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A G E N D A
CITY OF HENDERSONVILLE CITY COUNCIL – REGULAR MEETING
D
ECEMBER 6, 2018 – 5:45 P.M.
Council Chambers - City Hall
1. Call to Order
2.
Invocation an
d Pledge of Allegiance
3. Pu
blic Comment Time:
Up to 15 minutes is reserved for comments from the public for
items not listed on the agenda
4. Consideration of Agenda
5.
Consideration of Consent Agenda:
These items are considered routine,
noncontroversial in nature and are considered and approved by a single motion and
vote.
A.
Consideration of Minutes: November 1, 2018
Regular Meeting
B.
Consideration of Budget Amendments (3)
C. Consideration of a Lease Agreement with RJ Young for a Plotter/Scanner for the
Engineering De
partme
nt
D
. Consideration of Waiving the late fee and approval of the non-disconnection
of
utilities due to non-payment during the month of December
6. Presentations:
A.
Service Excellence Quarterly MVP Recognitions
B. Recognition of City of Hendersonville Academy Graduates
C. Walk of Fame Announcement of Class of 2019 Honore
es
7.
Public Hearing – Consideration of a Zoning Ordinance Te
xt Amendment of Section 4-5
Classification of Uses, Section 5-19-1 CMU Permitted Uses and Section 5-19-2 CMU
Conditional
Uses
(Continued from November 1, 2018 Meeting)
Presenter: Development Assistance Director Susan Frady
8.
Quasi-Judicial Public Hearing – Consideration of a Special Use
Permit Amendment
A
pplication from Walmart Estate Business Trust for Walmart located at 250 Highland
Square Drive to Change the Exterior Color of the Building to add Blue Accents
Presenter: Planner Daniel Heyman
2
9. Public Hearing to Receive Citizen Input as to the Needs of Low- and Moderate-Income
Resi
dents and Neighborhoods within the City of Hendersonville
Presenter: Downtown Economic Development Director Lew Holloway
10. Update on Economic Development Activities and Request for Approval of New
Gui
delines for Economic Development
Assistance
Presenter: Partnership for Economic Development President Brittany Brady
11.
Consideration of a Resolution Accepting a State Reserve Loan from the NC De
partment
of En
vironmental Quality for $2,617,500 for the Construction of the Norths
ide Water
Syste
m Improvements
Project
Presenter: City Engineer Brent Detwiler
12.
Consideration of Proceeding with the Negotiation of a Contract for the C
onstruction of
Downtown
Restrooms an
d Office Space
Presenter: Downtown Economic Development Director Lew Holloway
13.
Consideration of Amendments to the Fee Schedule as a Result of Changes to th
e NC
Fire C
o
de
Presenter: Fire Chief Joseph Vindigni and Fire Marshal Justin Ward
14.
Consideration of Construction Manager at Risk Services for the Construction
of the
Police Department
Presenter: Assistant Manager Brian Pahle
15.
Discussion/Review of Council Co
nversations
Presenter: City Manager John Connet
16.
Consideration of Rescheduling July 2019 Council Meeting an
d Approval of the 2019
M
eeting Sche
dule
17.
Comments from Mayor and City Council
Members
1
8. Reports from Staff
a. Report on Board Vacancies
b. Report on Contingenc
ies
19.
New Business
20.
Adjourn
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Brian Pahle/Adam Murr
A
dmin
11/07/18
Brian Pahle/Adam Murr
12/06/18
Council Action
05b
Budget Amendment(s)
1. Departmental Salary Adjustment | Fund 10 & 60 | No Increase or Decrease
2. Insurance Settlements | Fund 10 | Increase $31,797
3. Northside Water Project SRF | Fund 401 | Increase $2,617,500
N/A
Described Above
I move to approve the budget amendment(s) as presented.
Budget Amendments
AgendaAgenda
AgendaAgenda
AgendaAgenda
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Brent Detwiler
Engineering
11/26/18
Brent Detwiler
12/6/18
Council Action
05c
Approval of Lease with RJ Young for Engineering Department Plotter/Scanner:
The large format plotter/scanner that the Engineering Department has been leasing from RJ Young has been giving us
problems recently. We are nearing the end of the current lease, and RJ Young has proposed a lease agreement for a new
HP plotter/scanner to replace the old one. We are asking for Council approval to allow the City Manager to execute the
new 48-month lease agreement, and would be happy to answer any questions.
222/month
Yes
Total amount is less than current lease. RJ Young will buy out current lease.
I hereby approve the HP plotter/scanner lease agreement with RJ Young as described and allow the City Manager to
execute said 48-month lease agreement.
RJ Young lease agreement
AgendaAgenda
1 of 2
Page
MICR Toner
Yes No
Color Copy
Attach Exemption Certificate
Tax Exempt Yes No
Yes No
RJ Young Company - Nashville
P.O. Box 40623 Nashville, TN 37204
Order # G39P00
(615)255-8551
(800)347-1955
Cost Per Co
py
A
g
reement
Customer Purchase Order
Billing Location Install Location
Full Customer Name – Include Inc.
,
Cor
p
.
,
LLC etc. Customer Name
City of Hendersonville City of Hendersonville
De
p
artment
Engineering
Count
y
Henderson
Street Address
305 Williams St
Street Address
305 Williams St
Cit
Cit
y
Hendersonville Hendersonville
State State
NC
NC
Zi
p
+4
Zi
p
+4
28792 28792
Contact Name Phone # Fax # Meter Contact Phone # Fax #
Email Email
Brent Detwiler Brent Detwiler
8286973060
8286973060
bdetwiler@hvlnc.gov bdetwiler@hvlnc.gov
Total From Add'l
Equipment List
Sales Tax
Total
Trade-In/Buyout (Items to be picked up)
Agreement Includes
Master Unit
Color Su
pp
lies
Drum/Photo Conductor
Ima
g
in
g
Units
Parts/Labor
Toner/Dis
p
ersant
Develo
p
er
Other
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Y
es
N
o
N
e
w E
qu
i
p
m
e
ntN
e
w A
ccou
nt
Up
g
rade
A
dditional Unit
MAM
Remanufactured
E
q
ui
p
ment
Used
Agreement contingent on approval of the City Council and City Manager on December 6, 2018. If approval is not granted this order will be cancelled.
Included in the monthly payment is extended warranty service on parts and labor. Consumables (ink, print heads, and maintenance kits) not included.
Remarks:
Henderson
Monthl
y
Minimum Overa
g
e Rate
p
er Monthl
y
Minimum Overa
g
e Rate
p
er
Number of B&W Copies B&W Copy Number of Color Copies
Monthl
y
Minimum Overa
g
e Rate per Monthl
y
Minimum Overa
g
e Rate per
Number of Square Feet Square Foot Number of Linear Feet Linear Foot
Monthl
y
Minimum Overa
g
e Rate per Monthl
y
Minimum Overa
g
e Rate per
Number of B&W Prints B&W Print Number of Color Prints Color Print
1
)
The e
q
ui
p
ment s
p
ecified above will be
p
rovided at the followin
g
rates:
Sales Rep #
CHSA41
Monthl
y
Minimum Overa
g
e Rate per Monthl
y
Minimum Overa
g
e Rate per
Number of Misc Misc Number of Misc 2 Misc 2
Qty. Manufacturer Equip. ID Model Serial Number Unit Price Amount
1
HP
T2530 PS MFP
Total This Page
Security Deposit Total Minimum Payment
$222.00
Minimum Billing Frequency
Monthly
Overage Billing Frequency
Monthly
Commencement Date
48
Term
Date:
Additional terms and conditions on page 2.
Signature:
Print Name:
Title:
Sales Rep:
Sales Manager:
Date:
Date:
AgendaAgenda
COST PER COPY AGREEMENT TERMS AND CONDITIONS
This is a non-cancelable agreement
(a) repair the Equipment so that it is in good condition and working order, eligible for any
manufacturer’s certification, or (b) pay us the amount equal to the net present value of all unpaid
CPC Payments for the remainder of the term plus the present value of our anticipated residual
interest in the Equipment, each discounted at 5% per year, compounded annually, plus all other
amounts due or that may become due under this Agreement. If you have satisfied your
obligations under this Section 9, we will forward to you any insurance proceeds that we receive
for lost, damaged, or destroyed Equipment. If you are in default, we will apply any insurance
proceeds we receive to reduce your obligations under Section 16 of this Agreement.
G39P00
Order #
9. TAXES AND FEES. You agree to show the Equipment as “Leased Property” on all personal
property tax returns. You will pay when due, either directly or to us upon our demand, all taxes,
fines and penalties relating to this Agreement or the Equipment that are now or in the future
assessed or levied by any state, local or government authority.
10. EQUIPMENT LOCATION; RETURN. You will keep and use the Equipment only at the
Equipment Location shown in this Agreement. You may not move the Equipment without our prior
written consent. You will provide adequate space and electrical services for the operation of the
Equipment. You will not make any alterations, additions or replacements to the Equipment without
our prior written consent. All alterations, additions or replacements will become part of the
Equipment and our property at no cost or expense to us. Upon the expiration or earlier
termination of this Agreement, you will deliver the Equipment to us, in good condition, full working
order and in complete repair, except ordinary wear and tear. We will pick up the Equipment
provided that the Equipment is in our servicing territory. If the Equipment is outside our servicing
territory, you will crate, insure, and ship the Equipment, in good working condition, to us by means
we designate, with all expenses to be prepaid by you. You will be responsible for any damage to
the Equipment during shipping.
