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A G E N D A
CITY OF HENDERSONVILLE CITY COUNCIL – REGULAR MEETING
M
ARCH 2, 2017 – 5:45 P.M.
C
ITY HALL – COUNCIL CHAMBERS
1.
Call to Order
2.
In
vocation an
d Pledge of Allegiance
3.
Pu
blic
Comment Time:
Up to 15 minutes is reserved for comments from the public for
items not listed on the agenda
4. Consideration of Agenda
Addition:
J. Consideration of Sewer Extension Request for Innovative High School located off
College Drive on the Blue Ridge College Campus
Deletion:
6. Recognition of Water and Sewer Customer Service Team – moved to April
5. Consideration of Consent Agenda:
These items are considered routine,
noncontroversial in nature and are considered and approved by a single motion and
vote.
A. Considerat
ion of Minut
es: February 9,
2017 Regular Meeting
B. Considerat
ion of Clerk's Certificates of Sufficiency for Annexation fo
r:
i.
Housing Assistance Corporation - a 10-foot strip from
unopened right-of-way
ii.
Edney Property at 1102 Old Spartanburg Highway
iii. Hyder Property off North Main Street
C. Consideration of Environmental Engineering Firms to Provide On-Call Services for
Streambank Restoration, Environmental/Floodplain Permitting and Review Projects
D. Consideration of a Proposal from Hart & Hickman, PC for completion of the Mud
Creek Dump - Waste Boundary Delineation, Landfill Gas Evaluation and Soil Cover
Evaluation
E. Consideration of a Proposal from Hazen and Sawyer to Perform On-Call Hydraulic
Modeling Work
F. Consideration of Pre-Qualified Architects for City Capital Improvement Program
Projects
2
G. Consideration of Property Purchase
H. Consideration of an Agreement with Black and Veatch to Identify Solutions for the
Sludge Handling Program
I. Consideration of Budget Amendments
1)
Fund 80, Wellnes
s Big Change Program, Increase of $7,370
2) Fund 10, Land Purchase, Increase of $325,000
3)
Fund 360, Mud
Creek Dump Project, Increase of $78,473
4)
Fund 80, Wellnes
s Grant Clinic, Increase of $5,000
J. Consideration of Sewer Extension Request for Innovative High School located off
College Drive on the Blue Ridge College Campus
6. Recognition of Water and Sewer Customer Service Team
Presenter: City Manager John Connet
7.
Presentation on Hotel
Project Proposals and Di
scussion of Next Steps
Presenter: Development Finance Initiative
8. Presentation of Water System Master Plan
Presenter: Hazen & Sawyer Engineers
9.
Presentation of Rain
Barrel Program as Part of City’s NPDES Phase II MS4 Pe
rmit
Presenter: Michael Huffman, Stormwater Quality Specialist
10. Comments from Mayor and City Council Members
11. Reports from Staff
A. Reminder of Town Hall Day, Wednesday, March 29
B. Contingencies Report
12. Boards and Commissions: Consideration of (Re)Appointments, Announcement of
Upcoming Vacancies
Presenter: City Clerk Tammie Drake
13.
New
Business
14. Closed Session in accordance with NCGS 143-318.11 (a) (5) to instruct staff concerning
the position to be taken on behalf of the City Council in negotiating the price fo
r
acqu
isition of real property by purchase, option or lease
15. Adjourn
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Susan G. Frady
Development Asst Dept
2/14/17
Susan G. Frady, Development Asst Dept
3/2/17
Council Action
05bi
The City of Hendersonville has received a petition from The Housing Assistance Corporation for contiguous annexation of
a portion of parcels 9569851339, 9569851371, 9569853107, 9569853170 and 9569854043 containing 0.147 acres
located off of North Main Street. At its meeting on January 5, 2017, the City Council adopted an order permanently
closing a portion of an unopened 20' foot right-of-way as petitioned by The Housing Assistance Corporation. This petition
is to annex the western 10 feet of this property which is now owned by The Housing Assistance Corporation.
N/A
I move Council to accept the City Clerk's Certificate of Sufficiency for the Housing Assistance Corporation petition and set
April 6, 2017 as the date for the public hearing.
Survey
Legal Description
Clerk's Certificate of Sufficiency
Agenda
AgendaAgenda
AgendaAgenda
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Susan G. Frady
Development Asst Dept
2/17/17
Susan G. Frady, Development Asst Director
3/2/17
Council Action
05bii
The City of Hendersonville has received a petition from Robert D. Edney for contiguous annexation of parcel
9578-33-4700 containing 0.39 acres located at 1102 Old Spartanburg Highway. This annexation application is related to a
sewer service request. Please refer to the attached maps for additional information.
Attached is the Clerk's Certificate of Sufficiency finding that the petition is valid. The next step in the annexation process
is to accept the Clerk's certificate and set a date for the public hearing on the question of adoption of an ordinance of
annexation.
N/A
I move Council to accept the City Clerk's Certificate of Sufficiency for the Housing Assistance Corporation petition and set
April 6, 2017 as the date for the public hearing.
Survey
Legal Description
Clerk's Certificate of Sufficiency
AgendaAgenda
AgendaAgenda
AgendaAgenda
AgendaAgenda
AgendaAgenda
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Susan G. Frady
Development Asst Dept
2/17/17
Susan G. Frady, Development Asst Director
3/2/17
Council Action
05biii
The City of Hendersonville has received a petition from Jere E. Hyder and Mary H. Hyder for contiguous annexation of
parcel 9569-74-0150 containing 10.22 acres located off of North Main Street. This annexation application is related to a
sewer service request. Please refer to the attached maps for additional information.
Attached is the Clerk's Certificate of Sufficiency finding that the petition is valid. The next step in the annexation process
is to accept the Clerk's certificate and set a date for the public hearing on the question of adoption of an ordinance of
annexation.
N/A
I move Council to accept the City Clerk's Certificate of Sufficiency for the Housing Assistance Corporation petition and set
April 6, 2017 as the date for the public hearing.
Survey
Legal Description
Clerk's Certificate of Sufficiency
AgendaAgenda
AgendaAgenda
AgendaAgenda
AgendaAgenda
AgendaAgenda
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Brent Detwiler
Engineering
2/22/17
Brent Detwiler
3/2/17
Council Action
05c
On-Call Streambank Restoration & Environmental/Floodplain Permitting
Staff requires the use of environmental engineering consultants to complete streambank restoration design and
environmental and floodplain permitting and review projects. This is especially necessary due to the recently approved
state-funded Streambank Restoration project. In following the North Carolina General Statute, the Engineering
Department recently advertised a Request for Qualifications for these services, received six (6) qualification statements,
and determined the three (3) most qualified firms to provide these services. The selected firms are:
Wildlands Engineering, Inc. of Asheville, NC
Mattern & Craig of Asheville, NC
Michael Baker Engineering, Inc. Asheville, NC
Staff plans to engage the services of these 3 firms for a period of five years. The selected firms will provide work on an
as-needed basis. We are asking Council to approve the list of on-call environmental engineering firms and authorize the
City Manager to execute agreements with each of the firms. Please let us know if you have any questions or need
additional information.
TBD
N/A
I move that the City Council approve the following list of environmental engineering firms for on-call services: Wildlands
Engineering, Mattern & Craig and Michael Baker Engineering.
I also move to authorize the City Manager to execute on-call agreements for streambank restoration and environmental
permitting services work with said firms; as presented and recommended by staff.
Request for Qualifications and Scoring Summary Sheet
AgendaAgenda
REQUEST FOR QUALIFICATIONS
FOR ON-CALL
STREAMBANK RESTORATION & ENVIRONMENTAL/FLOODPLAIN PERMITTING
PROFESSIONAL ENGINEERING SERVICES
CITY OF HENDERSONVILLE
December 9, 2016
The City of Hendersonville, North Carolina (City) is interested in entering into an Agreement with a firm to
provide on-call professional engineering design, permitting and construction management services for
various streambank restoration and environmental and floodplain
modeling/review/commenting/permitting projects. It is the intent of the City to select the best qualified
firm on the basis of demonstrated competence and qualification and to engage the services of such firm
for a period of five years. The selected firm shall provide work on an as-needed basis and upon assignment
by the City. Selection is not a guarantee that any minimum amount of services will be assigned.
Additionally, the City reserves the right to issue future Request for Qualifications (RFQ) as may be needed,
and to solicit responses from firms not selected as part of this process.
The first project to be completed under this Agreement will involve a recently-funded Multi-area
Streambank Restoration project. The City received a letter of intent from the North Carolina Department
of Environmental Quality’s Division of Water Infrastructure (DWI) to fund this project which involves the
restoration of approximately sixteen (16) sites throughout the Hendersonville area. Most of the sites have
the potential to impact existing City sanitary sewer infrastructure, which is what prompted the project.
This proposed project will include, but not be limited to: surveying, design, permitting, bidding,
construction administration and fulfilling any associated DWI reporting requirements. An Engineering
Report has recently been completed by City staff and submitted to DWI for review. This document is
provided here for reference.
Anticipated services for this first include, but are not limited to:
x Site assessments of all of the project sites including topographic survey.
x Design which will include plan and profile views with bank grading sections and associated details.
Invasive species removals will also likely be necessary.
x Recommendation and preparation of conservation easements.
x 401 and 404 permitting as well as floodplain development permits. This may also involve modeling
channel conditions and completion of a CLOMR/LOMR process as necessary.
x Bidding and construction services including pre-bid, pre-construction and progress meetings,
construction observation and inspection.
Future projects will follow as the City anticipates that a five-year on-call agreement will be executed with
the selected consulting firm.
Firms interested in performing these services must exhibit relevant experience with this type of work, as
outlined below and should emphasize both the experience and capability of the particular personnel who
will actually perform the work. The successful engineering firm shall meet the following requirements:
AgendaAgenda
City of Hendersonville
RFQ for Professional Engineering Services
On-Call Streambank Restoration & Environmental/Floodplain Permitting
December 9, 2016
Page 2 of 5
x The firm shall have comprehensive experience and have the ability to respond to requests in a
timely manner. Communication is critical to any successful project, and the selected firm will be
expected to communicate regularly with City staff as needed.
x The consultant shall be responsible for providing the necessary personnel, equipment and
expertise for all work required.
x Have sufficient familiarity and project experience with streambank restoration and
environmental/floodplain permitting projects.
x Have sufficient support staff, technicians, clerks, etc., to effectively process and deliver the work
product.
x Be accountable for all quality control associated with work done for the City of Hendersonville
under the terms of the Agreement.
x Keep current all required insurance coverage sufficient to cover the projected liability of all
projects assigned to the consultant. As part of the Agreement, the firm will be required to provide
evidence of coverage of professional liability insurance, and that it will indemnify and hold
harmless the City from any and all claims and/or liability, which may arise as a result of the
engineering firm’s negligence, errors, and/or omissions.
At a minimum, all interested firms are required to submit a statement of qualifications and experience
containing the following information:
x Summary - A summary should provide a brief but thorough overview of how your company can
provide these design services to the City. Include an introductory statement and a summary of
your company’s experience with the work described above. Provide firm name, address,
telephone number, email address, and contact person(s). Provide the year in which firm was
established and any former names under which the firm operated.
x Capacity to Perform Required Services and Qualifications - Provide a complete description of
project staff in the form of a graphic organizational chart and a staffing summary that addresses
individual roles and responsibilities. Provide a resume for each of the staff members that will be
involved in this project. Identify the specific Project Manager and key staff proposed for this
project. The Project Manager should have extensive experience in related work to this project,
both in scope and extent. A resume of each member of the team is necessary and should detail
relevant experience, length of service with the firm and job duties during his/her tenure,
educational background and professional background.
x Experience - Provide documentation of relevant experience from projects of similar size and scope
completed by the firm within the past five (5) years. This shall list the following as a minimum:
o Client and client’s point of contact information (mailing address, email addresses and
phone numbers)
o Name, location and detailed description of the project
o Project start and completion dates
o Design fee, construction cost and change order amounts
AgendaAgenda
City of Hendersonville
RFQ for Professional Engineering Services
On-Call Streambank Restoration & Environmental/Floodplain Permitting
December 9, 2016
Page 3 of 5
o Project staff and their role
x References - Provide at least three (3) references that the City may contact to verify your
qualifications, experience and involvement in the stated activities and projects. Job title, telephone
numbers, e-mail address and a physical address for each reference listed should be included in
your statement of qualifications.
