'S FORK

UNNAMED TRIBUTARY

NORTHERN WASTE

DISPOSAL AREA

SOUTHERN WASTE DISPOSAL AREA

WILLIAM H. KING

MEMORIAL PARK

WATER BODY INDICATED BY HENDERSON

CO. GIS; NOT FIELD VERIFIED

MW-16

MW-15

MW-17

MW-7

MW-14

MW-2R

MW-18

MW-8

MW-13

MW-12

MW-10

MW-9

MW-11

JOB NO. HVL-005

REVISION NO. 0

DATE: 1-9-19

FIGURE NO. 3

MUD CREEK DUMP - NONCD0000798

HENDERSONVILLE, NORTH CAROLINA

PROPOSED MONITORING WELL LOCATION MAP

LEGEND

BURIED WASTE DISPOSAL AREA

PARTIALLY BURIED SURFACE

DEBRIS

FENCELINE

SURFACE WATER BODY

PROPERTY BOUNDARY

RAILROAD TRACKS

WETLANDS

INDEX CONTOUR (FT ABOVE MSL)

4 FOOT CONTOUR INTERVAL

OKLAWAHA GREENWAY

SURFACE WATER FLOW

DIRECTION

PROPOSED PERMANENT TYPE II

MONITORING WELLS

(2076)

NOTES:

1. ELEVATION DATA PROVIDED BY USGS 2007 LIDAR SURVEY.

2. WASTE DISPOSAL BOUNDARIES DETERMINED BY H&H

DURING ASSESSMENT ACTIVITIES CONDUCTED IN JUNE

2016, APRIL 2017, JANUARY 2018, & FEBRUARY 2018.

3. BASEMAP OBTAINED FROM HENDERSON COUNTY GIS

DEPARTMENT.

4. WETLAND AREAS SHOWN REFLECTIVE OF DELINEATION

ACTIVITIES CONDUCTED BY H&H & FIELD APPROVED BY

THE USACE ON MARCH 6, 2018.

3921 Sunset Ridge Road, Suite 301

Raleigh, North Carolina 27607

919-847-4241(p) 919-847-4261(f)

License # C-1269 / #C-245 Geology

\\HHFS01\MasterFiles\AAA-Master Projects\City of Hendersonville - HVL\HVL-007 Additional Assessment\Work Plan and Cost Proposal\Figures\1-4-19 Revised DWG's\Figures_1.4.19.dwg, FIG 3, 1/9/2019 3:03:48 PM,

SVincent

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)

(

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)

(

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)

(

2084

)

MARTIN CIRCLE

LINCOLN CIRCLE

MUD CREEK

UNNAMED TRIBUTARY

RESIDENTIAL

SC-60

SC-38/

WCB-9

SC-48/

WCB-12

SC-35

SC-40

SC-41/

WCB-10

SC-42

SC-43

SC-46/

WCB-11

SC-47

SC-52

SC-57

SC-58

SC-59/

WCB-14

SC-61 SC-62

SC-63/

WCB-15

SC-64

SC-65

SC-70/

WCB-16

SC-72/

WCB-17

SC-68

SC-44

SC-71

SC-55

SC-54

SC-53

SC-51

SC-56/

WCB-13

SC-45

SC-37

SC-36

(

2076

)

JOB NO. HVL-005

REVISION NO. 0

DATE: 1-9-19

FIGURE NO. 4A

MUD CREEK DUMP - NONCD0000798

HENDERSONVILLE, NORTH CAROLINA

LEGEND

BURIED WASTE DISPOSAL AREA

(DASHED WHERE INFERRED)

SURFACE WATER BODY

SURFACE WATER FLOW DIRECTION

WETLANDS

PROPERTY BOUNDARY

RAILROAD TRACKS

INDEX CONTOUR (FT ABOVE MSL)

4 FOOT CONTOUR INTERVAL

OKLAWAHA GREENWAY

SOIL COVER BORING LOCATION

(H&H 2017)

SOIL COVER/ WASTE

CHARACTERIZATION BORING LOCATION

(H&H 2017)

PROPOSED SOIL COVER BORING

LOCATION

PROPOSED SOIL COVER/ WASTE

CHARACTERIZATION BORING LOCATION

(2076)

PROPOSED SOIL COVER/WASTE CHARACTERIZATION

SAMPLING MAP - NORTHERN WASTE DISPOSAL AREA

3921 Sunset Ridge Road, Suite 301

Raleigh, North Carolina 27607

919-847-4241(p) 919-847-4261(f)

License # C-1269 / #C-245 Geology

NOTES:

1. ELEVATION DATA PROVIDED BY USGS 2007 LIDAR SURVEY.

2. WASTE DISPOSAL BOUNDARIES DETERMINED BY H&H

DURING ASSESSMENT ACTIVITIES CONDUCTED IN JUNE

2016, APRIL 2017, JANUARY 2018, & FEBRUARY 2018.

3. BASEMAP OBTAINED FROM HENDERSON COUNTY GIS

DEPARTMENT.

4. WETLAND AREAS SHOWN REFLECTIVE OF DELINEATION

ACTIVITIES CONDUCTED BY H&H & FIELD APPROVED BY

THE USACE ON MARCH 6, 2018.

\\HHFS01\MasterFiles\AAA-Master Projects\City of Hendersonville - HVL\HVL-007 Additional Assessment\Work Plan and Cost Proposal\Figures\1-4-19 Revised DWG's\North WDA Figures_1.4.19.dwg, FIG 4A, 1/9/2019 2:59:06 PM,

SVincent

AgendaAgenda

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(

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)

(

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)

(

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)

(

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)

(

2076

)

MARTIN CIRCLE

ORIOLE DRIVE

ASHE STREET

RESIDENTIAL

UNDEVELOPED

UNNAMED TRIBUTARY

SC-63/

WCB-15

SC-64

SC-65

SC-70/

WCB-16

SC-72/

WCB-17

SC-75

SC-73

SC-77/

WCB-19

SC-79/

WCB-20

SC-82

SC-80

SC-83

SC-85/

WCB-21

SC-87

SC-86

SC-89/

WCB-22

SC-90

SC-88

SC-91

SC-68

SC-84

SC-69

SC-74/

WCB-18

SC-81

SC-78/

WCB-23

SC-76

SC-73A

SC-71

SC-93

SC-92/

WCB-24

JOB NO. HVL-005

REVISION NO. 0

DATE: 1-9-19

FIGURE NO. 4B

MUD CREEK DUMP - NONCD0000798

HENDERSONVILLE, NORTH CAROLINA

LEGEND

BURIED WASTE DISPOSAL AREA

(DASHED WHERE INFERRED)

SURFACE WATER BODY

SURFACE WATER FLOW DIRECTION

WETLANDS

PROPERTY BOUNDARY

RAILROAD TRACKS

INDEX CONTOUR (FT ABOVE MSL)

4 FOOT CONTOUR INTERVAL

OKLAWAHA GREENWAY

SOIL COVER BORING LOCATION

(H&H 2017)

SOIL COVER/ WASTE

CHARACTERIZATION BORING LOCATION

(H&H 2017)

PROPOSED SOIL COVER BORING

LOCATION

PROPOSED SOIL COVER/ WASTE

CHARACTERIZATION BORING LOCATION

(2076)

PROPOSED SOIL COVER/WASTE CHARACTERIZATION

SAMPLING MAP - NORTHERN WASTE DISPOSAL AREA

3921 Sunset Ridge Road, Suite 301

Raleigh, North Carolina 27607

919-847-4241(p) 919-847-4261(f)

License # C-1269 / #C-245 Geology

NOTES:

1. ELEVATION DATA PROVIDED BY USGS 2007 LIDAR SURVEY.

2. WASTE DISPOSAL BOUNDARIES DETERMINED BY H&H

DURING ASSESSMENT ACTIVITIES CONDUCTED IN JUNE

2016, APRIL 2017, JANUARY 2018, & FEBRUARY 2018.

3. BASEMAP OBTAINED FROM HENDERSON COUNTY GIS

DEPARTMENT.

4. WETLAND AREAS SHOWN REFLECTIVE OF DELINEATION

ACTIVITIES CONDUCTED BY H&H & FIELD APPROVED BY

THE USACE ON MARCH 6, 2018.

SVincent

AgendaAgenda

(

2076

)

(

2084

)

(

2084

)

(

2084

)

(

2092)

(

2104

)

GOLDFINCH DRIVE

WILLIAM H. KING

MEMORIAL PARK

RESIDENTIAL

ASPHALT

PARKING

UNDEVELOPED

COMMERCIAL

TOWHEE DRIVE

WOODCOCK DRIVE

7TH AVENUE EAST

ROBINSON TERRACE

DEVILS FORK

BAT FORK

MUD CREEK

BASEBALL

DIAMOND

WCB-1

WCB-2

WCB-4

WCB-5

WCB-6

WCB-7

WCB-8

WCB-3

JOB NO. HVL-005

REVISION NO. 0

DATE: 1-9-19

FIGURE NO. 5

MUD CREEK DUMP - NONCD0000798

HENDERSONVILLE, NORTH CAROLINA

(2076)

LEGEND

BURIED WASTE DISPOSAL AREA

CHAINLINK FENCE

SURFACE WATER BODY

SURFACE WATER FLOW DIRECTION

WETLANDS

PROPERTY BOUNDARY

INDEX CONTOUR (FT ABOVE MSL)

4 FOOT CONTOUR INTERVAL

OKLAWAHA GREENWAY

WASTE CHARACTERIZATION

BORING LOCATION (H&H 2017)

PROPOSED WASTE

CHARACTERIZATION BORING

LOCATION

PROPOSED WASTE CHARACTERIZATION

SAMPLING MAP - SOUTHERN WASTE DISPOSAL

AREA

3921 Sunset Ridge Road, Suite 301

Raleigh, North Carolina 27607

919-847-4241(p) 919-847-4261(f)

License # C-1269 / #C-245 Geology

NOTES:

1. ELEVATION DATA PROVIDED BY USGS 2007 LIDAR SURVEY.

2. WASTE DISPOSAL BOUNDARIES DETERMINED BY H&H

DURING ASSESSMENT ACTIVITIES CONDUCTED IN JUNE

2016, APRIL 2017, JANUARY 2018, & FEBRUARY 2018.

3. BASEMAP OBTAINED FROM HENDERSON COUNTY GIS

DEPARTMENT.

4. WETLAND AREAS SHOWN REFLECTIVE OF DELINEATION

ACTIVITIES CONDUCTED BY H&H & FIELD APPROVED BY

THE USACE ON MARCH 6, 2018.

\\HHFS01\MasterFiles\AAA-Master Projects\City of Hendersonville - HVL\HVL-007 Additional Assessment\Work Plan and Cost Proposal\Figures\1-4-19 Revised DWG's\South WDA Figures.dwg, FIG 5, 1/9/2019 3:05:31 PM,

SVincent

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LINCOLN CIRCLE

NORTH MAIN STREET

ROBSINSON TERRACE

ASHE STREET

MARTIN CIRCLE

7TH AVENUE

JOHNSON DRAINAGE DITCH

(BAT FORK)

UNNAMED TRIBUTARY

MUD CREEK

BASEBALL

DIAMOND

DEVIL'S FORK

UNNAMED TRIBUTARY

NORTHERN WASTE

DISPOSAL AREA

SOUTHERN WASTE DISPOSAL AREA

WILLIAM H. KING

MEMORIAL PARK

WATER BODY INDICATED BY HENDERSON

CO. GIS; NOT FIELD VERIFIED

SW-8/

SS-8

SW-9/

SS-9

SW-10/

SS-10

SW-11/

SS-11

SW-6/

SS-6

SW-5/

SS-5

SW-1/

SS-1

SW-3/

SS-3

SW-13/

SS-13

SW-12/

SS-12

SW-7/

SS-7

SW-2/

SS-2

SW-4/

SS-4

SW-14/

SS-14

JOB NO. HVL-005

REVISION NO. 0

DATE: 1-9-19

FIGURE NO. 6

MUD CREEK DUMP - NONCD0000798

HENDERSONVILLE, NORTH CAROLINA

PROPOSED SURFACE WATER & SEDIMENT

SAMPLE LOCATION MAP

LEGEND

BURIED WASTE DISPOSAL AREA

FENCELINE

SURFACE WATER BODY

PROPERTY BOUNDARY

RAILROAD TRACKS

WETLANDS

INDEX CONTOUR (FT ABOVE MSL)

4 FOOT CONTOUR INTERVAL

OKLAWAHA GREENWAY

SURFACE WATER FLOW

DIRECTION

PROPOSED SURFACE WATER/

SEDIMENT SAMPLE LOCATION

(2076)

3921 Sunset Ridge Road, Suite 301

Raleigh, North Carolina 27607

919-847-4241(p) 919-847-4261(f)

License # C-1269 / #C-245 Geology

NOTES:

1. ELEVATION DATA PROVIDED BY USGS 2007 LIDAR SURVEY.

2. WASTE DISPOSAL BOUNDARIES DETERMINED BY H&H

DURING ASSESSMENT ACTIVITIES CONDUCTED IN JUNE

2016, APRIL 2017, JANUARY 2018, & FEBRUARY 2018.