11. RENEWAL. Unless you give us at least 30 days written notice before the end of the initial
term or any renewal term of this Agreement, this Agreement will automatically renew for an
additional one year renewal term. During such renewal term(s) the CPC Payment will remain the
same (subject to the annual adjustment provided in Section 2 above). We may cancel an
automatic renewal term by sending you written notice 10 days prior to such renewal term.
12. YOUR REPRESENTATIONS. You state for our benefit that as of the date of this Agreement;
(a) you have the lawful power and authority to enter into this Agreement; (b) the individuals
signing this Agreement have been duly authorized to do so on your behalf; (c) by entering into
this Agreement you will not violate any law or other agreement to which you are a party; (d) you
are not aware of anything that will have a material negative effect on your ability to satisfy your
obligations under this Agreement; and (e) all financial information you have provided us is true
and accurate and provides a good representation of your current financial condition.
2 of 2
 RENTAL AGREEMENT. You agree to rent the equipment described in this Cost per Copy
agreement (collectively “Equipment”). This Agreement will begin on the commencement date
listed in the Cost Per Copy Agreement (CPC). You agree to pay us any required Security
Deposit when you sign this Agreement. Your CPC Payment consists of the Periodic Equipment
Payment and the Periodic Supply Maintenance Payment. The Excess Charge Per Copy is the
variable charge for maintenance services and supplies (as set forth in this Agreement) for
copies in excess of Minimum Copy Requirement for the applicable period. Unless otherwise set
forth in this Agreement, each CPC payment is due and payable monthly. The Minimum Monthly
Payment is due whether or not you receive an invoice from us. Excess Charge Per Copy
amounts are payable as invoiced by us following the end of each Billing Period. If in any period
you make fewer copies than the Periodic Copy Requirement, you cannot carry over that amount
to any other period. We have the right to increase, without written notice, the Periodic Supply
Maintenance Payment and the Excess Charge per Copy on an annual basis. You will provide us
with accurate meter readings for each item of Equipment when and by such means as we
request. YOU AGREE THAT WE MAY ESTIMATE THE NUMBER OF COPIES PRODUCED IF
A METER READING IS NOT RECEIVED BY US WITHIN 5 DAYS OF THE DATE WE
SPECIFY. IF AN ACTUAL METER READING IS RECEIVED WITHIN 90 DAYS OF THE
BILLING DATE FOR THE EXCESS COPIES, AN ADJUSTMENT WILL BE MADE.
NOTHWITHSTANDING ANY ADJUSTMENT, YOU WILL NEVER PAY LESS THAN THE
PERIODIC CPC PAYMENT. Single copy charges apply up to 8.5" x 14". For efficient and
electronic meter reading, RJY utilizes specialized software that reports current meter readings
on all print devices connected to your Network. Customer agrees that meters may be accessed
and reported in this manner. Should the number of scans exceed the total of all prints and
copies, we reserve the right to invoice these excess scans at $.0025 per scan. You will make all
payments required under this Agreement to us at the address we may specify in writing. Unless
a proper exemption certificate is provided applicable sales and use taxes will be added to the
Payment. If any Payment is not paid when due, you will pay us a late charge of upto15%ofthe
amount of the payment or $15.00 whichever is greater (or such lesser rate as is the maximum
rate allowed under applicable law). You also agree to pay $35.00 for each returned check.
Restrictive endorsements or additional terms on checks you send to us will not reduce your
obligations to us.

CONNECTION TO COMPUTERS/NETWORKS. RJY offers complimentary installation of
manufacturer print drivers and software for any connectable equipment listed in this agreement.
Installation is performed by support personnel. Customer agrees to provide access and
information required to complete the requested installation. Customer will provide all necessary
network cabling required for installation. If RJY performs the Installation/Connection, the customer
agrees that RJY is responsible for only completing the installation and setup of the equipment
listed in this agreement. The initial installation and any additional basic configurations are covered
at no charge for the first 90 days under the condition that the customer has made no changes to
their network during that period. Installations requiring extensive configuration will be quoted
separately and performed upon request. After the initial 90 day period, any network connectivity
support requested by the customer will be billed at RJY’s then current charge rate for connectivity
support. RJY will not be held liable for any errors, property damage, loss of time or profit,
consequential or incidental damages of any kind arising as result of operating any software
provided with the purchase of a manufacturer’s product or downloaded from a manufacturer’s
website.
 TITLE; RECORDING. We are the owner of and will hold title to the Equipment. You will
keepthe Equipment free of all liens and encumbrances.
 USE. You shall use the Equipment in a careful and proper manner in conformance with
manufacturer’s specifications and all laws, ordinances and regulations in any way relating to the
possession or use of the Equipment. Customer represents that these products are NOT acquired
for personal, family, or household purposes.
 12786('
 ASSIGNMENT. You agree not to sell, assign, transfer or sublease the equipment or your
interest in this Agreement. We may, without notifying you, sell, assign, or transfer this Agreement
and our rights to the Equipment. The rights of the assignee will not be subject to any claim,
defense or set-off that you may have against us.
 LOSS OR DAMAGE. You are responsible for any loss, theft, destruction of, or damage to,
theEquipment (collectively “Loss”) from any cause at all, whether or not insured, until it is
deliveredto us at the end of this Agreement. You are required to make all CPC payments even
if there isa Loss. You must notify us in writing immediately of any Loss. Then, at our option, you
will either
Page
 YOUR PROMISES. In addition to the other provisions of this Agreement, you agree that
during the term of this Agreement (a) you will promptly notify us in writing if you move your
principal place of business, if you change the name of your business, or if there is a change in
your ownership; (b) you will provide to us such financial information as we may reasonably
request from time to time; and (c) you will take any action we reasonably request to protect our
rights in the Equipment and to meet your obligation under this Agreement.
 DEFAULT. You will be in default under this Agreement if any of the following events occur:
(a)you fail to make any CPC payment or other sum when due; (b) you fail to comply with any
otherterm or condition of this Agreement or any other agreement between us, or fail to
perform any obligation imposed upon you relating to this Agreement or any such other
agreement; (c) you become insolvent, you dissolve or are dissolved, you assign your assets
for the benefit of yourcreditors, you sell, transfer or otherwise dispose of all or substantiallyall
of your assets, or you enter (voluntarily or involuntarily) into any bankruptcy or reorganization
proceeding; (d) without our prior written consent, you merge or consolidate with any other
entity and you are not the survivor of such merger of consolidation; (e) any guarantor of this
Agreement dies, does not perform its obligations under the guaranty, or becomes subject to
one of the events listed in clause (c) above.
 REMEDIES. In the event you default under this Agreement, as defined above, we will
havethe right to take ONE OR MORE of the following actions, in addition to any and all other
remediesthat may be available to us under law:(a) cancel this Agreement without prior notice or
warning toyou; (b) file a law suit against you to collect all past due amounts AND ALL
AMOUNTS THAT WILL BECOME DUE IN THE FUTURE DURING THE UNEXPIRED TERM,
plus the “residual value” of the Equipment as determined by us in our sole but reasonable
judgment, plus all otherfees, charges or amount that are then due, plus reasonable overhead for
employee time spent on preparingfor suit or attempting to collect payments and mitigate our
damages; (c) repossess the Equipmentor apply to a court for an order allowing repossession.
In this event, you agree that, after the Equipment is repossessed, you will have no further
rights in the Equipment, and you agree we may resell, re-lease or otherwise remarket the
Equipment without notice to you. You agree (andyou waive any rights that may provide to the
contrary) that we will NOT be required to repossess,
resell,
re-lease or otherwise remarket the
Equipment at any time, and that our failure to do so willnot affect our other rights of collection and
other rights under this Agreement or under law.
 NOTICES. All of your written notices to us must be sent by certified mail or
recognized overnight delivery service, postage prepaid, to us at our address stated in this
Agreement. All ofour notices to you may be sent first class mail, postage prepaid, to your
address stated in thisAgreement. At any time after this Agreement is signed, you or we may
change an address bygiving notice to the other of the change.
 MISCELLANEOUS. This Agreement contains our entire agreement and supersedes any
conflicting provision of any equipment purchase order or any other agreement. Once this
agreement is signed by you, the agreement constitutes an OFFER to you, and will not be binding
until ACCEPTED by us, as evidenced by the signature of the Corporate Office. Any change in the
terms and conditions of this Agreement must be in writing and signed by one of our Officers. You
agree, however, that we are authorized, without notice to you, to supply missing information or
correct obvious errors in this Agreement. If a court finds any provision of this Agreement to be
unenforceable, the remaining terms of the Agreement shall remain in effect.
 JURISDICTION. 1RWHWKH$JUHHPHQWLVH[HFXWHGLQWKH6WDWHRI1RUWK&DUROLQDDQGVKDOOEH
FRQVWUXHGLQDFFRUGDQFHZLWKWKHODZVRIWKH6WDWHRI1RUWK&DUROLQD%RWKSDUWLHVVXEPLWWKHLU
SHUVRQVWRWKHMXULVGLFWLRQRIWKH&RXUWVIRU1RUWK&DUROLQD.([FOXVLYHYHQXHIRUDQ\DFWLRQEURXJKW
LQFRQQHFWLRQZLWKWKLVDJUHHPHQWLWVLQWHUSUHWDWLRQDQGEUHDFKVKDOOEHLQWKHFRXUWVIRU
+HQGHUVRQ&RXQW\1RUWK&DUROLQD
 INTERPRETATION. As a convenience to you and to further expedite this transaction for
you,you agree that a photocopy, electronic image or facsimile of this Agreement which
includes a photocopy, electronic image or facsimile of the signatures of both parties shall
be as valid, authentic and legally binding as the original version for all purposes and shall be
admissible in court as final and conclusive evidence of this transaction and of the execution of this
document.