The attached evaluation will be used in the selection process. A clear, well-defined scope of services will
be established with the selected engineering firm; a proposal including costs will be developed and
submitted by the engineer; and the work will proceed upon written authorization by the City.
Submissions must be sent in PDF format and emailed to bdetwiler@hvlnc.gov by 2:00 p.m. local time on
Friday, January 6, 2017. PDF files must contain the signatures of company representatives who are
authorized to execute documents on behalf of the firm. The total length of the qualification statement,
excluding any cover letter or appendices, shall be no more than thirty (30) pages. Qualification
statements received after the deadline will not be considered. Any questions regarding this request
should be directed to Brent Detwiler, PE, City Engineer, City of Hendersonville, NC at (828) 697-3060 or
bdetwiler@hvlnc.gov.
The selected firm will be notified by January 20, 2017 and will be expected to enter into an agreement
with the City as soon as possible after such notification.
The City of Hendersonville accepts no responsibility for any expense related to preparation or delivery of
qualification statements. The City of Hendersonville reserves the right to: reject any and all qualification
statements, select the firm most qualified for the referenced work, waive technical errors and
informalities, and to accept the qualification statement, which, in its sole judgment, best serves the public
interest.
It is the policy of the City of Hendersonville that all original documents, reports, studies and other data
produced as a direct result of the services performed under the contract shall become the property of the
City of Hendersonville and Hendersonville Water and Sewer. Any copyrighting of material produced as a
result of the services performed shall be in the City of Hendersonville’s name. Where licensed material is
incorporated as an integral component of the services provided the firm shall register the City as a licensed
user and shall provide the City with one complete copy of the licensed material.
It is the practice of the City to provide minorities an equal opportunity to participate in all aspects of its
contracting and procurement programs and to prohibit any and all discrimination against persons or
businesses in pursuit of these opportunities. The City of Hendersonville is an Equal Employment
Opportunity Employer.
AgendaAgenda
City of Hendersonville
RFQ for Professional Engineering Services
On-Call Streambank Restoration & Environmental/Floodplain Permitting
December 9, 2016
Page 4 of 5
QUALIFICATION STATEMENT EVALUATION
Name of Firm:
Location of Firm:
Contact Person
Name of Reviewer:
Minimum Content Checklist:
Summary:
Introductory statement
Summary of work
Full contact information (name,
address, phone numbers,
email, contact person)
Year firm established & any
former names
Proof of licensure
Capacity to Perform Required Services and Qualifications:
Roles & responsibilities of each
Resumes included
Experience:
Relevant projects in last 5 years
Client
Client point of contact info
Firm’s role in project
Start & completion dates
Design fee
Construction cost
Change order amounts
Project staff and roles
References:
At least 3 references provided
Job title
Phone number
Email address
Physical address
AgendaAgenda
City of Hendersonville
RFQ for Professional Engineering Services
On-Call Streambank Restoration & Environmental/Floodplain Permitting
December 9, 2016
Page 5 of 5
Evaluation Criteria Possible
Points
Points
Given
Understanding of the City’s required tasks and needs as demonstrated in the
qualifications statement
20
Experience with similar projects comparable in type, size, and complexity 20
Qualifications of the staff assigned to perform the work 20
Demonstrated ability of the Consultant to perform high quality work, to control
costs, and meet project schedules. Previous positive experience with City will
be heavily weighed.
40
POINT TOTAL 100
AgendaAgenda
REQUEST FOR QUALIFICATIONS (RFQ)
FOR ON-CALL
STREAMBANK RESTORATION & ENVIRONMENTAL/FLOODPLAIN PERMITTING
PROFESSIONAL ENGINEERING SERVICES
CITY OF HENDERSONVILLE
ADDENDUM NO. 1
January 5, 2017
The attention of all prospective firms for the above-referenced On-Call Service RFQ, of
which qualification statements are due by 2pm on January 6, 2017, is called to this Addendum
No. 1:
1. Per the request of several prospective firms, the due date for qualification statement
submission has been extended to 2pm on Friday, January 13, 2017.
2. Several questions were submitted by interested consultants. These questions and
answers/clarifications are provided below.
x The evaluation sheet lists proof of licensure as one of the criteria. Is this for the
firm, for the individuals, or both?
Just the firm is fine.
x We were hoping to review the City’s standard Terms and Conditions for this
contract ahead of time in case we are selected. Could you please send me this
document for our preliminary review at your convenience?
At this time we do not have a standard Terms and Conditions available. The City
usually will use the contract documents provided by the engineering firm with a
review by our City Attorney and management staff.
x Are the projects anticipated to include comprehensive stream corridor and
geomorphic assessment so that channel evolution and channel processes are
considered during development of long-term solutions? Or, is the analysis more
focused only on streambank stability, so that the repairs only consider the localized
conditions?
Most of the restoration areas will probably be somewhat localized in order to
protect the City’s existing infrastructure, but we will certainly discuss further
with the selected consultant while preparing a proposal.
x A typical CLOMR/LOMR process duration can be 1 to 2 years, if the public
notification and comment period is considered. Therefore, is it Hendersonville’s
desire to develop designs focused on a “No-Rise” condition, thereby eliminating
AgendaAgenda
RFQ FOR ON-CALL STREAMBANK RESTORATION & ENVIRONMENTAL/FLOODPLAIN
PERMITTING
PROFESSIONAL ENGINEERING SERVICES
ADDENDUM NO. 1
January 5, 2017
Page 2 of 3
the need for the CLOMR/LOMR process?
We have done several restoration projects in recent years and have been able
to complete all of them with a no-rise condition. We assume that will be the case
at each of the 16 sites.
x Will the City provide easement acquisition services for conservation easements
recommended by the consultant, or will the consultant be responsible for
negotiating and acquiring easements? We understand that the consultant will be
expected to prepare plats associated with the conservation easements. However,
the consultant will NOT be expected to perform any negotiations with adjacent
property owners or other such tasks; instead, these issues will be handled by the
City’s legal department. Can you confirm these assumptions?
We will need easement drawings and descriptions prepared, but our legal
department will actually complete the negotiations and acquisition.
x Do you expect sanitary sewer relocation design to be required? Will the consultant
be expected to perform ancillary design work such as sewer replacement that may
be in conflict with the proposed stream bank revetments?
In some areas as shown in the ER there will likely be some ancillary sewer design
work necessary as part of the streambank restoration project.
x Once projects reach the construction phase, approximately how many hours per
week will construction inspection/oversight be required?
We don’t know – this will be determined during the proposal phase.
x What firms have been selected to provide similar services in the past?
We have worked with Wildlands Engineering in the past.
x Is it acceptable to the City for us to visit some of the 16 sites listed in your Multi-
area Streambank Restoration Project Engineering Report? Conversely, are there
sites that we should not visit on our own? I know that some sites are along public
right-of-ways and I would assume that it is no problem to visit them; however,
others are not and I am concerned about visiting them without City permission.
Our purpose would be to obtain an idea of the range of need at these sites and to
take photos that we can use in our SOQ.
You can definitely visit any of the sites you feel comfortable. We have access to
most via our sanitary sewer easements, and you could use the same method to
take any require photos.
AgendaAgenda
RFQ FOR ON-CALL STREAMBANK RESTORATION & ENVIRONMENTAL/FLOODPLAIN
PERMITTING
PROFESSIONAL ENGINEERING SERVICES
ADDENDUM NO. 1
January 5, 2017
Page 3 of 3
x Based on our understanding of the Letter of Intent from NCDEQ, the milestone date
of November 1st, 2017 is for the initial submittal package for these projects. That
would mean that the documents that we produce for this milestone are the initial
documents for permitting purposes (i.e. they are NOT fully permitted construction
documents). Then, over the course of the following months we would receive
comments / approval from the various agencies (NCDEQ, USACOE, and FEMA). Do
you concur with this understanding of the project?
Yes – that seems to be in line with our understanding of the milestones
x It is our understanding that the dates listed in the August 1st letter are negotiable
depending on project constraints.
The City has not been told that the milestone dates in the August 1 letter are
negotiable. We would assume that all of the milestone dates must be met as
indicated.
x It appears that the projects in the engineering report will be designed and
implemented in 2017, leaving 4 years remaining of the on-call contract. For the
remaining years of the contract, how does the City intend to plan and prioritize
future stormwater and / or stream projects? Would watershed planning, financial
planning, or creek analysis / creek corridor master planning be an expected task?
We envision any of the items you mentioned above as well as further
streambank restoration and floodplain permitting work.
3. A reminder, the due date for submission of qualification statements has been extended
to Friday, January 13, 2017 at 2pm.
CITY OF HENDERSONVILLE
Brent G. Detwiler, PE
City Engineer
R:\projects\160012 - Multi-Area Streambank Restoration Project\infrastructure\RFQ\20170105 - Addendum No. 1 - Hendersonville NC
Streambank Restoration Projects RFQ.docx
C
ITY
O
F HENDER
SO
NVILL
E
B
rent G Detwiler
P
E
AgendaAgenda
Streambank Environmental Permitting On-Call Services SOQ Review 2/22/2017
CITY OF HENDERSONVILLE
Name
Coastal Planning
& Engineering of
North Carolina
Mattern & Craig
Michael Baker
International
Robinson Design
Engineers
Vaughn &
Melton
Wildlands
Engineering
Location
Wilmington, NC Asheville, NC Asheville, NC Asheville, NC Asheville, NC Asheville, NC
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (20)
18 19 19 20 17 20
Experience with similar projects comparable in type, size, and
complexity (20)
20 20 20 18 17 20
Qualifications of the staff assigned to perform the work (20)
20 20 20 18 19 20
Demonstrated ability of the Consultant to perform high quality
work, to control costs, and meet project schedules. Previous
positive experience with City will be heavily weighed. (40)
25 35 25 37 29 40
SUB-TOTAL
83 94 84 93 82 100
RANK
5 2 436 1
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (20)
18 18 20 19 18 20
Experience with similar projects comparable in type, size, and
complexity (20)
18 16 20 18 16 18
Qualifications of the staff assigned to perform the work (20)
16 16 20 18 16 19
Demonstrated ability of the Consultant to perform high quality
work, to control costs, and meet project schedules. Previous
positive experience with City will be heavily weighed. (40)
32 35 32 40 33 39
SUB-TOTAL
84 85 92 95 83 96
RANK
5 4 326 1
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (20)
20 20 20 18 20 20
Experience with similar projects comparable in type, size, and
complexity (20)
20 18 15 15 15 20
Qualifications of the staff assigned to perform the work (20)
20 20 20 20 20 20
Demonstrated ability of the Consultant to perform high quality
work, to control costs, and meet project schedules. Previous
positive experience with City will be heavily weighed. (40)
35 35 35 35 35 35
SUB-TOTAL
95 93 90 88 90 95
RANK
1 3 464 1
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (20)
20 20 20 18 18 20
Experience with similar projects comparable in type, size, and
complexity (20)
18 15 13 13 13 18
Qualifications of the staff assigned to perform the work (20)
20 20 20 20 20 20
Demonstrated ability of the Consultant to perform high quality
work, to control costs, and meet project schedules. Previous
positive experience with City will be heavily weighed. (40)
30 38 35 35 35 38
SUB-TOTAL
88 93 88 86 86 96
RANK
3 2 355 1
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (20)
20 20 20 20 20 20
Experience with similar projects comparable in type, size, and
complexity (20)
20 20 20 5 5 20
Qualifications of the staff assigned to perform the work (20)
20 20 20 10 20 20
Demonstrated ability of the Consultant to perform high quality
work, to control costs, and meet project schedules. Previous
positive experience with City will be heavily weighed. (40)
30 35 35 20 10 35
SUB-TOTAL
90 95 95 55 55 95
RANK
4 1 155 1
AVERAGED SUB-TOTALS
88 92 90 83 79 96
AVERAGED RANK
3.60 2.40 3.00 4.20 5.20 1.00
Evaluation Criteria
PROFESSIONAL SERVICES QUALIFICATION STATEMENT EVALUATION
Brent DetwilerBrendan ShanahanTravis PenlandMike HuffmanKeith Fogo & Sam Payne
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Brent Detwiler
Engineering
2/22/17
Brent Detwiler
3/2/17
Council Action
05d
Waste Boundary Delineation, Landfill Gas Evaluation and Soil Cover Evaluation:
Portions of the Mud Creek Dump were discovered during the Jackson Park Sewer Interceptor project. The discovery led to
a first phase study performed by Hart & Hickman, PC, an environmental consulting firm, and coordinated through the NC
Department of Environmental Quality's (DEQ) Inactive Hazardous Sites Program. The study was completed in 2015,
approved and reimbursed by DEQ. Results of the first phase study led to another investigation, which indicated that there
were three discrete areas of waste disposal. Last year DEQ funded a further investigation of the Mud Creek Dump. This
was a Waste Disposal Boundary Delineation and Surface Vapor Survey and involved soil borings and vapor monitoring on
City property. This investigation was recently completed and accepted by DEQ. It led to additional questions regarding the
limits of the waste area.
