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WHERE LEADERS
ARE MADE
HOW TO BUILD A
TOASTMASTERS CLUB
A Step-by-step Guide
TOASTMASTERS INTERNATIONAL
www.toastmasters.org/buildaclub
© 2018 Toastmasters International. All rights reserved. Toastmasters
International, the Toastmasters International logo, and all other
Toastmasters International trademarks and copyrights are the sole property
of Toastmasters International and may be used only with permission.
Item 121 Rev.
2/2019
WHERE LEADERS
ARE MADE
HOW TO BUILD A
TOASTMASTERS CLUB
Your step-by-step guide
TABLE OF CONTENTS
Introduction ..............................................................................4
Why do you want to start a Toastmasters club? .........................................5
STEP 1: Learn how Toastmasters works ...................................................5
STEP 2: What kind of club do you want to form? ..........................................6
STEP 3: Request a club sponsor ........................................................... 7
STEP 4: Generate interest .................................................................7
Get your corporate club started ........................................................7
Get your community club started ......................................................8
Remember to safeguard the Toastmasters brand .......................................9
STEP 5: Charter your club and set up a bank account .....................................9
STEP 6: Celebrate! .......................................................................10
Tips for a successful club ................................................................11
Ready, set, go! ........................................................................12
Demonstration meeting guidelines .....................................................12
Demonstration meeting objectives and sample agenda ................................14
Appendix A
Splitting a club .......................................................................15
Advanced clubs ......................................................................15
Governing documents ................................................................ 15
Opening a new club bank account in the U.S. .........................................16
Club compliance with Office of Foreign Assets Control (OFAC) .........................16
Liability insurance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Appendix B
Charter Forms Checklist ............................................................... 18
Application to Organize a Toastmasters Club form .....................................19
Charter Payments form ...............................................................21
Charter Membership Application form ................................................23
Charter Club Officer Information form .................................................27
Club Information form ................................................................28
Club Constitution for Clubs of Toastmasters International form .........................29
Addendum of Standard Club Options form ............................................35
4 HOW TO BUILD A TOASTMASTERS CLUB
WELCOME!
But just what do we mean by “leadership?” It would appear to be the capacity to look ahead,
think ahead, plan ahead and then influence other people to go ahead in the plan.
— Ralph C. Smedley, Founder, Toastmasters International
Congratulations on your exciting decision to start a Toastmasters club. Because of dedicated
people like you, more than 1,000 new Toastmasters clubs are chartered each year and hundreds
of thousands of people worldwide are becoming more successful communicators and leaders. In
deciding to start a club, you have taken on an important leadership role. Ralph Smedley believed
that people can discover their latent leadership talents by participating in the regular activities of
a Toastmasters club.
In your new club, members will learn valuable skills that will benefit their personal and
professional lives. You will be encouraged to present impromptu and prepared speeches, learn
how to plan and manage meetings, give and receive constructive feedback and participate in a
comprehensive, self-paced education program.
The good news is that starting a club is much easier than you may think! Use this guide to
get going and follow the steps to build a successful club. You will have plenty of support and
resources along the way, many of which can be found right here in this guide.
Good luck with your new club!
HOW TO BUILD A TOASTMASTERS CLUB 5
Why do you want to start a Toastmasters club?
You may have many reasons for wanting to start a club. For example, if you’re interested in forming a
corporate club, it might be because you’d like to give yourself and your colleagues the opportunity to build
your communication and leadership skills together. If you’re interested in forming a community club, it might
be because you want to help yourself and others develop self-confidence and leadership potential. One of
the most important things to consider before you start your club is the Toastmasters club mission:
“Toastmasters International provides a supportive and positive learning experience in which members
are empowered to develop communication and leadership skills, resulting in greater self-confidence and
personal growth.”
The club you form should embody this mission. Starting a
Toastmasters club is an important responsibility and undertaking. It’s
your job to ensure that all members feel supported and that you have
the resources to sustain and grow your membership. Providing a quality
club experience should be your primary goal. For tips on running a
successful club, see page 11.
STEP 1: LEARN HOW
TOASTMASTERS WORKS
Check out a few clubs
Each Toastmasters club has its own personality, so it’s a good idea to
visit more than one to see what kind of club environment you’d like
to create. With membership exceeding 352,000 in 16,400 clubs in 141
countries, Toastmasters makes it easy to find a club near you. An up-to-
date listing of Toastmasters clubs by geographic area can be found at
www.toastmasters.org/find.
Get advice from an experienced Toastmaster
Talking to or meeting with an experienced Toastmaster in your area who has gone through the process is a
great way to get your club started. This person can provide you with encouragement and advice and is often
excited and willing to help.
You can also contact the New Clubs team at Toastmasters International World Headquarters at
+1 720-439-5050 or newclubs@toastmasters.org to assist you in getting started. Watch the Club Experience
Video to see how a typical meeting is run.
4 DID YOU KNOW?
Meeting with an experienced Toastmaster who has gone through the process is a great way to
get your club started. They can provide you with help, encouragement and advice.
“I moved to Brazil
at the end of 2011
because I wanted
new challenges in
my life. I started the
English-speaking
VOETM club and
was very involved as its president. Seeing people
become more confident in their roles as club
officers was very rewarding.”
Susan Hawkins, DTM
Toastmasters Developing Market Specialist
VOETM and São Paulo Toastmasters clubs,
São Paulo, Brazil
6 HOW TO BUILD A TOASTMASTERS CLUB
STEP 2: WHAT KIND OF CLUB DO YOU WANT TO FORM?
There are two main types of Toastmasters clubs—corporate and community-based.
Corporate club
A corporate club is affiliated with a sponsoring organization and attracts membership from its employee base.
For example, AT&T, Apple, The Boeing Company, The Coca-Cola Companies, Google, Sony and many other
Fortune 500 companies sponsor Toastmasters clubs. Some corporate clubs may decide to include members
who are not employees; in this case the clubs are identified as “open.”
If you decide to start a corporate club, there are a few things to
keep in mind. Club meetings can be held onsite during business
hours to make it convenient for employees to attend. If your company
chooses to sponsor your club, it may offer support in a number of
ways, including:
4 Providing meeting accommodations
4 Payment of the one-time charter fee
4 Reimbursement of payment in full or partial membership dues
and new-member fees
4 Incentives for achieving educational goals
4 Formal integration of Toastmasters meetings in the organization’s
training program
For more information on how to start a corporate club, email
corporaterelations@toastmasters.org. This team can put you in
touch with volunteer Toastmasters leaders around the world who will meet with your organization to
determine your needs and how Toastmasters can help.
4 DID YOU KNOW?
Corporate clubs draw membership from employees of an organization. When these clubs
choose to accept only employees of that organization as members, the club is considered
“closed.” Corporate clubs may decide to include members who are not employees; in this
case the clubs are identified as “open.”
Community club
A community club is generally open to anyone and is not tied to a sponsoring organization. It is usually
formed so that people can come together to improve their communication and leadership skills. Community
club meetings are typically held at local restaurants, schools, community centers or libraries.
“Being in Toastmasters
pushes you to take on
challenges that you wouldn’t
have taken on by yourself.
You start stepping up more
for a project and want to
take on more responsibility
and become a leader. That’s what makes our
group truly what it is.”
Sven Dejean, CC, ALB
Procurement Analyst – Equipment and
Sustainability, The Coca-Cola Company
Past president, Coca-Cola Toastmasters
HOW TO BUILD A TOASTMASTERS CLUB 7
Requirements for all clubs
Whether you’re forming a community or corporate club, it must meet the following requirements:
4 Clubs must meet at least 12 times per year.
4 Regular meetings must be conducted in person.
4 Members must give speeches in person and give and receive verbal evaluations.
4 Members must be afforded the opportunity to develop and practice leadership skills.
STEP 3: REQUEST A CLUB SPONSOR
The good news is you don’t have to build your club alone. You can request up to two club sponsors to help
you with:
4 Marketing your new club to prospective members
4 Presenting demonstration meetings
4 Completing forms
For more information about club sponsors, email newclubs@toastmasters.org.
4 DID YOU KNOW?
Club sponsors can help you with one of the most important aspects of starting a new club—
generating interest. They will help you get the word out and offer encouragement and advice.
STEP 4: GENERATE INTEREST
Get your corporate club started
To start a corporate club, it is important to gain the support of a
decision-maker within your organization who can champion your
club’s formation. Follow these steps:
4 Schedule an appointment with your human resources director or
a potential executive sponsor. Use the corporate marketing letter available at
www.toastmasters.org/corporatemarketingletter.
4 Prepare for the meeting with your human resources director
and be ready to discuss the value an onsite club can bring to
your organization. Use the Features, Benefits and Value chart
www.toastmasters.org/fbvchart to talk through your
points along with the Introductory Meeting Presentation
www.toastmasters.org/corporatepresentation.