 Customer will be enrolled in the RJ Young online customer portal (ePASS). This online
portalallows authorized users designated by customer to order supplies, place service
calls, pay invoices, view bills and view account information online.
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.
Attachments:
Jennifer Musselwhite
Finance
11/15/2018
Jennifer Musselwhite
12/06/2018
Council Action
05d
The Finance Customer Service Staff would like to again request that City Council waive the $15.00 late fee and approve
the non-disconnection of utilities due to non-payment during the month of December in order to assist people in need
during the holiday season. History of Late Fees on Water & Sewer Bills: City Council first approved the addition of Late
Fees to past due Water/Sewer bills in the fiscal year: 2016 Fee Schedule, prior to this fee the collection rate for Water &
Sewer bills was extremely slow and our outstanding and noncollectable accounts receivable balances were very large.
After several months of working with the new then two tiered fee, City Council then amended the Fee Schedule at the
request of the Customer service staff in December of 2015 to reduce and simplify the late fee to $15. The $15 late was
also adopted into the rate fee schedule of all budgets following 2015 . In addition, every year following the late fee
adoption staff has requested and Council has approved the waiver of the late fees charged to customer water/sewer bills
during the month of December to provide a grace period during the holidays. With the late fee assessment, collection
rates have greatly improved however many customers still struggle to pay their bills and the City has collected far more
than expected in late fees so staff has undertaken efforts to reduce the amount of late fees customers must pay. The
Finance Customer Service staff has Increased communication and outreach to educate customers on ways to avoid late
fees and continuously works hard to provide Information about other financial assistance available for those In need,
including the following most recent efforts: The water bills contain information on how citizens can receive assistance or
contact information for payment plans provided by the City. This waiver would be effective 12-1-18 to 1-7-2019. The City
is closed during this time for four days which only allows customers that pay with credit cards or ACH to make payments.
This would allow customers that visit City Hall to make payments additional time. (December 21-23, January 1,
10,000
N/A
I move the City Council waive late fees charged for delinquent utility bills and approve non-disconnection of services due
to non-payment during the month of December 2018, effective 12-01-18 through 01-07-19.
1. Sample utility bill including backer showing assistance information
2. Disconnection notice
3. Customer Service pamphlet provided to all new residence and available at all representatives desk and payment
window
AgendaAgenda
SERVICE DETAILS ACCOUNT BALANCE SUMMARY
CITY NEWS AND NOTES
PAYMENT COUPON
Office: 145 5th Avenue East Hendersonville, NC 28792 Hours: 8 AM - 5 PM, Mon-Fri (Except Holidays)
Phone: (828) 697-3052, for after-hours emergencies please call (828) 891-7779
Email: customerservice@hvlnc.gov
UTILITY BILLING STATEMENT
Please detach and return bottom portion of bill with payment.
SERVICE PREVIOUS READ CURRENT READ USAGE
CURRENT CHARGES BREAKDOWN
12 MONTH WATER USAGE (USAGE LISTED IN THE HUNDREDS OF GALLONS)
For more information on usage, please visit the following city webpage:
http://www.hvlnc.gov/understanding-water-usage
145 5th Avenue East
Hendersonville, NC 28792
Street address for online bank
p
a
y
ments onl
y
.
The City of Hendersonville (the “City”) sewer
collection system and wastewater treatment plant
have prepared these annual performance reports for
the period of July 1, 2016 through June 30,  and
have made it available to any person desiring a copy
free of charge. Copies of these reports may be
obtained at the City’s Operations Center located at
305 Williams Street or may be found on the City’s
website at www.hvlnc.
gov under Water and Sewer
and then open Reports and Other Information.
$22.73TOTAL CURRENT CHARGES
CITY OF HENDERSONVILLE
PO BOX 603068
CHARLOTTE NC 28260-3068
84906042018000815617600000047670
AFTATADFADFDAAAFTFDDFTTFAAADTFAFTTTADFDTAFDDTDDAFFFAFFDFDFATDADAA
DDTAATFTFDDTATFAAAAFFDAATDDFTDDATFFFTFDTATFTDAFTDATDTADTDDTFDFDDD
2 1 FP 0.453
%0&, +0)/
4".1-&
)&/%&340/7*--&/$
CUSTOMER NAME: K͕:K,E
CUSTOMER NUMBER: ϵϵϵϵϵϵ
ACCOUNT NUMBER: ϵϵϵϵϵ
SERVICE ADDRESS: ^DW>
NUMBER: ϭϭϭϭϭ
CYCLE: B1
BILLING DATE: 10/06/201ϴ
SERVICE PERIOD: 09/02/201ϴ - 09/29/201ϴ
LAST PAYMENT:
PAST DUE BALANCE:
CURRENT CHARGES:
ADJUSTMENTS:
TOTAL AMOUNT DUE:
CURRENT CHARGES DUE BY:
CURRENT CHARGES LATE ON:
$0.00
$24.94
$22.73
$0.00
$47.67
10/27/201ϴ
11/11/201ϴ
NOTICE: IF YOU HAVE A PRIOR BALANCE DUE
Payments not received on account by the due date will be subject
to a $15.00 past due fee when account is 15 days past due. All
unpaid accounts are subject to disconnection.
S
ee reverse side of statement for convenient payment options
106800 110000 3200WATER
RESIDENTIAL WATER OUTSIDE CITY $22.73
ACCOUNT NBR: 15251
CUSTOMER NBR: 287165
PAST DUE BALANCE:
CURRENT CHARGES:
TOTAL AMOUNT DUE:
CURRENT CHARGES DUE BY:
ONE-TIME H20 DONATION (Voluntary):
TOTAL AMOUNT ENCLOSED:
BILL NBR: 815617
$24.94
$22.73
$47.67
10/27/2Ϭϭϴ
$_________________
$_________________
Please remit and make checks payable to:
0
30
60
90
09/1
10/1
11/1
12/1
01/1
02/
0/1
04/1
0/1
0/1
07/
0/
CURR
Check box for change of address
(see reverse side of return paying document)
Please add an H2O donation of $__________ to my monthly bill.
Please check the box and enter the amount of your monthly donation.
AgendaAgenda
WE OFFER SEVERAL EASY AND CONVENIENT WAYS TO PAY YOUR WATER BILL!
Automatic Bank Draft:
Sign up at www.hvlnc.gov using the electronic form under Customer Service or call Customer Service at (828) 697-3052 to
request a form (there is no fee for this
service).
Pay Online: Visit www.hvlnc.gov - secure access to your utility account anytime, anywhere, 24 hours a day. You can check your account balance
and view detailed history on your account including consumption and transaction history. You can pay your bill with a MasterCard or Visa. A small
fee of $2.95 per $300 is applied by the payment processing company (NOT the City).
Pay by Phone: Call (828) 697-3052, option 1, to make a payment over the phone by either check or credit card. A small fee of $2.95 per $300 is
applied by the payment processing company (NOT the City).
Pay by Mail:
Payments can be made by check or money order. Please include the statement stub and place the account number on the check or
money order. The mailing address is:
City of Hendersonville, P.O. Box 603068, Charlotte, NC 28260-3068
""
Pay by Drop Box: The payment drop box is located City Hall, 145 5th Avenue East-6th Ave Side of Parking Lot. When using the drop box, please
use check or money order only.
Pay in Person:
You may pay your bill in person at City Hall. The payment window is located inside of City Hall and is open from 8 AM to 5 PM
Monday through Friday. We accept payments by Cash, Check, Money Order, Debit Cards, Master Card or Visa.
PAST DUE PAYMENT AND DISCONNECTION OF SERVICE POLICY:
If your payment is not received in our office by the due date, your service will be subject to immediate disconnection. Furthermore, if your service is scheduled for
disconnection and payment is not received on your account by 5:00 PM on the Thursday preceding the disconnection date, a $40.00 disconnect administration fee will
be levied on your account. If service is disconnected, the total amount due and the reconnection fee must be paid before service will be restored. A $100.00 after hour’s
fee will be assessed to all customers requesting reconnect after 3:30 PM for same day service. Please note, tampering with yo ur water meter is a Federal offense and
offenders will be prosecuted to the fullest extent of the law and incur a $250.00 tampering fee. Payments not received on account by the due date will be subject to a
$15.00 past due fee when account is 15 days past due.
IF YOU ARE HAVING DIFFICULTIES PAYING YOUR UTILITY BILL:
The City of Hendersonville values its customers. If you are having difficulties paying your utility bill, please contact our customer service department at (828) 697-3052.
We have several payment arrangement options available to help.
Please print your current address, phone numbers and email and return the stub. Also, please check the “change
of address
” box on the front of the stub.
Customer Name:____________________________________
Email Address (if desired):
Customer Billing Address (if different):
_________________________________________________
__________________________________________________
Emergency Telephone #:
__________________________________________________
( ) ___________ - ___________________________
Primary Telephone #:
( ) ___________ - ___________________________
AquaHawk Alerting is a FREE service for City of Hendersonville water
customers that will assist you in efficiently managing your water usage
and lowering your water bills. It’s easy to register! Visit
http://hendernc.aquahawk.us/
Customer benefits include
x Know about leaks before they cause costly damage!
x See exactly how much water your family is using each month.
x Set billing and usage thresholds, and never be surprised by a
high bill again.
x Access your account from any internet-connected device –
your
phone, laptop or desk top computer.
x Opt-in services lets you chose how you want to be contacted
–
email, text or phone.
WANT TO HELP SOME
MEMBERS OF OUR
COMMUNITY?