Additional work must be completed to define the western limits of buried waste associated with the Mud Creek Dump. A
landfill gas evaluation will be completed as well as an assessment of soil cover thickness overlying buried waste material
in areas routinely accessed by the public including William H. King Memorial Park and baseball diamond and portions of
the Oklawaha Greenway easement near William H. King Memorial Park. This scope of work has been approved by DEQ
and will be reimbursed. Hart & Hickman have submitted a proposal for the Waste Boundary Delineation, Landfill Gas
Evaluation and Soil Cover Evaluation as described above. The proposal is attached and we welcome any questions that
you may have.
78,500
No
The City will be reimbursed by the NC DEQ Division of Waste Management's Inactive Hazardous Sites Branch for funds
expended provided work was pre-approved by the Branch. Budget Amendment is included in the budget amendment item.
I hereby move to approve a proposal from Hart & Hickman, PC for completion of the Mud Creek Dump - Waste Boundary
Delineation, Landfill Gas Evaluation and Soil Cover Evaluation and to authorize the City Manager to execute a contract for
said work; as presented and recommended by staff.
Hart & Hickman, PC Proposal for Mud Creek Dump - Waste Boundary Delineation, Landfill Gas Evaluation and Soil Cover
Evaluation
AgendaAgenda
Via Email
February 10, 2017
City of Hendersonville
Engineering Department – Water and Sewer Projects
145 Fifth Avenue East
Hendersonville, NC 28792
Attn: Mr. Brent Detwiler, PE
Re: Revised - Work Plan and Cost Proposal
Waste Boundary Delineation, Landfill Gas Evaluation and Soil Cover Evaluation
Mud Creek Dump – NONCD0000798
Hendersonville, North Carolina
H&H Proposal No. 17-011
Dear Brent:
Hart & Hickman, PC (H&H) is pleased to present this revised work plan and cost proposal (Work
Plan) to the City of Hendersonville (City) for additional Waste Disposal Boundary Delineation,
Landfill Gas Evaluation, and Soil Cover Evaluation assessment activities at the Mud Creek Dump
(NONCD0000798) (subject Site). The subject Site is located west of Mud Creek between William
H. King Memorial Park and Lincoln Circle in Hendersonville, Henderson County, North Carolina.
A Site location map is provided as Figure 1 and a Site map depicting the Site and surrounding area is
provided as Figure 2.
The Work Plan outlines proposed assessment activities based on the Pre-Regulatory Landfill Unit
(Unit) Guidelines for Addressing Pre-Regulatory Landfills and Dumps dated November 2015 and
supplemental recommendations provided by Mr. David Kwiatkowski in an email to the City of
Hendersonville dated January 13, 2017.
1.0 Scope of Work
This scope of work includes activities (Subtask A - Subtask F) associated with the preparation of this
work plan, proposed assessment activities, data evaluation, and report preparation. Project
Management time is included as necessary within each subtask. Field days are assumed to be 10 hour
field days and includes additional time for mobilization(s), field data evaluation, and shipment of
samples collected for laboratory analyses. The following sections outline the details of the proposed
AgendaAgenda
Mr. Brent Detwiler
February 10, 2017
Page 2
scope of work for the next phase of assessment activities associated with the Mud Creek Dump. In
addition to performing the scope of work outlined for each subtask below, the following tasks will be
addressed as part of the proposed field activities (Subtask C-Subtask E).
x Sampling Documentation
Soil boring and landfill gas probe locations will be given unique identifiers and locations will
be estimated in the field using a hand-held Trimble GeoXT Global Positioning System (GPS)
unit capable of sub-meter accuracy using differential correction. In addition, H&H will
document observed significant land disturbance, and include a photographic log documenting
field activities.
x Decontamination
Non-dedicated equipment and tools will be decontaminated prior to use at each boring or
sampling location, or following exposure to soil, groundwater, or waste material.
x Investigation Derived Waste
Drill cuttings and soil investigation derived waste (IDW) generated during proposed
assessment activities will be inspected for unusual odors, staining, and field screened for
volatile organic vapors using a calibrated photoionization detector (PID). Drill cuttings and
IDW soil will be used to backfill soil borings unless obvious evidence of significant impacts
are observed during field screening or a boring is advanced into the saturated zone.
Impacted soil will be containerized in 55-gallon steel drums, appropriately labeled, and
transported off-Site for disposal in a suitable permitted facility. Borings advanced into the
saturated zone will be abandoned with hydrated bentonite or grout to the ground surface.
Please note that containerized soil may need to be sampled for waste characterization and
disposal purposes. Cost estimates for waste characterization analyses and drum disposal are
not included in this proposal. The City will be contacted to discuss sampling and disposal of
containerized material if potentially impacted media are encountered.
Subtask A – Work Plan Preparation
H&H will prepare a work plan and cost estimate for outlining details associated with additional Waste
Disposal Boundary Delineation, Landfill Gas Evaluation, and Soil Cover Evaluation assessment
activities at the Mud Creek Dump as requested by the City. This task includes project scoping, bid
collection, technical proposal and cost estimate preparation. Upon completion and approval of this
submittal, H&H will consider this task fulfilled.
AgendaAgenda
Mr. Brent Detwiler
February 10, 2017
Page 3
Subtask B - Health and Safety Plan
Per H&H policy, a Site-specific Health and Safety Plan (HSP) will be prepared to meet Occupational
Safety and Health Administration (OSHA) requirements and help ensure the work is conducted
safely. At the beginning of each day, health and safety briefings will be conducted with all on-Site
personnel prior to beginning field activities. We understand that the Unit will not reimburse for these
costs; however, to ensure safety of our employees and to meet OSHA requirements, a HSP will be
prepared and implemented.
Subtask C–Waste Boundary Delineation
H&H conducted initial waste boundary delineation activities at the Site in June 2016. Results of the
waste boundary delineation assessment activities identified two distinct areas of buried waste. Waste
disposal boundary delineation activities conducted in the northern of the two waste disposal areas
indicated that portions of buried material may extend to the west-southwest of the Site onto private
properties located along Lincoln Circle, Martin Circle and Robinson Terrace (Figure 2). Additional
waste disposal delineation activities are needed in this area to define the western limits of buried
waste associate with the Mud Creek Dump.
Proposed waste disposal boundary delineation boring locations west-southwest of the northern waste
disposal area are depicted on Figure 3. Based on the proposed boring locations and Henderson County
property records, up to eleven private property access agreements will be needed to conduct waste
disposal delineation activities west-southwest of the Site. A summary of property information is
provided as Table 1 and the property locations are shown with corresponding identification numbers
on Figure 3. Based on conversations with the City, H&H understands that the City will obtain the
necessary access agreements prior to beginning assessment activities. Therefore, costs for obtaining
access agreements for the eleven private properties has not been included in this cost proposal.
Prior to initiating drilling activities, H&H will contact North Carolina 811, the public utility locator
to identify and mark underground utilities in the vicinity of the subject Site. H&H will also contract
with a private utility locating firm to further screen for subsurface utilities located on private
properties. In addition, H&H will direct the drilling subcontractor to advance each boring by hand to
a minimum of five feet below ground surface (ft bgs) to clear for unmarked subsurface utilities.
H&H will contract with the drilling company Environmental Drilling and Probing Services (EDPS)
to advance approximately 14 primary soil borings on properties located adjacent to the west-
southwest of the Site to evaluate subsurface conditions for the presence of buried waste. The primary
soil boring locations are based on results of previous nearby waste delineation borings.
AgendaAgenda
Mr. Brent Detwiler
February 10, 2017
Page 4
The delineation borings will be advanced using a small track-mounted drill rig utilizing small
diameter solid-stem auger drilling techniques. Soil borings will be advanced to depths of
approximately 15 to 20 ft bgs or refusal (if shallower) at the 14 primary locations. The anticipated
terminal depth of the proposed borings is approximately five feet deeper than initial waste boundary
delineation borings due to increasing elevations west of the Site. At each boring location, if possible,
additional borings will be advanced either inward relative to the inferred limit of waste disposal based
on previous assessment activities, or outward from the primary locations until the extent of buried
material has been delineated. An estimated 28 soil borings have been included in the cost proposal.
If additional borings are required in order to adequately delineate the waste disposal boundary, H&H
will contact the City for approval prior to advancing additional borings.
At each boring location, soils will be visually inspected to log waste and/or soil characteristics. Soil
classifications will be logged for each soil boring by soil type according to the Unified Soil
Classification System (USCS). Observed waste material type, relative amounts, and thickness will
also be documented on the boring logs for each boring. During boring advancement, soils will also
be inspected to identify evidence of contamination (odor, staining, free product, etc.). Soils
demonstrating evidence of contamination will be screened for volatile organic vapors with a PID and
screening results will be recorded along with the depth interval. Field instruments will be field
calibrated on-Site at the start of each work day and periodically tested throughout the day. Calibration
and field check results will be recorded by field personnel on instrument calibration forms.
Subtask D– Landfill Gas Evaluation
H&H will direct EDPS to install a total of ten permanent landfill gas probes inside the two waste
disposal areas as defined by waste disposal boundary delineation activities to evaluate the potential
presence of subsurface landfill gases. Proposed locations of the landfill gas probes were selected to
provide adequate coverage based on the estimated acreage of each waste disposal area and in areas
where previous surface vapor survey activities identified detectable levels of landfill gasses. The
number of landfill gas probes and their proposed locations may be adjusted based on results of the
proposed waste boundary delineation assessment. If results of waste boundary delineation activities
indicate that the area of waste disposal is larger than initially estimated, H&H will contact the City to
discuss installation of additional landfill gas probes to account for the additional acreage. Cost for
additional landfill gas probes and utility clearing at new locations is not included in this cost estimate.
Proposed landfill gas probe locations are depicted on Figure 4 and Figure 5. As shown on Figure 4,
six probes will be installed on the western side of the northern waste disposal area near the adjacent
residential properties. As shown on Figure 5, four landfill gas probes will be installed with the limits
of buried waste disposal in the southern waste disposal area – primarily used as a baseball field.
H&H will direct the drilling subcontractor to advance each boring by hand to a minimum of
approximately five ft bgs to clear for unmarked subsurface utilities. Landfill gas probes will then be
AgendaAgenda
Mr. Brent Detwiler
February 10, 2017
Page 5
installed using the track-mounted drill rig to advance a boring to a depth of approximately 10 to 15 ft
bgs or approximately two ft above the seasonal high water table. Landfill gas probes will be screened
within buried waste, and will be sealed at a minimum of five ft bgs. Landfill gas probes will be
constructed with one-inch diameter Schedule 40 PVC, 0.010-inch machine slotted screen installed
with a PVC riser pipe extending above the ground surface. A sand pack will be installed one to two
feet above the top of the screened interval. An approximate two foot hydrated bentonite seal will be
placed on top of the sand filter pack and the borehole annulus will be completed to the surface with
cement grout. The landfill gas probes will be complete as permanent sampling points secured within
an above ground steel housing.