“My passion, and frankly
admiration, for Toastmasters
goes deep as I have rarely
seen a program that com-
mits to storytelling with
such ease and conviction.
We all know how important
communication is in business and in life and
how daunting it can be to many; Toastmasters'
program develops confidence in people's ability
to effectively communicate.”
Mike Fasulo
President and COO
Sony Electronics Inc.
8 HOW TO BUILD A TOASTMASTERS CLUB
4 Ask for your organization’s support in forming the new club and determine what portion of the club
costs your organization will pay, if any. Often, the organization pays the charter and new-member
fees, while members pay their own dues. Some organizations pay for the club banner and other club
materials or supply the meeting location.
4 Plan and conduct a demonstration meeting that shows the benefits of Toastmasters to both the
individual and the organization. A demonstration meeting also explains how a club meeting is
conducted. You can find more information about demonstration meetings on page 12.
Publicize the demonstration meeting:
4 Ask your human resources representative for assistance with promoting your club.
4 Post notices on the company’s intranet and bulletin boards.
4 Invite fellow employees and extend a special invitation to your company’s key decision-makers.
4 Download free promotional materials at www.toastmasters.org/marketing. You can purchase hard
copies as well.
Get your community club started
If you are starting a community club and have a sponsor(s), then you are ready to begin! In order to charter
a new club, you need to have a minimum of 20 members, only three of whom may be members of another
club (referred to as “dual” members). The remaining 17 members can be new, reinstated or transfer members.
Work with your club sponsors to:
4 Designate the right location for your club meetings, ensuring that it’s easy to find and can accommo-
date at least 20 members.
4 Plan a demonstration meeting that highlights the benefits of Toastmasters membership and shows how
a club meeting is conducted. (See page 12).
Next, publicize the demonstration meeting:
4 Send personal invitations via email, Facebook, etc. to colleagues, friends or anyone in your community
who could benefit from improved communication and leadership skills.
4 Submit announcements to local newspapers and broadcast media.
4 Post notices on community websites, social media platforms and bulletin boards.
4 Give each visitor at the Demonstration Meeting a Charter Membership Application (See page 23 in
Appendix B).
4 Download free promotional materials at www.toastmasters.org/marketing. You can purchase hard
copies as well.
Once you have 20 members, select three separate members to hold the offices of president, vice president
and secretary/treasurer. Then complete the “Application to Organize a Toastmasters Club” in Appendix B
on page 19.
HOW TO BUILD A TOASTMASTERS CLUB 9
To create marketing materials, use the logos, images, templates
and other resources at www.toastmasters.org/logos. You can also
refer to the Let the World Know: Publicity and Promotion Handbook
(Item 1140) for ideas on how to promote your club to the media with
news releases.
4 DID YOU KNOW?
Toastmasters International is a world leader in communication
and leadership development with membership exceeding
352,000 in 16,400 clubs in 141 countries.
Remember to safeguard the
Toastmasters brand
When you create any promotional material, it’s important to
remember that the Toastmasters brand is recognized throughout the
world. By maintaining the integrity of the Toastmasters brand, trademarks and copyrights, you ensure that a
consistent message is communicated in all club locations. This, in turn, increases understanding and global
awareness of Toastmasters International. Your role is to safeguard the Toastmasters brand, trademarks,
and copyrights by ensuring that all Toastmasters materials used or created by your club comply with
appropriate copyright and trademark laws and Toastmasters’ guidelines.
4 DID YOU KNOW?
The Toastmasters brand is recognized throughout the world. When you form a new club, one of
your roles is to safeguard the Toastmasters brand by adhering to all guidelines for marketing and
promotional materials.
STEP 5: CHARTER YOUR CLUB AND SET UP A BANK ACCOUNT
These are critical steps to forming your club. To make your club an official Toastmasters club, you must charter.
Fill out these seven forms to complete your club’s charter:
1. Application to Organize a Toastmasters Club (page 19)
2. Charter Payments (page 21)
3. Charter Membership Application (page 23)
4. Charter Club Officer Information (page 27)
5. Club Information (page 28)
6A. Club Constitution for Clubs of Toastmasters International (page 29)
6B. Addendum of Standard Club Options (page 35)
“I want to be able to
make a difference in the
world and effectively
deliver my message so
I can inspire people to
take their lives to the
next level. This wouldn’t
be possible without effective communication—
one of the most important things I learned at
Toastmasters.”
Sara Safari, DTM
Teacher, humanitarian
Irvine Lunchtime Toastmasters Club,
Irvine, California, USA
10 HOW TO BUILD A TOASTMASTERS CLUB
To begin the chartering process, you should complete the “Application to Organize a Toastmasters Club”
along with the other forms above and submit it with the US$125 charter fee. All of the necessary forms are
located on page 18 in Appendix B.
4 DID YOU KNOW?
To get your club chartered, seven forms must be completed. You can find the “Charter Forms
Checklist” to help you keep track on page 18 in Appendix B.
Open a bank account
Set up a bank account to deposit your club dues. For help opening a bank account, contact
irsquestions@toastmasters.org. If you are starting a club in the United States refer to page 16 of Appendix A.
Note: If your club has collected payments, but does not have a bank account of its own, it may designate a
club officer to hold the payments until the club has opened an account or until payments are sent to
World Headquarters. Your club may deposit payments into another club’s account temporarily. Send
additional financial questions to financequestions@toastmasters.org.
4 DID YOU KNOW?
It is important to collect payments for dues and fees during or soon after your club’s first meeting. All
payments to Toastmasters International must be in U.S. dollars.
STEP 6: CELEBRATE!
Once you have completed and submitted all of the charter forms, your club will receive its official charter.
Now is the time to share the good news! The presentation of the charter marks the debut of your new
Toastmasters club. It also offers an excellent opportunity to recognize individuals who helped form the club
and to generate publicity. Be sure to invite the following people:
Corporate Club:
4 Fellow co-workers
4 Supervisors and/or managers
4 Human Resources Department and executives of the company
Community Club:
4 Members of the sponsoring club
4 Friends and family of the new members
4 Members of nearby Toastmasters clubs
4 Local community and business leaders
4 District director and other district leaders
HOW TO BUILD A TOASTMASTERS CLUB 11
At this time, you may also be assigned a club mentor. These experienced Toastmasters can help you by:
4 Supporting your new club during the first six to 12 months (after being chartered)
4 Guiding you to create a quality club experience
4 Deciding to join your club
Note: Before selecting a date for the charter celebration, allow for enough time to receive the club charter and
charter member certificates (Two to six weeks for clubs within the U.S. or Canada, and four to eight weeks for
all other club locations).
4 DID YOU KNOW?
A club is officially chartered when World Headquarters has received and processed all documents
and payments. See the charter forms checklist in Appendix B on page 18.
TIPS FOR A SUCCESSFUL FIRST YEAR
All club members contribute to the atmosphere of the club. During your first year while your club has support
from sponsors and mentors, it’s important to foster a positive, pleasant environment so existing members can
enjoy their experiences and potential members are encouraged to join. Here are a few more tips to help you
succeed with your new club:
1. Find a meeting location that is pleasant and comfortable.
2. Start and end all meetings on time.
3. Ensure your sergeant at arms sets up the room in advance.
4. Greet guests warmly, and introduce them to others.
5. Ask guests to fill out a guest information form or sign a guest book and invite them to become
members when they visit.
6. Provide each member and guest with a meeting agenda.
7. Enthusiastically participate and fill in for those who are unable to attend. Meeting planning and
organization are critical to club success.
8. Explain the meeting roles and the responsibilities involved for each role to the members.
9. Inform participants of their responsibilities at least one week in advance.
10. Have the Topicsmaster prepare thought-provoking Table Topics®.
11. Base evaluations of speeches on project objectives and the individual learning needs of the member.
12. Use materials consistent with the Toastmasters brand to present a unified look and message.
Periodically refer to the Moments of Truth Club Evaluation Chart (Item 290B) to ensure your club is offering
a quality experience. Success 101 (Item 1622) also is an excellent resource, offering tips and ideas to make your
club and its members successful.
12 HOW TO BUILD A TOASTMASTERS CLUB
Ready, set, go!
Now you’re on your way to getting started. For even more tips and tools to help you lead and grow your club
in the first few months, visit www.toastmasters.org. Connect with other members by joining Toastmasters
on Facebook, LinkedIn, Twitter and Instagram.
DEMONSTRATION MEETING GUIDELINES
The demonstration meeting gives you the opportunity to share the benefits of Toastmasters with prospec-
tive members. Prior to the meeting, you will assign club roles (listed below) and guide prospective members
through a typical meeting.
Toastmasters’ meeting roles are as follows:
4 Toastmaster
4 Timer
4 Ah-Counter or grammarian
4 General evaluator
4 Speaker
4 Evaluator
4 Topicsmaster
For more details about meeting roles, refer to Meeting Roles and Responsibilities (Item 295).