3. BASEMAP OBTAINED FROM HENDERSON COUNTY GIS

DEPARTMENT.

4. WETLAND AREAS SHOWN REFLECTIVE OF DELINEATION

ACTIVITIES CONDUCTED BY H&H & FIELD APPROVED BY

THE USACE ON MARCH 6, 2018.

SVincent

AgendaAgenda

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MARTIN CIRCLE

BAT FORK

ORIOLE DRIVE

ASHE STREET

RAY AVENUE

N. MAIN STREET

RESIDENTIAL

COMMERCIAL

LINCOLN CIRCLE

RESIDENTIAL

UNDEVELOPED

MUD CREEK

UNNAMED TRIBUTARY

GP-6

GP-8

GP-11

GP-12

JOB NO. HVL-004

REVISION NO. 0

DATE: 1-9-19

FIGURE NO. 7

MUD CREEK DUMP - NONCD0000798

HENDERSONVILLE, NORTH CAROLINA

LEGEND

BURIED WASTE DISPOSAL AREA

(DASHED WHERE INFERRED)

SURFACE WATER BODY

SURFACE WATER FLOW DIRECTION

WETLANDS

PROPERTY BOUNDARY

RAILROAD TRACKS

INDEX CONTOUR (FT ABOVE MSL)

4 FOOT CONTOUR INTERVAL

OKLAWAHA GREENWAY

PARTIALLY BURIED SURFACE

DEBRIS

LANDFILL GAS PROBE LOCATION

(H&H 2017)

PROPOSED LANDFILL GAS PROBE

LOCATION

(2076)

PROPOSED LANDFILL GAS PROBE LOCATION

MAP

2923 South Tryon Street-Suite 100

Charlotte, North Carolina 28203

704-586-0007(p) 704-586-0373(f)

License # C-1269 / #C-245 Geology

NOTES:

1. ELEVATION DATA PROVIDED BY USGS 2007 LIDAR SURVEY.

2. WASTE DISPOSAL BOUNDARIES DETERMINED BY H&H

DURING ASSESSMENT ACTIVITIES CONDUCTED IN JUNE

2016, APRIL 2017, JANUARY 2018, & FEBRUARY 2018.

3. BASEMAP OBTAINED FROM HENDERSON COUNTY GIS

DEPARTMENT.

4. WETLAND AREAS SHOWN REFLECTIVE OF DELINEATION

ACTIVITIES CONDUCTED BY H&H & FIELD APPROVED BY

THE USACE ON MARCH 6, 2018.

\\HHFS01\MasterFiles\AAA-Master Projects\City of Hendersonville - HVL\HVL-007 Additional Assessment\Work Plan and Cost Proposal\Figures\1-4-19 Revised DWG's\Preliminary Working Figures_1.4.19.dwg, FIG 7, 1/9/2019 3:08:54 PM,

SVincent

AgendaAgenda

COST PROPOSAL

HVL-007

AgendaAgenda

Site ID # NONCD0000798 Cost Proposal - HVL-007

Mud Creek Dump

Remedial Investigation

Task 1 - Work Plan and Cost Estimate Preparation

Labor

Personnel Level Unit Rate # Units Cost

Senior $116.00 8 $928.00

Project $100.00 24 $2,400.00

Staff $85.00 20 $1,700.00

CAD $65.00 6 $390.00

Subtotal $5,418.00

Task 2 – Clearing and Utility Locating

Labor

Personnel Level Unit Rate # Units Cost

Staff (field) $85.00 24 $2,040.00

Staff (prep) $85.00 4 $340.00

Expendables and Reimburseables

Utility Locating Subcontractor $1,200.00 1 $1,200.00

Clearing Subcontractor $2,885.00 1 $2,885.00

Mileage (Tasks 2 - 8) $0.555 980 $543.90

Per Diem (per person/per day) (Tasks 2 - 8) $130.00 10 $1,300.00

Field Expendables (Tasks 2 - 8) $30.00 15 $450.00

Trimble GeoX GPS Unit (Tasks 2 - 8) $150.00 7 $1,050.00

Subtotal $9,808.90

Task 3 – Groundwater Monitoring Well Installation

Labor

Personnel Level Unit Rate # Units Cost

Staff (field) $85.00 60 $5,100.00

Staff (prep) $85.00 6 $510.00

Expendables and Reimburseables

Subcontractors

Drilling Subcontractor $32,844.00 1 $32,844.00

Equipment

MiniRae PID $125.00 7 $875.00

IDW fencing materials $250.00 1 $250.00

Subtotal $39,579.00

Labor

Personnel Level Unit Rate # Units Cost

Staff (field) $85.00 24 $2,040.00

Technician (prep) $70.00 24 $1,680.00

Staff (prep) $85.00 4 $340.00

Technician (prep) $70.00 4 $280.00

Expendables and Reimburseables

Laboratory Analysis

Volatile organic compounds (VOCs) by Method 8260B - water $72.00 20 $1,440.00

Equipment

Peristaltic pump $49.00 2 $98.00

Hach 2100Q Turbidimeter $30.00 2 $60.00

pH/conductivity/temperature meter

$30.00 2 $60.00

Water level meter $30.00 2 $60.00

Teflon Tubing (600 ft.) $1.75 375 $656.25

Silicone Tubing (30 ft.) $1.80 8 $14.40

Sales Tax (tubing) $48.62 1 $48.62

Subtotal $6,777.27

Task 4 - Groundwater Sampling

AgendaAgenda

Site ID # NONCD0000798 Cost Proposal - HVL-007

Mud Creek Dump

Remedial Investigation

Labor

Personnel Level Unit Rate # Units Cost

Staff (field) $85.00 12 $1,020.00

Staff (prep) $85.00 2 $170.00

Expendables and Reimburseables

Laboratory Analysis

Total chromium by Method 6020 - soil $12.00 17 $204.00

Hexavalent chromium by Method 7196 - soil $60.00 17 $1,020.00

Total chromium by Method 6020 - water $12.00 1 $12.00

Hexavalent chromium by Method 7196 - water $28.00 1 $28.00

Equipment

MiniRae PID $125.00 1 $125.00

Subtotal $2,579.00

Labor

Personnel Level Unit Rate # Units Cost

Staff (field) $85.00 12 $1,020.00

Staff (prep) $85.00 1 $85.00

Expendables and Reimburseables

Laboratory Analysis

Total chromium by Method 6020 - soil $12.00 9 $108.00

Hexavalent chromium by Method 7196 - soil $60.00 9 $540.00

Equipment

MiniRae PID $125.00 1 $125.00

Subtotal $1,878.00

Task 7 – Surface Water and Sediment Sampling

Labor

Personnel Level Unit Rate # Units Cost

Staff (field) $85.00 24 $2,040.00

Technician (prep) $70.00 24 $1,680.00

Staff (prep) $85.00 4 $340.00

Technician (prep) $70.00 4 $280.00

Expendables and Reimburseables

Laboratory Analysis

VOCs by Method 8260B - water $68.00 19 $1,292.00

Total metals by Method 6020 plus Mercury by Method 7471 - water $96.00 17 $1,632.00

Hexavalent chromium by Method 7196 - water $28.00 4 $112.00

VOCs by Method 8260B - soil $72.00 16 $1,152.00

Total metals by Method 6020 plus Mercury by Method 7471 - soil $96.00 16 $1,536.00

Hexavalent chromium by Method 7196 - soil $60.00 3 $180.00

Equipment

pH/conductivity/temperature meter $30.00 2 $60.00

AMS Deep Dredge sediment sampler $25.00 2 $50.00

Sales Tax (equipment) $3.63 1 $3.63

Subtotal $10,357.63

Labor

Personnel Level Unit Rate # Units Cost

Staff (field) $85.00 24 $2,040.00

Technician (prep) $70.00 24 $1,680.00

Staff (prep) $85.00 4 $340.00

Technician (prep) $70.00 4 $280.00

Expendables and Reimburseables

Laboratory Analysis

Select VOCs (PCE, TCE, cis-1,2-DCE, vinyl chloride, and naphthalene) by Method TO-15 $250.00 5 $1,250.00

Equipment

MiniRae PID $125.00 1 $125.00

GEM 2000+ $155.00 1 $155.00

Hygrometer $75.00 1 $75.00

Helium detector $85.00 1 $85.00

Helium $40.00 2 $80.00

Sales Tax (equipment) $22.84 1 $22.84

Subtotal $6,132.84

Task 8 - Landfill Gas Probe Installation, Screening, and Sampling

Task 5 – Soil Cover Soil Sampling

Task 6 – Waste Characterization Sampling

AgendaAgenda

Site ID # NONCD0000798 Cost Proposal - HVL-007

Mud Creek Dump

Remedial Investigation

Task 9- Data Evaluation, Risk Assessment, and Report Preparation

Labor

Personnel Level Unit Rate # Units Cost

Senior $116.00 12 $1,392.00

Project $100.00 30 $3,000.00

Staff $85.00 40 $3,400.00

Staff (risk assessment of historical analytical data) $85.00 100 $8,500.00

Draftsperson/CAD $65.00 16 $1,040.00

Word Processor/Clerical $49.00 6 $294.00

Subtotal $17,626.00

Task 10 - Project Management

Labor

Personnel Level Unit Rate # Units Cost

Senior $116.00 8 $928.00

Project $100.00 46 $4,600.00

Word Processor/Clerical $49.00 6 $294.00

Subtotal $5,822.00

Total $105,978.63

Notes:

1. Up to two (2) duplicate samples are included to cover potential sampling overlap between Tasks 5 and 6.

AgendaAgenda

DRILLER SUBCONTRACTOR QUOTES

AgendaAgenda

Estimate

Date

1/3/2019

Estimate #

769

Client Information:

Hart & Hickman

3921 Sunset Ridge Rd, Ste 301

Raleigh, NC 27607

Landfill

Hendersonville, NC

Carolina Soil Investigations, LLC

132 Gurney Road

Olin, NC 28660

Contact Name: Lisa Nickels

Office: (704) 539-5279

www.carolinasoilinvestigations.com

Total:

Project Location:

estimate expires in 90 days

Description

Qty Rate Total:

Total Feet: auger installation of [13] Type II 2" well(s) to 20 ft (no macro cores included)

260 50.00

13,000.00

well(s) developed with pump and tubing

13 100.00

1,300.00

daily charge for Geoprobe or hand augering of [7] soil borings up to 60 ft total

1 1,600.00

1,600.00

Total Feet: installation of [2] permanent land fill gas probes to 10' bgs

20 40.00

800.00

mobilizations for geoprobe / supplies / skid steer

3 350.00

1,050.00

decons ......1 per day

10 150.00

1,500.00

day(s) per diem for [4] men

8 700.00

5,600.00

55 gal. drum(s)

12 50.00

600.00

daily rental charge(s) for track skidsteer loader

10 500.00

5,000.00

drum enclosure with tie-downs / pallets and locks

1 1,500.00

1,500.00

charge for on-site mobilization due to large site layout including difficulty moving / difficult access

1 5,000.00

5,000.00

NOTE: If needed soil samples of temp wells will be $20.00 per ft

$36,950.00

$35,850.00

1,000.00

AgendaAgenda

PRICE ESTIMATE

CLIENT: Hart & Hickman

PROJECT MANAGER: Lisa Nickels

PROJECT NAME: Landfill-Hendersonville, NC

DATE: December 13, 2018

WORK DESCRIPTION AMOUNT QTY TOTAL

GEOPROBE CREW:

Daily rate including mob, demob, soil borings,

monitor wells, steamcleaning & all labor $ 1,700.00/day 10 $17,000.00

MATERIALS:

