Mail: Financial Aid Office
Eastern Wyoming College
3200 West C Street
Torrington, WY 82240
Fax: 307-532-8222
APPEAL PROCEDURES
2014-2015
Petition for Extension
of Maximum Time Frame
for federal financial aid
In compliance with federal financial aid regulations and EWC policies, a student is ineligible to receive federal
financial aid, including student loans, if he/she fails to meet any of the following conditions:
• Loss of Eligibility: Failed to successfully complete at least 67% of overall credit hours attempted and/or
failed to achieve a minimum 2.0 cumulative Grade Point Average (GPA) for one or more semesters following a
Warning semester.
• Maximum Time Frame: Attempted more than 24 credits for a certificate program or more than 70 credits for
a degree program without having successfully completed the degree. Students who have earned a degree or
certificate are also considered to be at Maximum Time Frame, even if the 24/70 credit levels have not been met.
A student who experienced extenuating circumstances (usually considered beyond the student’s control) that created the
suspension or excessive attempted credits may petition for reinstatement of eligibility by completing the appeal procedure
outlined below. There is a limit of appeals allowed; further appeals will be accepted at the discretion of the Appeal
Committee and only if the criteria established in the appeal agreement and program evaluation are met.
Appeals should be submitted as soon as possible following notification of loss of eligibility, but NO LATER THAN
MID-TERM OF THE SEMESTER FOR WHICH THE STUDENT IS REQUESTING AID.
Complete ALL required information on the appeal form. Incomplete petitions will not be considered.
Complete Student Section of appeal in detail (a typed sheet may be attached as long as all points are addressed).
Attach documentation to support your circumstances (e.g., a letter from a physician to document medical
circumstances). This documentation must be retained in your financial aid file, so please do not submit originals.
The student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a
program evaluation to ensure the student is enrolled only in credits needed to graduate. Schedules are reviewed each
semester and aid is adjusted to fund only required courses. Complete the Student Section of the appeal BEFORE
making an appointment with an advisor. Program evaluations may be obtained from the Records Office or via your
LancerNet Academic Profile. Student and academic advisor must sign the evaluation AND appeal form.
Complete all steps of appeal and submit with required documentation to the Financial Aid Office. The Appeal
Committee will review the appeal along with academic and financial aid records to make a decision. Allow at least 30
days for review.
A student is not required to make payments toward an outstanding balance while an appeal is under review, but will
not be allowed to charge books during a book charging period unless/until the appeal is approved. If the petition is NOT
approved, the student is responsible for paying all charges incurred.
Student is notified via mail when a decision is reached on the appeal. Please make sure Student Services has a current
and correct address and phone number on file. If the appeal is approved, the student will be required to sign an
agreement indicating he/she understands and will comply with the conditions of the appeal approval.
Students who are abiding by terms of the Extension Agreement do not have to re-appeal each semester.
A student whose appeal is denied and who disagrees with the decision of the Appeal Committee has the right to re-
appeal to the Financial Aid Director.
Federal and state financial aid is intended to assist students in making successful progress toward completing an
eligible degree or certificate. Therefore, the STUDENT bears the responsibility of demonstrating progress toward
that goal. Determination of Satisfactory Academic Progress (SAP) is based on cumulative attempted hours and
takes into account the student’s full EWC academic record regardless of whether the student received financial aid
funds. The Financial Aid Office is required to look at all previous periods of enrollment, including concurrent
enrollment/dual credit classes taken while in high school, transfer credits, and periods of Academic Amnesty, no
matter how long ago the student was enrolled. Satisfactory progress is evaluated at the end of every semester.
STUDENT INFORMATION
STUDENT SECTION (Complete BEFORE meeting with Advisor)
______________________________________________________________ ________________________________________
Last Name First Name M.I. EWC Student ID Number
______________________________________________________________ ________________________________________
Address (include apartment number) Social Security Number (last four digits)
______________________________________________________________ ________________________________________
City, ST, Zip Phone Number (include area code)
Major/Program of Study: __________________________________________ Expected graduation date: ______________________
Semester for which you are requesting reinstatement: Fall 2014 Spring 2015 Summer 2015
Have you previously filed an appeal for federal financial aid? Yes No
If planning to transfer to a four-year institution, please indicate school: __________________________________________________
If you have attended other colleges, please list here: _________________________________________________________________
All official transcripts must be on file and evaluated by the Records Office before appeal will be reviewed.
* Please provide a detailed statement explaining why you believe the Appeal Committee should grant your request for
continuation of your aid. Simply stating that you need more hours to complete your degree program is not sufficient.
Explain WHY you have exceeded the maximum credits allowed to complete your program and WHY you need additional
hours to graduate. If you already have a degree, explain why you are returning to school. Although your reasons may be
personal, the Committee requires explanation in order to make an informed decision based on the merit of your claims for
appeal. Your appeal application will remain confidential. Please be specific, provide clear detail about your educational
goals and attach supporting documentation if it substantiates your explanation. Include explanations for receiving deficient
grades and/or reasons for a cumulative GPA below 2.0 in unsuccessfully attempted hours contributed to your exceeding the
Maximum Time Frame. Also explain any circumstances that may have contributed to withdrawing from any classes. You
may attach additional sheets if needed.
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
__________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
__________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
__________________________________________________________________________________________________
___________________________________________________________________________________________________________
3/2014
ADVISOR SECTION
The student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a program
evaluation to ensure the student is on track for graduating in a timely manner and that only credits needed for degree
completion are taken. Complete the Student Section of the appeal BEFORE making an appointment with an advisor.
Program evaluations may be obtained from the Records Office or via your LancerNet Academic Profile. Student and
academic advisor must sign the evaluation AND appeal form.
Please list your planned course work at EWC for the semester for which you are requesting an extension and the
following semester (if applicable). You may attach additional sheets if needed.
Semester 1 Semester 2
Course #
Course Name
Credits
Course #
Course Name
Credits
PLEASE NOTE THAT ONLY CLASSES THAT ARE REQUIRED TO COMPLETE YOUR DEGREE AS
DETAILED ON YOUR PROGRAM EVALUATION CAN BE FUNDED WITH FEDERAL FINANCIAL AID.
Please detail approved course substitutions that do not appear on the program evaluation.
*Advisor: Please provide any additional information you may have for why this student’s appeal should or should not be
approved. Can the student successfully achieve his/her educational goals? Has the student overcome any obstacles he/she
may have previously faced? Is the student taking the appropriate type/number of classes for his/her ability and taking
advantage of tutoring and other resources available?
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
___________________________________________________________________________________________________
____________________________________________________________________________________________________________
Advisor’s signature: _________________________________________________ Date:___________________________
Printed name: _______________________________________________________________________________________
 Advisor: Please also sign the program evaluation to indicate approval of classes listed as required for graduation. 
By signing this worksheet, I certify that all of the information reported is complete and correct. I understand that only classes that apply
to my degree may be funded and that I must complete all classes with a grade of C or higher and not withdraw from any classes past the
free drop/add period. I also understand that if my appeal is denied I am responsible for any outstanding charges.
Student signature: ___________________________________________________ Date:___________________________
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