Before and at the demonstration meeting, keep the following in mind:
4 Choose eight or more Toastmasters to conduct the meeting (although you may still have one
with fewer).
4 Select a team that mirrors the audience’s demographics.
4 Keep the meeting short and don’t go over the time that was specified. Your goal is to create interest.
4 Include a short Table Topics session, a prepared speech and an evaluation.
4 Select one speaker who is relatable to your audience who can speak about a topic that ties into the
theme of the new club.
4 To form a corporate club, invite representatives from and/or the decision-makers of the sponsoring
organization, if any. Their presence will confirm the meeting’s importance. Invite influential members
of your community to form a community club.
HOW TO BUILD A TOASTMASTERS CLUB 13
After the meeting:
4 Ask members to share Toastmasters success stories.
4 Introduce potential club sponsors and club mentors, emphasizing that when the club is chartered,
both will provide support.
4 Announce the date, time and place of the next meeting.
4 Let prospective members know that the new-member fee is US$20 per person and the semiannual
membership dues are US$45 per person. Collect these payments along with completed application
forms for those who decide to join.
4 Clarify that Toastmasters clubs are required to send payment for membership dues semiannually in
April and October. Clubs chartering in March or September may wish to submit their renewal dues at
that time to avoid collecting dues from each member twice in two months. For details, please see
Form 2, Line 6.
4 Conduct a brief question-and-answer session.
View the Club Experience Video to learn more.
14 HOW TO BUILD A TOASTMASTERS CLUB
DEMONSTRATION MEETING OBJECTIVES
AND SAMPLE AGENDA
MEETING DATE: ____________________________________
OBJECTIVES:
4 Demonstrate how a typical Toastmasters meeting is run.
4 Show the benefits and value of being a Toastmasters member.
4 Discuss the charter process.
MEETING AGENDA:
Explanation and assignment of key meeting roles
4 Toastmaster (Name):
4 Timer (Name):
4 Ah-Counter and grammarian (Name):
4 General evaluator (Name):
4 Evaluator (Name):
4 Topicsmaster (Name):
Table Topics Session
Introduction of Speaker
4 Speaker (Name):
4 Evaluator (Name):
General Evaluation
Discussion of the Charter Process
4 Explain Toastmasters International’s dues structure and determine club dues.
Additional Resources:
4 A Toastmaster Wears Many Hats (Item 1167D)
4 Features, Benefits and Value Chart
4 Club Experience Video
HOW TO BUILD A TOASTMASTERS CLUB 15
FOLLOW UP
Often, prospective clubs meet several times before they can complete the charter requirements. Your goal is
to keep everyone enthusiastic and charter the new club as quickly as possible.
To maintain momentum, remember to:
4 Send a thank-you note to all attendees.
4 Follow up with a phone call and email a meeting reminder several days before the next meeting.
4 Communicate with temporary officers and scheduled meeting participants to confirm duties for the
next meeting.
APPENDIX A
Splitting a club
Toastmasters International recommends that a club have 20 to 30 members. Clubs with more than 40
members may benefit from splitting into two clubs.
When you submit the charter paperwork and payment for a club forming from an existing club, include a
letter stating that the club is splitting. Transferring members do not pay membership dues or new-member
fees as long as their dues are current in the club from which they are transferring.
Each club must have a minimum of 20 members after splitting. All members of the new club may be
transfer members. Before a club may split, members of the existing club must agree to split. Be sure that
experienced, active members are evenly divided into both clubs.
Advanced clubs
Occasionally, a group chooses to charter a special club with a requirement that its members have already
achieved an advanced Toastmasters education award, have progressed to a certain level within the
Toastmasters program, or have held a certain level of leadership role. In these clubs, members focus on
developing advanced skills, hear advanced-level presenters and receive evaluations and feedback from other
experienced members.
Advanced clubs must have a minimum of 20 members to charter and follow the same charter process as
other clubs. Some advanced clubs require that members belong to another club. This is referred to as a “dual
membership.” If an advanced club decides on this membership requirement, all 20 members of the club must
be dual members. Of these members only three of the first 20 members may transfer one of their existing
club memberships into the new club; these members must still belong to two clubs after they transfer out
of one club and into the new club. (A transfer refers to a member who has paid dues in one club and would
like to move their membership to another club; dues are not paid to the new club until the following dues-
renewal period.). When chartering, the club must indicate its membership requirements and include the
reason(s) why the club would like to be considered as advanced on the Addendum of Standard Club Options
(Form 6B), under Membership Composition.
Governing documents
Each club is governed by the policies of the organization. The Club Constitution for Clubs of Toastmasters
International is the club’s main governing document.
16 HOW TO BUILD A TOASTMASTERS CLUB
Club Constitution for Clubs of Toastmasters International
A club may amend portions of the Addendum of Standard Club Options as long as they do not conflict
with the Club Constitution for Clubs of Toastmasters International or the Policies and Protocol of the
organization. Amendments may be made with a two-thirds vote. See the Club Constitution for Clubs
of Toastmasters International, Article X: Amendments. Notify Toastmasters International online at
www.toastmasters.org/clubcentral or in writing of any proposed changes. The changes are reviewed
and, if not in conflict with the club constitution, the information is kept on file. Changes to a club name,
location, meeting time and place are made in Club Central. You can also submit the information to World
Headquarters by letter or email it to clubconstitution@toastmasters.org.
Opening a new club bank account in the U.S.
To open a new club bank account in the United States, you must use the club’s unique Employer Identification
Number (EIN). Each club’s EIN is available on the Toastmasters website in Club Central on the Update My Club
Meeting Information section. United States tax law requires all U.S. clubs to have an EIN number. When your
club completes its initial chartering process, World Headquarters will send an EIN application to the IRS on
behalf of your club. Once the IRS grants the EIN, a club can open its own bank account. Typically, the bank will
want a copy of the following:
4 The EIN assignment letter you received from the IRS
4 Club meeting minutes indicating current officers who are authorized by the club as signers on the bank
account.
4 Your club’s charter documents, including the Club Constitution for Clubs of Toastmasters International
and Addendum of Standard Club Options
Club compliance with Office of Foreign Assets Control (OFAC)
All club officers must take necessary measures to ensure their club and its members are in compliance with
policies set by OFAC, a department that administers sanction programs based on U.S. foreign policy and
national security. To ensure compliance, first find out if the country in which your club will be formed is on
the sanctioned countries list at www.treasury.gov/resource-center/sanctions/programs. If it is, then
check for members’ names on the Specifically Designated Nationals and Blocked Persons List (SDN) at
sdnsearch.ofac.treas.gov. Contact legal@toastmasters.org if a member’s name appears on the SDN list,
or if you have questions.
Liability insurance
Your club’s meeting place could require insurance coverage. If so, send a request for a copy of the Certificate
of Liability Insurance to tminsurance@toastmasters.org. If the venue requests a customized certificate,
follow the instructions available at www.toastmasters.org/liability-insurance.
HOW TO BUILD A TOASTMASTERS CLUB 17
FORMS
APPENDIX B
18 HOW TO BUILD A TOASTMASTERS CLUB
CHARTER FORMS CHECKLIST
The official charter date is when all charter forms and payments are received by Toastmasters International
World Headquarters. Downloadable forms are available in the Resource Library at
www.toastmasters.org/resources/resource-library.
Complete and submit the following forms and payment:
Form 1 Application to Organize a Toastmasters Club
Form 2 Charter Payments:
US$125: charter fee with the Application to Organize (if not previously sent)
US$20: new-member fee per person
US$45 six months’ membership dues per person
Form 3 Charter Membership Application (one required per member)
Applications must be signed by both the applicant and club officer.
Form 4 Charter Club Officer Information
Form 5 Club Information
Form 6A Club Constitution for Clubs of Toastmasters International
Form 6B Addendum of Standard Club Options
Clubs chartering in September or March (the last months of the dues renewals periods) may wish to submit
membership dues amounting to US $52.50 per person. The extra US $7.50 per person will be used to pay
the prorated renewal dues. By doing this, your club will not have to collect dues from each member twice
in two months.
Please note: All payments must be in U.S. dollars
SEND COMPLETED FORMS AND PAYMENT TO:
Toastmasters International New Clubs
Mailing Address: 9127 South Jamaica Street, Suite 400 • Englewood, CO 80112 • USA
Email: newclubs@toastmasters.org
Phone: +1 720-439-5050
Fax: +1 303-799-7753
HOW TO BUILD A TOASTMASTERS CLUB 19
Send completed forms and payment to:
9127 South Jamaica Street, Suite 400 • Englewood, CO 80112 • USA
Phone: +1 720-439-5050 • Fax: +1 303-799-7753 • Email: newclubs@toastmasters.org
The undersigned applicant club hereby applies for membership in Toastmasters International in accordance with Article
III, Section 3, of the Articles of Incorporation and Bylaws of Toastmasters International and requests permission to organize a
Toastmasters club in: City ______________________________________________ State/Province ______________________
Postal code _________________ Country ____________________________ Date (MM/DD/YYYY) _________________ .