Macrocore liners $ 5.00/each 6 $ 30.00

Permanent monitor wells - (13) 2-inch, 20-feet,

10’-15’/0.010” machine slot screens $ 10.00/foot 260 $ 2,600.00

Permanent soil gas probes - (2) 1/4-inch, 10-feet,

6”/0.010” SS slot screens, Teflon tubing, valve $ 250.00/ea 2 $ 500.00

Flushcover/abovegrade surface completion $ 200.00/each 15 $ 3,000.00

Portland cement $ 11.00/bag 9 $ 99.00

STEAMCLEANING:

Equipment $ 75.00/day 10 $ 750.00

Water tank $ 50.00/day 10 $ 500.00

Decon pit $ 200.00/ea 1 $ 200.00

MOBILIZATION:

Per Diem (2 man crew) $ 200.00/day 10 $ 2,000.00

OTHER:

Skid steer (carry materials/tools to well locations,

stage drums) $ 2,000.00/week 2 $ 4,000.00

Fence install/removal $ 750.00/each 1 $ 750.00

UN1A2 55 gallon drums $ 65.00/each 20 $ 1,300.00

_________

TOTAL COST ESTIMATE: $32,729.00

$31,979.00

AgendaAgenda

From: To:

Ph./Fax:

Date: Project:

Location:

Work Description: Quantity Price Total

1 700.00$ $700.00

10 1,800.00$ $18,000.00

260 15.00$ $3,900.00

5 100.00$ $500.00

10 150.00$ $1,500.00

1 100.00$ $100.00

66.00$$36.00

30 75.00$ $2,250.00

1 300.00$ $300.00

10 250.00$ $2,500.00

1 100.00$ $100.00

9 412.00$ $3,708.00

Subtotal $33,594.00

Contingency:

Out of scope Activities, Difficult Access, Standby time, site training (hr.) $250.00 as needed

Workers comp Waiver of Subrogation (per year) $250.00 as needed

Bollards (each) $80.00 as needed

Hendersonville, NC

AE10831.0119

Friday, January 25, 2019

rdeal@harthickman.com

rphillips@aedrilling.com

Landfill well installation

A E DRILLING SERVICES, LLC

COST ESTIMATE

A. E. Drilling Services, LLC

30 Grant Park Place

Randy Phillips

864-288-1986 / 864-288-2272

Piedmont, SC 29673

Rebecca Deal

Hart & Hickman

Vice President

A. E. DRILLING SERVICES, LLC

Respectfully Submitted,

Randy Phillips

AE Drilling is not responsible for any utility or obstacle locating.

Thank you very much for considering A E Drilling Services, LLC (AEDS) for this project. A complete statement of our

qualifications, including experience and projects, is available for your review on our website (www.aedrilling.com).

Please contact me with any questions.

There will be an added charge of $250.00 if Insurance Waiver of Subrogation is required.

AE Proposal No.:

Scope ; Install 13 wells to 20' X 2", two soil borings to 11' & 14',five soil borings to 6' with hand auger, two gas probes with

6" ss screen and 1/4" Teflon tubing and above grade completions. Drum all IDW and stage on pallets.

7822 Geoprobe day rate with crew (per day)

Per diem, 3 man crew (per day)

Mobilization (each)

2" well material (per foot)

Flush Surface completions(each)

Above grade surface completions (each)

Soil gas probe material

Soil sample liners (each)

Drums (each)

Temporary Decon Pad (each)

Decon unit (per day)

Well development supplies

AE Drilling is not responsible for any drilling permits.

Randy Phillips

20 drums

$75= $1,500

$32,844.00

AgendaAgenda

LABORATORY SUBCONTRACTOR QUOTES

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7715*;71561

%!&"&""*

+>*?

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07$9" !#!" &.@ 2

Page 1 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**



,-

./.-01,

"!00* !

-311-*

+>*?

<'$

01,"2) 2

<9$



775+$+ &" !#

(+$+ &" !

 !""#$$ %&"%!

'((

)

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Page 2 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

"$

A! %)* 

"+



 

 

 ! "#!$  

%"  

 "&""' 

(  

""'! '  ' "$"  

) 

'   &    

*+"& "  

"(," -  

." 

'& &' 

/0$ " "&

'&"   

''1   

21" ' 3''4   

2 ! '%   

 5'/ "'/ '!& "   

)& '  

&6   ''1#'

"&"$  



&''13! *'4  

&''13' ""4 

&''13(4 !  

&&""'   

&11   

'1  

 '  

'1&"# &'1 !

 "  

("""! !  



Page 3 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

,&&'

17*1717

177$

9+" * F1

!9+! * F1

"9+2&* F1

9+& * F1

%9+"&* F1

&9+ * F1

29+ * F1

! 9+ * F1

Page 4 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

$"'

-""+&./)0--

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Page 5 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

+.*%/

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Page 6 of 18

AgendaAgenda





 ! "#

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11*61

B**D*<8-55

5*

(97#9<.$

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<-61*<8

-5551-*

$"$

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777-H1777

51*;11

-11761-

5*11(-1

11787*

Page 7 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

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66/$

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D*15575

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;71+10<15

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70<<86+11517

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K169-<79-+

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$("."$

7(711*

<8171*<1B D77

5*;51175*

87178(*

<817*

Page 8 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

6

 %6

,9'

(

$81 $83

*) "* 5

* "!9H * & 5

* !!9H1 * & 5

* !#911 * & 5

* ""97 * & 5

* %91 * & 5

* "!9 * & 5

* 2#"9BMD "* 5

* %+7 *& 5

* !)1 * & 5

* "%1H * & 5

*  11 * & 5

* !17 * & 5

* %11 *! 5

* )1( * & 5

* !2+11 * & 5

* " !"+1B+9D * & 5

* "%!"+1H * & 5

* ")!+1H * & 5

*  !%+1H * & 5

* ""+171B'!"D * & 5

* !&!!+11 * & 5

* !!"+11 * & 5

* " !!+11 * & 5

* " !"+11 * & 5

* " !"+11 * & 5

* !#!"+1 * & 5

* !#!+1 * & 5

* !#!+1 * & 5

* "&

!"+1!!""71B

* & 5

*"!%+( *& 5

*#1 "* 5

* 21 * & 5

* "1H * & 5

*  %1 * & 5

* ". * & 5

Page 9 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

6

 %6

,9'

(

* ".(1 * & 5

* ##.( "* 5

*  ".(B9MD * & 5

* )!; "* 5

* "&191B9D * & 5

* )!11 *& 5

* "%%1"B;9MD * & 5

* #,11 * & 5

* & < "* 5

* ! * & 5

* ""!!""11 * & 5

* "#11 * & 5

* 17 * & 5

* ") * & 5

* %!"%1H * & 5

* !!!!11 * & 5

* "!!!"11 * & 5

* " 11 * & 5

* "171B'!!D *" 5

* 

!!"1!""71B'



*" 5

* "!"%1H * & 5

* !!&1H * & 5

* "%@ !* 5

* "@1 * & 5

* &#/N *! 5

* !N * & 5

$%97HB!D

911B!D 5

!%+7HB!D 5

1H&B!D 5

Page 10 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

6

 %6

,9'

(

-""+&.)1)0--3

*2 & OG

*&# &* OG

*!!11BD *& OG

*!"9H !* OG

*!&9H !* OG

*""911 !* OG

* 911 *& OG

*"!97 !* OG

*%91 "* OG

"*%"9BMD " OG

"*"91B9D " OG

*!&9H !* OG

*!9H !* OG

*!"9H !* OG

* &911B9D *& OG

!* +7 %* OG

*"&1 &* OG

*!)1H !* OG

*! 11 *& OG

*"#11 "* OG

*""17 "* OG

*&&11 "* OG

*!""1 !* OG

*!%%1 !* OG

*2!"+1B+9<D &* OG

*!&!"+1B+9D *& OG

*!)+1 !* OG

*!2!"+1H !* OG

*!2!+1H !* OG

*!&!%+1H !* OG

*!!%+1" "* OG

*"#+171B'!"D "* OG

*!)!!+11 !* OG

*!!"+11 !* OG

*"!!!+11 !* OG

*!&!"+11 !* OG

Page 11 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

6

 %6

,9'

(

*!&!"+11 !* OG

*!!"+1 !* OG

*!!+1 *& OG

*"!""+1 !* OG

*!!!+1 "* OG

*!"!+1 *& OG

*!!!+1 *& OG

*""+11 "* OG

*!#+1B+;<D *& OG

")!%+( & OG

*!1H !* OG

*&.(1 *) OG

!*&".(B9MD ! OG

*!";HBD !* OG

*!&;BD !* OG

*  191B9D !* OG

*"11 &* OG

!*&%1"B;9MD ! OG

*!",11 "* OG

*!<H !* OG

*!& !* OG

*!"!!!"11 !* OG

*!)!!""11 *& OG

*"211 !* OG

!*!17 ! OG

*!2 !* OG

*!%!"1H &* OG

*!!"%1H !* OG

*!2!&1H !* OG

*!!!!11 !* OG

*"%!!"11 !* OG

*" 11 !* OG

*!&171B'!!D "* OG

*""!"1 "* OG

!!"1!""71B'



!* OG

*!#!"%1H !* OG

*!!&1H !* OG

Page 12 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

6

 %6

,9'

(

*!@1 "* OG

*")CN "* OG

*!N !* OG

$!"+11%

$#

$%97H

<7H OG

!%+7H OG

1H& OG

!%+1H% OG

Page 13 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

6

 %6

,9'

(

-""+&.1)0--3

* " *! GM

* "& * ) GM

* 2 11BD * ! GM

* 2 9H * " GM

* # 9H * " GM

* !%911 * " GM

* ) 911 * " GM

* !%97 * " GM

* %"91 * ! GM

* !#"9BMD * % GM

* "!91B9D * % GM

* 2 9H * " GM

* ! 9H * " GM

*  9H * " GM

* ) 911B9D * ! GM

* %+7 * ) GM

* # 1 * " GM

* 2 1H * " GM

* 2 11 * ! GM

* !&11 * " GM

* 2 17 * % GM

* )%11 * ! GM

* # "1 * " GM

* # %1 * " GM

* !!!"+1B+9<D * " GM

* ! !"+1B+9D * ! GM

* ) +1 * " GM

* 2 !"+1H * " GM

* 2 !+1H * " GM

* # !%+1H * " GM

* "!!%+1" * % GM

* !+171B'!"D * " GM

* 2 !!+11 * " GM

* !!"+11 * " GM

* !!!!+11 * % GM

* # !"+11 * " GM

Page 14 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

6

 %6

,9'

(

*  !"+11 * " GM

* !!"+1 * " GM

* 2 !+1 * ! GM

*  ""+1 * " GM

*  !!+1 * " GM

* 2 !+1 * ! GM

* 2 !+1 * ! GM

* !#+11 * " GM

* ) +1B+;<D * ! GM

* &#!%+( *! GM

* # 1H * " GM

* ! .(1 * " GM

* !!".(B9MD * " GM

* 2 ;HBD * " GM

* # ;BD * " GM

*  191B9D * % GM

* 2!11 * " GM

* 2)%1"B;9MD * " GM

* 2 ,11 * % GM

* 2 <H * " GM

* )  * " GM

* !#!!!"11 * " GM

*  !!""11 * ! GM

* !11 * " GM

* ""17 * ! GM

* #  * " GM

* ) !"1H * " GM

* # !"%1H * " GM

* 2 !&1H * " GM

* ! !!!11 * " GM

* !"!!"11 * " GM

* ! 11 * " GM

* !!171B'!!D * ! GM

* !!!"1 * " GM

* 

!!"1!""71B'



* ! GM

* # !"%1H * " GM

* ) !&1H * " GM

Page 15 of 18

AgendaAgenda





 ! "#

$%!&"&""

'($%!&"&)% &

**

6

 %6

,9'

(

* !!@1 * ! GM

* !2CN * % GM

* 2 N * " GM

$!"+11%

$#

$%97H

<7H GM

!%+7H GM

1H& GM

!%+1H% GM

=-$)1)0--3

%*P ! OG

$&(-$)1)0--3

* &)1 *" OG

-$)1)0--3

* 2&5 *& OG

(-$)1)0--3

!*% &* OG

+7-$)1)0--3

!*",- &* OG

%0<0$)1)0-03

* % * ! G

%'-$)1)0--3

*%& !* OG

"-$)1)0--3

*"% !* OG

*-$+.8)1)0--3

#; & OG

.99-$)1)0--3

*  &* OG

.&((-$)1)0--3

*%1 !* OG

Page 16 of 18

AgendaAgenda





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,9'

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* %),- !*"GM

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* )1 !*"GM

Page 17 of 18

AgendaAgenda



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Page 18 of 18

AgendaAgenda

Client: Hart & Hickman, PC

3921 Sunset Ridge Road, Suite 301

Raleigh, NC 27607

Client Contact: Lisa Nickels

Project Name: Hendersonville, NC

Quote Number: SB12_2018_305

Quote Date: 12/5/2018

SGS North America Inc.

