Fillable 14 15 Satisfactory Academic Progress Appeal (Eastern Wyoming College)

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14 15 Satisfactory Academic Progress Appeal (Eastern Wyoming College)

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Mail: Financial Aid Office
Eastern Wyoming College
3200 West C Street
Torrington, WY 82240
Fax: 307-532-8222
APPEAL PROCEDURES
2014-2015
Satisfactory Academic
Progress Appeal
for federal financial aid
In compliance with federal financial aid regulations and EWC policies, a student is ineligible to receive federal
financial aid, including student loans, if he/she fails to meet any of the following conditions:
• Loss of Eligibility: Failed to successfully complete at least 67% of overall credit hours attempted and/or
failed to achieve a minimum 2.0 cumulative Grade Point Average (GPA) for one or more semesters following a
Warning semester.
• Maximum Time Frame: Attempted more than 24 credits for a certificate program or more than 70 credits for
a degree program without having successfully completed the degree. Students who have earned a degree or
certificate are also considered to be at Maximum Time Frame, even if the 24/70 credit levels have not been met.
A student who experienced extenuating circumstances (usually considered beyond the student’s control) that created the
suspension or excessive attempted credits may petition for reinstatement of eligibility by completing the appeal procedure
outlined below. There is a limit of appeals allowed; further appeals will be accepted at the discretion of the Appeal
Committee and only if the criteria established in the appeal agreement and program evaluation are met.
Appeals should be submitted as soon as possible following notification of loss of eligibility, but NO LATER THAN
MID-TERM OF THE SEMESTER FOR WHICH THE STUDENT IS REQUESTING AID.
Complete ALL required information on the appeal form. Incomplete petitions will not be considered.
Complete Student Section of appeal in detail (a typed sheet may be attached as long as all points are addressed).
Attach documentation to support your circumstances (e.g., a letter from a physician to document medical circumstances).
This documentation must be retained in your financial aid file, so please do not submit originals.
The student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a program
evaluation to ensure the student is enrolled only in credits needed to graduate in a timely manner. Complete the Student Section
of the appeal BEFORE making an appointment with an advisor. Program evaluations may be obtained from the Records Office
or via your LancerNet Academic Profile. Student and academic advisor must sign the evaluation AND appeal form.
Complete all steps of appeal and submit with required documentation to the Financial Aid Office. The Appeal Committee
will review the appeal along with academic and financial aid records to make a decision. Allow at least 30 days for review.
A student is not required to make payments toward an outstanding balance while an appeal is under review, but will not be
allowed to charge books during a book charging period unless/until the appeal is approved. If the petition is NOT approved, the
student is responsible for paying all charges incurred.
Student is notified via mail when a decision is reached on the appeal. Please make sure Student Services has a current and
correct address and phone number on file. If the appeal is approved, the student will be required to sign an agreement indicating
he/she understands and will comply with the conditions of the approval.
A student whose appeal is approved is placed on financial aid Probation. The student is expected to regain Satisfactory
Academic Progress at the end of the probationary semester by regaining a 2.0 cumulative GPA and/or regaining at least 67%
overall completion. A student who is unable to obtain SAP in one semester will be allowed to re-appeal as long as he/she is
earning at least a C in all classes and is not withdrawing from any classes during the probationary semester.
A student whose appeal is denied and who disagrees with the decision of the Appeal Committee has the right to re-appeal to
the Financial Aid Director.
Federal and state financial aid is intended to assist students in making successful progress toward completing an
eligible degree or certificate. Therefore, the STUDENT bears the responsibility of demonstrating progress toward
that goal. Determination of Satisfactory Academic Progress (SAP) is based on cumulative attempted hours and
takes into account the student’s full EWC academic record regardless of whether the student received financial aid
funds. The Financial Aid Office is required to look at all previous periods of enrollment, including concurrent
enrollment/dual credit classes taken while in high school, transfer credits, and periods of Academic Amnesty, no
matter how long ago the student was enrolled. Satisfactory progress is evaluated at the end of every semester.
STUDENT INFORMATION
STUDENT SECTION (Complete BEFORE meeting with Advisor)
______________________________________________________________ ________________________________________
Last Name First Name M.I. EWC Student ID Number
______________________________________________________________ ________________________________________
Address (include apartment number) Social Security Number (last four digits)
______________________________________________________________ ________________________________________
City, ST, Zip Phone Number (include area code)
Major/Program of Study: __________________________________________ Expected graduation date: ______________________
Semester for which you are requesting reinstatement: Fall 2014 Spring 2015 Summer 2015