It is understood that such permission when granted will give this group the right to use the name, procedures and materials
of Toastmasters International as a provisional club for twelve (12) months from the date received by World Headquarters.
It is agreed that the right to use the Toastmasters emblem, the name Toastmaster or Toastmasters International shall be
conditioned upon permission for such use being granted by Toastmasters International; such use shall be discon tinued if Charter
is not granted, or if applicant club shall be required to do so at any time in the future for cause by Toastmasters International.
Toastmasters clubs agree they must not use the trademarks and copyrighted materials of other entities in any way without express
written permission from the owner. This includes, but is not limited to, use in the club’s name, club’s domain name or other
materials or publications.
A minimum number of 20 individuals are required to charter a Toastmasters club, 17 of whom cannot belong to another
Toastmasters club.
*
Club officers must take necessary measures to ensure their club and members are in compliance with policies set by OFAC.
All Toastmasters clubs must meet the following minimum requirements: meet at least twelve (12) times per year; have members
present speeches and give and receive verbal evaluations; and give members the opportunity to develop and practice leadership skills.
Membership in a Toastmasters club is by invitation only, and is subject to a vote by the members of the club. No person shall
be excluded from membership in a Toastmasters club, and no member shall be deliberately discriminated against, in the conduct
of official Toastmasters programs because of age (except those persons under 18 years of age), race, color, creed, gender, national
or ethnic origin, sexual orientation, or physical or mental disability, so long as the individual, through his or her own efforts, is able
to participate in the program.
If granted, the charter and membership may be revoked by Toastmasters International for cause , including
but not restricted to:
conduct unbecoming a Toastmasters club; failure to remain in good standing with Toastmasters
International; or abandonment of
the Charter and membership by applicant club.
As club coordinator and on behalf of the applicant club, I agree to the terms and conditions listed above.
I acknowledge that my electronic signature on this document is legally equivalent to my handwritten signature.
I give permission to display the club location, phone number and email address listed within this form on the Toastmasters
International "Find a Club" webpage during the chartering process. I also give permission for Toastmasters International to
contact me as necessary to complete the chartering process.
Yes No
Signed, ___________________________________________________________ Date (MM/DD/YYYY) _________________________ .
Please type or print the following information:
Coordinator or president’s name ____________________________________________________________________________________
Organization name (if applicable) ___________________________________________________________________________
Address 1 ______________________________________________________________________________________________
Address 2 ______________________________________________________________________________________________
City __________________________________ State/Province ____________ Country____________ Postal code ___________
Phone ________________________________________________________________________________________________
Email _________________________________________________________________________________________________
*See Appendix A, "advanced clubs" section
Page 1 of 2 – Both pages are required to process application
Please make 1 copy of this document and mail to World Headquarters.
Keep the original in your club’s permanent records.
Application to Organize a Toastmasters Club
Form 1
20 HOW TO BUILD A TOASTMASTERS CLUB
Rev 2/2019 Item ATO-1
Payment:
Charter fee of US $125 is not refundable or transferable. Clubs meeting in the state of California must include sales tax of 7.75% for
a total of US $134.69. Clubs meeting in the state of Colorado must include sales tax of 2.9% for a total of US $128.62. Upon receipt
of the completed Application to Organize and payment of US $125 charter fee, the club will receive a charter kit, which includes
club administrative and new member materials.
Club charter fees and membership dues and fees may not be paid from District funds, or a District leader's personal funds,
except when that District leader is also a president, vice-president, or treasurer of the club. Club charter fees may be paid by
another club; however, membership dues and fees may not.
Mail check / postal money order
(U.S. funds drawn on a U.S. bank, payable to Toastmasters International)
Number _______________ Amount US$_______________
Mail or fax credit card
Visa MasterCard AMEX Discover
Card number __________________________________________________________________ Expiration date __________________
Name as it appears on credit card __________________________________________________________________________________
Signature ________________________________________________________________________________________________________
I acknowledge that my electronic signature on this document is legally equivalent to my handwritten signature.
Club type:
Community
Company
Government agency
Correctional institution
College or university
Religious organization
Check here if this is an advanced club
Sponsoring Club (up to two):
This is an existing Toastmasters club that assists in the formation of the applicant club.
Club number _______________________ Club number _______________________
Individual Toastmaster Sponsors, must be assigned within 60 days of charter (up to two):
These are individuals who assist in the formation of the club before charter is granted.
Name _________________________________________________________________ Member number __________________
Name _________________________________________________________________ Member number __________________
Individual Toastmaster Mentors, must be assigned within 60 days of charter (up to two):
These are individuals who assist the club for at least six months after charter is granted.
Name _________________________________________________________________ Member number __________________
Name _________________________________________________________________ Member number __________________
New club alignment:** District ___________________ Division _______________________ Area ________________________
** If alignment is unknown, please leave this section blank.
Page 2 of 2 – Both pages are required to process application
Toastmasters International, the Toastmaster, and the Toastmasters International emblem are trademarks of Toastmasters International registered in the United States, Canada, and many other countries.
Rev 04/2020 Item ATO-1
HOW TO BUILD A TOASTMASTERS CLUB 21
Payment:
Charter fee of US $125 is not refundable or transferable. Clubs meeting in the state of California must include sales tax of 7.75% for
a total of US $134.69. Clubs meeting in the state of Colorado must include sales tax of 2.9% for a total of US $128.62. Upon receipt
of the completed Application to Organize and payment of US $125 charter fee, the club will receive a charter kit, which includes
club administrative and new member materials.
Club charter fees and membership dues and fees may not be paid from District funds, or a District leader's personal funds,
except when that District leader is also a president, vice-president, or treasurer of the club. Club charter fees may be paid by
another club; however, membership dues and fees may not.
Mail check / postal money order
(U.S. funds drawn on a U.S. bank, payable to Toastmasters International)
Number _______________ Amount US$_______________
Mail or fax credit card Visa MasterCard AMEX Discover
Card number __________________________________________________________________ Expiration date __________________
Name as it appears on credit card __________________________________________________________________________________
Signature ________________________________________________________________________________________________________
I acknowledge that my electronic signature on this document is legally equivalent to my handwritten signature.
Club type:
Community
Company
Government agency
Correctional institution
College or university
Religious organization
Check here if this is an advanced club
Sponsoring Club (up to two):
This is an existing Toastmasters club that assists in the formation of the applicant club.
Club number _______________________ Club number _______________________
Individual Toastmaster Sponsors, must be assigned within 60 days of charter (up to two):
These are individuals who assist in the formation of the club before charter is granted.
Name _________________________________________________________________ Member number __________________
Name _________________________________________________________________ Member number __________________
Individual Toastmaster Mentors, must be assigned within 60 days of charter (up to two):
These are individuals who assist the club for at least six months after charter is granted.
Name _________________________________________________________________ Member number __________________
Name _________________________________________________________________ Member number __________________
New club alignment:** District ___________________ Division _______________________ Area ________________________
** If alignment is unknown, please leave this section blank.
Page 2 of 2 – Both pages are required to process application
Toastmasters International, the Toastmaster, and the Toastmasters International emblem are trademarks of Toastmasters International registered in the United States, Canada, and many other countries.
Rev 04/2020 Item ATO-1
In compliance with the provisions of the Bylaws of Toastmasters International, we the undersigned president and secretary
of the above-named club, hereby certify that on this date the membership of this club is shown below, and that there is due
Toastmasters International the amount shown in item 7 below.
Note: A minimum number of 20 individuals are required to charter a Toastmasters club, 17 of whom cannot belong to another
Toastmasters club, except in the case of advanced clubs where dual membership is a prerequisite).
1. Charter fee of US$125 (if not previously paid) _____________
2. Total number of new members _________ @ US$20* _____________
Total number of dual members _________ _____________
Total number of reinstated members _________ _____________
Total number of transfer members _________ _____________
(Transfer members must be active in an existing club in order to be considered a transfer member.)
3. If applicable:
a. California clubs add 7.75% sales tax: Line 1 x .07756
b. Colorado clubs add 2.9% sales tax: Line 1 x .029 _____________
4. Total dollar amount for lines 1-2 _____________
5. Total number of members paid _________ @ US$45 _____________
Membership dues for charter members are not prorated. _____________
Do not include payment for transfer members paid in another club.
6. Renewals (optional) _____________
Pursuant to the Bylaws of Toastmasters International, although you are submitting 6 months of dues at time of charter, Toastmasters clubs are required to remit
membership payments semiannually in April and October. Clubs chartering in September or March may wish to submit their renewal dues now to avoid having to
collect dues from each member twice in two months. If your club charters in the months of October through March, your next dues renewal is April 1st. If your club
charters in the months of April through September, your next dues renewal is due October 1st. Based on the month your club charters, the amount of dues renewal
varies. Please see the Charter Membership Application for the correct amount.