4405 Vineland Road, Suite C-15

Orlando, Florida 32811

407-425-6700

Phone: (919) 723.2503 Fax:

Matrix

uantit

Method Extended CostUnit CostTest Code Parameter

Water

AQ 44Volatile Organics

SW846 8260B

$2,420.00$55.00

V8260STD

AQ 18ICPMS PM13 Metals

(SbAsBeCdCrCuPbNiSeAgTlZnH

SW846 6020/7000

$1,890.00$105.00

PM13ICPMS

AQ 18Iron, ICP-MS (price included in

PM13)

SW846 6020

$0.00$0.00

FEMS

AQ 18Manganese, ICP-MS (price

included in PM13)

SW846 6020

$0.00$0.00

MNMS

AQ 1Chromium, ICP-MS

SW846 6020

$25.00$25.00

CRMS

AQ 1Metals Digestion for Cr $0.00$0.00

METDIG

AQ 6Hexavalent Chromium^

SW846 7196A

$150.00$25.00

XCR

$4,485.00Subtotal:

Soil

SO 16Volatile Organics

SW846 8260B

$880.00$55.00

V8260STD

SO 165035 Kit for 8260 $128.00$8.00

MEOHKIT

SO 16ICPMS PM13 Metals

(SbAsBeCdCrCuPbNiSeAgTlZnH

SW846 6020/7000

$1,680.00$105.00

PM13ICPMS

SO 16Iron, ICP-MS (price included in

PM13)

SW846 6020A

$0.00$0.00

FEMS

SO 16Manganese, ICP-MS (price

included in PM13)

SW846 6020A

$0.00$0.00

MNMS

SO 24Chromium, ICP-MS

SW846 6020A

$600.00$25.00

CRMS

SO 24Metals Digestion for Cr $0.00$0.00

METDIG

SO 27Hexavalent Chromium

SW846 3060A/7196A

$1,755.00$65.00

XCRA

$5,043.00Subtotal:

Air

AIR 4Volatile Organics (Special List:

PCE, TCE, cis-1,2-DCE, Vinyl

chloride, and Naphthalene)

EPA T015

$720.00$180.00

VTO15SL

AIR 4Summa Canister Individual

Certification

$380.00$95.00

VSUMMACERT

Environmental / Recycling

surcharge

$0.00

ENVIRO

$1,100.00Subtotal:

$10,628.00TOTAL:

AgendaAgenda

Pro

ect S

ecifications

1 Day Add 100%, 2 Day Add 75%, 3 Day add 50%,

Commercial B* Deliverable:

* Rush Turnaround Surcharges (Business Days):

Printed, Unbound copies of analytical reports are available for $75 each.*

Rush analytical services require prior laboratory approval.*

Standard payment terms are NET 30 days from invoice date. Interest accrued at 1.5%/month on unpaid balances thereafter.*

Please review SGS's Terms and Conditions ( https://www.sgs.com/en/terms-and-conditions). Submission of samples indicates acceptance of these terms and conditions

unless otherwise agreed upon by both parties. SGS retains ownership and rights to all data provided to client prior to payment.

Prices include standard electronic data deliverables (EDD), E-hardcopy (pdf) report and use of Lablink®*

Standard 5 business days (M-F excluding holidays) Turnaround Time*

This quotation is valid for sixty (60) days*

Samples submitted, placed on HOLD and not analyzed will be charged $15 per sample*

Samples extracted and placed on HOLD will be billed at 50% of the full analysis price*

SGS reserves the right to charge for report and/or EDD reissues due to client change requests after reports have been issued. This includes, but is not limited to, changes

in sample IDs, reporting requirements, reporting limits, or analyte lists

Prices include sampling kits (excluding Terracore and Encore kits) and courier service (within service area and during standard business hours).*

SGS reserves the right to add charges beyond the initially quoted prices to recover the costs of additional sample cleanup and instrument downtime caused by extremely

contaminated matrices. Clients will be notified of these additional charges prior to submittal of the invoice.

Additional charges will apply for extended storage.*

Rush fees may apply for samples received with limited holding time remaining.*

^Hexavalent Chromium only has a 24hr hold time, Samples should be collected after 1pm and shipped to lab, the same day as sample colection.*

^Please notify your SGS project manager when aqueous Hexavalent Chromium samples are being collected.*

If a flow controller is needed, the cost is an additional $10 per sample.*

TO15 analysis will take place at SGS in Dayton, New Jersey.*

* Certifications: NC No. 573;