We invite you to help families in need through our one-time or automatic
monthly donation program called “HELPING HAND OUTREACH” or H2O. The
Hendersonville Water and Sewer and the Interfaith Assistance Ministry started
this program as a way for our customers to voluntarily assist low income and
moderate income families in our community when they are unable to pay for
water and or sewer connection to City owned utilities or may be unable to pay
City water and sewer bill. IAM crisis counselors interview applicants to
determine available assistance.
Donate to the H2O Program - An easy way to help
AgendaAgenda
145 5th Avenue East
Hendersonville, NC 28792
www.hvlnc.gov
+HQGHUVRQYLOOH:DWHU6HZHU
145 5th Avenue East
Hendersonville, NC 28792
Account
Customer ID
Total Past Due Balance
Scheduled Disconnection Date
NOTICE OF SERVICE DISCONNECTION
Our records indicate that your account has a past due amount that qualifies for
disconnection. To avoid having your service disconnected, you must pay the total past
due balance on the account. If you are experiencing financial or other difficulties, please
call the Customer Service Division to discuss payment arrangements or payment plans.
If payment or payment arrangements (including leak adjustment requests) are not made
by 5:00pm on the deadline date above, you will be required to pay the administrative
disconnection fee of
$
40 and the full balance on the account.
If a payment or payment arrangement has already been made, please disregard this
notice.
The Customer Service Team | City of Hendersonville, NC
(828) 697-3052 | customerservice@hvlnc.gov
Customer Service (828) 697-3052
Account
Customer ID
Total Past Due Balance
CITY OF HENDERSONVILLE
145 FIFTH AVENUE EAST
HENDERSONVILLE NC 28792
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How do I pay my water/sewer/garbage
bill?
In person - City Hall, corner of King St. and
Sixth Ave. )UHHSDUNLQJEHKLQG&LW\+DOO Pay
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145 5th Ave East,Hendersonville, NC 28792.
3D\By phone - 828-697-3052 IRU electronic
check,debit or credit card (Visa, Mastercard,and
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you may download and print the form tomail or
hand deliver to us; or \RXPD\phone
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Duke (QHUJ\800-77-9898
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1&811 &DOO%HIRUH<RX'LJ
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NCDOT Highway Maintenance 828-694-7971
AgendaAgenda
CITY OF
HENDERSONVILLE
145 Fifth Avenue East
Phone: 828-697-3052
Fax: 828-697-5894
Email: CustomerService@hvlnc.gov
Website: www.hvlnc.gov
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $_________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.
Attachments:
John Connet
Administration
7/13/2018
12/6/18
John Connet
Presentation Only
06a
For the July through September quarter, the Service Excellence Design Team selected those listed below as the quarterly winners.
Jonathan Owen (Water & Sewer) There was a stranded motorist that was blocking a lane of traffic at the intersection of 1st and N.
Grove. Jonathan was off the clock but he pulled over to ask the motorist if he needed assistance and then helped him push his car off
the street to safety. Jonathan is always very helpful and polite to everyone.
Chris Merbitz, Miguel Hernandez, Anthony Schaeffer (Public Works). Ms. Cheryl Jones, a Town Forest subdivision resident, called to
thank Chris, Miguel and Tony for taking time to dance and entertain her daughter while performing their normal duties. Ms. Jones
daughter enjoys seeing the solid waste truck come by her house and this crew stopped what they were doing to brighten this little
girl’s day.
Justin Ward and Paul Kaplan (Fire) Justin and Paul have been attending MDA Camp for years to serve and help those in need. While at
the camp these two gentleman are assigned to a camper who has some type of disability. They are basically "parents" for the week
and help their assigned camper have a great time and enjoy a week of fun and excitement. This is a challenging week for both
members. They never complain and they go above and beyond to represent Hendersonville at MDA camp.
N/A
NA
NA
nominations
AgendaAgenda
1
JULY – SEPTEMBER MVPs 2018
Adam has been doing a great job as Utilities Engineer, and this was perfectly illustrated by unsolicited feedback
we have received on two occasions from Tim Heim, an Environmental Engineer at NC DEQ. Mr. Heim praised the
City's work with NC DEQ and mentioned that others should have the same high standards. Adam was responsible
for both of these applications and should be proud of the work he has done! Adam Steurer
The Big Sweep Team of Mike (organizer), Lee, Adam, and Mark volunteered their Saturday to come out and
participate in the Big Sweep event. Together we cleaned 3 miles of Mud Creek, collecting 15 tires and ~10 (250
lbs) bags of trash. They worked tirelessly for 6 hours cleaning the river, portaging many large strainers, which was
no small feat with loaded down boats, and had excellent attitudes the entire time, even when we went well over
the expected time range for this event. This project would not have been possible without their hard work. Mike
Huffman, Lee Smith, Adam Steurer, Mark Pomraning
Ms. Cheryl Jones a Town Forest subdivision resident called to thank Chris, Miguel and Tony for taking time to
dance and entertain her daughter will performing their normal duties. Ms. Jones daughter enjoys seeing the solid
waste truck come by her house and this crew stopped what they were doing to brighten this little girl’s day. Chris
Merbitz, Miguel Hernandez, Anthony Schaeffer
The Fire department received a complaint from a business owner due to water from a fire hydrant damaging her
flower bed. This damage was determined to be from the structure fire that occurred on 08-23-18 on Asheville
Hwy. While laying the 5" supply line and bleeding off the hydrant, water had washed away some of the mulch in
the flower bed. Chief Miller went to the business and spoke with the owner about the issue. Chief Miller took the
initiative to go to Lowes, buy mulch and then went back to fix the bed. James Miller
There was a stranded motorist that was blocking a lane of traffic at the intersection of 1st and N. Grove. Jonathan
was off the clock but he pulled over to ask the motorist if he needed assistance and then helped him push his car
off the street to safety. Jonathan is always very helpful and polite to everyone. Jonathan Owen
On July 24, 2018 I was conducting a drug investigation that resulted in an arrest and seizure of drugs. The
suspect and evidence were brought back to the police department. Without asking, Detective Cantwell took
photographs, packaged and recorded all evidence on an evidence sheet while I was interviewing the suspect.
Detective Cantwell also stayed late to make sure I did not need any other help in the event the interview
gave intelligence that needed to be acted upon. This is the second time Detective Cantwell has done this and
it has not gone unnoticed and is much appreciated. Robert Cantwell
Justin Ward and Paul Kaplan have been attending MDA Camp for years to serve and help those in need. While at
the camp these two gentleman are assigned to a camper who has some type of disability. They are basically
"parents" for the week and help their assigned camper have a great time and enjoy a week of fun and excitement.
This is a challenging week for both members. They never complain and they go above and beyond to represent
Hendersonville at MDA camp. Justin Ward, Paul Kaplan
Tony took the time for the past month to show me how to do route “B”, which I had never done in four years. He
showed me the most efficient way in a very positive and professional manner. Anthony Schaeffer
AgendaAgenda
2
PAST MVPs 2018
On Wed. May 16th with both Spartanburg Hwy and Greenville Hwy impassable and very heavy traffic on the south
end of town, Kyle and Adam recognized the need for additional traffic control at Main and Caswell and stopped
their service truck, got out and helped secure the intersection and direct traffic until Public Works could arrive.
They weren't asked, just saw a need and stopped to help what was a very difficult traffic jam. Adam Rice, Kyle
Kirchner
On Wed. May 16th, Lt Dale Patton and Officer Michele Hoyle were working the flooded intersection of
Spartanburg Hwy and Greenville Hwy. Not only were they helping with directing traffic but they went WAY above
the call of duty by wading out in waist deep water to secure barricades, assist PW with setting up barricades, and
even pushing stranded vehicles out of the flooded intersection. They were repeatedly in and out of the water for
hours and had an upbeat and positive attitude the whole time. Michele Hoyle, Dale Patton
Travis took the initiative to develop an interactive map for the water and sewer CIP projects. This map provides
timely and up to date information to water and sewer stakeholders. It was very well received by the Water and
Sewer Advisory Council and clearly shows our local government and private sector partners the level of
professionalism within the City of Hendersonville Team. Another job well done by Travis Penland. Travis Penland
The Boys and Girls Club could not start their three buses due to the cold temperatures. The Club reached out to
the City for help so Larry Mundy asked Jesse Anders to go over to the club and help get their buses started. Jesse
had to quick charge the batteries on all three buses for a while in order to get the three buses running. Larry
Mundy & Jesse Anders
Susan Frady (see below)
Joe Sanders
206 Ewarts Hill Rd.
Hendersonville, NC 28739
828.243.6732
Flooding behind the Duncraggen Condominiums is a concern. There have been numerous occasions when
Susan has exemplified the spirit and professionalism of the Staff of the City of Hendersonville. On or about
July 8, 2017 Hendersonville experienced an unusually heavy rain. I witnessed Susan checking on the level
of flooding behind the Duncraggen condominiums. When I spoke with Susan she offered that she was
concerned about the stream flooding the condos and causing damage to the units and was prepared to
knock on doors to notify residents of the danger. But it was not this isolated case that raised my
awareness of Susan’s dedication. There were other heavy rains during the year that brought the stream
level up to a dangerous level and Susan was there checking. After several of these events the bank eroded
and the stream was getting dangerously close to the deck structures and condominium foundations.
During the process of applying for permits to restore the stream bank Susan recognized that this project
could be classified as a continuation of a project in 2011 where a different section of the stream bank had
been rebuilt. While remaining within the requirements of the Army Corps of Engineers and the North
Carolina Department of Environmental Quality Susan’s advice and professionalism saved the residents of
Duncraggen critical time, money, and quite possibly damage to deck structures and homes.