Teflon tubing will be placed within the PVC gas probe across the screened interval. The Teflon
tubing will be inserted into an expandable well cap equipped with a sampling port located outside of
the gas probe. Teflon sample tubing will be secured to the sample port using a Swagelok nut and
ferrule assembly to create an air tight seal.
A minimum of 24-hours after installation of the gas probes, H&H will collect field measurements for
landfill gasses, atmospheric conditions, and volatile organic vapors at each landfill gas probe. Field
measurements of volatile organic vapors will be collected using a calibrated MiniRae 3000 PID. Field
measurements of methane, oxygen, carbon dioxide, carbon monoxide, hydrogen sulfide, and
barometric pressure will be collected using a calibrated GEM 5000 PLUS landfill gas meter.
Temperature and humidity measurements will be collected using a calibrated SPER Environmental
Meter. If any compounds are detected or if the survey was conducted during a period of rising
barometric pressure, H&H will contact the City to obtain approval for conducting a second
confirmation survey on a subsequent day.
Meters will be field calibrated following manufacturers specifications and will include an automatic
“warm-up self-test” and span gas calibration. Bump tests using span gas will be conducted at the
beginning, middle and end of the landfill gas screening day. H&H will record field instrument
manufacturers, model numbers, serial numbers, date of factory calibration, detection limits, type of
calibration gas, expiration date of calibration gas, and other additional noteworthy information
associated with field calibration or changing field conditions.
Subtask E – Soil Cover Evaluation
H&H will assess soil cover thickness overlying buried waste material in the southern waste disposal
area in areas routinely accessed by the public including William H. King Memorial Park and baseball
diamond and portions of the Oklawaha Greenway easement near William H. King Memorial Park.
Proposed soil cover boring locations are depicted on Figure 6.
AgendaAgenda
Mr. Brent Detwiler
February 10, 2017
Page 6
H&H will direct EDPS to advance approximately 33 soil cover borings until waste is encountered in
approximately 100 foot gridded transects using decontaminated stainless steel hand augers. Each
boring location will be assigned a unique sample identification label. At locations where soil cover
is found to be six inches deep or greater, a soil sample will be collected for laboratory analysis from
0-6 inches bgs. Where soil cover is determined to be greater than 18 inches, a second soil sample
will be collected for laboratory analysis from 12-18 inches bgs. Soil cover thickness borings will be
advanced to approximately five ft bgs using stainless steel hand augers. Soil boring locations with
greater than five feet of soil cover will be advanced with the track-mounted drill rig utilizing small
diameter solid stem augers drilling techniques. Although not anticipated, if the track-mounted drill
rig is needed to advance borings to depths greater than five ft bgs to reach buried waste, H&H will
contact the City discuss additional drilling subcontractor costs.
This cost proposal includes costs for laboratory analysis of up to 66 soil samples (2 soil samples per
boring). Continuous soil samples will be collected from the center of the hand auger at each boring
location and inspected for unusual odors, obvious evidence of staining, and field screened for volatile
organic vapors using a calibrated PID. Soil samples collected for laboratory analysis will be placed
directly into laboratory supplied glassware, labeled with sample identification, time of sample
collection, and requested analyses. The samples will be placed on ice in a laboratory supplied cooler
and delivered to Pace Analytical under standard chain of custody protocol for the analyses listed
below. The laboratory will be instructed to use the most current USEPA Contract Laboratory
Program Target Compound list for:
x Volatile organic compounds (VOCs) plus Tentatively Identified Compounds (TICs) by EPA
Method 8260B;
x 1,4-Dioxane by EPA Method 8260 Selected Ion Monitoring (SIM);
x Semi-volatile organic compounds (SVOCs) plus TICs by EPA Method 8270D;
x Total Metals by totals analysis (antimony, arsenic, beryllium, cadmium, chromium, copper,
iron, lead, manganese, nickel, selenium, silver, thallium, and zinc) by EPA Methods 6020
x Mercury by EPA Method7471;
x Ammonia by EPA Method 350.1 or 9050;
x Sulfate by EPA Method 300;
x Nitrate by EPA Method 353.2; and
x Polychlorinated Biphenyls (PCBs) by EPA Method 8082 (see below)
H&H will also collect three (3) background soil samples from areas near the Site that have not been
affected by historical landfill operations to establish background concentrations for total metals
(including mercury), PCBs, and polynuclear aromatic hydrocarbons (PAHs). Due to the presence of
PCBs in soil samples previously collected near the northeastern edge of waste disposal near William
H. King Memorial Park (near the location of formerly buried drums), three select soil samples from
soil borings proposed near the Oklawaha Greenway easement (Figure 6) will be submitted for analysis
of PCBs.
AgendaAgenda
Mr. Brent Detwiler
February 10, 2017
Page 7
For quality assurance purposes, one trip blank and one rinse blank per day for analysis of VOCs by
EPA Method 8260B will be collected for each sample shipment. H&H will also collect one duplicate
soil sample per media, per day during sample collection. In addition to the analysis listed above,
H&H will collect samples for PCBs Congeners by EPA Method 6009, and request that the laboratory
hold the samples pending analytical results for samples collected for PCBs by EPA Method 8082.
The cost for analysis of PCB Congeners by EPA Method 6009 is not included in this proposal. If
PCBs are detected in soil using EPA Method 8082, H&H will contact the City to discuss analyzing
that sample for congener specific analysis.
Subtask F- Data Evaluation and Report Preparation
Upon completion of the activities outlined above, H&H will prepare a report with a discussion
documenting our evaluation of data collected for each task including supporting tables and figures.
The report will consist of the following:
Detailed description of methodologies and results including:
x Summary of the overall scope of work including any deviations from this proposed scope of
work
x Summary of the waste disposal delineation assessment activities
x Summary of landfill gas probe installation and screening activities
x Summary of soil cover thickness evaluation and sampling activities
Tabular summaries of results will include:
x GPS coordinates
x Landfill gas probe screening results
x Laboratory Analytical results
Supporting CAD generated figures will include the following:
x Most currently available USGS topographic map depicting contours within 1,000 feet of waste
disposal boundary. Topographic contours will be depicted on of the following supporting
maps.
x A Site and Surrounding Area Map indicating the locations of property boundaries, the
interpreted horizontal extent of waste disposal based on soil borings, Site structures and
buildings, and additional information pertinent to future assessment activities.
x Soil boring location maps including screening results
x Landfill gas probe location maps including screening results
x Soil cover thickness map depicting areas with less than 18 inches of soil cover and less than
6 inches of soil cover.
x If applicable, analytical soil results map depicting results detected at concentrations exceeding
IHSB Preliminary Site Remediation Goals. (PRSGs)
AgendaAgenda
Mr. Brent Detwiler
February 10, 2017
Page 8
The following raw data will be attached to the report as Appendices:
x Photographic log of the Site and activities conducted at the Site including any significant
clearing or land disturbance
x Field notes documenting field activities
x Instrument calibration information
x Soil boring logs
x Analytical Data
2.0 Staffing and Schedule
The following is the proposed staffing and schedule for the scope of work presented in Subtask C, D,
and E:
Schedule Subtask H&H Staff
On-Site
Subcontractors
On-Site
Week 1, Day 1 Subtask C
Utility locate and boring
mark out
11
Week 1, Day 2-4 Subtask C Waste Boundary
Delineation
12
Week 1, Day 5 Subtask D (Landfill Gas
Probe Installation)
12
Week 2, Day 6 Subtask D (Landfill Gas
Probe Installation)
12
Week 2, Day 7 Subtask D (Landfill Gas
Probe Screening) and
Subtask E (Soil Cover
Thickness Evaluation)
22
Week 2, Day 8-10 Subtask E (Soil Cover
Thickness Evaluation)
22
Note: CAD and administrative level personnel not included in the above table.
H&H plans to begin coordination of field work within 15 working days of the approval of this work
plan/cost proposal. The onset of field work will ultimately be contingent upon subcontractor
availability and access agreements to private properties. H&H estimates the field investigation
activities outlined above can be completed in approximately ten days including mobilization and
demobilization. It is anticipated a draft report can be submitted to the City within twelve weeks of
task order approval by the Unit and the City. A final report can be submitted within two weeks of
AgendaAgenda
Mr. Brent Detwiler
February 10, 2017
Page 9
receiving comments from the Unit and the City. Invoices for work performed under this Task Order
will be issued monthly to the City.
3.0 Estimated Costs
H&H proposes to conduct the additional Waste Disposal Boundary Delineation, Landfill Gas
Monitoring, and Soil Cover Evaluation at the Mud Creek Dump on a time and materials basis using
the Unit’s approved fee schedule for the estimated costs summarized on the attached Revised Cost
Proposal – HVL-004. Additionally, subcontractor quotes are included following the cost proposal.
Thank you for the opportunity to provide this proposal and we look forward to working with you and
the City on this very important project. Should you have any questions or need additional
information, please do not hesitate to call us at (704) 586-0007.
Very truly yours,
Hart & Hickman, PC
Leonard C. Moretz, PG, RSM Rebecca M. Deal
Senior Consultant Staff Geologist
Attachments
Table 1: Access Agreement Property List
Figure 1: Site Location Map
Figure 2: Site Map
Figure 3: Proposed Delineation Boring Location Map
Figure 4: Proposed Northern Area Landfill Gas Probe Location Map
Figure 5: Proposed Southern Area Landfill Gas Probe Location Map
Figure 6: Proposed Cover Thickness Sample Location Map
Revised Cost Proposal- HVL-004
Revised Driller subcontractor quotes
Revised Laboratory subcontractor quotes
Utility Locate subcontractor quotes
AgendaAgenda
Mr. Brent Detwiler
February 10, 2017
Page 10
AUTHORIZATION
The scope of work and costs presented in H&H’s Proposal No. 17-011 and the terms and conditions
of the previously signed Professional Services Agreement are acceptable. H&H is authorized to
proceed with the scope of work.