Acce

tance of

uote and Terms

Signature: _______________________________________

Name: _______________________________________

Title: __________________________________________

Date: __________________________________________

Quote Prepared By: Sue O. Bell Phone: (407) 425-6700

-Mail: Susan.Bell@sgs.com

AgendaAgenda

Compound List Repor t Page 1 of 2

Pr oduct: V8260STD Volatile Organics

Matr ix: AQ Aqueous Aug 06, 2018 01:11 pm

Method List: VAIX8260 AQ Method Ref: SW846 8260B LF25784

Repor t List: V8260 ALL VOA 8260 List LF23573

RL/MDL Factor : 1

Compound CAS No. RL MDL Units

Acetone 67-64-1 25 10 ug/l

Benzene 71-43-2 1.0 0.31 ug/l

Bromobenzene 108-86-1 1.0 0.37 ug/l

Bromochloromethane 74-97-5 1.0 0.45 ug/l

Bromodichloromethane 75-27-4 1.0 0.24 ug/l

Bromoform 75-25-2 1.0 0.41 ug/l

2-Butanone (MEK) 78-93-3 5.0 2.0 ug/l

n-Butylbenzene 104-51-8 1.0 0.23 ug/l

sec-Butylbenzene 135-98-8 1.0 0.24 ug/l

tert-Butylbenzene 98-06-6 1.0 0.31 ug/l

Carbon Disulfide 75-15-0 2.0 0.53 ug/l

Carbon Tetrachloride 56-23-5 1.0 0.36 ug/l

Chlorobenzene 108-90-7 1.0 0.20 ug/l

Chloroethane 75-00-3 2.0 0.67 ug/l

Chloroform 67-66-3 1.0 0.30 ug/l

o-Chlorotoluene 95-49-8 1.0 0.22 ug/l

p-Chlorotoluene 106-43-4 1.0 0.31 ug/l

Dibromochloromethane 124-48-1 1.0 0.28 ug/l

1,2-Dibromo-3-chloropropane 96-12-8 5.0 1.0 ug/l

1,2-Dibromoethane 106-93-4 2.0 0.28 ug/l

Dichlorodifluoromethane 75-71-8 2.0 0.50 ug/l

1,2-Dichlorobenzene 95-50-1 1.0 0.32 ug/l

1,3-Dichlorobenzene 541-73-1 1.0 0.22 ug/l

1,4-Dichlorobenzene 106-46-7 1.0 0.26 ug/l

1,1-Dichloroethane 75-34-3 1.0 0.34 ug/l

1,2-Dichloroethane 107-06-2 1.0 0.31 ug/l

1,1-Dichloroethylene 75-35-4 1.0 0.32 ug/l

cis-1,2-Dichloroethylene 156-59-2 1.0 0.28 ug/l

trans-1,2-Dichloroethylene 156-60-5 1.0 0.22 ug/l

1,2-Dichloropropane 78-87-5 1.0 0.43 ug/l

1,3-Dichloropropane 142-28-9 1.0 0.31 ug/l

2,2-Dichloropropane 594-20-7 1.0 0.24 ug/l

1,1-Dichloropropene 563-58-6 1.0 0.34 ug/l

cis-1,3-Dichloropropene 10061-01-5 1.0 0.29 ug/l

trans-1,3-Dichloropropene 10061-02-6 1.0 0.21 ug/l

Ethylbenzene 100-41-4 1.0 0.36 ug/l

Hexachlorobutadiene 87-68-3 2.0 0.30 ug/l

2-Hexanone 591-78-6 10 2.0 ug/l

Isopropylbenzene 98-82-8 1.0 0.22 ug/l

p-Isopropyltoluene 99-87-6 1.0 0.21 ug/l

Methyl Bromide 74-83-9 2.0 0.59 ug/l

Methyl Chloride 74-87-3 2.0 0.50 ug/l

Methylene Bromide 74-95-3 2.0 0.37 ug/l

Methylene Chloride 75-09-2 5.0 2.0 ug/l

AgendaAgenda

Compound List Repor t Page 2 of 2

Pr oduct: V8260STD Volatile Organics

Matr ix: AQ Aqueous Aug 06, 2018 01:11 pm

Method List: VAIX8260 AQ Method Ref: SW846 8260B LF25784

Repor t List: V8260 ALL VOA 8260 List LF23573

RL/MDL Factor : 1

Compound CAS No. RL MDL Units

4-Methyl-2-pentanone (MIBK) 108-10-1 5.0 1.0 ug/l

Methyl Tert Butyl Ether 1634-04-4 1.0 0.23 ug/l

Naphthalene 91-20-3 5.0 1.0 ug/l

n-Propylbenzene 103-65-1 1.0 0.29 ug/l

Styrene 100-42-5 1.0 0.22 ug/l

1,1,1,2-Tetrachloroethane 630-20-6 1.0 0.28 ug/l

1,1,2,2-Tetrachloroethane 79-34-5 1.0 0.30 ug/l

Tetrachloroethylene 127-18-4 1.0 0.22 ug/l

Toluene 108-88-3 1.0 0.30 ug/l

1,2,3-Trichlorobenzene 87-61-6 2.0 0.61 ug/l

1,2,4-Trichlorobenzene 120-82-1 2.0 0.50 ug/l

1,1,1-Trichloroethane 71-55-6 1.0 0.25 ug/l

1,1,2-Trichloroethane 79-00-5 1.0 0.47 ug/l

Trichloroethylene 79-01-6 1.0 0.35 ug/l

Trichlorofluoromethane 75-69-4 2.0 0.50 ug/l

1,2,3-Trichloropropane 96-18-4 2.0 0.63 ug/l

1,2,4-Trimethylbenzene 95-63-6 1.0 0.32 ug/l

1,3,5-Trimethylbenzene 108-67-8 1.0 0.27 ug/l

Vinyl Acetate 108-05-4 10 2.0 ug/l

Vinyl Chloride 75-01-4 1.0 0.41 ug/l

m,p-Xylene 2.0 0.47 ug/l

o-Xylene 95-47-6 1.0 0.26 ug/l

66 compounds reported in list V8260

AgendaAgenda

Compound List Report Page 1 of 2

Product: V8260STD Volatile Organics

Matrix: SO Solid Jul 13, 2018 11:49 am

Method List: VAIX8260 SO Method Ref: SW846 8260B LF26162

Report List: V8260 ALL VOA 8260 List LF23573

RL/MDL Factor: 1

Compound CAS No. LOQ LOD MDL Units

Acetone 67-64-1 50 25 10 ug/kg

Benzene 71-43-2 5.0 2.0 1.2 ug/kg

Bromobenzene 108-86-1 5.0 2.0 1.0 ug/kg

Bromochloromethane 74-97-5 5.0 2.0 1.5 ug/kg

Bromodichloromethane 75-27-4 5.0 2.0 1.0 ug/kg

Bromoform 75-25-2 5.0 2.0 1.0 ug/kg

2-Butanone (MEK) 78-93-3 25 15 7.3 ug/kg

n-Butylbenzene 104-51-8 5.0 2.0 1.0 ug/kg

sec-Butylbenzene 135-98-8 5.0 2.0 1.0 ug/kg

tert-Butylbenzene 98-06-6 5.0 2.0 1.0 ug/kg

Carbon Disulfide 75-15-0 5.0 2.0 1.0 ug/kg

Carbon Tetrachloride 56-23-5 5.0 2.0 1.0 ug/kg

Chlorobenzene 108-90-7 5.0 2.0 1.0 ug/kg

Chloroethane 75-00-3 5.0 3.5 2.0 ug/kg

Chloroform 67-66-3 5.0 2.0 1.3 ug/kg

o-Chlorotoluene 95-49-8 5.0 2.0 1.0 ug/kg

p-Chlorotoluene 106-43-4 5.0 2.0 1.0 ug/kg

Dibromochloromethane 124-48-1 5.0 2.0 1.0 ug/kg

1,2-Dibromo-3-chloropropane 96-12-8 5.0 3.5 1.9 ug/kg

1,2-Dibromoethane 106-93-4 5.0 2.0 1.0 ug/kg

Dichlorodifluoromethane 75-71-8 5.0 3.5 2.0 ug/kg

1,2-Dichlorobenzene 95-50-1 5.0 2.0 1.0 ug/kg

1,3-Dichlorobenzene 541-73-1 5.0 2.0 1.0 ug/kg

1,4-Dichlorobenzene 106-46-7 5.0 2.0 1.2 ug/kg

1,1-Dichloroethane 75-34-3 5.0 2.0 1.8 ug/kg

1,2-Dichloroethane 107-06-2 5.0 2.0 1.0 ug/kg

1,1-Dichloroethylene 75-35-4 5.0 2.0 1.0 ug/kg

cis-1,2-Dichloroethylene 156-59-2 5.0 2.0 1.4 ug/kg

trans-1,2-Dichloroethylene 156-60-5 5.0 2.0 1.0 ug/kg

1,2-Dichloropropane 78-87-5 5.0 2.0 1.0 ug/kg

1,3-Dichloropropane 142-28-9 5.0 2.0 1.0 ug/kg

2,2-Dichloropropane 594-20-7 5.0 2.0 1.0 ug/kg

1,1-Dichloropropene 563-58-6 5.0 2.0 1.0 ug/kg

cis-1,3-Dichloropropene 10061-01-5 5.0 2.0 1.0 ug/kg

trans-1,3-Dichloropropene 10061-02-6 5.0 2.0 1.0 ug/kg

Ethylbenzene 100-41-4 5.0 2.0 1.0 ug/kg

Hexachlorobutadiene 87-68-3 5.0 2.0 1.3 ug/kg

2-Hexanone 591-78-6 25 15 7.5 ug/kg

Isopropylbenzene 98-82-8 5.0 2.0 1.0 ug/kg

p-Isopropyltoluene 99-87-6 5.0 2.0 1.0 ug/kg

Methyl Bromide 74-83-9 5.0 3.5 2.0 ug/kg

Methyl Chloride 74-87-3 5.0 3.5 2.0 ug/kg

Methylene Bromide 74-95-3 5.0 2.0 1.0 ug/kg

Methylene Chloride 75-09-2 10 5.0 4.0 ug/kg

AgendaAgenda

Compound List Report Page 2 of 2

Product: V8260STD Volatile Organics

Matrix: SO Solid Jul 13, 2018 11:49 am

Method List: VAIX8260 SO Method Ref: SW846 8260B LF26162

Report List: V8260 ALL VOA 8260 List LF23573

RL/MDL Factor: 1

Compound CAS No. LOQ LOD MDL Units

4-Methyl-2-pentanone (MIBK) 108-10-1 25 15 7.5 ug/kg

Methyl Tert Butyl Ether 1634-04-4 5.0 2.0 1.0 ug/kg

Naphthalene 91-20-3 5.0 3.5 2.0 ug/kg

n-Propylbenzene 103-65-1 5.0 2.0 1.0 ug/kg

Styrene 100-42-5 5.0 2.0 1.0 ug/kg

1,1,1,2-Tetrachloroethane 630-20-6 5.0 2.0 1.0 ug/kg

1,1,2,2-Tetrachloroethane 79-34-5 5.0 2.0 1.0 ug/kg

Tetrachloroethylene 127-18-4 5.0 2.0 1.3 ug/kg

Toluene 108-88-3 5.0 2.0 1.0 ug/kg

1,2,3-Trichlorobenzene 87-61-6 5.0 3.5 1.4 ug/kg

1,2,4-Trichlorobenzene 120-82-1 5.0 3.5 1.0 ug/kg

1,1,1-Trichloroethane 71-55-6 5.0 2.0 1.0 ug/kg

1,1,2-Trichloroethane 79-00-5 5.0 2.0 1.0 ug/kg

Trichloroethylene 79-01-6 5.0 2.0 1.0 ug/kg

Trichlorofluoromethane 75-69-4 5.0 3.5 2.0 ug/kg

1,2,3-Trichloropropane 96-18-4 5.0 3.5 1.3 ug/kg

1,2,4-Trimethylbenzene 95-63-6 5.0 2.0 1.0 ug/kg

1,3,5-Trimethylbenzene 108-67-8 5.0 2.0 1.0 ug/kg

Vinyl Acetate 108-05-4 25 20 16 ug/kg

Vinyl Chloride 75-01-4 5.0 2.0 1.0 ug/kg

m,p-Xylene 10 4.0 1.1 ug/kg

o-Xylene 95-47-6 5.0 2.0 1.0 ug/kg

66 compounds reported in list V8260

AgendaAgenda

UTILITY LOCATING SUBCONTRACTOR QUOTES

AgendaAgenda

704 594 1346 - info@probeutility.com - www.probeutility.com

PREPARED FOR

Hart & Hickman

3921 Sunset Ridge Rd

Suite 301

Raleigh, NC 27607

ESTIMATE NUMBER

ESTIMATE DATE

VALID FOR

1328

12/19/2018

90 Days

PROJECT MANAGER Justin Ballard

PROJECT NAME HVL-005 - Mud Creek Dump

DESCRIPTION QTY RATE AMOUNT

Private Utility Locating (Day Rate; Includes Mobilization) 1 1,200.00 1,200.00

ESTIMATED TOTAL $1,200.00

The site is identified as Mud Creek Dump (NONCD0000798), located in Hendersonville, NC.

Scope:

Locate and mark underground utilities in the vicinity of 20 proposed boring locations at the site.

Accepted By Date

Probe Utility Locating, LLC uses electromagnetic (EM) and ground penetrating radar (GPR) methods to locate and mark

private underground utilities such as electrical, CATV, phone, water, natural gas, storm sewer and sanitary sewer. Small-

diameter, non-metallic utilities such as fiber optic and natural gas / PVC pipes can only be located if a metallic tracer line

is buried with the utility. Probe Utility Locating, LLC is not responsible for locating or marking public utilities. It is the

responsibility of the client to have public utilities marked through the 811 One-Call service

Probe Utility Locating, LLC

PO Box 135

Huntersville, NC 28070

COST ESTIMATE

AgendaAgenda

Corporate Headquarters: 5217 Monroe St, Toledo, OH 43623 | EIN #: 31-1803412

Page 1 of 3

December 21, 2018

Hart & Hickman

Attn: Justin Ballard

Phone: 252.548.9191

Email: jballard@harthickman.com

Project: Hendersonville, NC

GPRS appreciates the opportunity to provide this proposal. I encourage you to visit our website

(www.gprsinc.com) and contact any of the numerous references listed. Our insurance certificate and W-9 can also

be downloaded here. Please feel free to contact me if you have any questions, or if you need additional

information.

SCOPE OF WORK

We understand the scope to be to search for underground utilities in the vicinity of 15 soil boring locations. We

will attempt to locate any utilities within a radius of approximately 10’ from each proposed location. We will

attempt to trace any utilities for which there are structures visible from the work area. The client will be

responsible to provide drawings or notify GPRS of any utilities known to be entering the work area for which there

are no apparent surface features or structures that are visible from the work area. Interior locations will be

scanned with both GPR antennas listed below. The areas should be laid out, marked, and cleared of obstructions

prior to our arrival in order to avoid additional charges. Please visit www.simspec.org for an overview of our

industry-leading best practices that will be applied to this project.

EQUIPMENT

x 400 MHz GPR Antenna. The antenna is mounted in a stroller frame which rolls over the surface. The surface needs to be

reasonably smooth and unobstructed in order to obtain readable scans. Obstructions such as curbs, landscaping, and vegetation will

limit the feasibility of GPR. The data is displayed on a screen and marked in the field in real time. GPR works by sending pulses of

energy into a material and recording the strength and the time required for the return of the reflected signal. Reflections are

produced when the energy pulses enter into a material with different electrical properties from the material it left. The strength of

the reflection is determined by the contrast in signal speed between the two materials. The total depth achieved can be as much as

8’ or more with this antenna but can vary widely depending on the conductivity of the materials. Conductive soil types such as clay

may limit our depths to 3’ or less. As depth increases, targets must be larger in order to be detected and nonmetallic targets can be

especially difficult to locate. Depths provided should always be treated as estimates as their accuracy can be affected by multiple

factors. For more information, please visit: Link

x Electromagnetic Pipe Locator. The EM locator can passively detect the electromagnetic fields from live AC power or radio

signals travelling along some conductive utilities. It can also be used in conjunction with a transmitter to connect directly to

accessible, metallic pipes, risers, or tracer wires. A current is sent through the pipe or tracer wire at a specific frequency and the

resulting EM field can then be detected by the receiver. A utility’s ability to be located depends on a variety of factors including

access to the utility, conductivity, grounding, interference from other fields, and many others. Depths provided should always be

treated as estimates as their accuracy can be affected by multiple factors. For more information, please visit: Link

x Traceable Rodder. The rodder has a copper wire encased in 5/16” of fiberglass. The line is pushed through accessible pipes

before placing a current on the wire which is then traced from the surface. The maximum traceable depth is 10’ depending on the

soil conditions and the maximum distance is 300’. The line can be pushed through a pipe with direct access such as a sewer line at a

cleanout or a storm drain catch basin. It may not be able to be pushed through deeper pipes within manholes and conduits will not

be accessed by GPRS. The signal cannot be located through metallic pipes. For more information, please visit: Link

OPTIONAL EQUIPMENT

x GPS. This handheld GPS unit offers accuracy down to 4 inches, however, the accuracy will depend on the satellite environment

and obstructions and should not be considered to be survey-grade. Features can be collected as points, lines, or areas and then

exported into Google Earth or overlaid on a CAD drawing. For more information, please visit: Link

AgendaAgenda

Corporate Headquarters: 5217 Monroe St, Toledo, OH 43623 | EIN #: 31-1803412

Page 2 of 3

MAP OF SCAN AREA

No map was provided for this project.

AgendaAgenda

Corporate Headquarters: 5217 Monroe St, Toledo, OH 43623 | EIN #: 31-1803412

Page 3 of 3

PROJECT COSTS

SERVICE

SCOPE

PRICE

SCANNING/FIELD MARKINGS

Described on Page 1

$1,000

MOBILIZATION

Included at no charge

TOTAL

*$1,000

OPTIONAL SERVICES (INITIAL IF DESIRED)

WRITTEN REPORT

Basic report of findings with photos and

example data.

Initial ____

$200

CAD DRAWING

Findings will be drafted in AutoCAD with an

aerial image background. A linework version will

also be

provided if the client provides an

existing drawing. Results are not survey

-grade

accuracy.

Initial ____

$600

*This price assumes that we will be given access to perform the work during normal weekday business hours (6am-5pm). As-builts and any

other applicable drawings should be made available to GPRS prior to the project. A thorough utility search can only be completed if GPRS is

given access to all utility structures, interior and exterior. This service is never a replacement for the use of the state One Call system (811). All

of our technicians have OSHA-10 safety training or greater. Site-specific safety training is not included in this quote. Please notify us if this

project requires additional safety training.

TERMS & CONDITIONS

1. Customer agrees to meet and perform all requirements described in this document and has fully read and understands all items

listed within this document.

2. Our goal is to provide you with the answers to your questions regarding what lies below the surface. Customer acknowledges it

understands that our results are based upon the quality of the data retrieved which is determined by a variety of factors, including,

but not limited to, the limitations listed in the “Equipment” section of this document. These limitations are inherent to all locating

equipment. The decision to proceed with drilling, excavation or any destructive methods is left entirely up to the customer.

3. GPRS cannot accept liability for damages or associated costs that are determined to be a result of limitations either unforeseen

or covered in this document. For damages that are determined to be due to the negligence of GPRS, GPRS will work directly with

customer to come to an equitable resolution for both parties. These terms and conditions supersede any other previous terms and

conditions either oral or written.

4. If GPRS provides maps or CAD drawings, please note that the map is not survey quality. These are representations of GPRS’ utility

findings performed on a previous date. The GPRS scan performed was of limited scope and utilities outside this scope are not

shown.

5. Payment is due upon receipt of invoice.

6. If for some reason the technician arrives on site and the work is cancelled there will be a charge of $500.00 per requested

technician.