Over the MLK Weekend residents on Patton Street were faced with a significant water issue that resulted in the
loss of water to their residence. This residence is occupied by disabled individuals. Even though it was a holiday
weekend, Robert, Caleb, Richard and Tim worked most of the day and until 10:00 pm to fix the problem for these
AgendaAgenda
3
residents. They also made sure that the residents were informed of their progress and ensured everyone had
water before they left that night. Robert Taylor, Richard Ledford, Tim Laughter, Caleb Smathers (citizen phone
call)
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $_________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.
Attachments:
John Connet
Administration
11/27/2018
12/6/2018
John Connet
Presentation Only
06b
This past September, we initiated a second session of the City of Hendersonville Academy (COHA). The goal of this program is to
provide imterested employees with a greater comprehension of City operations, services, programs, and monies to enhance their job
performance and worth.
The topics were:
September 10 – Local government/ City organization (John Connet)
September 25 – Budget (Brian Pahle)
October 16 – Insurance (Mark Browder of Mark III)
October 30 – Local economy/growth (Brittany Brady, Partners for Economic Development) and Safety & Risk (Amy Whisnant, NCLM)
November 6 - Retirement (Jennifer Harrell and Deborah Rapetski, Prudential)
November 13 – Wrap Up (John Connet)
Thirteen employees participated.
Water & Sewer - Alan Bowen, Andy Brogden, Andrew Jones, Cindy Robertson
Finance - Courtney Bishop, Kimberley Bowman, Caitlin Elliott, Rebekah McCall, Jennifer Musselwhite
Police - Melissa Justus
Fire - Jared Morgan, Josh Poore
HR - Deanna Vanwyk
N/A
NA
NA
None
AgendaAgenda
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Susan Frady
Development Asst Dept
11.27.18
Susan G. Frady, Development Asst Director
12.06.18
Council Action
07
At the August City Council meeting, the City Council discussed that some permitted uses within the CMU Central Mixed
Use Zoning District may need to be changed to conditional uses. The proposed amendment does not add any new uses,
or remove any existing uses, from the CMU zoning district. Several uses that are currently permitted uses are proposed to
change to conditional uses.
N/A
Suggested motions are on page 5 of the memo.
Memo
Map
AgendaAgenda
AgendaAgenda
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AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Susan G. Frady
Development Asst Dept
11.16.18
Daniel Heyman, Planner
12.06.18
Council Action
08
The City of Hendersonville is in receipt of an application to amend a Special Use Permit from Jennifer Paquin with PB2
Architecture and Engineering representing Wal-Mart Estate Business Trust, to change the exterior color of the Wal-Mart
building located at 250 Highland Square Drive. The proposed change is to add blue accents. The previously approved
Special Use Permit allowed only "earth tones."
N/A
Suggested motions are shown on Page 3 of the Memorandum.
Memo
Map
Perspective Comparison
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M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Development Assistance Department
RE: Wal-Mart Special Use Permit Amendment
FILE #: P18-27-SUR
DATE: December 6, 2018
PROJECT DESCRIPTION
The City is in receipt of an application to amend a Special Use Permit from PB2 Architecture
and Engineering, on behalf of Wal-Mart Real Estate Business Trust, to change the exterior
color of the Wal-Mart retail store located at 250 Highland Square Drive. The previously
approved special use permit required the exterior color to be “earth tones.”
The project was originally approved by City Council at their regular meeting on July 6, 2000.
On October 5, 2000 City Council held a special meeting to discuss and review the architectural
plans submitted by Wal-Mart. City Council agreed that canopies, indentations, and earth tone
colors would enhance the appearance of the building. City Council held another special
meeting on November 9, 2000 to discuss the architectural changes Wal-Mart proposed to
address comments at the October 5, 2000 Council meeting. Wal-Mart indicated that earth
tone colors would be utilized on the building.
On September 13, 2006 Wal-Mart submitted a request to modify the approved final site plan by
changing the exterior color of the building to an alternate earth tone. The modification was
considered minor and therefore was only subject to City Manager approval as per Section 7-6-
2 of the Zoning Ordinance. The request was approved by the City Manager on September 15,
2006 for the earth tone colors shown on building elevations dated August 18, 2006. The City
Manager approved a second request to modify the exterior color of the Wal-Mart building on
February 7, 2012, since it was found to be in compliance with City Council requirement of an
earth tone color as shown on the building elevations dated February 1, 2012.
Generally, minor modifications to approved Final Site Plans are only subject to staff review and
approval. However because the applicant has proposed a non-earth tone exterior building
color scheme, an amended Special Use Permit approved by City Council is required.
PLAN REVIEW
General
The project is located on parcel 9579-59-0614 and is approximately 29.32 acres. The
previously approved 230,919 sq.ft. building is complete. The subject area is currently zoned
PCD, Planned Commercial Development. An aerial map of the existing site can be found on
AgendaAgenda
CITY COUNCIL
WAL-MART COLOR CHANGE
DECEMBER 6, 2018
PAGE 2
page 6 and the proposed exterior color change plan can be found on page 7.
Architectural Design
The previously approved plans were to utilize earth tone colors to the exterior of the building, as
directed by City Council on October 5, 2000 and agreed upon by the developer on November 9,
2000. This included canopies, indentations, and exterior façade.
The applicant is requesting to change the exterior color of Wal-Mart to a shade of blue that is
not an earth tone color.
ANALYSIS
This is a previously approved and completed project thus City Council has determined this
project has met the requirements set forth in Section 7-4-10.1 of the Zoning Ordinance as
adopted at the time of approval.
NEIGHBORHOOD COMPATIBILITY
A neighborhood compatibility meeting concerning the application was held on October
29, 2018. Notice was provided by U.S. mail to the owners of record of all property situated
within 400 feet of the subject property.
No members of the general public attended the meeting.
A copy of the neighborhood compatibility report accompanies this memorandum.
PLANNING BOARD
The Planning Board took this matter up at its regular meeting on November 19, 2018. The
Planning Board voted unanimously to recommend City Council approve the application for
an Amended Special Use Permit to change the exterior color of the Wal-Mart retail store
according to the “perspective comparison” dated September 25, 2018. This approval is
subject to the limitations and conditions specified on the Published List of Uses and
Conditions.
AgendaAgenda
CITY COUNCIL
WAL-MART COLOR CHANGE
DECEMBER 6, 2018
PAGE 3
SUGGESTED MOTIONS
Special Use Permit Amendment
Recommend Approval:
I move that City Council approve the application from PB2 Architecture and Engineering,
on behalf of Wal-Mart, to amend the Special Use Permit to allow the requested exterior
color change as shown on the “perspective comparison” dated September 25, 2018,
subject to the limitations and conditions specified on the published List of Uses and
Conditions.
[
PLEASE STATE YOUR REASONS]
Recommend Denial:
I move that City Council not approve the application from PB2 Architecture and
Engineering on behalf of Wal-Mart to amend the Special Use Permit.
[
PLEASE STATE YOUR REASONS]
AgendaAgenda
CITY COUNCIL
WAL-MART COLOR CHANGE
DECEMBER 6, 2018
PAGE 4
IN RE: Wal-Mart Color Change (File # P18-27-SUR)
List of Uses & Conditions
I. Stipulated Uses:
Only the following uses are authorized for the referenced development:
Retail Stores
II. Conditions:
(1) Must Be Satisfied Prior to Issuance of Special Use Permit:
None
(2) Shall Be Attached to the Special Use Permit:
No approval for future color changes shall be required.
Wal-Mart Real Estate Business Trust
Signature:
Printed Name:
Date:
AgendaAgenda
CITY COUNCIL
WAL-MART COLOR CHANGE
DECEMBER 6, 2018
PAGE 5
Planning Director’s Report
Neighborhood Compatibility Meeting
Application for an Amendment to a Special Use Permit
Wal-Mart Color Change #P18-27-SUR
Monday, October 29, 2018 2:00 p.m.
Daniel Heyman, Planner, convened the compatibility meeting at 2:00 pm in the Assembly Room
of the City Operations Center. The following were in attendance:
Name
Address
Name
Address
Jim Gallagher (for applicant)
2809 ajax avenue suite 100
Rogers, Arkansas 72758
Daniel Heyman, Staff
100 N. King Street
Susan Frady, Staff
100 N. King Street
Terri Swann, Staff
100 N. King Street
As no one was in attendance for questions or comments, Mr. Heyman, closed the meeting at 2:15
p.m.
AgendaAgenda
CITY COUNCIL
WAL-MART COLOR CHANGE
DECEMBER 6, 2018
PAGE 6
AgendaAgenda
CITY COUNCIL
WAL-MART COLOR CHANGE
DECEMBER 6, 2018
PAGE 7
AgendaAgenda
APPEAL OF DEVELOPMENT DECISIONS
Section 7-13 of the Zoning Ordinance outlines the process for appeal of development
decisions by City Council. The following Sections of the Zoning Ordinance apply
specifically to Special Use Review:
Section 7-13-2 (b): Preliminary site plans. Decisions of the City Council regarding
appeals from development decisions concerning applications for preliminary site plan
approval may be appealed to the Superior Court by any aggrieved party. Such
appeals shall be in the nature of certiorari and must be filed within 30 days after the
filing of the decision in the office of the City Clerk or after a written copy thereof is
delivered to every aggrieved party who has filed a written request for such copy with
the Clerk at the time of the hearing, whichever is later. The copy of the decision of the
Council may be delivered to aggrieved parties either by personal service for by
registered mail or certified mail return receipt requested.