By:
Date:
For: __________________________________________
__________________________________________
__________________________________________
AgendaAgenda
Site ID # NONCD0000798 Cost Proposal- HVL-004 Remedial Investigation
Mud Creek Dump
Subtask A - Work Plan and Cost Estimate Preparation
Labor
Personnel Level Unit Rate # Units Cost
Principal $140.00 2 $280.00
Senior $116.00 2 $232.00
Project $100.00 4 $400.00
Staff $85.00 10 $850.00
Draftsperson/CAD $65.00 4 $260.00
Subtotal $2,022.00
Subtask B - Health and Safety Plan
Labor
Personnel Level Unit Rate # Units Cost
Project $100.00 0 $0.00
Staff $85.00 0 $0.00
Word Processor/Clerical $49.00 0 $0.00
Subtotal $0.00
Subtask C - Additional Waste Boundary Delineation
Labor
Personnel Level Unit Rate # Units Cost
Senior $116.00 1 $116.00
Project $100.00 10 $1,000.00
Staff w/ Mobilization (assumes 10 hour field days and includes field prep) $85.00 58 $4,930.00
Draftsperson/CAD $65.00 4 $260.00
Word Processor/Clerical $49.00 2 $98.00
Expendables and Reimburseables
Utility Locate Subcontractor (Sweetwater)
Mobilization $625.00 1 $625.00
Per Diem (per person (1) / per day (2)) $130.00 2 $260.00
Utility Locate and Clear Boring Locations (hourly rate) $125.00 10 $1,250.00
Drilling Subcontractor (EDPS)
Mobilization $400.00 1 $400.00
Auger Rig Daily Rate $1,300.00 3 $3,900.00
Borehole / Well Abandonment $500.00 1 $500.00
Drums $50.00 6 $300.00
Per Diem (per person (2) / per day (3) $130.00 6 $780.00
Skid-Steer Rental (2 days) $575.00 2 $1,150.00
Clearing $100.00 4 $400.00
Miscellaneous
Mileage (to job site from Charlotte, NC) $0.5400 250 $135.00
Per Diem (per person/per day) $130.00 4 $520.00
MiniRae PID $125.00 3 $375.00
Field Expendables $30.00 4 $120.00
Trimble GeoX GPS Unit $150.00 3 $450.00
Subtotal $17,569.00
AgendaAgenda
Subtask D- Landfill Gas Evaluation
Labor
Personnel Level Unit Rate # Units Cost
Senior $116.00 1 $116.00
Project $100.00 8 $800.00
Staff (assumes 10 hour field days and includes field prep) $85.00 40 $3,400.00
Expendables and Reimburseables
Drilling Subcontractor (EDPS)
Geoprobe Daily Rate $1,300.00 2 $2,600.00
Well Completions $150.00 10 $1,500.00
Per Diem (per person (2) / per day (2)) $130.000 4 $520.00
Miscellaneous
Mileage (1 round trip from Charlotte, NC) $0.5400 500 $270.00
Per Diem (per person / per day) $130.00 3 $390.00
MiniRae PID $125.000 3 $375.00
Landtec GEM 5000 Plus Gas Meter $170.000 1 $170.00
SPER Scientific Mini Environmental Meter $25.000 1 $25.00
Field Expendables $30.00 2 $60.00
Trimble GeoX GPS Unit $150.00 1 $150.00
Subtotal $10,376.00
Subtask E- Soil Cover Evaluation
Labor
Personnel Level Unit Rate # Units Cost
Senior $116.00 1 $116.00
Project $100.00 8 $800.00
$85.00 90 $7,650.00
Draftsperson/CAD $65.00 1 $65.00
Expendables and Reimburseables
Drilling Subcontractor (EDPS)
Hand Auger Borings (per day) $650.00 4 $2,600.00
Ground Surface Repair $200.00 1 $200.00
Per Diem (per person (2) / per day (4)) $130.000 8 $1,040.00
Laboratory Analysis (Pace)
Volatile organic compounds (VOCs) plus TICs by Method 8260B $48.00 70 $3,360.00
1,4-Dioxane by Method 8260 SIMS $39.00 70 $2,730.00
Semi-volatile organic compounds (SVOCs) plus TICs by Method 8270D $119.00 76 $9,044.00
Total Metals by totals analysis Method 6020 $82.00 76 $6,232.00
Mercury by Method 7471 $17.00 76 $1,292.00
Ammonia by Method 350.1 $17.00 70 $1,190.00
Sulfate by Method 300 $18.00 70 $1,260.00
Nitrate by Method 353.2 $13.00 70 $910.00
Polychlorinated Biphenyls by EPA 8082 $40.00 12 $480.00
Miscellaneous
Mileage (from job site to Charlotte, NC) $0.5400 750 $405.00
Per Diem (per person / per day) $130.00 7 $910.00
MiniRae PID $125.000 4 $500.00
Field Expendables $30.00 4 $120.00
Trimble GeoX GPS Unit $150.00 4 $600.00
Subtotal $41,504.00
Staff w/ Mobilization (assumes 10 hour field days and includes field prep - 2 Staff)
AgendaAgenda
Subtask F- Data Evaluation and Report Preparation
Labor
Personnel Level Unit Rate # Units Cost
Senior $116.00 8 $928.00
Project $100.00 16 $1,600.00
Staff $85.00 40 $3,400.00
Draftsperson/CAD $65.00 12 $780.00
Word Processor/Clerical $49.00 6 $294.00
Subtotal $7,002.00
Total $78,473.00
AgendaAgenda
Map ID # PIN # Property Owner Mailing Address Mailing City Mailing State Mailing Zip Property Description Physical Address
1 9569920098
YOUNG, GEORGE TERRY
1206 MARTIN CIR HENDERSONVILLE NC 28792 Lot # 1 GREEN MEADOWS 1206 MARTIN CIR
2 9569920175
SLG SERVICES INC
#2 EVELAKE DR ASHEVILLE NC 28806 GREEN MEADOWS 1L#2/BLK 10| 1226 MARTIN CIR
3 9569920219
LANDRUM, LAQUANNA
1308 MARTIN CR HENDERSONVLLE NC 28792 #04 BLK 10 GREEN MEADOWS| 1308 MARTIN CIR
4 9569829452
SITTON, JAMES E
732 PARKVIEW DR HENDERSONVLLE NC 28792 #06 GREEN MEADOWS NO ADDRESS ASSIGNED
5 9569828670
WEST, FRED E; WEST, DORIS M; FRED E
WEST DECLARATION OF TRUST; DORIS M
WEST DECLARATION OF TRUST
51 AMATO DR BREVARD NC 28712 Lot # 8 GREEN MEADOWS 1410 MARTIN CIR
6 9569827686
BLACK, ARTHUR J
1414 MARTIN CIR HENDERSONVLLE NC 28792 Lot # 9 GREEN MEADOWS 1LT#9 BLK 10 1414 MARTIN CIR
7 9569826676
RAMIREZ, JEFFERY L; RAMIREZ, DIANNA W
1416 MARTIN CIR HENDERSONVLLE NC 28792 #10 BLK 10 GREEN MEADOWS 1416 MARTIN CIR
8 9569825661
MELENDEZ, FRANCISCO
1418 MARTIN CIR HENDERSONVLLE NC 28792 #14 BLK 10 GREEN MEADOWS 1418 MARTIN CIR
9
9569825617
MELENDEZ, FRANCISCO; HERNANDEZ,
RAQUEL
1418 MARTIN CIR HENDERSONVLLE NC 28792 BLK 10 GREEN MEADOWS NO ADDRESS ASSIGNED
10 9569820978
HENDERSONVILLE HOUSING AUTHORITY
203 N JUSTICE ST HENDERSONVILLE NC 28739 LINCOLN CIRCLE OFF 1500 LINCOLN CIR
11 9569821984
DUKE POWER COMPANY
TAX DEPT PB05B
422 S CHURCH S
CHARLOTTE NC 28242 LINCOLN CIRCLE OFF 15 DUKE DR
H&H Project No. HVL-004
Access Agreement Property List
Table 1
Additional Waste Boundary Delineation, Landfill Gas, and Soil Cover Evaluation
City of Hendersonville - Mud Creek Dump (NONCD0000798)
Hendersonville, North Carolina
Agenda
Agenda
SITE
0 2000
4000
APPROXIMATE
SCALE IN FEET
N
U.S.G.S. QUADRANGLE MAPS
QUADRANGLE
7.5 MINUTE SERIES (TOPOGRAPHIC)
TITLE
PROJECT
SITE LOCATION MAP
REMEDIAL INVESTIGATION
WASTE BOUNDARY DELINEATION REPORT
FORMER MUD CREEK DUMP (NCD0000789)
HENDERSONVILLE, NORTH CAROLINA
DATE:
JOB NO:
REVISION NO:
FIGURE:
 0
1
HVL-00
Hendersonville, NC 1997
2923 S. Tryon Street, Suite 100
Charlotte, NC 28203
704.586.0007(p) 704.586.0373(f)
AgendaAgenda
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LINCOLN CIRCLE
NORTH MAIN STREET
ROBSINSON TERRACE
ASHE STREET
MARTIN CIRCLE
7TH AVENUE
2923 South Tryon Street-Suite 100
Charlotte, North Carolina 28203
704-586-0007(p) 704-586-0373(f)
License # C-1269 / #C-245 Geology
JOB NO. HVL-004
REVISION NO. 0
DATE: 1-18-17
FIGURE NO. 2
MUD CREEK DUMP - NONCD0000798
HENDERSONVILLE, NORTH CAROLINA
SITE MAP
LEGEND
WASTE DISPOSAL AREA (DASHED
WHERE INFERRED)
FENCELINE
SURFACE WATER BODY
PROPERTY BOUNDARY
RAILROAD TRACKS
WETLANDS
INDEX CONTOUR (FT ABOVE MSL)
4 FOOT CONTOUR INTERVAL
OKLAWAHA GREENWAY
SURFACE WATER FLOW
DIRECTION
PARTIALLY BURIED SURFACE
DEBRIS
JOHNSON DRAINAGE DITCH
(BAT FORK)
UNNAMED TRIBUTARY
UNNAMED TRIBUTARY
MUD CREEK
BASEBALL
DIAMOND
(2076)
DEVIL'S FORK
UNNAMED TRIBUTARY
NOTES:
1. ELEVATION DATA PROVIDED BY USGS 2007
LIDAR SURVEY.
2. WASTE DISPOSAL BOUNDARIES DETERMINED
BY H&H DURING ASSESSMENT ACTIVITIES
CONDUCTED IN JUNE 2016.
3. BASEMAP OBTAINED FROM HENDERSON
COUNTY GIS DEPARTMENT.
NORTHERN WASTE
DISPOSAL AREA
SOUTHERN WASTE DISPOSAL AREA
WILLIAM H. KING
MEMORIAL PARK
S:\AAA-Master Projects\City of Hendersonville - HVL\HVL-004 Landfill Cover and Landfill Gas Evaluation\Figures\Site Map.dwg, FIG 1, 1/18/2017 1:57:13 PM, zbarlow
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MARTIN CIRCLE
BAT FORK
ORIOLE DRIVE
ASHE STREET
RAY AVENUE
N. MAIN STREET
RESIDENTIAL
COMMERCIAL
LINCOLN CIRCLE
RESIDENTIAL
UNDEVELOPED
UNDEVELOPED
MUD CREEK
UNNAMED TRIBUTARY
UNNAMED TRIBUTARY
DB-26
DB-25
DB-23
DB-22
DB-20A
DB-21
DB-51A
DB-47
DB-34A
DB-37
DB-38
DB-41
DB-42
2923 South Tryon Street-Suite 100
Charlotte, North Carolina 28203
704-586-0007(p) 704-586-0373(f)
License # C-1269 / #C-245 Geology
JOB NO. HVL-004
REVISION NO. 0
DATE: 1-11-17
FIGURE NO. 3
MUD CREEK DUMP - NONCD0000798
HENDERSONVILLE, NORTH CAROLINA
NOTES:
1. ELEVATION DATA PROVIDED BY USGS 2007
LIDAR SURVEY.
2. WASTE DISPOSAL BOUNDARIES DETERMINED
BY H&H DURING ASSESSMENT ACTIVITIES
CONDUCTED IN JUNE 2016.
3. BASEMAP OBTAINED FROM HENDERSON
COUNTY GIS DEPARTMENT.
4. DELINEATION BORINGS WHERE DEBRIS WAS
IDENTIFIED, BUT SECONDARY BORINGS
COULD NOT BE ADVANCED.
PROPOSED DELINEATION BORING
LOCATION MAP
LEGEND
WASTE DISPOSAL AREA
SURFACE WATER BODY
SURFACE WATER FLOW DIRECTION
WETLANDS
PROPERTY BOUNDARY
RAILROAD TRACKS
INDEX CONTOUR (FT ABOVE MSL)
4 FOOT CONTOUR INTERVAL
OKLAWAHA GREENWAY
SOIL BORING LOCATION
(4)
PARTIALLY BURIED SURFACE
DEBRIS
PROPOSED SOIL BORING
LOCATION
MAP ID NUMBER (SEE TABLE 1)
(2076)
S:\AAA-Master Projects\City of Hendersonville - HVL\HVL-004 Landfill Cover and Landfill Gas Evaluation\Figures\Proposed Sample Location Map - WDA 2.dwg, FIG 3, 1/19/2017 9:54:54 AM, zbarlow
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MARTIN CIRCLE
BAT FORK
ORIOLE DRIVE
ASHE STREET
RAY AVENUE
N. MAIN STREET
RESIDENTIAL
COMMERCIAL
LINCOLN CIRCLE
RESIDENTIAL
UNDEVELOPED
UNDEVELOPED
MUD CREEK
UNNAMED TRIBUTARY
UNNAMED TRIBUTARY
SVS-1
SVS-7
SVS-14 SVS-16 SVS-17
SVS-19
SVS-45
SVS-46
2923 South Tryon Street-Suite 100
Charlotte, North Carolina 28203
704-586-0007(p) 704-586-0373(f)
License # C-1269 / #C-245 Geology
JOB NO. HVL-004
REVISION NO. 0
DATE: 1-18-17
FIGURE NO. 4
MUD CREEK DUMP - NONCD0000798
HENDERSONVILLE, NORTH CAROLINA
LEGEND
WASTE DISPOSAL AREA (DASHED
WHERE INFERRED)
SURFACE WATER BODY
SURFACE WATER FLOW DIRECTION
WETLANDS
PROPERTY BOUNDARY
RAILROAD TRACKS
INDEX CONTOUR (FT ABOVE MSL)
4 FOOT CONTOUR INTERVAL
OKLAWAHA GREENWAY
SURFACE VAPOR SAMPLE
LOCATION
(4)
PARTIALLY BURIED SURFACE
DEBRIS
PROPOSED LANDFILL GAS PROBE
LOCATION
(2076)
PROPOSED NORTHERN AREA
/$1'),//GASPROBE LOCATION MAP
NOTES:
1. ELEVATION DATA PROVIDED BY USGS 2007
LIDAR SURVEY.