Have you previously filed an appeal for federal financial aid? Yes No
If planning to transfer to a four-year institution, please indicate school: __________________________________________________
If you have attended other colleges, please list here: _________________________________________________________________
All official transcripts must be on file and evaluated by the Records Office before appeal will be reviewed.
* Please provide a detailed statement explaining why you believe the Appeal Committee should grant your request for
continuation of your aid. Make sure to address EACH semester that you did not meet minimum SAP standards.
Although your reasons may be personal, the Committee requires explanation in order to make an informed decision based
on the merit of your claims for appeal. Your appeal application will remain confidential. Please be specific, provide clear
detail about your educational goals and attach supporting documentation. You may attach additional sheets if needed.
What extenuating factors or circumstances have affected your academic performance? Include explanations for receiving
deficient grades and /or reason for a cumulative GPA below 2.0. Also explain any circumstances that may have contributed
to your withdrawing from or not completing your classes.
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
__________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
__________________________________________________________________________________________________
Explain what changes have taken place and outline what positive measures you have taken that will allow you to resolve
the deficiencies and ensure future academic success. If you are meeting with an academic advisor, tutor, counselor or
attending study skills sessions on a regular basis, please indicate below.
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
__________________________________________________________________________________________________
3/2014
ADVISOR SECTION
DOCUMENTATION
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
__________________________________________________________________________________________________
Attach supporting documentation of your unusual or extenuating circumstances. Documentation should be from someone
who has direct awareness of your situation. All extenuating circumstances and documentation must be dated to reflect the
time periods for which you were not meeting SAP standards. Documentation may be very personal, but the Committee
must have some official record reflecting supporting dates and facts beyond the student’s personal statement in order to
make an informed decision on the merits of the appeal. Your appeal and documentation will remain confidential.
The following types of documentation can be helpful if applicable:
• Illness: Detailed letter on letterhead from physician explaining dates and type of illness, recommended treatment,
dates of non-attendance, etc; admit papers confirming dates of absence;
• Death of family member: Death certificate, obituary notice, funeral program;
• Legal difficulty: Divorce decree, separation agreement, dated police reports detailing incident;
• Job conflict: Letter from supervisor on letterhead stating scheduling or other problems;
• Disability: Letter from counselor addressing problems during term(s) in question and resolution for future terms;
• Academic concerns: Statement below from academic advisor, counselor or instructor.
The student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a program
evaluation to ensure the student is on track for graduating in a timely manner and that only credits needed for degree
completion are taken. Complete the Student Section of the appeal BEFORE making an appointment with an advisor.
Program evaluations may be obtained from the Records Office or via your LancerNet Academic Profile. Student and
academic advisor must sign the evaluation AND appeal form.
*Advisor: Please provide any additional information you may have for why this student’s appeal should or should not be
approved. Can the student successfully achieve his/her educational goals? Has the student overcome any obstacles he/she
may have previously faced? Is the student taking the appropriate type/number of classes for his/her ability and taking
advantage of tutoring and other resources available?
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
___________________________________________________________________________________________________
____________________________________________________________________________________________________________
Advisor’s signature: _________________________________________________ Date:___________________________
Printed name: _______________________________________________________________________________________
 Advisor: Please also sign the program evaluation to indicate approval of classes listed as required for graduation. 
By signing this worksheet, I certify that all of the information reported is complete and correct. I understand that only classes that apply
to my degree may be funded and that I must complete all classes with a grade of C or higher and not withdraw from any classes past the
free drop/add period. I also understand that if my appeal is denied I am responsible for any outstanding charges and will have to
continue my education at my own expense until I regain Satisfactory Academic Progress standards.
Student signature: ___________________________________________________ Date:___________________________
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14 15 Satisfactory Academic Progress Appeal (Eastern Wyoming College)

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Completed 25 July 2020

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