Section 7-13-2 (d): Special use review. Judicial review of decisions regarding
applications processed under the provisions of special use review, established in
Section 7-4, above, require special treatment due to the fact that they involve two
separate applications which, though processed simultaneously, require Council to
make two separate decisions exercising two different types of decision-making
authority. One application requests enactment of an ordinance amending the Official
Zoning Map, and the other requests issuance of a special use permit. The first
application involves a legislative decision on the part of Council, and the second a
quasi-judicial decision. The quasi-judicial decision, that is, the one concerning the
application for a special use permit, may be appealed to the Superior Court by any
aggrieved party in the manner prescribed in paragraph b), above. Such appeal shall
be in the nature of certiorari. The legislative decision, which is the one concerning the
request for rezoning, may be contested, in accordance with NCGS Section 160A-
364.1, by a cause of action commenced within two months of the date of the decision.
The validity of the ordinance may be challenged in accordance with North Carolina
General Statute Section 160A-364.1.
§ 160A-364.1. Statute of limitations.
A cause of action as to the validity of any zoning ordinance, or amendment thereto,
adopted under this Article or other applicable law shall accrue upon adoption of the
ordinance, or amendment thereto, and shall be brought within two months as provided in
G.S. 1-54.1. (1981, c. 891, s. 3; 1995 (Reg. Sess., 1996), c. 746, s. 7.)
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Lew Holloway
Downtown
11/26/2018
Lew Holloway
12/6/2018
Council Action
09
Each year Community Development Block Grants (CDBG) provide funding to local governments for critically-needed
community improvement projects throughout the state to assist with community development projects that serve low- and
moderate-income persons. The purpose of this public hearing is to receive citizen input as to the needs of low- and
moderate-income residents and neighborhoods within the City of Hendersonville, NC. Based on the needs identified, the
City may be eligible to apply for CDBG funds to address those needs.
If the City chooses to apply for any CDBG funds during 2019 a second public hearing will be held directly concerning that
application and specific project.
0.00
N/A
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
John Connet
A
dmin
11/26/2018
Brittany Brady
12/6/2018
Council Action
10
Henderson County Partnership for Economic Development (Partnership) President Brittany Brady will update City Council
on economic development activities in Hendersonville and Henderson County. The Partnership has been working to
update their Economic Development Assistance Guidelines and is requesting that the City Council approve the new
guidelines.
TBD
N/A
I move that the City Council approve the updated Economic Development Assistance Guidelines.
Economic Assistance Timeline
Economic Assistance Guidelines
AgendaAgenda
Henderson County Economic Assistance Timeline
Henderson County has adopted guidelines to promote diversified economic development,
encourage growth in property tax base, improve recruitment of business and industry, enhance
job creation, and to continue Henderson County’s ability to function as a local center of
commerce and industry. All economic development assistance is offered at the discretion of the
Henderson County Board of Commissioners (“the Board”). To be considered for assistance,
companies must follow the outline process.
1. Meet with the Henderson County Partnership for Economic Development (“The
Partnership”) to discuss the project. Completion of the project summary form will be
required to start the process.
2. Upon completion of the summary form, the Partnership will present the project to the
Board at Closed Session and discuss project parameters including job creation, wages and
total investment.
3. Following closed session, the Project Public Hearing must be set during the Board’s
meeting. The Board historically meets the first Monday and third Wednesday of each
month.
4. A notice of public hearing must be published in the newspaper 10 days before the Public
Hearing.
5. The project under consideration must be presented at Public Hearing. At that time the
Board will take action on whether or not incentives will be granted.
6. Within 90 days of the Public Hearing, the Company and the Chair of the Board must sign
and execute Economic Development Assistance Agreements.
AgendaAgenda
Confidential
Henderson County Economic Development Assistance Project
Summary
Project Name
Company
Name
Date
Project Information
Company Description
Project Scope
Project Location
Existing or New Company
Number of Total Jobs
Number of New Jobs
Average Annual Wage
Total Real Property Investment
Total Business Personal Property
Investment
Other areas in consideration
I certify that that without County assistance, Henderson County would be at a relative competitive
disadvantage in obtaining the project.
_______________________________ ___________________________
Signature Title
______________________________ ____________________________
Printed Name Date
AgendaAgenda
Economic Development Assistance Guidelines
The following guidelines are adopted to promote diversified economic development, encourage
growth in the property tax base, improve recruitment of business and industry, enhance job creation,
and to continue Hendersonville 's ability to function as a local center of commerce and industry. All
economic development assistance is offered at the discretion of the City of Hendersonville Council
("the Board").
Investment Grants will be based on the increase in tax value of all real property, machinery and
improvements above the base year prior to investment, and upon growth (or in rare cases,
maintenance) of employment numbers of high-quality jobs. No grant will be given to a company that
would reduce their tax payment or employment total to an amount lower than the previous tax year.
1) General Information and Requirements
a)
Companies that seek economic development assistance must submit a project summary
application. The application must be complete, with firm numbers for investment, job
creation and wages.
b)
The Board will hold a public hearing prior to agreeing to provide any incentive grants. The
public hearing will be the subject of a notice, which will be published at least ten (10) days
prior to the hearing. The application numbers for the project (investment type and amount,
jobs and wages) will be published in the notice of the public hearing.
If
it so desires due to
competitive pressures, the company can remain anonymous at this stage. The possible
incentive grants listed in the notice of public hearing will serve as the maximum for such
grants in any agreement entered by the company and the City (see below).
c)
Projects must neither have started construction nor been publicly announced prior to
consideration of the application.
d)
Economic development incentive grants must comply with the N.C. Gen. Stat. §158-7.1 and
other applicable general statutes.
e)
In order to receive development incentives, the company must enter into a binding economic
development and incentives agreement with the City ("the agreement"), which will include
requirements for the timely performance by the company of the agreement's requirements
(as noted in the notice of the public hearing), and penalties for non-performance.
f)
The recipient must demonstrate compliance with all agreement criteria prior to receiving
assistance, and must certify that in the absence of grants, the location of the proposed project
within the City of Hendersonville would be at a competitive disadvantage.
g)
Leased real properties may qualify if the applicant will enter into a binding lease that exceeds
the length of the period for which grant payments will be made under the agreement.
h)
Economic development assistance under these guidelines is limited to new businesses and
existing businesses undertaking expansions.
i)
Assistance under these guidelines will not be awarded to existing businesses
contemplating shifting locations within the City.
ii)
An exception may be provided to this provision for business retention activities as
described in paragraph 4), below.
AgendaAgenda
i)
There is no right or entitlement to economic development assistance. All such grants are
made at the discretion of the Board.
j)
All statements herein are guidelines and are not intended to limit the discretion of the Board
under N.C. Gen. Stat. §158-7.1 and other applicable laws.
2) Project Requirements:
a)
The City may consider providing economic development grants for industrial projects that
meet the following criteria:
i)
Net minimum capital investment of $1,500,000 or more measured by an increase in the
property tax assessment;
ii)
The project must create full-time jobs that pay wages at or above the median industrial
wage for Henderson County as listed annually by the North Carolina Department of
Commerce Finance Center and provide health insurance and other benefits at a level
commensurate with the averages of Henderson County manufacturing industry.
iii)
Economic development grants for industries may be made in annual payments for up to
five (5) years for projects where expenditures increasing the value of real property
within the City do not make up at least one-fourth(¼) of the total expenditures agreed to
by the company, and up to seven (7) years for projects where expenditures increasing
the value of real property within the City do make up at least one-fourth(¼) of the total
expenditures agreed to by the company. The maximum size of the annual grant will be
determined as stated below.
iv)
"Industrial projects" include corporate headquarters and research and development
facilities that qualify under the requirements of Article 3J of Chapter 105 of the North
Carolina General Statutes.
b)
The City may consider providing economic development grants to non-industrial projects
that meet the following criteria:
i)
The project must create new full-time jobs that pay wages at or above the median
industrial wage for Henderson County as listed annually by the North Carolina
Department of Commerce Finance Center and provide health insurance and other
benefits at a level commensurate with Henderson County manufacturing industry.
ii)
The projects must increase the assessed value of real property by no less than $1,500,000.
iii)
Non-industrial economic development grants may be made in annual payments for up to
five (5) years to projects that meet these criteria. The maximum size of the annual grant
will be determined as stated below.
iv)
Non-industrial projects include professional offices, health care services, back office
operations, but exclude residential projects. The following uses are not eligible for grants
under this policy: cemeteries, golf courses, public utility uses, resource recovery
facilities, adult uses, private clubs, agricultural uses, abattoirs, mining, landfills,
residential uses and telecommunications towers. Mixed-use projects are eligible, but any
residential element must have its portion of the investment subtracted from the
calculations of tax value. The residential portion of the project maybe eligible for other
grants for the creation of opportunities for home ownership.
AgendaAgenda
3) Grants: Project grants are generally made in annual payments in an amount and for a period as
determined in this policy. No payment may be made until the applicant demonstrates
compliance with all terms of the agreement. Should any applicant fail to comply with
conditions agreed to in the incentives agreement, the applicant shall refund all incentive
payments to the City.
a)
Average grant length, up to the maximum lengths stated in paragraphs 2)a)iii) and 2)b)iii),
shall be four (4) years for industrial projects, and three (3) years for non-industrial projects.
b)
Grant amounts for each project are determined in the discretion of the Board. However, it is
anticipated that maximum grant amounts for projects will vary directly with the number of
jobs created or retained directly as a result of the project, on the following schedule:
Total Points
=
Percentage of each year's property taxes generated as a result of the project for which
the incentives are granted (for each year for which incentives are granted by the Board).