2. WASTE DISPOSAL BOUNDARIES DETERMINED
BY H&H DURING ASSESSMENT ACTIVITIES
CONDUCTED IN JUNE 2016.
3. BASEMAP OBTAINED FROM HENDERSON
COUNTY GIS DEPARTMENT.
4. JULY 2016 ANALYTICAL SAMPLE RESULTS
FOUND DETECTIONS OF SURFACE VAPOR
SAMPLES TO BE PRESENT.
S:\AAA-Master Projects\City of Hendersonville - HVL\HVL-004 Landfill Cover and Landfill Gas Evaluation\Figures\Proposed Sample Location Map - WDA 2.dwg, FIG 4, 1/18/2017 1:57:45 PM, zbarlow
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GOLDFINCH DRIVE
RESIDENTIAL
WILLIAM H. KING
MEMORIAL PARK
RESIDENTIAL
RESIDENTIAL
ASPHALT
PARKING
UNDEVELOPED
COMMERCIAL
TOWHEE DRIVE
WOODCOCK DRIVE
7TH AVENUE EAST
ROBINSON TERRACE
COMMERCIAL
DEVILS FORK
BAT FORK
MUD CREEK
BASEBALL
DIAMOND
SVS-49
SVS-50 SVS-51 SVS-52 SVS-53 SVS-54
SVS-58
SVS-63SVS-62SVS-61
SVS-66 SVS-67 SVS-68
SVS-76 SVS-77
2923 South Tryon Street-Suite 100
Charlotte, North Carolina 28203
704-586-0007(p) 704-586-0373(f)
License # C-1269 / #C-245 Geology
JOB NO. HVL-004
REVISION NO. 0
DATE: 1-18-17
FIGURE NO. 5
MUD CREEK DUMP - NONCD0000798
HENDERSONVILLE, NORTH CAROLINA
(2076)
NOTES:
1. ELEVATION DATA PROVIDED BY USGS 2007
LIDAR SURVEY.
2. WASTE DISPOSAL BOUNDARIES DETERMINED
BY H&H DURING ASSESSMENT ACTIVITIES
CONDUCTED IN JUNE 2016.
3. BASEMAP OBTAINED FROM HENDERSON
COUNTY GIS.
LEGEND
WASTE DISPOSAL AREA (DASHED
WHERE INFERRED)
SURFACE WATER BODY
SURFACE WATER FLOW DIRECTION
WETLANDS
PROPERTY BOUNDARY
RAILROAD TRACKS
INDEX CONTOUR (FT ABOVE MSL)
4 FOOT CONTOUR INTERVAL
OKLAWAHA GREENWAY
SURFACE VAPOR SAMPLE
LOCATION
PARTIALLY BURIED SURFACE
DEBRIS
PROPOSED LANDFILL GAS PROBE
LOCATION
PROPOSED SOUTHERN AREA
/$1'),//GASPROBE LOCATION MAP
S:\AAA-Master Projects\City of Hendersonville - HVL\HVL-004 Landfill Cover and Landfill Gas Evaluation\Figures\Proposed Sample Location Map - WDA 1.dwg, FIG 5, 1/18/2017 1:58:01 PM, zbarlow
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GOLDFINCH DRIVE
RESIDENTIAL
WILLIAM H. KING
MEMORIAL PARK
RESIDENTIAL
RESIDENTIAL
ASPHALT
PARKING
UNDEVELOPED
COMMERCIAL
TOWHEE DRIVE
WOODCOCK DRIVE
7TH AVENUE EAST
ROBINSON TERRACE
COMMERCIAL
DEVILS FORK
BAT FORK
MUD CREEK
BASEBALL
DIAMOND
LEGEND
WASTE DISPOSAL AREA
FENCELINE
SURFACE WATER BODY
SURFACE WATER FLOW DIRECTION
WETLANDS
PROPERTY BOUNDARY
INDEX CONTOUR (FT ABOVE MSL)
4 FOOT CONTOUR INTERVAL
OKLAWAHA GREENWAY
PARTIALLY BURIED SURFACE
DEBRIS
PROPOSED SOIL BORING
LOCATION
PROPOSED SOIL BORING
LOCATION WHICH INCLUDE PCB
ANALYSIS
2923 South Tryon Street-Suite 100
Charlotte, North Carolina 28203
704-586-0007(p) 704-586-0373(f)
License # C-1269 / #C-245 Geology
JOB NO. HVL-004
REVISION NO. 0
DATE: 2-6-17
FIGURE NO. 6
MUD CREEK DUMP - NONCD0000798
HENDERSONVILLE, NORTH CAROLINA
PROPOSED COVER THICKNESS SAMPLE
LOCATION MAP
(2076)
NOTES:
1. ELEVATION DATA PROVIDED BY USGS 2007
LIDAR SURVEY.
2. WASTE DISPOSAL BOUNDARIES DETERMINED
BY H&H DURING ASSESSMENT ACTIVITIES
CONDUCTED IN JUNE 2016.
3. BASEMAP OBTAINED FROM HENDERSON
COUNTY GIS DEPARTMENT.
S:\AAA-Master Projects\City of Hendersonville - HVL\HVL-004 Landfill Cover and Landfill Gas Evaluation\Figures\Proposed Sample Location Map - WDA 1.dwg, FIG 6, 2/6/2017 9:26:42 AM, zbarlow
Agenda
Agenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Brent Detwiler
Engineering
2/22/17
Brent Detwiler
3/2/17
Council Action
05e
On-Call Hydraulic Modeling Work:
The City has retained the services of Hazen and Sawyer for completion of a water system modeling project as well as the
recently completed Water System Master Plan, which they are presenting to Council tonight. Staff has requested a
proposal from Hazen and Sawyer to perform on-call hydraulic modeling for identified and future work. We ask that Council
approve the proposal for this on-call work and authorize the City Manager to execute an amendment to our current
agreement with Hazen and Sawyer for this work. We welcome any questions that you may have.
30,000
No
There are available funds in the water/sewer budget to cover this cost, therefore, a budget amendment will not be
necessary.
I move to approve the proposal from Hazen and Sawyer to perform on-call hydraulic modeling work and to authorize the
City Manager to execute an agreement amendment for said work; as presented and recommended by staff.
Proposal from Hazen and Sawyer
AgendaAgenda
hazenandsawyer.com
Hazen and Sawyer
629 Green Valley Road, Suite 200
Greensboro, NC 27408 • 336.292.7490
February 13, 2017
Mr. Brent Detwiler, PE
City of Hendersonville
305 Williams Street
Hendersonville, NC 28792
Re: Proposal for On-call Hydraulic Modeling Projects
Dear Brent:
Hazen and Sawyer is pleased to provide this proposal for on-call hydraulic modeling projects. These
projects will assist city staff by building on the water system master plan and providing additional
information about the water distribution system.
Background Information
Hazen and Sawyer created and calibrated a new hydraulic model of Hendersonville’s water
distribution system as part of a Water System Hydraulic Modeling Project that was completed in 2014.
An ongoing Water System Master Plan project is nearing completion.
The proposed project will use the model to provide specific information requested by city staff,
beyond the scope of the master plan
.
Scope of Work
1. Attend meetings as requested. This task will cover Hazen’s attendance at stakeholders
meetings about water system regionalization or other meetings involving the water system,
the hydraulic model, fire protection, or the master plan.
2. Provide model results to the city’s other consultants. Several ongoing city projects
require specific information from the hydraulic model, such as predicted performance of
proposed pumps and storage tanks. Hazen will provide such information to other
consultants only when authorized by city staff
3. Model detailed improvement alternatives for Long John Mountain area
. This task will
include modeling improvement alternatives for pumps, tanks, and pressure zone boundaries
in the Long John Mountain area, above and beyond the level of detail in the master plan
project.
4. Annual model update and calibration check. This task will include re-synchronizing the
model with GIS by adding new pipes, adjusting demands to match the recent production
records, and running fire flow tests to check model calibration by comparing measurements
to model predictions.
AgendaAgenda
February 13, 2017
Mr. Brent Detwiler, PE
On-call Hydraulic Modeling Proposal
2
5. Other modeling tasks as requested by city staff. Hazen and Sawyer will perform other
modeling tasks as requested by city staff, up to the billing limits of the project. Each task
will be summarized in a technical memo or PowerPoint presentation, as requested.
Deliverables
Hazen will provide PowerPoint presentations that explain each assignment, list assumptions and
summarize modeling results for discussion and review. Technical memos will be prepared, if requested.
Proposed Fee
We propose billing at the following hourly rates, which will remain in effect through June 30, 2017:
$145.00 per hour for Principal Engineers
$170.00 per hour for Associates
$225.00 per hour for Senior Associates
$50.00 per hour for engineering interns and technical editors
Hourly rates will be adjusted July 1 of each year to reflect increased labor rates, but not more than
three percent. Expenses will be billed at cost, including travel expenses at $0.535 per mile. The total fee
will not exceed THIRTY THOUSAND DOLLARS ($30,000.00) without further authorization.
Schedule
We will begin each project within 30 days of authorization to proceed.
Cooperation by the City
This proposal assumes the City of Hendersonville will provide
:
x Drawings and maps showing pipe details for each requested task
x Pump curves for proposed pumps
x Drawings of proposed tanks
Please call if you have any questions about this proposal.
Sincerely yours,
HAZEN AND SAWYER
[4 returns for signature]
Jeffrey R. Cruickshank, PE
Greensboro Office Manager
Accepted By:
(Signature)
Name:
Title:
Date:
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
John Connet
A
dmin
2/20/2017
John Connet
3/2/2017
Council Action
05f
As staff has been preparing the Capital Improvement Program for the next five years, we have determine that several
projects will require assistance of an architect. In order to comply with mini-Brooks Act for the selection of professional
services we requested that interested architectural firms submit a Statement of Qualifications. We received qualification
statements from eight firms. These firms consisted of two local firms (Prudhomme and Peacock), four regional firms
(Samsel, Clark-Nexsen, McMillan, Pazdan and Smith and Novus) and two statewide firms (ADW and Moseley Architects).
City staff reviewed the qualifications and recommend pre-qualifying the following firms:
1. ADW Architects - Charlotte
2. Samsel Architects - Asheville
3. Peacock Architects - Hendersonville
4. Prudhomme Design and Interiors - Hendersonville
We will engage these firms as projects move up in the CIP. The firms will be selected to oversee the design and
construction of projects that best fit their qualifications and expertise. This pre-qualification list will be used for the next
five years. We do reserve the right to hire other architecture firms if it is in the best interest of the City of Hendersonville.
TBD
N/A
I move that the City Council approve the following architecture firms to serve on the City of Hendersonville's
pre-qualification list for architects:
1. ADW Architects
2. Samsel Architects
3. Peacock Architecture
4. Prudhomme Design and Interiors
Request for Qualifications
Scoring Summary
AgendaAgenda
Responses due January 13, 2017
REQUEST FOR STATEMENT OF
QUALIFICATIONS
ARCHITECTURAL SERVICES
The City of Hendersonville is requesting Statements of
Qualifications from interested architectural firms for planning, design and construction
management services.