7. Total amount enclosed: Total of lines 3, 4, 5 and 6 _____________
I confirm that a completed charter member application for each charter member is on file with the club and will be retained by the club. The application contains both
the signature of the new member and the signature of the club officer. Upon request, the club is responsible to furnish Toastmasters International a copy of the mem-
bership application. By affixing his/her signature on the application, the new member is certifying acceptance of the Member’s Agreement and Release statement and
A Toastmaster’s Promise. By affixing his/her signature on the new member application, the club officer is certifying this member has joined the club and will receive
proper orientation and mentoring.
I acknowledge that my electronic signature on this document is legally equivalent to my handwritten signature.
Signed ______________________________________________ Signed _____________________________________________
Date (DD/MM/YYYY) __________________________________ Date (DD/MM/YYYY) _____________________________________
Method of Payment
Club charter fees and membership dues and fees may not be paid from District funds, or a District leader's personal funds, except
when that District leader is also a president, vice president, or treasurer of the club. Club charter fees may be paid by another club;
however, membership dues and fees may not.
Check / Postal money order
(U.S. funds drawn on a U.S. bank, payable to Toastmasters International)
Number _______________ Amount US$ _________________
Credit card
Visa MasterCard AMEX Discover
Card number ________________________________________________________________ Expiration date _____________________
Name as it appears on credit card __________________________________________________________________________________
Signature _______________________________________________________________________________________________________
I acknowledge that my electronic signature on this document is legally equivalent to my handwritten signature.
Submitted by __________________________________________________________________________
Toastmasters club of ____________________________________________________________________
PRESIDENT
SECRETARY
CLUB NAME
CITY & STATE/PROVINCE COUNTRY
Club number _____________
District __________________
PLEASE PRINT
Rev 04/2020 Item ATO-2
Charter Payments
Form 2
0.00
0.00
0.00
0.00
$0.00
$0.00
22 HOW TO BUILD A TOASTMASTERS CLUB
HOW TO BUILD A TOASTMASTERS CLUB 23
Membership Type
New
Dual
Reinstated (break in
membership)
Transfer (If applicant is transferring from another
club, please fill in the four lines below.)
_______________________________________
Previous club name
_______________________________________
Date of transfer (MM/YYYY)
_______________________________________
Previous club number
_______________________________________
Member number
Club Information
This section is completed by a club officer
_________________________________________________________________________________________
Club number Club name Club city
Applicant Information
This section is completed by the applicant.
Male Female Non-binary Other
_________________________________________________________________________________________
Last name/Surname First name Middle name
The monthly Toastmaster magazine will be sent to the following address:
_________________________________________________________________________________________
Organization/In care of
_________________________________________________________________________________________
Address line 1 (limit 35 characters)
_________________________________________________________________________________________
Address line 2 (limit 35 characters)
_________________________________________________________________________________________
City State or province
_________________________________________________________________________________________
Country Postal code
_______________________________________________________________________________________________________________________________________
Home phone number Mobile phone number Email address
Membership Application
1. New member fee (US$20) US$ _________
Paid only by the new members, this fee covers the cost of the first education path,
online copy of The Navigator, and processing.
3. Renewals (optional)
Pursuant to the Bylaws of Toastmasters International, although you are submitting
6 months of dues at time of charter, Toastmasters clubs are required to remit member-
ship payments semiannually in April and October. Clubs chartering in September or
March may wish to submit their renewal dues now to avoid having to collect dues
from each member twice in two months. If your club charters in the months of
October through March, your next dues renewal is due April 1st. If your club charters
in the months of April through September, your next dues renewal is due October 1st.
Based on the month your club charters the amount of dues renewal per member is
as follows:
US$45.00 $_________
37.50 _________
30.00 _________
22.50 _________
15.00 _________
7.50 _________
October
November
December
January
February
March
or April
or May
or June
or July
or August
or September
Prospective members should follow the instructions provided below for becoming a charter member.
1. Completely fill out and sign the Charter Membership Application.
2. Completely fill out and sign the Payment Information document (page 3).
3. Submit both completed and signed documents to the club coordinator.
4. Please check here if you use assistive technology (such as a screen reader) to view your educational materials.
For questions, please contact newclubs@toastmasters.org.
Club Dues and Fees Worksheet
Club dues must be paid directly to the club. World Headquarters cannot
process payments for club dues.
International Fees and Dues US$ _______________
(from line 4 above)
Club new member fee _______________
Club dues _______________
Total payment to club _______________
I want my membership to begin: _________________________________
2. Membership dues (US$45) US$ ________
4. Total payment to Toastmasters International US$ _______
Total of 1, 2 and 3
Toastmasters International Dues and Fees
This section is completed by the applicant with the help of a club officer. Dues and fees are payable in advance and are not refundable or transferable
from one member to another.
Month/Year
Charter Membership Application & Payment Information
Form 3
0.00
0.00
24 HOW TO BUILD A TOASTMASTERS CLUB
Member’s Agreement and Release
Consistent with my desire to take personal responsibility for my conduct, individually and as a member of a Toastmasters club, I agree to abide by the principles
contained in “A Toastmaster’s Promise”, the Toastmasters International Governing Documents, and my club. I will refrain from any form of discrimination, harassment,
bullying, derogatory, illegal, or unethical conduct, and I understand that if I engage in such conduct, I agree to reimburse Toastmasters International, my club or
other clubs, or other individuals involved with Toastmasters, for any damages, losses, or costs resulting from my conduct. Understanding that Toastmasters programs
are conducted by volunteers who cannot be effectively screened or supervised by Toastmasters International or its clubs, I release and discharge Toastmasters
International, its clubs, governing bodies, officers, employees, agents, and representatives from any liability for the intentional or negligent acts or omissions of
any member or officer of my club or other clubs, or any officer of Toastmasters International. Should a dispute of some nature arise, I expressly agree to resolve all
disputes, claims, and charges relating to Toastmasters, Districts, clubs, and Toastmasters members in accordance with Protocol 3.0: Ethics and Conduct.
By submitting this application, I expressly agree to the following:
The collection, use, and processing of the personal information I provide to Toastmasters in this Membership Application for the purposes of organization administration, payment
of my dues, and inclusion of my contact information in a members’ directory that will be distributed to members and employees of Toastmasters. In addition, the collection, use,
and processing of my personal information collected by Toastmasters International through Toastmasters' website and by electronic communications.
That my information may be accessed and used by Toastmasters, its employees and agents, District leaders, and club officers.
Maintain changes to my personal contact information to ensure it is accurate and current by updating my personal profile page located on the Toastmasters International website
www.toastmasters.org\login. I understand that the majority of the data requested in this application is necessary for administrative and planning purposes.
Occasionally we would like to contact you with details of services, educational updates, and organizational updates. If you consent to us contacting you for this
purpose, please check the box below corresponding to acceptable contact methods: Mail
Email Phone
If you would rather not receive non-essential communications from us, please check here
For our full privacy policy, you may visit www.toastmasters.org/footer/privacy-policy.
A Toastmaster’s Promise
As a member of Toastmasters International and my club, I promise
To attend club meetings regularly
To prepare all of my projects to the best of my ability, basing
them on the Toastmasters education program
To prepare for and fulfill meeting assignments
To provide fellow members with helpful, constructive
evaluations
To help the club maintain the positive, friendly environment
necessary for all members to learn and grow
To serve my club as an officer when called upon to do so
To treat my fellow club members and our guests with respect
and courtesy
To bring guests to club meetings so they can see the benefits
Toastmasters membership offers
To adhere to the guidelines and rules for all Toastmasters
education and recognition programs
To act within Toastmasters' core values of integrity, respect,
service, and excellence during the conduct of all Toastmasters
activities
Verification of Applicant
By my signature below, I agree to the terms of A Toastmaster’s Promise and the
Member’s Agreement and Release stated above and certify that I am 18 years
of age or older, in compliance with the Toastmasters Club Constitution for
Clubs of Toastmasters International.
I acknowledge that my electronic signature on this document is legally equiva-
lent to my handwritten signature.
_________________________________________________________________
Applicant’s signature Date (MM/DD/YYYY)
Verification of Club Officer
I confirm that a complete Membership Application, including both the signature
of the new member and that of a club officer, is on file with the club and will be
retained by the club.
By my signature below, I certify that this individual has joined the Toastmasters
club identified. As a club, we will ensure that this member receives proper
orientation and mentoring.
I acknowledge that my electronic signature on this document is legally
equivalent to my handwritten signature.
_________________________________________________________________
Club Officer's signature Date (MM/DD/YYYY)
In order for this application to be valid, both signatures are required.
