Daily Expenses
2
Date Totals
Plane, Train or Bus
3
Personal
A
uto Mileage
4
Car Rental
5
Taxi, Limousine
Hotel (Room & Meals)
Meals Charged to COC
Meals Paid Cash
Parking Fees
Other (Explain)
Total
of All
Expenses
Less
Items
Cha
r
g
ed to COC
Less
A
dvances
(If Any)
Less
Unreimbursable
6
Expense
Net
A
mount
t
o
be Reimbursed
Travel
Incidental Exp.
Othe
r
Pay this Amount
Southern Association of Colleges and Schools Commission on Colleges
1866 Southern Lane, Decatur, GA, 30033-4097
Expenses shall be submitted as soon as possible after actual expenses have been incurred.
NO REIMBURSEMENT WILL BE HONORED IF SUBMITTED AFTER 90 DAYS OF INCURRED EXPENSES.
Payable
to
(Nam
e)
SACSCOC Staff
Mail
t
o
(Name)
Address
City, State,
Z
ip
Telephone Number Email
Trip From:
To:
(City and State) (City and State)
To: To:
(City and State) (City and State)
Purpose
of
Trip:
(Include institution name if
applicable)
Explanatory Not
es:
(Signature) (Date)
- - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - (FOR SACSCOC USE ONLY) - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - -
Account Amount
Account Amount Account Amount
(Business Office Accuracy Approval) (Date) (SACSCOC Approval Signature)
OVER
0
0
0
0
0
0
0
0
0
0
Reimbursement Procedures
1. EXPENSE REIMBURSEMENT FORMS SHALL BE SUBMITTED as soon as possible after actual
expenses have been incurred. No reimbursement will be h
onored if submitted after 90 days of the
incurred expense.
2. ORIGINAL RECEIPTS ARE REQUIRED. Attach all receipts f
or airline travel, baggage fees, car rentals, parking,
hotel bills and meals.
3. TRAVEL BY COMMON CARRIERS (airplane, train, bus, boat, etc.) will be reimbursed at the
ROUNDTRIP ECONOMY OR COACH CLASS RATE, plus the necessary expense to and from the place of de-
parture of the common carrier.
4.
PERSONAL AUTOMOBILE MILEAGE usage, if requested, is authorized at the current IRS-approved rate
(57.5 cents per mile) by the most direct route. The maximum allowable reimbursement, including en
route ex- penses, may not exceed the published roundtrip coach class air fare to and from the site of the
meeting.
5. CAR RENTAL requires advance authorization by the Commission or institution.
6. UNREIMBURSED EXPENSES include items not directly related to SACSCOC business, such as
telephone calls, lodging and meals for family members and guests, movies, entertainment, etc.
PAYMENT OF UNREIMBURSED EXPENSES: If you are authorized to sign the hotel bill on check out, pay
for unreimbursed expenses at that time and have the hotel deduct this from the final bill sent to SACSCOC. In
other cases, unreimbursable expenses are to be deducted from the total of expenses.
TO EXPEDITE
PROCESSING
Please submit the expense voucher within seven days. Before mailing the completed voucher, please make certain that
you have:
Signed the voucher
Checked the totals
Attached all receipts (We require receipts for airline travel, baggage fees, car rentals, parking, hotel bills and
meals.)
PERSONAL AUTOMOBILE MILEAGE
WORKSHEET
Highway mileage from
to and return:
at 57.5 cents per mile =
.
(Total Miles)
MEALS (Receipts required for all meals)
DATE
Breakfast
Lunch
Dinne
r
Revised: Jan 2020