PROJECT DESCRIPTION
The City of Hendersonville is anticipating the need for architectural services over the next five
years to assist with the following projects: new police headquarters, citywide facility space
analysis, new equipment storage and maintenance facilities, public restroom facilities and multiple
facility renovation and expansion projects. It is the intent of the City to select the three best
qualified firms on the basis of demonstrated competence and qualification for the type of
professional services required here and to engage the services of such firms on an individual
project basis for a period of five years. The selected firms shall provide work on an as-needed
basis and upon assignment by the City. Projects will be assigned to selected firms based on
expertise, experience and staff capacity. Selection is not a guarantee that any minimum amount
of architectural services will be assigned to a specific firm. The City of Hendersonville will reserve
the right to assign work to the firm that is best suited for each particular project. Additionally,
the City reserves the right to issue future Request for Qualifications (RFQ) as may be needed,
and to solicit responses from firms not selected as part of this process.
SCOPE OF WORK
The scope of work may include but shall not be limited to:
1. Compile and evaluate existing information regarding the projects and sites, including
solicitation of input from City Staff.
2. Provide planning and evaluation services including but not limited to existing facilities
surveys; site analysis, selection and development planning; condition assessment;
economic feasibility studies; project financing; zoning review; on site and off side utility
studies; and environmental studies and reports.
3. Perform all necessary field survey work to prepare necessary site plans and construction
drawings. Survey shall be performed by a currently licensed Professional Land
Surveyor in the State of North Carolina.
4. Prepare and submit the necessary design of the projects to the City’s project review team.
5. If requested the architect will attend and prepare presentation materials for public
meetings.
6. Perform all the necessary coordination with the City, all utilities, NCDOT, Henderson
County and any other interested parties.
AgendaAgenda
7. Prepare construction drawings, bid documents, specifications, drainage reports,
geotechnical reports, cost estimates and other documents as required.
8. Obtain all necessary permits required to construct the project.
9. Prepare construction cost estimates throughout the design phase of the project.
10. Provide construction administration services, including but not limited to, bidding,
advertising, site inspection, negotiating pricing changes, reviewing and approving pay
applications and submittals, coordinating and leading progress meetings, developing
punch lists, developing as-built drawings and contract closeout.
Evaluation Criteria for Architectural Firm:
At a minimum, all interested firms are required to submit a statement of qualifications and
experience containing the following information:
x Summary - A summary should provide a brief but thorough overview of how your
company can provide these design services to the City. Include an introductory statement
and a summary of your company’s experience with the work described above. Provide
firm name, address, telephone number, email address, and contact person(s). Provide the
year in which firm was established and any former names under which the firm operated.
x Capacity to Perform Required Services and Qualifications - Provide a complete
description of project staff in the form of a graphic organizational chart and a staffing
summary that addresses individual roles and responsibilities. Provide a resume for each
of the staff members that may be involved in this project. Identify the Project Manager(s)
and key staff proposed for these projects. The Project Manager(s) should have extensive
experience in related work to these projects, both in scope and extent. A resume of each
member of the team is necessary and should detail relevant experience, length of service
with the firm and job duties during his/her tenure, educational background and
professional background.
x Experience - Provide documentation of relevant experience from projects of similar size
and scope completed by the firm within the past ten (10) years. This shall list the following
as a minimum:
o Owner’s name and contact information (mailing address, email addresses and
phone numbers)
o Name, location and detailed description of the project
o Design and construction cost of each project and number of change orders,
including monetary impact of each
o Did the projects come in under, on or over budget and by how much, if over or
under budget?
o Project start and completion dates
o Project staff and their role
x References - Provide at least three (3) references that the City may contact to verify your
qualifications, experience and involvement in the stated activities and projects. Job title,
telephone numbers, e-mail address and a physical address for each reference listed should
be included in your statement of qualifications.
AgendaAgenda
The attached evaluation will be used in the selection process. A clear, well-defined scope of
services will be established with the selected architecture firms; a proposal including costs will be
developed and submitted by the selected firms; and the work will proceed upon written
authorization by the City.
Submissions must be sent in PDF format and emailed to jconnet@hvlnc.gov by 2:00 p.m. local
time on Friday, January 13, 2017. PDF files must contain the signatures of company
representatives who are authorized to execute documents on behalf of the firm. The total
length of the qualification statement, excluding any cover letter or appendices, shall
be no more than thirty (30) pages. Qualification statements received after the deadline will
not be considered. Any questions regarding this request should be directed to John Connet, City
Manager, City of Hendersonville, NC at (828) 233-3201 or jconnet@hvlnc.gov.
The selected firms will be notified by February 2, 2017 and will be expected to enter into an
agreement with the City as soon as possible after such notification.
The City of Hendersonville accepts no responsibility for any expense related to preparation or
delivery of qualification statements. The City of Hendersonville reserves the right to: reject any
and all qualification statements, select the firms most qualified for the referenced work, waive
technical errors and informalities, and to accept the qualification statement, which, in its sole
judgment, best serves the public interest.
It is the policy of the City of Hendersonville that all original documents, reports, studies and
other data produced as a direct result of the services performed under the contract shall become
the property of the City of Hendersonville. Any copyrighting of material produced as a result of
the services performed shall be in the City of Hendersonville’s name. Where licensed material
is incorporated as an integral component of the services provided the firm shall register the City
as a licensed user and shall provide the City with one complete copy of the licensed material.
It is the practice of the City to provide minorities an equal opportunity to participate in all aspects
of its contracting and procurement programs and to prohibit any and all discrimination against
persons or businesses in pursuit of these opportunities. The City of Hendersonville is an Equal
Employment Opportunity Employer.
AgendaAgenda
QUALIFICATION STATEMENT EVALUATION
Name of Firm:
Location of Firm:
Contact Person
Name of Reviewer:
Minimum Content Checklist:
Summary:
Introductory statement
Summary of work
Full contact information (name, address,
phone numbers, email, contact
person)
Year firm established & any former names
Proof of licensure
Capacity to Perform Required Services and Qualifications:
Roles & responsibilities of each
Resumes included
Experience:
Relevant projects in last 10 years
Owner’s name and contact information
Name of project
Location of project
Detailed description
Start & completion dates
Design and construction cost and number
of change orders
Project staff and roles
References:
At least 3 references provided
Job title
Phone number
Email address
Physical address
Evaluation Criteria Possible
Points
Points
Given
Understanding of the City’s required tasks and needs as demonstrated in the
qualifications statement
25
Experience with similar projects comparable in type, size, and complexity 25
Qualifications of the staff assigned to perform the work with this project 25
Demonstrated ability of the Consultant to perform high quality work, to
control costs, and meet project schedules
25
POINT TOTAL 100
AgendaAgenda
2/20/2017
CITY OF HENDERSONVILLE
Name
ADW Clark Nexsen
McMillan,
Pazdan and
Smith
Mosley
Architects
Novus Prudhomme Samsel Peacock
Location
Charlotte, NC Asheville, NC Asheville, NC Charlotte, NC Asheville, NC HVL., NC Asheville, NC HVL., NC
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (25)
24 20 25 21 22 20 22 20
Experience with similar projects comparable in type, size, and
complexity (25)
24 20 25 22 22 20 24 20
Qualifications of the staff assigned to perform the work with
this project (25)
25 20 25 25 25 25 24 20
Demonstrated ability of the Consultant to perform high
quality work, to control costs, and meet
project schedules (25)
25 20 22 25 24 20 24 15
SUB-TOTAL
98 80 97 93 93 85 94 75
RANK
1 7 244 6 3 8
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (25)
23 15 15 23 15 15 15 15
Experience with similar projects comparable in type, size, and
complexity (25)
24 23 20 23 20 15 18 20
Qualifications of the staff assigned to perform the work with
this project (25)
23 23 20 23 20 20 20 20
Demonstrated ability of the Consultant to perform high
quality work, to control costs, and meet
project schedules (25)
23 20 20 24 15 15 15 15
SUB-TOTAL
93 81 75 93 70 65 68 70
RANK
1 3 415 8 7 5
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (25)
22 22 22 25 20 10 22 20
Experience with similar projects comparable in type, size, and
complexity (25)
25 22 25 22 20 20 22 20
Qualifications of the staff assigned to perform the work with
this project (25)
25 25 25 25 20 20 20 20
Demonstrated ability of the Consultant to perform high
quality work, to control costs, and meet
project schedules (25)
15 17 10 25 22 15 10 22
SUB-TOTAL
87 86 82 97 82 65 74 82
RANK
2 3 414 8 7 4
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (25)
25 25 25 25 24 20 20 15
Experience with similar projects comparable in type, size, and
complexity (25)
24 23 25 23 21 19 19 15
Qualifications of the staff assigned to perform the work with
this project (25)
24 23 24 23 23 22 22 15
Demonstrated ability of the Consultant to perform high
quality work, to control costs, and meet
project schedules (25)
24 23 24 23 22 22 22 15
SUB-TOTAL
97 94 98 94 90 83 83 60
RANK
2 3 135 6 6 8
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (25)
23 21 22 22 22 22 23 23
Experience with similar projects comparable in type, size, and
complexity (25)
23 21 22 22 21 18 22 21
Qualifications of the staff assigned to perform the work with
this project (25)
22 22 22 21 21 20 22 21
Demonstrated ability of the Consultant to perform high
quality work, to control costs, and meet
project schedules (25)
21 21 21 18 22 20 23 22
SUB-TOTAL
89 85 87 83 86 80 90 87
RANK
2 6 375 8 1 3
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (25)
23 21 22 22 21 23 22 20
Experience with similar projects comparable in type, size, and
complexity (25)
23 22 22 23 20 22 22 18
Qualifications of the staff assigned to perform the work with
th
is p
roject (25)
24 20 23 22 23 21 23 20
Demonstrated ability of the Consultant to perform high
quality work, to control costs, and meet
project schedules (25)
23 23 22 23 20 22 20 20
SUB-TOTAL
93 86 89 90 84 88 87 78
RANK
1 6 327 4 5 8
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (25)
25 25 25 25 20 15 25 20
Experience with similar projects comparable in type, size, and
complexity (25)
25 25 25 25 15 10 20 20
Qualifications of the staff assigned to perform the work with
this project (25)
25 20 15 25 20 15 20 15
Demonstrated ability of the Consultant to perform high
quality work, to control costs, and meet
project schedules (25)
25 25 25 20 20 20 20 15
SUB-TOTAL
100 95 90 95 75 60 85 70
RANK
1 2 426 8 5 7
Understanding of the City’s required tasks and needs as
demonstrated in the qualifications statement (25)
25 25 24 25 25 20 20 15
Experience with similar projects comparable in type, size, and
complexity (25)
25 25 20 25 25 15 18 10
Qualifications of the staff assigned to perform the work with
this project (25)
25 25 25 25 25 15 20 15
Demonstrated ability of the Consultant to perform high
quality work, to control costs, and meet
project schedules (25)
24 24 23 24 22 15 20 10
SUB-TOTAL
99 99 92 99 97 65 78 50
RANK
1 1 514 7 6 8
AVERAGED RANK
1.38 3.88 3.25 2.63 5.00 6.88 5.00 6.38
Justin WardJohn Connet Tracey Cox
Evaluation Criteria
PROFESSIONAL SERVICES QUALIFICATION STATEMENT EVALUATION
Brent DetwilerLee SmithAlvin FullerBrian PahleTom Wooten
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.
Attachments:
John Connet
A
dmin
2/20/2017
John Connet
03/2/2017
Council Action
05g
As directed by the City Council, I reached back out to Dr. James Pilgrim regarding his property located on 5th Avenue. Dr.
Pilgrim was firm at his asking price of $325,000 (Tax Value - $291,800). Therefore, I recommend that that the City of
Hendersonville purchase the following properties for the total amount of $325,000.
Parcel ID - 0110360, 0103157, 0110357, 0103872
325,000
No
A budget amendment will be necessary to appropriate money from fund balance to cover this purchase.
I move Council to approve the purchase of the aforementioned properties on 5th Avenue East owned by Dr. James
Pilgrim for the amount of $325,000.