Rev 04/2020 Item ATO-3
CLUB OFFICER
Please keep a copy for your club’s records. Questions should be directed to the New Clubs department: newclubs@toastmasters.org.
HOW TO BUILD A TOASTMASTERS CLUB 25
Member’s Agreement and Release
Consistent with my desire to take personal responsibility for my conduct, individually and as a member of a Toastmasters club, I agree to abide by the principles
contained in “A Toastmaster’s Promise”, the Toastmasters International Governing Documents, and my club. I will refrain from any form of discrimination, harassment,
bullying, derogatory, illegal, or unethical conduct, and I understand that if I engage in such conduct, I agree to reimburse Toastmasters International, my club or
other clubs, or other individuals involved with Toastmasters, for any damages, losses, or costs resulting from my conduct. Understanding that Toastmasters programs
are conducted by volunteers who cannot be effectively screened or supervised by Toastmasters International or its clubs, I release and discharge Toastmasters
International, its clubs, governing bodies, officers, employees, agents, and representatives from any liability for the intentional or negligent acts or omissions of
any member or officer of my club or other clubs, or any officer of Toastmasters International. Should a dispute of some nature arise, I expressly agree to resolve all
disputes, claims, and charges relating to Toastmasters, Districts, clubs, and Toastmasters members in accordance with Protocol 3.0: Ethics and Conduct.
By submitting this application, I expressly agree to the following:
The collection, use, and processing of the personal information I provide to Toastmasters in this Membership Application for the purposes of organization administration, payment
of my dues, and inclusion of my contact information in a members’ directory that will be distributed to members and employees of Toastmasters. In addition, the collection, use,
and processing of my personal information collected by Toastmasters International through Toastmasters' website and by electronic communications.
That my information may be accessed and used by Toastmasters, its employees and agents, District leaders, and club officers.
Maintain changes to my personal contact information to ensure it is accurate and current by updating my personal profile page located on the Toastmasters International website
www.toastmasters.org\login. I understand that the majority of the data requested in this application is necessary for administrative and planning purposes.
Occasionally we would like to contact you with details of services, educational updates, and organizational updates. If you consent to us contacting you for this
purpose, please check the box below corresponding to acceptable contact methods: Mail Email Phone
If you would rather not receive non-essential communications from us, please check here
For our full privacy policy, you may visit www.toastmasters.org/footer/privacy-policy.
A Toastmaster’s Promise
As a member of Toastmasters International and my club, I promise
To attend club meetings regularly
To prepare all of my projects to the best of my ability, basing
them on the Toastmasters education program
To prepare for and fulfill meeting assignments
To provide fellow members with helpful, constructive
evaluations
To help the club maintain the positive, friendly environment
necessary for all members to learn and grow
To serve my club as an officer when called upon to do so
To treat my fellow club members and our guests with respect
and courtesy
To bring guests to club meetings so they can see the benefits
Toastmasters membership offers
To adhere to the guidelines and rules for all Toastmasters
education and recognition programs
To act within Toastmasters' core values of integrity, respect,
service, and excellence during the conduct of all Toastmasters
activities
Verification of Applicant
By my signature below, I agree to the terms of A Toastmaster’s Promise and the
Member’s Agreement and Release stated above and certify that I am 18 years
of age or older, in compliance with the Toastmasters Club Constitution for
Clubs of Toastmasters International.
I acknowledge that my electronic signature on this document is legally equiva-
lent to my handwritten signature.
_________________________________________________________________
Applicant’s signature Date (MM/DD/YYYY)
Verification of Club Officer
I confirm that a complete Membership Application, including both the signature
of the new member and that of a club officer, is on file with the club and will be
retained by the club.
By my signature below, I certify that this individual has joined the Toastmasters
club identified. As a club, we will ensure that this member receives proper
orientation and mentoring.
I acknowledge that my electronic signature on this document is legally
equivalent to my handwritten signature.
_________________________________________________________________
Club Officer's signature Date (MM/DD/YYYY)
In order for this application to be valid, both signatures are required.
Rev 04/2020 Item ATO-3
CLUB OFFICER
Please keep a copy for your club’s records. Questions should be directed to the New Clubs department: newclubs@toastmasters.org.
Payment Information
MasterCard
Visa
AMEX
Discover
US$ ___________________________________________________________
Amount
______________________________________________________________
Card number
______________________________________________________________
Expiration date
______________________________________________________________
Name on card
______________________________________________________________
Signature
I acknowledge that my electronic signature on this document is legally
equivalent to my handwritten signature.
Billing Address is the same as Shipping Address
______________________________________________________________
Address Line 1
______________________________________________________________
Address Line 2
______________________________________________________________
City State or Province
______________________________________________________________
Country Postal Code
Check or money order
Check or money order must be for U.S. funds drawn on a U.S. bank.
US$ ___________________________________________________
Amount
______________________________________________________
Check or money order number
Other
______________________________________________________
Other
The club officer must follow the instructions below once the Charter Membership Application and Payment Information documents
are received.
1. Sign and date the applicant’s Charter Membership Application.
2. Submit the Charter Membership Application and Payment Information documents to the club coordinator.
3. After receiving confirmation that Toastmasters International has received and processed the Charter Membership Application and
Payment Information, the club coordinator must:
a. Retain the applicant’s Charter Membership Application with other club charter documentation. While held, the application
should be kept secure, such as in a lock box, or destroyed once it is digitally retained. It is up to your club and your country's
privacy guidelines on how long the application should be retained.
b. Submit all completed charter documents and payments to the New Clubs team using one of the methods below:
Email: newclubs@toastmasters.org
Fax: +1 303-799-7753
Mailing Address: 9127 South Jamaica Street, Suite 400 • Englewood, CO 80112 • USA
Payment Method to Toastmasters International
This section is completed by the applicant and is for payment to World Headquarters only (the amount listed in line 4 on page 1). World
Headquarters does not collect club dues.
26 HOW TO BUILD A TOASTMASTERS CLUB
HOW TO BUILD A TOASTMASTERS CLUB 27
Term of office (check only one box)
Annual Semiannual
NOTE: Club Constitution for Clubs of Toastmasters International and Addendum of Standard Club Options state club officer
terms must conform to the above schedule. Only those clubs that meet weekly may elect officers for semiannual terms.
Please provide email addresses for all officers, which is a requirement to conduct club business online.
President
Name ______________________________________
Email ______________________________________
Member number (if known) _____________________
Vice President Membership
Name ______________________________________
Email ______________________________________
Member number (if known) _____________________
Secretary
Name ______________________________________
Email ______________________________________
Member number (if known) _____________________
Sergeant at Arms
Name ______________________________________
Email ______________________________________
Member number (if known) _____________________
Vice President Education
Name ______________________________________
Email ______________________________________
Member number (if known) _____________________
Vice President Public Relations
Name ______________________________________
Email ______________________________________
Member number (if known) _____________________
Treasurer
Name ______________________________________
Email ______________________________________
Member number (if known) _____________________
Club number __________ District ______________
Rev 04/2020 Item ATO-4
By signing this form I confirm that I have gained the
consent of all individuals listed to share their informa-
tion for the sole purpose of Toastmasters International
essential communications.
Signed _____________________________________
Date (DD/MM/YYYY) __________________________
Charter Club Ocer Information
Form 4
Minimum officer requirements: Clubs must indicate below at least a president, one vice president,
and a secretary or secretary/treasurer, and these offices must be held by three different individuals.
28 HOW TO BUILD A TOASTMASTERS CLUB
Please type or print clearly exactly as you would like it to appear on your club charter certificate.
Club name: _________________________________________________
Contact Information:
Club contact phone number: ______________________________________________________________________________
Club contact email: ______________________________________________________________________________________
Club website: ___________________________________________________________________________________________
Club Meeting Information:
Weekly 1st & 3rd 2nd & 4th
Meeting day _______________________________________________________ Meeting time: _______________________
Meeting place: __________________________________________________________________________________________
Facility (if applicable): _____________________________________________________________________________________
Address: _______________________________________________________________________________________________
___________________________________________________________________________________________________________________
City: ____________________________________________________________ State/Province: _________________________
Country: ______________________________________________________________ Postal code: ______________________
Please check the box that best describes your club:
Community
Company
Government agency
Correctional institution
College or university
Religious organization
Check here if this is an advanced club
Is your club:
open to all interested persons open only to members of a specific organization or group
Sponsoring Organization Information:
This is the organization that may pay dues, charter fees, new member fees, and/or provide a meeting location. Please also provide the
name of the parent company, if applicable. Example: Company X. Do not enter affiliate name. Example: Company X of California.
Organization name ________________________________________________ Organization contact ___________________________
Website __________________________________________________________Phone number _______________________________
Address line 1______________________________________________________________________________________________
Address line 2______________________________________________________________________________________________
City_______________________________ State/Province _______________ Country_____________ Postal code ________________
Industry___________________________________________________________________________________________________
GROUP EXEMPTION AUTHORIZATION Return with Charter Application Forms (U.S. clubs only) to Toastmasters International
You are authorized to include this Toastmasters club:
__________________________________________________________________________________________________________________
in the application for group exemption filed with the Internal Revenue Service.