ACCEPTED AND AGREED:

Billing Company Name:

Billing Address:

Company Phone/Email: PO#: Job#:

Print Name: Signature: Date:

AgendaAgenda

CLEARING SUBCONTRACTOR QUOTES

AgendaAgenda

Eastern Solutions, LLC

10909 Rozzelles Ferry Rd

Charlotte, NC 28214 US

(803) 746-5180

www.esenvequipment.com

ESTIMATE

ADDRESS

Rebecca Deal

Hart & Hickman, PC - Charlotte

2923 S Tryon St

Suite 100

Charlotte, NC 28203

SHIP TO

Rebecca Deal

Hart & Hickman, PC -

Charlotte

2923 S Tryon St

Suite 100

Charlotte, NC 28203

ESTIMATE #

1583

DATE

12/19/2018

P.O. NUMBER

START DATE

Hendersonville TBD

ACTIVITY QTY RATE AMOUNT

Forestry Cutter Clearing Services

Per client email; scope is for 1 day of forestry cutting work.

1 2,050.00 2,050.00

Daily Truck Charge > 100 Miles and < 200 Miles RT

1 125.00 125.00

Perdiem - Meals Only (10 hr or greater work days)

2 35.00 70.00

Fuel Surcharge

1 100.00 100.00T

Travel (2 Man Crew) - Hourly Rate

6 90.00 540.00

SUBTOTAL 2,885.00

TAX (0%) 0.00

TOTAL

$2,885.00

Accepted By Accepted Date

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $_________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.

Attachments:

John Connet

Administration

1/9/2019

2/7/2019

John Connet

Presentation Only

07b

For the October through December, quarter, the Service Excellence Design Team selected those listed below as the quarterly winners.

Engine 2 responded to a reported gas leak at a residence on Blue Goose Court. An elderly couple stated that when they started their

vehicle they noticed an odor of gas. Jon and his crew could have referred the couple to someone else, but decide to fix the gas line so

that the couple could drive it to a repair shop. This is a great example of excellent customer service. Jon Ward, Will Justice, Corban

Hosley & Paul Kaplan

Josh Hoard and Allen Cliff (Public Works) volunteered to travel to New Bern to assist with Hurricane Florence recovery efforts. They

both worked 12 hour days for the week to load debris with the knuckle boom truck. We appreciate their willingness to assist another

municipality in their time of need.

After learning an elderly handicapped member of the PD "Reassurance Program" was snowed in and couldn't get his wheelchair out,

Monica Howard and Amber Glisson (Police) jumped in to help. They went to his house and shoveled out his sidewalk and drive so

that he could get out.

N/A

Attached is a list of all of the nominations that were considered by the Service Excellence Design Team for the Quarterly

recognitions. As you will see, it is a difficult task.

Agenda

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

John Connet

dmin

1/23/2019

John Connet

02/07/2019

Council Action

Attached please find a spreadsheet showing the City of Hendersonville's costs to provide School Resource Officers (SRO)

for the four public schools in Hendersonville. In addition, the spreadsheet shows how much of the police officers time is

devoted to SRO related duties. Staff has drafted a resolution asking Henderson County to reimburse the City of

Hendersonville for four of the five SROs based on the percentage of time they spend on SRO duties. The reimbursement

amount is in addition to the $37,838 the City currently receives for the SRO at Hendersonville High School.

201,445

N/A

New revenue source for SROs.

I move that the City Council approve the resolution requesting funding for school resource officers from Henderson

County for schools within the City of Hendersonville.

Proposed resolution

Spreadsheet

AgendaAgenda

Resolution #19-____

A RESOLUTION REQUESTING THE FUNDING OF SCHOOL RESOURCE OFFICERS FOR

HENDERSON COUNTY SCHOOLS LOCATED WITHIN THE CITY LIMITS

WHEREAS, the Hendersonville City Council has determined it is in the best interest of students attending

schools located in the City limits of the City of Hendersonville to have full-time protection of School

Resource Officers (SROs) to further school safety, and

WHEREAS, the City of Hendersonville City Council has a history of supporting SROs as a high priority,

and

WHEREAS, Henderson County Public Schools currently provides $37,838 to fund the Hendersonville High

School SRO position; and

WHEREAS, the Henderson County Board of Commissioners has committed to fund SRO positions for all

other schools located within Henderson County, and

WHEREAS, As Henderson County taxpayers, our citizens deserve the same level of financial support for

SROs as the citizens who live in other parts of the Henderson County.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby formally request an additional

annual financial contribution in the amount of $201,445 from Henderson County for the continued

placement of four Hendersonville Police Officers to serve as School Resource Officers in Henderson

County Schools within the corporate limits of Hendersonville.

AND FURTHER, The City is committed to provide an additional SRO, at no cost to Henderson County, to

provide a second officer at Hendersonville High School and supplement the work of the law enforcement

officers at the other Hendersonville Schools.

Adopted at a regular meeting of the Hendersonville City Council held the seventh day of February 2019.

_______________________________________

Barbara G. Volk

Mayor, City of Hendersonville

ATTEST:

______________________________________________

Tammie K. Drake, City Clerk

AgendaAgenda

HHS HMS HES BDES TotalCost Extra TotalwithExtra

AverageCostPerOfficer

Costlikelytoincreaseyeartoyear

Salary 38,758.60$ 38,758.60$ 38,758.60$ 38,758.60$ 155,034.40$ 38,758.60$ 193,793.00$

Overtime 2,290.21$ 2,290.21$ 2,290.21$ 2,290.21$ 9,160.84$ 2,290.21$ 11,451.05$

FICA 3,140.23$ 3,140.23$ 3,140.23$ 3,140.23$ 12,560.92$ 3,140.23$ 15,701.15$



Retirement 5,541.59$ 5,541.59$ 5,541.59$ 5,541.59$ 22,166.36$ 5,541.59$ 27,707.95$

Med/LifeInsurance 8,450.26$ 8,450.26$ 8,450.26$ 8,450.26$ 33,801.04$ 8,450.26$ 42,251.30$

Worker'sCompInsurance 1,213.47$ 1,213.47$ 1,213.47$ 1,213.47$ 4,853.88$ 1,213.47$ 6,067.35$

Ͳ$ Ͳ$

Equipment(MinusVehicle)not

annualcost

7,000.00$ 7,000.00$ 7,000.00$ 7,000.00$ 28,000.00$

 7,000.00$ 35,000.00$

TrainingCost(annually) 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 4,800.00$ 1,200.00$ 6,000.00$

TotalAverageCostPerOfficer 67,594.36$ 67,594.36$ 67,594.36$ 67,594.36$ 270,377.44$ 67,594.36$ 337,971.80$

Ͳ$

TimeAllocation Ͳ$

SRODutiesSchoolYear 82.00% 82.00% 82.00% 82.00% 221,709.50$ 82.00% 277,136.88$

SRODutiesSummerMonths 5.00% 5.00% 5.00% 5.00% 13,518.87$ 5.00% 16,898.59$

Training

3.00% 3.00% 3.00% 3.00% 8,111.32$ 3.00% 10,139.15$

CityDuties 10.00% 10.00% 10.00% 10.00% 27,037.74$ 10.00% 33,797.18$

AskfromHendersonCounty 221,709.00$

13,518.87$

4,055.66$

Subtotal 239,283.53$

MinusHCPSContribution 37,838.00$ 201,445.53$

TaxRateSavings 0.0118$

CityContribution 31,093.41$ 98,687.77$

TaxRateContribution 0.0058$

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Justin Ward

Fire

01/24/2019

Fire Marshal Justin Ward

2/7/2019

Council Action

Staff is requesting a Code amendment to Chapter 22 to allow a third party inspection reporting system. This system will

allow all required monthly, quarterly, and annual system inspections, test, and maintenance as required by the North

Carolina Fire Code and their respective referenced National Fire Protection Association standards to be provided to the

City of Hendersonville through an approved third party inspection reporting system. This amendment requires the

reporting parties to pay any fees associated with that service to the city's third party service provider.

This item has been taken before the Business Advisory Committee on January 14, 2019. During the BAC meeting the

process of how the system works and fees associated with a 3rd party vendor were explained. The BCA offered positive

feedback in relation to life safety aspect it will bring to their businesses.

N/A

I move City Council to adopt the ordinance amending Chapter 22 of the Code of Ordinances as presented and

recommended by staff.

Ordinance

AgendaAgenda

Page 1 of 1

Ordinance #19-____

AN ORDINANCE RELATING TO FIRE PROTECTION AND PREVENTION;

AMENDING CHAPTER 22 OF THE CITY CODE OF HENDERSONVILLE

Be it ordained by the City Council of the City of Hendersonville:

1. Chapter 22 of the Code of Ordinances of the City of Hendersonville, concerning Fire Protection

and Prevention is hereby amended by adding the following section:

Sec. 22-73. – Third party inspection reporting system.

Records of all required monthly, quarterly, and annual system inspections, test, and maintenance

as required by the North Carolina Fire Code and their respective referenced National Fire

Protection Association standards shall be provided to the City of Hendersonville through an

approved third-party inspection reporting system and reporting parties shall pay any fees

associated with that service to the city’s third party service provider.

[Key: deletions are struck-through; additions are underlined]

2. Any person violating the provisions of this ordinance shall be subject to the penalties set forth in

Section 1-6 of the City Code of Ordinances.

3. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed to the

extent of such conflict.

4. If any section, subsection, paragraph, sentence, clause phrase or portion of this ordinance is for

any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be

deemed severable and such holding shall not affect the validity of the remaining portions hereof.

5. The enactment of this ordinance shall in no way affect the running of any amortization provisions

or enforcement actions or otherwise cure and existing violations.

This ordinance shall be in full force and effect beginning with the new permit year on February 7, 2019.

Adopted this seventh of February 2019.

________________________________________

Attest: Barbara G. Volk, Mayor, City of Hendersonville

________________________________________

Tammie K. Drake, MMC, City Clerk

Approved as to form:

________________________________________

Samuel H. Fritschner, City Attorney

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Brian Pahle

dmin

01/22/19

Brian Pahle & Chief Blake

02/07/19

Presentation Only

An update presentation on the Hendersonville Police Department construction project.

N/A

Presentation

AgendaAgenda

Police

Headquarters

Project

CITYOF

HENDERSONVILLE

AgendaAgenda

NAMEORLOGO

BACKGROUND

• 2015SpaceNeedsStudy|ADW

Architects

• 2016ExploredCust.ServiceandPD

Options(Mill,oldWingatebldg.,etc…)

• 2017CityCouncilAuthorizesPDCPO

• 2017PDTestSiteFits|ADWArchitects

• 2017AsheSt.SiteSelected

• 2018Programming| ADWArchitects

• 2018CMaR Selected

• 2018SchematicDesign

• 2019PreliminaryBudget|Edifice

ContractorsandADWArchitects

AgendaAgenda

NAMEORLOGO

AgendaAgenda

NAMEORLOGO

AgendaAgenda

NAMEORLOGO

AgendaAgenda

NAMEORLOGO

Design&ConstructionSchedule

PropertyAcquisition

CostEstimate

Opportunities

Where we are as of

02/07/19…

DESIGN&CONSTRUCTIONSCHEDULE

• CompletedSchematicDesign|Jan.2019

• NextStepDesignDevelopment/ConstructabilityReview|Feb.2019

• ConstructionDocuments/Permits|April–Aug.2019

• Bid/GMP/NoticetoProceed|Nov.2019

• Construction|Nov.2019–Feb.2021

PROPERTYACQUISITION

• AcquiredallParcels

• ε$475,000

COSTESTIMATE

• Prelim.Budget ε$11.5m

• Prof.Services $1.2m

• Land $0.5m

• Construction $8m

• SoftCosts $1.2m

• Contingencies $0.6m

AgendaAgenda

NAMEORLOGO

OPPORTUNITIES

• Thisprogramincludesareas

thatcanbemodified

• Programmedfor30yearneed

• Architecthasprovidedlistof

alternatives

• Majorprogramchangesprovide

biggestcostsavings

• Otherneeds

• CurrentBuilding=26,215sq.ft.

*CitizenImpact=$200,000AssessedValue(residentialhomeannualcost)

*20YR=ConventionalLoan@4.00%InterestRate

*40YR=USDALoan@3.50%InterestRate

Existing Strategic Plan

Project

Annual

Cost

Reval.

Needed

Citizen

Impact

Base Deficit 661,600$ 9.00% 88.20$

PW-Bldg. 205,816 2.75% 26.95

7th Ave. 126,000 1.75% 17.15

SUB-TOTAL 993,416 13.50% 132.30

PD Options

Project

Annual

Cost

Reval.

Needed

Citizen

Impact

20 YR @ $11.5m 1,035,000$ 14.00% 137.20$

20 YR @ $8.5m 765,000 10.25% 100.45

40 YR @ $11.5m 690,000 9.25% 90.65

40 YR @ $8.5m 510,000 7.00% 68.90

Existing + PD Options

Project

Annual

Cost

Reval.