4) Business Retention Incentives. The City may consider in rare cases providing incentives to
retain business and industry under certain conditions. The intent of these incentives is to
provide a tool for the City to retain significant tax base and employment in the event of a
critical and potentially catastrophic business or industrial closing. Grants cannot be used to
subsidize or artificially sustain businesses and industries when job losses or closings appear
inevitable. Grants or loan funds under this program are intended to benefit the City, its
employees and citizens by increasing worker education, worker and company productivity and
long-term industry competitiveness on a global basis. These incentives may not be used to
protect companies from local business competition.
a)
Retention incentives may be used for the following purposes:
i)
Employee training.
ii)
Improving public infrastructure.
iii)
Modernization of plant or equipment.
b)
Funding may be provided in the form of a loan or annual grants.
c)
Conditions of approval include commitment to maintain or increase levels of employment
and tax base throughout the period agreed to in the incentives agreement.
d)
Asset purchases of existing companies already paying taxes in Hendersonville do not qualify.
Number of Jobs Created
Points
5-25
20
26-49 30
50-75
40
76-149
50
150+ 60
Wages
*Wage data to be updated
annually
Points
100% of Average
20
105% of Average
30
110% of Average
40
120% of Average
50
150% of Average
60
AgendaAgenda
e)
The recipient must agree to participate in public information programs about all
modernization and employee training efforts in order to share information concerning
successes in making local industries more competitive in the global economy.
*Wage data to be updated annually
Adopted this ______ day of _____________________, 2018.
City of Hendersonville Council
By:______________________________________________
Barbara Volk, Mayor
Attest:
___________________________________________
Secretary to the Board
AgendaAgenda
2018 Wage Standards
Wages
*Wage data to be updated
annually
Points
100% of Median ($37,470)
20
105% of Median ($39,343)
30
110% of Median ($41,217)
40
120% of Median ($44,969)
50
150% of Median ($56,205)
60
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Brent Detwiler
Engineering
11/16/18
Brent Detwiler
12/6/18
Council Action
11
Northside Water System Improvements Project State SRP Loan Offer Acceptance:
In 2017 City staff and their consultant, McKim & Creed, pursued funding through the North Carolina Department of
Environmental Quality (NCDEQ) Division of Water Infrastructure for the Northside Water System Improvement project
(DWI Project No. H-SRP-D-17-0132) and were later informed that the project application was accepted. During
subsequent discussions City Council decided to move forward with design of the project, and staff has been working with
McKim & Creed to complete the project design according to NCDEQ's time line. We recently received the attached State
Reserve Loan offer letter from NCDEQ. The term of the loan is described therein. NCDEQ requires a resolution by City
Council accepting the loan offer.
2,617,500.00
Yes
I hereby authorize the Mayor to execute a resolution accepting the State Reserve Loan offer of $2,617,500.00 from the
North Carolina Department of Environmental Quality for the Northside Water System Improvements Project and authorize
the City Manager to execute the funding offer and other required documents for the same project.
10/12/18 Offer and Acceptance Letter and Attachments from NCDEQ
AgendaAgenda
Resolution #_______
RESOLUTION BY GOVERNING BODY OF APPLICANT
WHEREAS, the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making
of loans and grants to aid eligible units of government in financing the cost of construction of
wastewater treatment works, wastewater collection systems, and water supply systems, water
conservation projects, and
WHEREAS, the North Carolina Department of Environmental Quality has offered a State Reserve Loan in the
amount of $2,617,500.00 for the construction of the Northside Water System Improvements
Project, and
WHEREAS, the City of Hendersonville intends to construct said project in accordance with the approved plans
and specifications,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HENDERSONVILLE:
That City of Hendersonville does hereby accept the State Reserve Loan offer of $2,617,500.00.
That the City of Hendersonville does hereby give assurance to the North Carolina Department of
Environmental Quality that all items specified in the loan offer, Section II - Assurances will be adhered to.
That John Connet, City Manager, and successors so titled, is hereby authorized and directed to furnish such
information as the appropriate State agency may request in connection with such application or the project;
to make the assurances as contained above; and to execute such other documents as may be required in
connection with the application.
That City of Hendersonville has substantially complied or will substantially comply with all Federal, State
and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants
and loans pertaining thereto.
Adopted this the Sixth day of December, 2018 at Hendersonville, North Carolina.
Barbara G. Volk, Mayor
Attest:
Tammie K. Drake, City Clerk
AgendaAgenda
AgendaAgenda
AgendaAgenda
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R:\projects\2016\160012 - Multi-Area Streambank Restoration Project\infrastructure\correspondence\DEQ IFS\20170627_hendersonville_SALES TAX certification
3-12-14.docx
CERTIFICATION
SALES-TAX REIMBURSEMENT
FOR FUNDING PROGRAMS IN THE
DIVISION OF WATER INFRASTRUCTURE
Unit of Government: City of Hendersonville
Project Number: ,Ͳ^ZWͲͲϭϳͲϬϭϯϮ
Please indicate whether the Unit of Government noted above will be or will not be requesting
reimbursement from the Department of Revenue (DOR) for sales taxes relating to this project. If the
Unit of Government will be requesting reimbursement from the DOR then payment requests to the
DWI should include Sales-Tax Certifications with each payment request.
Please check one of the boxes below:
The Unit of Government will not request reimbursement from the DOR. Therefore, sales tax will
be included with the reimbursement request to the Division of Water Infrastructure (DWI).
The Unit of Government will request reimbursement from the DOR. Therefore, sales tax will be
reduced and shown on the payment request form on the line Program Income.
John Connet, City Manager
(Printed Name and Title of Authorized Representative)
(Signature of Authorized Representative)
(Date)
Submit to: NC Dept. of Environment & Natural Resources
Division of Water Infrastructure
Pam Whitley, Project Management Branch
1633 Mail Service Center
Raleigh, NC 27699-1633
AgendaAgenda
FEDERAL ID & DUNS # REQUEST MEMO
TO: All Loan and Grants Recipients
SUBJECT: Federal Identification Number
Please be advised that all local government units receiving grant or loan funds from the State of
North Carolina must supply their Federal Identification Number to this office upon acceptance
of your loan/grant offer. Therefore, please provide the information below and return to:
Division of Water Infrastructure
1633 Mail Service Center
Raleigh, North Carolina 27699-1633
RECIPIENT:
City of Hendersonville
PROJECT NUMBER:
+653'
FEDERAL IDENTIFICATION NUMBER:
56-6001242
DUNS NUMBER:
07-905-6776
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Lew Holloway
Downtown
11/26/2018
Lew Holloway
12/6/2018
Council Action
12
The City of Hendersonville has pursued, in partnership with the Henderson County Tourism Development Authority, the
installation of a Public Restroom facility in downtown Hendersonville. Following the purchase of a 2 story commercial
property @ 125 Fifth Avenue West in July of 2018 the City engaged Samsel Architects on the design and documentation
of the building renovation for public restrooms.
At the outset of November those construction documents were completed and released for contractor review. On
December 3rd the City expects to receive proposals from various contractors for this project and intends, following staff
review of those proposals, to make a contractor recommendation.
0.00
Yes
I move that the City of Hendersonville proceed with the negotiation of a contract with _________________________, for
the construction of Restrooms and Office space @ 125 Fifth Avenue West as described in the project's Construction
Manual and Bid Documents, for the total sum of $_____________________ and authorize the City Manager to execute
said contract.
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Justin Ward/Adam Murr
Fire
11/13/2018
Chief Joe Vindigni / Justin Ward
12/06/2018
Council Action
13
Fire Code Changes effective January 1st, 2019 will require alterations to the City of Hendersonville's Fire Department
Schedule of rates and fees. Significant changes to the 2018 NC Fire Code involve:
1. Emergency responder radio coverage
2. Gates and barricades across fire apparatus roads
3. Solar photo-voltaic power systems
4. Battery storage over 50 gallons
5. Cryogenic fluids
Due to NC Fire Code changes, City of Hendersonville Fire Department Staff recommend the included changes be adopted
at the December 6, 2018 regular meeting of the City of Hendersonville City Council. Staff further recommend these
changes take effect beginning January 1, 2019.
NA
N/A
This is a proposed alteration to the City's schedule of rates and fees which may impact forecasted revenues and
expenditures for the remainder of the fiscal year.
I move Council to adopt the proposed changes to the City's schedule of rates and fees as recommended by Staff to
accommodate changes made in the 2018 NC Fire Code.
Schedule of rates and fees with 8 proposed additions (green), 2 description changes (yellow), and 1 removal (red).