I acknowledge that my electronic signature on this document is legally equivalent to my handwritten signature.
Signed _____________________________________________________ Date (DD/MM/YYYY) _________________________
Is your club supported by a sponsoring organization?
Yes No
If yes, please check all that apply:
Organization pays dues and new member fees
Organization pays dues only
Organization pays new member fees only
Organization pays club charter fee
Organization provides meeting location
Club number_____________ District __________
CLUB OFFICER
Rev 04/2020 Item ATO-5
Club Information
Form 5
HOW TO BUILD A TOASTMASTERS CLUB 29
Please type or print clearly exactly as you would like it to appear on your club charter certificate.
Club name: _________________________________________________
Contact Information:
Club contact phone number: ______________________________________________________________________________
Club contact email: ______________________________________________________________________________________
Club website: ___________________________________________________________________________________________
Club Meeting Information: Weekly 1st & 3rd 2nd & 4th
Meeting day _______________________________________________________ Meeting time: _______________________
Meeting place: __________________________________________________________________________________________
Facility (if applicable): _____________________________________________________________________________________
Address: _______________________________________________________________________________________________
___________________________________________________________________________________________________________________
City: ____________________________________________________________ State/Province: _________________________
Country: ______________________________________________________________ Postal code: ______________________
Please check the box that best describes your club:
Community
Company
Government agency
Correctional institution
College or university
Religious organization
Check here if this is an advanced club
Is your club:
open to all interested persons open only to members of a specific organization or group
Sponsoring Organization Information:
This is the organization that may pay dues, charter fees, new member fees, and/or provide a meeting location. Please also provide the
name of the parent company, if applicable. Example: Company X. Do not enter affiliate name. Example: Company X of California.
Organization name ________________________________________________ Organization contact ___________________________
Website __________________________________________________________Phone number _______________________________
Address line 1______________________________________________________________________________________________
Address line 2______________________________________________________________________________________________
City_______________________________ State/Province _______________ Country_____________ Postal code ________________
Industry___________________________________________________________________________________________________
GROUP EXEMPTION AUTHORIZATION Return with Charter Application Forms (U.S. clubs only) to Toastmasters International
You are authorized to include this Toastmasters club:
__________________________________________________________________________________________________________________
in the application for group exemption filed with the Internal Revenue Service.
I acknowledge that my electronic signature on this document is legally equivalent to my handwritten signature.
Signed _____________________________________________________ Date (DD/MM/YYYY) _________________________
Is your club supported by a sponsoring organization?
Yes No
If yes, please check all that apply:
Organization pays dues and new member fees
Organization pays dues only
Organization pays new member fees only
Organization pays club charter fee
Organization provides meeting location
Club number_____________ District __________
CLUB OFFICER
Rev 04/2020 Item ATO-5
Club Information
Form 5
ARTICLE I:
Purpose
The mission of a Toastmasters club is to provide a mutually supportive and
positive learning environment in which every individual member has the oppor-
tunity to develop oral communication and leadership skills, which in turn foster
self-confidence and personal growth.
In order to carry out this purpose, this club shall:
Help its individual members improve their abilities to communicate
effectively
Provide for its individual members’ instructions, educational materials and
opportunities which will give them skill and experience in the preparation
and delivery of speeches
Encourage its individual members to read and to listen analytically
Provide for its individual members’ fair and constructive evaluation of their
efforts toward self- improvement
Increase its individual members’ knowledge of the rules of parliamentary
procedure and their skills in conducting meetings and participating in
group discussions
Afford leadership training for its individual members
Provide opportunities and encouragement for its individual members to
appear before audiences and to express their thoughts creditably
ARTICLE II:
Membership
Composition
Section 1
All individual members of this club shall be at least 18 years of age. No person
shall be excluded from individual membership in, or from any program or
activity of, this club because of age (except those persons under 18 years of age),
race, color, creed, gender, national or ethnic origin, sexual orientation, or physical
or mental disability, so long as the individual, through his or her own effort, is
able to participate in the program. However, the addendum of standard club
options (hereafter referred to as the “Addendum”) under the constitution may
provide for other restrictions on the composition of the individual membership,
e.g., to the employees of a particular company or agency, residents of a specific
community, or people sharing a special interest.
Admission to Membership
Section 2
This club is a private association, and membership herein shall be by invitation
only. Any individual member may sponsor an eligible prospective individual
member, and invite him or her to join this club, so long as the person is not
currently suspended or removed from good standing with Toastmasters
International under Article III, Section 8, of the Bylaws of Toastmasters
International. Application for individual membership shall be made on the form
provided by Toastmasters International. Such application, accompanied by the
new member fee and applicable dues, shall be returned to the club secretary
who shall read it to this club. The applicant shall be declared elected to individual
membership upon the favorable vote of at least a majority of the active indi-
vidual members of this club present and voting at a business meeting of the club
membership. The individual membership of this club may be divided into three
classifications: active, inactive, and honorary.
Member Responsibilities
Section 3
All active individual members shall be entitled to all rights and privileges of this
club, and all individual members shall share in its responsibilities. These respon-
sibilities shall include support of its purposes and constructive contribution to its
program and activities.
Inactive and Honorary Membership
Section 4
Inactive individual membership is provided for as follows:
(a) Inactive individual membership in this club may be conferred by the
executive committee of this club on any individual member requesting an
extended absence from club meetings, or who wishes to maintain individual
membership without regular attendance at club meetings. An individual
member may also be classified as inactive for continued absence without
(As Amended August 24, 2013)
Certificate of Club Adoption
The undersigned, being the validly elected and duly acting president and secretary of the ____________________________________________ Toastmasters club
of ________________________________________________ , do hereby certify that on the _________________________ day of ______________________ , _________ ,
this club adopted and agreed to be bound by the terms of this constitution, including the addendum of standard club options, effective upon the date that
Toastmasters International issues a charter to this club, by the vote of at least a majority of the active individual members of this club present and voting at a
duly called and noticed club business meeting at which a quorum was at all times present.
I acknowledge that my electronic signature on this document is legally equivalent to my handwritten signature.
Dated (DD/MM/YYYY): ____________________________ ___________________________________________________________________________________________
Dated (DD/MM/YYYY): ____________________________ ___________________________________________________________________________________________
CLUB PRESIDENT
CLUB SECRETARY
Club Constitution for
Clubs of Toastmasters International
Form 6A
30 HOW TO BUILD A TOASTMASTERS CLUB
notice. An inactive individual member may be restored to active individual
membership by the Club Executive Committee upon request, provided there
is a vacancy on the active roster of this club.
(b) Inactive individual members shall have no voting privileges, shall not hold
office, shall not be counted toward a quorum of the club membership, and
shall not participate in International Speech Contests. However, this club may
count any inactive individual members toward qualification for minimum
Toastmasters International standards for member clubs. Inactive individual
members shall pay at least such portion of their club dues as this club pays
to Toastmasters International as the membership payment for such inactive
individual member, and shall pay any additional amount specified in the
Addendum.
Section 5
Honorary individual membership may be conferred upon any qualified person
by the favorable vote of at least two-thirds of the active individual members of
this club at a club business meeting. Such membership shall be restricted to
persons whose activities and public statements are consistent with the purposes
of Toastmasters International. Honorary individual members have no voting
privileges, shall not hold office, shall not be counted toward a quorum of the club
membership, and shall not participate in speech contests. Honorary individual
members shall be exempt from all club fees and dues, and their membership
payments to Toastmasters International shall be paid by this club. Except as
provided herein, the rights, obligations, and conditions of honorary membership
shall be as stated in the Addendum.
Section 6
Inactive and honorary individual members are not eligible to serve in any club
office. They are not entitled to places on the regular speakers’ program but may
serve as substitutes when requested by the Club President or the Toastmaster
of the meeting. They may also participate in club discussions and serve as
evaluators.
Discipline/Expel/Suspend/Decline to Renew Membership
Section 7
This club may establish, from time to time, routine procedures for dropping
individual members who fail to pay club dues, who miss a certain number of
meetings, or who fall below other minimum standards as determined by the
club or Toastmasters International.
This club may discipline, expel, suspend, or decline to renew club membership of
any individual member
Who does not support this club’s purposes
Who does not constructively contribute to this club’s program and
activities
Who acts in a manner inconsistent with standards of conduct set by this
club or by Toastmasters International
For other just cause
Such standards include ethical, political, and other standards of conduct that
may be established or modified by the Toastmasters International Board of
Directors from time to time. This club shall follow such policy and protocol
as may be adopted by Toastmasters International, containing standards and
procedures for the continuation of individual members.