Needed

Citizen

Impact

20 YR @ $11.5m 2,028,416$ 27.50% 269.50$

20 YR @ $8.5m 1,758,416 23.75% 232.75

40 YR @ $11.5m 1,683,416 22.75% 222.95

40 YR @ $8.5m 1,503,416 20.50% 201.20

AgendaAgenda

Questions?

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Matt Champion

Development Asst Dept

01/16/2019

Matt Champion

February 7, 2019

Presentation Only

To discuss the recently established Quarterly Transportation Meeting and provide an update on the current NCDOT

projects in Henderson County.

N/A

PowerPoint presentation.

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Adam Murr

dmin

01/12/2019

John Connet

02/07/2019

Presentation Only

16a

In accordance with State Statute 159-13 (b) (3) it is required that all expenditures resulting from a contingency

appropriation budget adjustment be reported to the governing board at its next regular meeting and recorded in the

minutes.

The following contingency appropriations were made:

1) Fund 10 | $1,324 | Worker's Comp. Insurance

2) Fund 60 | $1,190 | Worker's Comp. Insurance

3) Fund 60 | $490 | TASC Wire Transfer- W&S Finance

4) Fund 60 | $7,275 | 14" Check Valve at Water Treatment Plant Transfer Pump Station

N/A

N/A- Report Only

N/A

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.

Attachments:

John Connet

dmin

01.18.19

John Connet

02.07.19

Presentation Only

16b

Staff Report:

In accordance with the City of Hendersonville Surplus Property Policy it is required that all items approved by the City

Manager must be reported to the governing at their next City Council meeting.

Equip # 26-01

Status Active

Year 1998 Make Ford, Model LT8501

Description REAR LOADER REFUSE TRUCK

Department Sanitation

Account # 68-4710

Tag # 55717T

VIN or Serial Num1FDYW86F9WVA07290

Yes

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $_________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.

Attachments:

John Buchanan

Finance

11-12-15

Feb 7, 2019

John Buchanan

Presentation Only

16c

Per the City Investment policy, the investment officer will provide the City Manager and City Council an investment report including a

management summary that provides an analysis of the status of the current investment portfolio and a detail listing of the individual

transactions executed. (listed on the First Citizens Bank Statement attached).

Investment Report/Management Summary:

As of December 31, 2018 the City's cash and investments consists of the following :

U.S. Treasuries $ 495,350.00

Government Agencies: $ 13,120,562.50

Municipal & NC: $ 3,525,109.50

Commercial Paper: $ 1,965,716.67

NCCMT( FCB Cash): $ 337,411.11

NCCMT Term Account: $ 2,233,288.33

Central Depository: $3,668,342.02

Total $ 25,345,780.13

N/A

Investment report, First Citizens December Statement, NCCMT Term account December Statement

AgendaAgenda

CITYOFHENDERSONVILLE INVESTMENTREPORT

FIRSTCITIZENSCUSTODIANACCOUN

InvestmentName Rating Cusip Price Yield

Purchased

Date IssuedDate

Maturity

Date

Callabl

CostBasis

Coupo

nDate

Annual

Interest$

DIRECTGOVERNMENTSECURITIES

UnitedStatesTreasuryNote USTN 912828Ͳ3HͲ1 99.07 1.75% 11/30/2017 11/30/2019 No 495,350.00 5/30 4,375.00$

11/30 4,375.00$

TOTALDIRECTGOVERNMENTSECURITIES 495,350.00

GOVERNMENTAGENCIES

era



ona



gage

FNMA

/AA

3136G3BB0

100

38%

3/16/2016

9/16/2019

YES

889

000

736



09Ͳ16Ͳ 26,736.88$

era



ona



ortgage

FNMA

/AA

3136G2GR2

100

50%

4/28/2015

4/28/2020

YES

335

000

10/28/

012



4/28/

012



FederalHomeLoanbank FHLB Aaa/AA+ 3130A9FK2 100.4189 1.10% 9/15/2016 9/29/2016 3/29/2019 YES 1,000,000.00 3Ͳ29 5,500.00$

9/29 5,500.00$

FederalHomeLoanMort FHLMC AAA/AA+ 3134GBFM9 99.85 1.57% 10/24/2017 3/30/2017 9/27/2019 YES 1,997,000.00 3/27 15,700.00$

9/27 15,700.00$

FederalHomeLoanMort FHLMC Aaa/AA+ 3134GAX33 100 1.50% 1/30/2017 1/30/2017 7/30/2019 YES 1,150,000.00 7/30 8,625.00$

1/30 8,625.00$

FederalFarmCreditBank FFCB AAA/AA+ 3133EJRL5 99.975 2.55% 6/26/2018 6/11/2018 6/11/2020 NO 1,749,562.50 6/11 22,312.50$

12/11 22,312.50$

FederalFarmCreditBank FFCB Aaa/AA+ 3133EHQJ5 100 1.64% 7/31/2017 7/6/2017 7/6/2020 YES 2,000,000.00 1/6 16,250.00$

7/6 16,250.00$

TOTALGOVERNMENTAGENCIES 13,120,562.50

COMMERCIALPAPER

JPMorgan JPMC A1/P1 46640QSU6 98.2858 2.55% 9/28/2018 8/31/2018 5/28/2019 1,965,716.67 34,283.33$

TOTALCOMMERCIALPAPER 1,965,716.67

OTHERINVESTMENTS(MUNI/BABS/)

am

ounty,



BABS

DCNC



AAA

266705C34

108

224

51%

5/4/2015

11/10/2010

11/1/2019

205

625

11/01/

329



4/1/

329



ForsythCntyͲCͲBABS MUNI AaaAAA 3466227Y3 108.41 3.55% 11/3/2015 2/2/2010 4/1/2020 No 716,489.40 10/1/ 11,708.40$

4/1/ 11,708.40$

aston

ounty

GCNC

aa

AAA

367298XK7

114

713

36%

5/24/2016

2/1/2020

818

201

8/1

625



2/1 39,625.00$

GastonCounty GCNC AaaAAA 367298XL5 118.014 1.05% 5/24/2016 5/24/2016 2/1/2021 No 784,793.10 8/1 16,625.00$

2/1 16,625.00$

TOTALOTHERINVESTMENTS(MUNI/BABS) 3,525,109.15

TotalSecurities 19,106,738.32

NCCaptManagement Cash 337,411.11

TotalSecurityͲCostBasis 19,444,149.43 395,883.39

InterestBudgeted

PortfolioAllocationͲbySecurityType 337,411.11 PortfolioAllocationͲbyMaturityDate:

TGOVERNMENTSECURITIES TRES 2.59% 2018 0.0%

FannieMae FNMA 27.34% 2019 10,207,342.27 54.8%

FederalHomeLoanbank FHLB 5.23% 2020 7,619,252.95 40.9%

FreddieMac FHLMC 16.47% 2021 784,793.10 4.2%

FederalFarmCreditBank FFCB 19.62%

GOVERNMENTAGENCIES 68.67% $18,611,388.32

CP 10.29%

MUNI/OTHER 18.45%

100.00%19,106,738.32$

Dec2018

495,350.00$

5,224,000.00

1,000,000.00

3,147,000.00

3,749,562.50

13,120,562.50

1,965,716.67$

3,525,109.15$

AgendaAgenda

FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

ACCOUNT NO. 71-0655-01-0

FINANCIAL STATEMENT FOR THE PERIOD

12/01/18 THROUGH 12/31/18

RELATIONSHIP OFFICER

DARREN S. MORTON 1-877-685-0576

FIRST CITIZENS WEALTH MANAGEMENT IS A JOINT MARKETING MARK OF FIRST-CITIZENS BANK & TRUST COMPANY, MEMBER

FDIC, FIRST CITIZENS INVESTOR SERVICES, INC., MEMBER FINRA/SIPC, AN SEC-REGISTERED BROKER-DEALER AND

INVESTMENT ADVISOR; AND FIRST CITIZENS ASSET MANAGEMENT, INC., AN SEC-REGISTERED INVESTMENT ADVISOR.

CLIENT ACCOUNTS FOR WHICH FCB EXERCISES SOLE INVESTMENT DISCRETION BEAR THE COSTS OF ALL BROKER COMMISSIONS,

INCLUDING THE PORTION OF THE BROKER COMMISSION USED TO PURCHASE RESEARCH AND OTHER PRODUCTS OR SERVICES

("SOFT DOLLAR BENEFITS"). TRADES EXECUTED WITH THE SELECTED BROKER ARE IN ACCORDANCE WITH ALL APPLICABLE

LAWS AND CONSISTENT WITH FCB’S BEST EXECUTION PRACTICES.