Letter from Dr. Pilgrim
Tax Information
AgendaAgenda
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CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Brian Pahle
A
dmin
02/21/17
Brian Pahle
03/02/17
Council Action
05i
Budget Amendments:
1) Wellness Big Change Program | Fund 80 | Increase $7,370
2) Land Purchase | Fund 10 | Increase $325,000
3) Mud Creek Dump Project | Fund 360 | $78,473
4) Wellness Grant Clinic | Fund 80 | Increase $5,000
Above
N/A
I move to approve the budget amendments as presented.
See below...
AgendaAgenda
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CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Rhonda Wiggins
Utilities
02/24/2017
Lee Smtih
March 2, 2017
Council Action
05j
Sewer Extension Request
Innovative High School located off College Drive on the Blue Ridge College Campus
This project requires an extension of the City of Hendersonville’s sewer system to provide service to a new 55,470 SF +/-,
500 student school building on the property adjacent to their existing Spearman building off College Drive at Blue Ridge
Community College.
Water service will be provided by a tap onto existing water which does not require extension.
This project is within the Zoning and Planning Jurisdiction of Henderson County and has received approval dated
February 24th, 2017.
Based on the above information, the Water and Sewer Department has the capacity to support this additional
infrastructure and associated connections and hereby recommends approval of said project contingent upon final approval
of construction plans and specifications by the Water and Sewer Department.
0.00
N/A
This project will be funded by the developer, Henderson County.
"I move to accept this Utility Extension Project and to authorize the City Manager to execute the associated Utility
Extension Agreement on behalf of the City."
Agenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
John Connet
A
dmin
2/22/2017
John Connet
3/2/2017
Presentation Only
06
The City Manager would like to recognize the hard work of the Water and Sewer Customer Service Team.
na
N/A
NA
NA
AgendaAgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
John Connet
A
dmin
2/20/2017
John Connet
3/2/2017
Presentation Only
07
Hotel proposals are due on March 1, 2017. Representatives from the Development Finance Initiative will update the City
Council on the number of proposals that were received and the next steps in the selection process.
NA
N/A
NA
NA
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
John Connet
A
dmin
2/22/2017
Brent Detwilier
3/2/2017
Presentation Only
08
Representatives from Hazen and Sawyer Engineers will present the recently completed Water System Master Plan to the
City Council. A larger presentation will be made to the public at our quarterly stakeholders meeting in April.
TBD
N/A
NA
NA
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Michael Huffman
Engineering
2/22/17
Michael Huffman
3/2/17
Presentation Only
09
The City's NPDES Phase II MS4 Permit issued by the NC Department of Environmental Quality, requires us to satisfy six
minimum control measures as part of our comprehensive stormwater management program. The goal of two of these
measures, Public Education and Outreach and Public Participation/Involvement, are to foster an active, involved,
informed, and knowledgeable community, which is crucial to a successful stormwater management program. Rain Barrel
programs provide a cost effective opportunity to offer public education and outreach as well as generate public
involvement. City staff, in partnership with the Environmental Sustainability Board (ESB), would like to propose a Rain
Barrel Program for the City of Hendersonville.
The purpose of a Rain Barrel Program is to generate public involvement in the stormwater program by providing rain
barrels at a discounted price to the citizens of Hendersonville. Rain Barrels offer a number of benefits to the community
and residents including reducing stormwater runoff pollution from residential lots, allowing residents to store and use
rainwater for irrigation and gardening during times of drought, lowering water bills, and reducing the demand on municipal
water treatment and supply.
Engineering staff and the ESB believe that Garden Jubilee would be an excellent opportunity to host such an event.
Residents will be able to order barrels directly from Rain Water Solutions and Garden Jubilee would serve as the
event/location for pick up. City staff and ESB members will provide the volunteers necessary, promote the event, and
coordinate all matters pertaining to the delivery and pick-up of rain barrels. Here is a link to additional information, and a
brief presentation will be provided.
0
N/A
Barrels are purchased by residents directly from Rain Water Solutions so no financial burden is placed on the City.
N/A
None
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion:
Attachments:
Brian Pahle
A
dmin
02/21/17
Brian Pahle
03/02/17
Presentation Only
11b
In accordance with State Statute 159-13 (b) (3) it is required that all expenditures resulting from a contingency
appropriation budget adjustment be reported to the governing board at its next regular meeting and recorded in the
minutes. Every month you will receive a staff report detailing the contingency appropriations made from the two months
priors last Wednesday to the prior month's last Wednesday. For example for a December meeting you will receive a
report of all contingencies appropriated from the last Wednesday in October to the last Wednesday in November.
The following contingency appropriations were made:
1) Fund 10 & 60 | $18,269| Insurance Premiums
2) Fund 10 | $3,133 | Grey Hosiery Mill Roof Stabilization
3) Fund 60 | $2,500 | Leak Repair Assistance Program
N/A
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Attachments:
Tammie Drake
A
dmin
02.13.17
Tammie Drake
03.02.17
Council Action
12
The City Council will consider appointments to the:
Busines
s Advisory Committee
Environmental Sustainability Board
ABC Board
Seventh Avenue Advisory Committee
WCCA
ANNOUNCEMENTS/Reminders: Vacancy on the BOARD OF ADJUSTMENT (alternate position).
Upcoming (Re)Appointments: TDA
N/A
Suggested Motion:
Please see memo
Memo with background info, board membership lists
AgendaAgenda
M EMORANDUM
To: The Honorable Mayor and Members of the City Council
From: Tammie Drake, City Clerk
Subject: Board and Commission Appointments
Date: February 22, 2017
a. Consideration of Appointments:
1. Business Advisory Committee - There are four vacancies on this Committee. Mr. Chuck
Edwards resigned, Matt Johnes, Beau Waddell and Gloria Wagner declined reappointment citing
meeting time conflicts, busy schedules with their businesses, etc. The City Manager is working
diligently to offer alternative meeting dates and time. As requested, I contacted those who previously
applied. Their responses:
Ansley Leitner: declined
Carole Sitzer: did not hear back
Lee Roy Nicholson: willing to serve but no longer owns a business in the City,
continues to work in the City
Marie LaChance: no longer owns business in City
Virginia Gambill: yes, would like to serve
Mia Freeman: declined but would like to be reconsidered in the future
Michael McGowan: could not be reached
Please also see the recent application from Mr. Mike Summey.
Suggested Motion: I nominate ... to serve a two-year term on the Business Advisory
Committee. This term will expire 03.01.19.
Background Information: The City Council established this Committee in January 2014 to seek
the advice and recommendations and to involve the business community in decisions that affect
them to help prevent unintended consequences from decisions made by the Council. The
Committee:
1. consists of nine members; six of whom are appointed by the City Council; one position is
appointed by the Henderson County Chamber of Commerce, one position is appointed by the
Henderson County Board of Commissioners (non-elected official) and one position is
appointed by the Partnership for Economic Development.
2. members serve staggered terms.
3. serves the Council in an advisory-only capacity.
4. members are individuals who own local businesses or commercial property within
Hendersonville, but do not necessarily reside within the City limits.
5. meets bi-monthly at 11:30 a.m. to 1:00 p.m. on the fourth Monday of odd-numbered
months at the Operations Center and call special meetings as issues arise.
6. chairperson is selected by the members from the City representatives.
All meetings are open to the public and Council members may attend to participate or
interact with the members.
AgendaAgenda
The Honorable Mayor and Members of the City Council Page 2
2. ENVIRONMENTAL SUSTAINABILITY BOARD: Mr. David Rhode resigned from the ESB. Please
see the attached application on file from Ann Green.
Suggested Motion: I nominate ... to serve on the Environmental Sustainability Board.
This term will expire 09.01.19.
Background: (Purpose) The City of Hendersonville is committed to preserving our natural
resources, reducing our use of energy, and ultimately saving money for our taxpayers. The
Environmental Sustainability Board will advise the City Council on policies and practices dealing
with the environment and energy conservation and assist with citizen-education efforts.
Membership: The ESB consists of five residents of the City. Up to four additional members
residing outside the City may be appointed for their particular areas of expertise. The Chairman
shall be chosen annually by the Board from among those who are residents of the City. A staff
member is assigned by the City Manager to work with the Board. Terms of appointment are two
years and members may be reappointed. Members serve staggered terms.
3. ABC Board: Mr. Will Penny resigned from the ABC Board because he is moving out of the City.
Please see the application from Sherri Metzger who is interested in serving.
4. Seventh Avenue Advisory Committee: The terms of Carson Calton, Dennis Dunlap, John Ryan
and Chris Cormier will expire 04-01-17. Mr. Calton declined reappointment. Mr. Dunlap and Mr.
Cormier would like to continue serving. I am waiting to hear back from Mr. Ryan.
Suggested Motion: I nominate ... to serve a two-year term on the Seventh Avenue
Advisory Committee. This term will expire 04.01.19.
Background: The City Council formed a Seventh Avenue Advisory Committee to review and
discuss existing and/or proposed policies and ordinances that have an impact on the Seventh
Avenue special tax district projects. The Council desires to hear advice and receive
recommendations from the Committee. The Committee:
1. membership consists of nine members: four individuals who own local businesses or
commercial property in Seventh Avenue Special Tax District, three at-large members and one
representative from the Hendersonville Rescue Mission and a City Council Liaison position
2. members serve two-year staggered terms,
3. serves the Council as advisory-only.
4. meets on the second Monday of each month at 5:30 pm. at the Historic Train Depot and
may call special meetings as issues arise.
5. chairperson is selected by the membership of the Committee from the members of the
Seventh Avenue Special Tax District.
5. Western Carolina Community Action, Inc. (WCCA): Mr. Wollinger has represented the City
on the Board of Directors since 2012. He has moved out of the area. You have received an
application from Yallana McGee.
Background: Western Carolina Community Action, Inc. serves Henderson, Transylvania and Polk
Counties. They give the City of Hendersonville a seat on their board of directors. The terms are
for six years.
b. Announcement of Vacancies and Up-Coming Vacancies:
1. Board of Adjustment - The alternate position is vacant.
AgendaAgenda
The Honorable Mayor and Members of the City Council Page 3
2. Henderson County Tourism Development Authority: Selena Einwechter's appointment will expire
06-30-17. She is in Seat 4 - Affiliated with a business that collects occupancy tax.
Background: According to the Resolution Adopted by the Henderson County Board of
Commissioners, the member holding Seat 4 shall be appointed by the City Council of the City of
Hendersonville, North Carolina. The first person appointed to Seat 4 shall serve a term of not
more than five (5) years ending 30 June, 2017, and shall not be eligible for appointment (or
reappointment) to the Authority Committee after the expiration of such term unless such person
shall not be a member of the Authority Committee for a period of one year. Subsequent
appointments to Seat 4 shall be for a term of not more than five (5) years, however such term
always ending on June 30 of the last year of such appointment. The member holding Seat 4 shall
be registered to vote in Henderson County. The member holding Seat 4 shall be affiliated with a
business that collects Occupancy Tax (as defined in SL 2012-144) within Henderson County.
AgendaAgenda
CITY OF HENDERSONVILLE
AGENDA ITEM SUMMARY
Submitted By: Department:
Date Submitted: Presenter:
Date of Council Meeting to consider this item:
Nature of Item:
Summary of Information/Request: Item #
Budget Impact: $____________________ Is this expenditure approved in the current fiscal year
budget? If no, describe how it will be funded.
Suggested Motion: To disapprove any item, you may allow it to fail for lack of a motion.
Attachments:
John Connet
Admin
2/20/2017
John Connet
3/2/2017
Council Action
14
I would like to request a Closed Session pursuant to NCGS143-318.11(a) (5) to instruct staff concerning the position to be
taken on behalf of the City Council in negotiating the price for acquisition of real property by purchase,option or lease. The
property is further identified as a sewer easement on property owned by Henderson County in Jackson Park.
TBD
N/A
I move the City Council enter Closed Session in accordance with NCGS 143-318.11 (a) (5) to instruct staff concerning the
position to be taken on behalf of the City Council in negotiating the price for acquisition of real property by purchase,
option or lease.
AgendaAgenda
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