AgendaAgenda
CURRENT PROPOSED
General
Illigal Burn Fee $100 $100.00
Operational Permits
ABC License Fee $50 $50.00
Amusement Buildings $50 $50.00
Carnival and Fairs
$50 $50.00
Combustible dust-producing operations $0 $100.00
Covered and Open Mall Buildings $50 $50.00
Exhibits and trade shows (per event) $50 $50.00
Explosives $100 $100.00
Fire Hydrants and Valves $50 $0.00
Flammable and Combustible Liquids $100 $100.00
Fumigation and thermal insecticide fogging $100 $100.00
Liquid or gas-fuHled vehicles or equipment in assembly buildings $0 $100.00
Private Hydrants $50 $50.00
Pyrotechnic special effects material $100 $100.00
Spraying and Dipping $100 $100.00
Temporary membrane structures, tents, and canopies
(excludes special events)
$50 $50.00
Construction Permits
Automatic fire extinguishing systems $100 $100.00
Battery systems $0 $100.00
Compressed gas $100 $100.00
Cryogenic fluids $0 $100.00
Emergency responder radio coverage system $0 $100.00
Fire alarm and detection systems and related equipment $100 $100.00
Fire pumps and related equipment $100 $100.00
Flammable and Combustible liquids $100 $100.00
Gates and barridades across fire apparatus access roads $0 $100.00
Hazardous Materials $100 $100.00
Industrial Ovens $100 $100.00
LP Gas $100 $100.00
Private fire hydrant $100 $100.00
Smoke control or smoke exhaust systems $0 $100.00
Solar photovoltaic power systems $0 $100.00
Spraying and Dipping $100 $100.00
Standpipe systems $100 $100.00
$50
Construction Plans Review
Commercial hood suppression systems $100.00
Explosives and fireworks $100.00
Petroleum tanks and appurtenances $100.00
Sprinkler systems, fire alarm systems and Emergency Responder Radio Coverage Systems:
Minimum up to 1,000 square feet $50.00
1,001 - 5,000 square feet $100.00
5,001 - 10,000 square feet $150.00
10,001 - 25,000 square feet $200.00
25,001 - 50,000 square feet $250.00
50,001 - 100,000 square feet $300.00
100,001 - 200,000 square feet $350.00
Over 200,000 square feet $400.00
Work without a permit $250.00
FIRE DEPARTMENT
Temporary membrane structures, tents,canopies
$50.00
(Fee per site) (excludes special events)
FIRE DEPARTMENT
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Brian Pahle
A
dmin
11/26/18
Brian Pahle
12/06/18
Presentation Only
14
The City and Edifice have reached terms on a contract for construction manager at risk services. The pre-construction
scope of work and cost will total $56,150 and the total negotiated price for work once construction begins will be 5% of the
total project. We are hoping to have the scope of work and contract documents by the meeting date.
N/A
N/a (staff report)
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
John Connet
A
dmin
11/26/2018
John Connet
12/6/2018
Discussion/Staff Direction
15
The last "Council Conversation" will take place on Monday, December 3, 2018 and staff would like to get feedback from
City Council regarding these community input sessions and if you like to continue these conversations in 2019.
None
N/A
None
None
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Tammie Drake
A
dmin
11.09.18
Tammie Drake
12.06.18
Council Action
16
Consideration of 2019 Regular Meeting Schedule
The regularly-scheduled July meeting of the City Council will fall on July 4. Please be prepared to reschedule this meeting.
N/A
I move Council to move the July 2019 meeting to: ______________.
I further move Council adopt the 2019 Regularly Scheduled Meeting as amended.
meeting schedule
AgendaAgenda
ABCBoard BoardofAdjustment
BusinessAdvisory
Committee
CityCouncil
MainStreetAdvisory
Committee
Environmental
SustainabilityBoard
HendersonCo.
WaterandSewer
AdvisoryCouncil
HistoricPreservation
Commission
PlanningBoard
SeventhAveAdvisory
Committee
SpecialEvents
Committee
TreeBoard WalkofFame
ThirdTuesday10:00
a.m.ABCOffice,205
S.ChurchSt.
SecondTuesday1:30
p.m.*
FourthMondayofoddǦ
numberedmonths
11:30a.m.*
FirstThursday5:45
p.m.**
FirstWednesday9:00
a.m.*
ThirdThursday4:00
p.m.*
Quarterly
ThirdWednesday5:00
p.m.*
SecondMonday4:00
p.m.*
FirstMonday5:30p.m.* ThirdThursday10:00
a.m.*
FirstTuesday3:00
p.m.*
SecondTuesday
10:00a.m.**
January15,2019
January8,2019 January28,2019 January3,2019 January17,2019 January28,2019 January16,2019 January14,2019
January17,2019 January1,2019
January8,2019
February19,2019
February12,2019 February6,2018**** February6,2019 February21,2019 February20,2019 February11,2019 February4,2019 February21,2019 February5,2019
February12,2019
March19,2019
March12,2019 March25,2019 March7,2019 March20,2019 March11,2019 March21,2019 March5,2019
March12,2019
April16,2019
April9,2019
April4,2019 April22,2019 April17,2019 April8,2019 April18,2019 April2,2019
April9,2019
May21,2019
May14,2019 May27,2019 May2,2019 May1,2019 May16,2019 May15,2019 May13,2019 May6,2019 May16,2019 May7,2019
May14,2019
June18,2019
June11,2019
June6,2019 June20,2019 June19,2019 June10,2019 June20,2019 June4,2019
June11,2019
July16,2019
July9,2019 July22,2019 July4,2019 July18,2019 July22,2019 July17,2019 July8,2019 July18,2019 July2,2019
July9,2019
August20,2019
August13,2019 August1,2019 August15,2019 August21,2019
August12,2019 August15,2019 August6,2019
August13,2019
September17,2019
September10,2019 September23,2019 September5, 2019 September19,2019 September18,2019 September9,2019 September19,2019 September3,2019
September10,2019
October15,2019
October8,2019 October3,2019 #REF! October17,2019 October28,2019 October16,2019 October14,2019 October7,2019 October17,2019 October1,2019
October8,2019
November19,2019
November12,2019
November25,2019 November7,2019 November20,2019 November21,2019 November20,2019 November11,2019 November21,2019 November5,2019
November12,2019
December17,2019
December10,2019 December5,2019 December18,2019 December19,2019 December18,2019 December9,2019 December19,2019 December3,2019
December10,2019
*OperationsCenter,305WilliamsSt.,HendersonvilleNC
**CityHall,145FifthAve.E.,Hendersonville,NC
***DevelopmentAssistanceDepartment,100N.KingSt.,Hendersonville,NC
****Denotesachangefromtheregularmeetingschedule
CommunityCharacterTeam:seeattached
DowntownCommunityCharacterTeam:seeattached
EventsTeam:seeattached
ExecutiveTeam:seeattached
HPCDesignReviewCommitteemeetsthefirstWednesday5:00p.m.asneeded***
PlanningBoardͲPolicy&TextCommitteemeetsfourthMondayat4:00p.m.***
CityofHendersonville
Allmeetingsareopentothepublic.NoticeofspecialmeetingsispostedinaccordancewithNorthCarolinaGeneralStatutes
2019RegularlyScheduledMonthlyMeetings
HolidayͲSubjecttoChange
InfrastructureTeam:seeattached
AgendaAgenda
DT PROGRAM COMMITTEE PLANNER 2019
2019 CALENDAR DOWNTOWN PROGRAM
LEW HOLLOWAY DT ECON. DEV. DEPARTMENT
Adopted Meeting Schedule for 2019
COMMITTEE WEEKDAY TIME MONTHS
7
TH
AVENUE ADVISORY COMMITTEE
1
st
Monday 5:30pm Feb 4
th
, May 6
th
& Oct 7
th
.
MAIN STREET ADVISORY COMMITTEE
1
st
Wednesday 9:00am Feb 6
th
, May 1
st
& Oct 2
nd
.
INFRASTRUCTURE TEAM
2
nd
Monday 4:00pm Jan 14
th
, Feb 11
th
, Mar 11
th
, Apr 8
th
, Aug 12
th
, Sept 9
th
, Oct 14
th
& Nov 11
th
.
COMMUNITY CHARACTER TEAM
2
nd
Tuesday 9:00am Jan 8
th
, Feb 12
th
, Mar 12
th
, Apr 9
th
, Aug 13
th
, Sept 10
th
& Oct 8
th
& Nov 12
th
.
EXECUTIVE TEAM
2
nd
Tuesday 5:30pm Jan 8
th
, Mar 12
th
, Apr 9
th
, Aug 13
th
, Sept 10
th
& Nov 12
th
.
EVENTS TEAM
2
nd
Thursday 9:00am Jan 10
th
, Feb 14
th
, Mar 14
th
, Apr 11
th
, Aug 8
th
, Sept 12
th
, Oct 10
th
& Nov 14
th
.
DOWNTOWN PROGRAM EVENTS
Various Varies March, May, June, Jul, Aug, Sept, Oct & Nov.
JANUARY FEBRUARY MARCH APRIL MAY JUNE
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
%XGJHW,PSDFWBBBBBBBBBBBBBBBBBBBB ,VWKLVH[SHQGLWXUHDSSURYHGLQWKHFXUUHQWILVFDO\HDU
EXGJHW" ,IQRGHVFULEHKRZLWZLOOEHIXQGHG
Suggested Motion:
$WWDFKPHQWV
Tammie Drake
A
dmin
11.07.18
Tammie Drake
12.06.18
Presentation Only
18a
Report on Vacancies:
Business Advisory Committee: 1 vacancy
Environmental Sustainability Board: 3 vacant positions for City residents, 1 vacant position for outside-City rep.
Tree Board: 2 vacant positions - Wes Kocher and Wes Burlingame have submitted their resignations.
Walk of Fame Steering Committee: 1 vacant position
N/A
Board membership lists
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Adam Murr
A
dmin
11/16/2018
John Connet
12/06/2018
Presentation Only
18b
In accordance with State Statute 159-13 (b) (3) it is required that all expenditures resulting from a contingency
appropriation budget adjustment be reported to the governing board at its next regular meeting and recorded in the
minutes.
The following contingency appropriations were made:
1) Fund 10 | $14,000 | Pedestrian Signs- Public Works
2) Fund 10 | $10,300 | November Budget Amendments
3) Fund 10 | $5,230 | Worker's Comp. Insurance
4) Fund 10 | $524 | Interlocal Insurance
5) Fund 60 | $647 | Interlocal Insurance
6) Fund 60 | $335 | Worker's Comp. Insurance
N/A
NA
NA
AgendaAgenda
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