CITY OF HENDERSONVILLE

ATTN: JOHN BUCHANAN

145 5TH AVENUE EAST

HENDERSONVILLE NC 28792

004

AgendaAgenda

TABLE OF CONTENTS

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

PAGE

CASH RECONCILEMENT. . . . . . . . . . . . . . . . . 1

SUMMARY OF ASSETS . . . . . . . . . . . . . . . . . 2

SCHEDULE A - STATEMENT OF ASSETS. . . . . . . . . . 3

SCHEDULE D - INCOME . . . . . . . . . . . . . . . . 5

SCHEDULE E - DISBURSEMENTS. . . . . . . . . . . . . 6

SCHEDULE F - PURCHASES. . . . . . . . . . . . . . . 7

SCHEDULE G - SALES AND REDEMPTIONS. . . . . . . . . 8

MARKET VALUE RECONCILEMENT. . . . . . . . . . . . . 9

AgendaAgenda

CASH RECONCILEMENT

FOR PERIOD 12/01/18 THRU 12/31/18 PAGE 1

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

BALANCES AT BEGINNING OF PERIOD .00

RECEIPTS

INCOME SCHEDULE D 23,355.58

SALES AND REDEMPTIONS SCHEDULE G 300.00

----------------

TOTAL RECEIPTS 23,655.58

DISBURSEMENTS

EXPENSES SCHEDULE E 300.00-

PURCHASES SCHEDULE F 23,355.58-

----------------

TOTAL DISBURSEMENTS 23,655.58-

----------------

CASH BALANCE END OF PERIOD .00

AgendaAgenda

SUMMARY OF ASSETS

AS OF 12/31/18 PAGE 2

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

MARKET COST UNREALIZED CURRENT

VALUE BASIS GAIN/LOSS ACCRUAL

CASH .00 .00 .00 .00

DIRECT GOVERNMENT SECURITI 496,125.00 495,350.00 775.00 769.23

GOVERNMENT AGENCIES 13,017,526.53 13,120,562.50 103,035.97- 55,624.05

COMMERCIAL PAPER 1,965,716.67 1,965,716.67 .00 13,458.33

OTHER INVESTMENTS 3,540,936.81 3,862,520.26 321,583.45- 54,446.13

TOTAL INVESTMENTS 19,020,305.01 19,444,149.43 423,844.42- 124,297.74

19,020,305.01 19,444,149.43 423,844.42- 124,297.74

AgendaAgenda

SCHEDULE A - STATEMENT OF ASSETS

AS OF 12/31/18 PAGE 3

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

UNITS/ TICKER MARKET COST UNREALIZED CURRENT

CUSIP NUMBER UNIT/MKT PRC VALUE BASIS GAIN/LOSS ACCRUAL

CASH

CASH .00 .00 .00

CASH .00 .00 .00 .00

DIRECT GOVERNMENT SECURITIES

500,000 UNITED STATES TREASURY NOTE UNIT19 496,125.00 495,350.00 775.00 769.23

912828-3H-1 DTD 11/30/17 1.750% DUE 11/30/2019 99.225

DIRECT GOVERNMENT SECURITIES 496,125.00 495,350.00 775.00 769.23

GOVERNMENT AGENCIES

1,000,000 FEDERAL HOME LOAN BANK FEDE19 996,720.00 1,000,000.00 3,280.00- 2,811.11

3130A9-FK-2 DTD 09/29/16 1.100% DUE 03/29/2019 99.672

CALLABLE 03/29/17 @ 100.00

2,000,000 FEDERAL FARM CREDIT BANK FEDE20 1,972,220.00 2,000,000.00 27,780.00- 15,798.61

3133EH-QJ-5 DTD 07/06/17 1.625% DUE 07/06/2020 98.611

CALLABLE 07/06/2018 @ 100.00

1,750,000 FEDERAL FARM CREDIT BANK FEDE20 1,750,437.50 1,749,562.50 875.00 2,479.16

3133EJ-RL-5 DTD 06/11/18 2.550% DUE 06/11/2020 100.025

1,150,000 FEDERAL HOME LOAN MORTGAGE CORP. FEDE19 1,141,869.50 1,150,000.00 8,130.50- 7,235.41

3134GA-X3-3 DTD 01/30/17 1.500% DUE 07/30/2019 99.293

CALLABLE 01/30/18 @ 100.00

2,000,000 FEDERAL HOME LOAN MORTGAGE CORP. FEDE19 1,983,820.00 1,997,000.00 13,180.00- 8,198.88

3134GB-FM-9 DTD 03/30/17 1.570% DUE 09/27/2019 99.191

CALLABLE 12/27/17 @ 100.00

1,335,000 FEDERAL NATIONAL MORTGAGE ASSOC. FEDE20 1,317,604.95 1,335,000.00 17,395.05- 3,504.37

3136G2-GR-2 DTD 04/28/15 1.500% DUE 04/28/2020 98.697

CALLABLE 04/28/17 @100.00

3,889,000 FEDERAL NATIONAL MORTGAGE ASSOC. FEDE19 3,854,854.58 3,889,000.00 34,145.42- 15,596.51

3136G3-BB-0 DTD 03/16/16 1.375% DUE 09/16/2019 99.122

CALLABLE 09/16/16 @100.00

GOVERNMENT AGENCIES 13,017,526.53 13,120,562.50 103,035.97- 55,624.05

AgendaAgenda

SCHEDULE A - STATEMENT OF ASSETS

AS OF 12/31/18 PAGE 4

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

UNITS/ TICKER MARKET COST UNREALIZED CURRENT

CUSIP NUMBER UNIT/MKT PRC VALUE BASIS GAIN/LOSS ACCRUAL

COMMERCIAL PAPER

2,000,000 JP MORGAN SECURITIES COMMERCIAL 1,965,716.67 1,965,716.67 13,458.33

46640Q-SU-6 DTD 08/31/18 DUE 05/28/2019

PAPER

COMMERCIAL PAPER 1,965,716.67 1,965,716.67 .00 13,458.33

OTHER INVESTMENTS

190,000 DURHAM COUNTY NORTH CAROLINA 190,839.80 205,625.60 14,785.80- 1,109.91

266705-C3-4 DTD 11/10/10 3.505% DUE 11/01/2019 100.442

BUILD AMERICA BONDS-DURHAM CNTY

660,000 FORSYTH COUNTY NORTH CAROLINA 665,055.60 716,489.40 51,433.80- 5,854.20

346622-7Y-3 DTD 09/02/10 3.548% DUE 04/01/2020 100.766

BUILD AMERICA BOND - SER C

1,585,000 GASTON COUNTY NORTH CAROLINA 1,639,571.55 1,818,201.05 178,629.50- 33,020.83

367298-XK-7 DTD 05/24/16 5.000% DUE 02/01/2020 103.443

665,000 GASTON COUNTY NORTH CAROLINA 708,058.75 784,793.10 76,734.35- 13,854.16

367298-XL-5 DTD 05/24/16 5.000% DUE 02/01/2021 106.475

337,411.110 NORTH CAROLINA CAP MANAGMNT NCCMT 337,411.11 337,411.11 607.03

99936K-MI-4 FD # 47 1.000

OTHER INVESTMENTS 3,540,936.81 3,862,520.26 321,583.45- 54,446.13

---------------- --------------------------- --------------- --------------- -------------

19,061,411.110 NET ASSETS 19,020,305.01 19,444,149.43 423,844.42- 124,297.74

.998

TOTAL ASSETS + ACCRUALS 19,144,602.75

AgendaAgenda

SCHEDULE D - INCOME

FOR PERIOD 12/01/18 THRU 12/31/18 PAGE 5

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

DATE DESCRIPTION CASH

INTEREST INCOME

FEDERAL FARM CREDIT BANK

DTD 06/11/18 2.550% DUE 06/11/2020

12/11/18 INT 06/11/18 TO 12/11/18 ON 1750000 22,312.50

NORTH CAROLINA CAP MANAGMNT NCCMT

FD # 47

12/03/18 INT TO 11/30/18 1,043.08

---------------

TOTAL INTEREST INCOME 23,355.58

---------------

TOTAL INCOME 23,355.58

AgendaAgenda

SCHEDULE E - DISBURSEMENTS

FOR PERIOD 12/01/18 THRU 12/31/18 PAGE 6

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

DATE DESCRIPTION CASH

EXPENSES

12/14/18 MONTHLY FEE TO 11/30/18 300.00-

TOTAL EXPENSES 300.00-

---------------

TOTAL DISBURSEMENTS 300.00-

AgendaAgenda

SCHEDULE F - PURCHASES

FOR PERIOD 12/01/18 THRU 12/31/18 PAGE 7

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

DATE SECURITY DESCRIPTION UNIT PRICE BROKER OTHER TOTAL CASH

COMMISSION COSTS

CASH EQUIVALENT

12/31/18 99936K-MI-4 PURCHASES (2) 12/01/18 TO 12/31/18 1.000 .00 .00 23,355.58-

NORTH CAROLINA CAP MANAGMNT NCCMT

---------------

TOTAL CASH EQUIVALENT 23,355.58-

---------------

TOTAL PURCHASES 23,355.58-

AgendaAgenda

SCHEDULE G - SALES AND REDEMPTIONS

FOR PERIOD 12/01/18 THRU 12/31/18 PAGE 8

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

DATE SECURITY DESCRIPTION BROKER PROCEEDS COST REALIZED

COMMISSION GAIN/LOSS

CASH EQUIVALENTS

NORTH CAROLINA CAP MANAGMNT NCCMT

12/31/18 99936K-MI-4 SALES (1) 12/01/18 TO 12/31/18 .00 300.00 300.00- .00

--------------- --------------- ---------------

TOTAL CASH EQUIVALENTS 300.00 300.00- .00

--------------- --------------- ---------------

TOTAL SALES AND REDEMPTIONS 300.00 300.00- .00

AgendaAgenda

MARKET VALUE RECONCILEMENT

FOR PERIOD 12/01/18 THRU 12/31/18 PAGE 9

ACCOUNT NO. 71-0655-01-0 FIRST-CITIZENS BANK & TRUST COMPANY

AS CUSTODIAN

FOR THE CITY OF HENDERSONVILLE

MARKET VALUE BEGINNING OF PERIOD 19,072,635.53

INCREASES

REALIZED GAINS/LOSSES SCHEDULE G .00

MARKET APPRECIATION

END OF PERIOD 423,844.42-

BEGINNING OF PERIOD 460,963.53-

-----------------

37,119.11

INCOME EARNED

ENDING ACCRUAL 124,297.74

BEGINNING ACCRUAL 112,505.21

INCOME COLLECTED SCHEDULE D 23,355.58

-----------------

TOTAL INCOME EARNED 35,148.11

-----------------

TOTAL INCREASES 72,267.22

DECREASES

EXPENSES SCHEDULE E 300.00-

-----------------

TOTAL DECREASES 300.00-

-----------------

MARKET VALUE END OF PERIOD 19,144,602.75

AgendaAgenda

Page 1 of 2

12/01/18 through 12/31/18

Account Number 62074109

3597

Contacting Us

CLIENT SERVICES

1-800-222-3232

8:30 a.m. - 4:30 p.m. ET

Fidelity Distributors Corporation (General Distribution Agent)

MONTHLY STATEMENT

CITY OF HENDERSONVILLE

ATTN JOHN BUCHANAN

145 5TH AVE E

HENDERSONVILLE NC 28792-4328

Market Value as of 12/31/18 $2,233,288.33

PORTFOLIO SUMMARY

Month-to-Date

Beginning Value $1,598,566.53

+ Additions 0.00

- Withdrawals 0.00

+/- Change in Value 634,721.80

Ending Value

$2,233,288.33

The Change in InvestmentValue information provided in the Portfolio Summary section of this statement is for informational purposes only and should

not be used for tax purposes. Your monthly dividend/capital gain amounts can be found in the Dividend and Capital Gain Summary section of your

statement.

ACCOUNT SUMMARY

Fund / Account

Beginning Value

as of 12/01/18

Ending Value

as of 12/31/18

Shares Held

as of 12/31/18

NAV

as of 12/31/18

%of

Total

NORTH CAROLINA CAPITAL MGT TRUST-TERM / 62074109 $1,598,566.53 $2,233,288.33 230,711.604 $9.68 100.00%

Total Accounts $2,233,288.33

AgendaAgenda

Fidelity Distributors Corporation (General Distribution Agent)

Page 2 of 2

12/01/18 through 12/31/18

MONTHLY STATEMENT

DIVIDEND AND CAPITAL GAIN SUMMARY

Fund / Account Dividend

Short-Term

Capital Gain

Long-Term

Capital Gain Total

NORTH CAROLINA CAPITAL MGT TRUST-TERM / 62074109

Dividend Option - Reinvest Current Period $4,021.80 $0.00 $0.00 $4,021.80

Capital Gain Option - Reinvest Fiscal YTD 06/30/18 15,210.31 0.00 0.00 15,210.31

Total Current Period $4,021.80 $0.00 $0.00 $4,021.80

Fiscal YTD 06/30/18 $15,210.31 $0.00 $0.00 $15,210.31

ACCOUNT DETAIL (for funds with account activity this period)

62074109

CITY OF HENDERSONVILLE

Fund Name (Number) Symbol CUSIP

NORTH CAROLINA CAPITAL MGT TRUST-TERM (620) XAOHX 658191200

ACTIVITY

Confirm

Date

Trade

Date Transaction Description Dollar Amount

Price

Shares this

Transaction

Total Shares

Owned

BEGINNING BALANCE AS OF 12/01/18 $1,598,566.53

$9.68

165,141.170

12/18/18 12/18/18 EXCHANGE FROM 47 630,700.00 9.68 65,154.959 230,296.129

SALES CHRGE PERCENT 0.00

12/28/18 12/27/18 SPECIAL DIV PAID 0.001 230.30 9.68 23.791 230,319.920

SALES CHRGE PERCENT 0.00

12/31/18 12/31/18 REINVESTED DIVIDEND 3,791.50 9.68 391.684 230,711.604

SALES CHRGE PERCENT 0.00

ENDING BALANCE AS OF 12/31/18 $2,233,288.33

$9.68

230,711.604

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

%XGJHW,PSDFWBBBBBBBBBBBBBBBBBBBB ,VWKLVH[SHQGLWXUHDSSURYHGLQWKHFXUUHQWILVFDO\HDU

EXGJHW" ,IQRGHVFULEHKRZLWZLOOEHIXQGHG

Suggested Motion:

$WWDFKPHQWV

Tammie Drake

dmin

01.18.19

Tammie Drake

02.07.19

Council Action

Appointments:

Tree Board: There are two vacant positions due to the resignations of Wes Kocher and Wes Burlingame. At your January

meeting, you received the application of Debbie Roundtree who would like to serve on the Tree Board. Since that meeting,

you have also received an application from Alan Krueger.

Environmental Sustainability Board: There are three vacant City positions on this Board and 1 vacant position for

outside-City rep. At your January meeting, you received the application of a City resident, Beth Stang, who would like to

serve on the ESB.

Vacancies:

Business Advisory Committee: 1 vacancy

Walk of Fame Steering Committee: 1 vacant position

N/A

I nominate Debbie Roundtree for an open position on the Tree Board. This term will expire December 2020.

I nominate Beth Stang for an open position on the Environmental Sustainability Board. This term will expire June 2019.

Board membership lists

AgendaAgenda

CITY OF HENDERSONVILLE

AGENDA ITEM SUMMARY

Submitted By: Department:

Date Submitted: Presenter:

Date of Council Meeting to consider this item:

Nature of Item:

Summary of Information/Request: Item #

Budget Impact: $____________________ Is this expenditure approved in the current fiscal year

budget? If no, describe how it will be funded.

Suggested Motion:

Attachments:

Brian Pahle

dmin

01/22/19

Brian Pahle

02/07/19

Council Action

I would like to hold a Closed Session in accordance NCGS 143-318.11(a) (5) to establish, or to instruct the public body's

staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price

and other material terms of a contract or proposed contract for the acquisition of real property.

N/A

I move that the City Council enter Closed Session in accordance with NCGS 143-318.11(a) (5) to establish, or to instruct

the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in

negotiating the price and other material terms of a contract or proposed contract for the acquisition of real property.

N/A

Agenda

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