If this club does not expel an individual member for violations of Toastmasters
International standards of conduct, after written request to do so is made
by the International President, this club may be expelled from Toastmasters
International unless its failure to act can be justified to the satisfaction of the
Board of Directors.
ARTICLE III:
New Member Fees and Dues
New Member Fee
Section 1
The new member fee for individual membership in this club shall be as stated
in the Addendum. Such fee shall be payable when an individual membership
application is filed with the Club Secretary. The fee shall be returned if the
application is not accepted. Immediately upon acceptance of a new individual
member, the Club Secretary shall notify World Headquarters of Toastmasters
International, and each new individual member, on payment of this fee and
applicable dues, and being received into this club, shall be presented with a new
member kit as may be provided for new individual members by Toastmasters
International.
Reinstatement Fee
Section 2
Any fee for reinstatement of a former individual member shall be stated in the
Addendum.
Transfer to Other Club
Section 3
Any individual member in good standing desiring to transfer to another
Toastmasters club may request the Club Secretary to furnish a letter or card show-
ing the date to which the individual’s membership payment to Toastmasters
International is paid. When an applicant for individual membership in this club
transfers from another Toastmasters club and presents a letter or card from said
club showing individual membership in good standing and that their member-
ship payment to Toastmasters International is paid for the current period, the
applicant may be elected to individual membership without payment of the new
member fee, and upon payment of any transfer fee stated in the Addendum.
Club Dues
Section 4
The dues of this club for active and inactive individual members shall be as
stated in the Addendum. Such dues shall be payable in advance at such time as
this club shall designate. Dues shall be paid by all individual members and by the
dates specified to maintain individual membership in this club.
ARTICLE IV:
Meetings and Notice
Regular Meetings
Section 1
Regular meetings of this club, which shall include any business meeting of active
individual members, shall be held as provided in the Addendum.
Special Meetings
Section 2
Special business meetings of this club may be called by a majority vote of the
active individual members present and voting at any regular meeting at which a
quorum is present, or by the Club Executive Committee or Club President.
Club Executive Committee Meetings
Section 3
Meetings of the Club Executive Committee shall be held as provided in the
Addendum.
Notice
Section 4
No notice shall be required for regular business meetings held as provided in
the Addendum. Notice of any change in the date, time or place of any regular
meeting, and notice of all special meetings, shall be given by first-class mail,
telephone, (including voice messaging system) facsimile transmission or other
electronic trans mission such as email, personal delivery or other reasonable
means at least four (4) days in advance of such meeting to all individual members
of this club. Notice of special meetings shall include a statement of the general
purposes of the meeting, but any membership business otherwise valid may be
transacted at the meeting.
Section 5
If this club shall permanently change the time or place of regular meetings as
provided in the Addendum, the Club Secretary shall immediately provide notice
of such change to World Headquarters.
ARTICLE V:
Quorum and Voting
Quorum
Section 1
A majority of the active individual membership shall constitute a quorum for the
transaction of all business of this club. A majority of the Club Executive Committee
shall constitute a quorum for the transaction of the committee’s business.
Voting
Section 2
Each active individual member shall be entitled to one vote on any matter
presented to the club membership for a vote.
Section 3
No voting by proxy or absentee ballot shall be permitted on any matter
presented to the club membership for a vote.
Section 4
Unless a greater vote is required by this constitution in a particular matter, the
affirmative vote of at least a majority of those active individual members who are
present and voting at a duly held business meeting at which a quorum is present
shall be the act of this club.
ARTICLE VI:
Officers
Officers
Section 1
The officers of this club shall be a Club President, a Vice President Education, a
Vice President Membership, a Vice President Public Relations, a Club Secretary,
a Club Treasurer (or a Club Secretary-Treasurer), a Sergeant at Arms, and the
Immediate Past Club President.
Education Credit
Section 2
In addition to the officers provided in this constitution, this club may have
such other officers as may be provided in the Addendum, but Toastmasters
International credit toward any educational award is limited to service as a club
officer named in this constitution.
Term of Office
Section 3
Officers shall serve for terms of one (1) year, provided that if, and only if, this club
meets weekly throughout the year, this club may provide in the Addendum that
officers shall serve for half-year terms. The terms of officers serving an annual
term shall commence at 12:01 a.m. on July 1 and end on June 30 at midnight.
The terms of officers serving a half-year term shall either commence at 12:01 a.m.
on July 1 and end on December 31 at midnight, or commence at 12:01 a.m. on
January 1 and end on June 30 at midnight.
Immediate Past President
Section 4
Except for the Immediate Past Club President, the officers of this club shall be
elected by the active individual members of this club. If the office of Immediate
Past Club President is vacated for any reason, it shall stay vacant for the
remainder of the term.
Nominations
Section 5
Nominations for club officers shall be made by a club nominating committee
appointed by the Club President at least two (2) weeks prior to the election. This
committee shall consist of three (3) active individual members, when practicable.
This committee shall present its report at the regular business meeting immedi-
ately preceding the business meeting at which the election is to take place, and
shall present only the names of active individual members who have consented
to serve if elected. Further nominations may be made from the floor at the time
of the election by any active individual member. All elections shall be by secret
ballot, unless a secret ballot is dispensed with by unanimous vote, with a majority
vote of all active individual members present and voting necessary to elect each
officer. The chair of the Club Nominating Committee shall be the Immediate Past
Club President, unless the best interests of the club require otherwise.
Term of Office
Section 6
For officers who serve terms of one (1) year, elections shall be held at the first
meeting in May in each year, when practicable, to take office the following July.
For officers who serve terms of a half-year, elections shall be held at the first
meetings in May and November in each year, when practicable, to take office the
following July or January, respectively.
Resignation or Removal
Section 7
Any officer of this club may resign, provided that any such resignation must be
made in writing and delivered to the Club President or Club Secretary. Unless any
such resignation is, by its terms, effective on a later date, it shall be effective on
delivery to such club officer, and no acceptance by this club shall be required to
make it effective. Any officer of this club may be removed from office at any time,
with or without cause, by majority vote of all active individual members present
and voting at a business meeting of this club.
Vacancy in Office
Section 8
Any vacancy in an office, except for the Immediate Past Club President, shall
be filled by a special election held at the next business meeting following the
announcement of the vacancy.
Re-election
Section 9
Club Presidents elected for a term of one (1) year may not be re-elected for
a successive term. Club Presidents elected for a term of a half-year may be
re-elected for one successive term of a half-year.
ARTICLE VII:
Duties of Officers
Club President
Section 1
The Club President is the Chief Executive Officer of this club and is responsible
for fulfilling the mission of this club. The president presides at meetings of this
club and the Club Executive Committee, appoints all committees, and has gen-
eral supervision of the operation of this club. The president shall be an ex officio
member of all committees of this club except the Club Nominating Committee
and shall serve as one of this club’s representatives on the Area and District
councils. The president shall transmit to this club for its approval or disapproval
all ideas and plans proposed by the Area and District Councils which may affect
this club or its individual members; and shall take no action binding upon
this club without either specific prior authorization or subsequent ratification
by this club.
Vice President Education
Section 2
The Vice President Education is the second ranking club officer and is responsible
for planning, organizing, and directing a club program which meets the educa-
tional needs of the individual members. The Vice President Education chairs the
Education Committee. The Vice President Education also serves as one of this
club’s representatives on the area and District Councils and shall take no action
binding upon this club without either specific prior authorization or subsequent
ratification by this club.
Vice President Membership
Section 3
The Vice President Membership is the third ranking club officer and is respon-
sible for planning, organizing, and directing a program that ensures individual
member retention and growth in club individual membership. The Vice President
Membership chairs the Membership Committee. The Vice President Membership
serves as one of this club’s representatives on the Area Council and shall take
no action binding upon this club without either specific prior authorization or
subsequent ratification by this club.
HOW TO BUILD A TOASTMASTERS CLUB 31
ARTICLE V:
Quorum and Voting
Quorum
Section 1
A majority of the active individual membership shall constitute a quorum for the
transaction of all business of this club. A majority of the Club Executive Committee
shall constitute a quorum for the transaction of the committee’s business.
Voting
Section 2
Each active individual member shall be entitled to one vote on any matter
presented to the club membership for a vote.
Section 3
No voting by proxy or absentee ballot shall be permitted on any matter
presented to the club membership for a vote.
Section 4
Unless a greater vote is required by this constitution in a particular matter, the
affirmative vote of at least a majority of those active individual members who are
present and voting at a duly held business meeting at which a quorum is present
shall be the act of this club.
ARTICLE VI:
Officers
Officers
Section 1
The officers of this club shall be a Club President, a Vice President Education, a
Vice President Membership, a Vice President Public Relations, a Club Secretary,
a Club Treasurer (or a Club Secretary-Treasurer), a Sergeant at Arms, and the
Immediate Past Club President.
Education Credit
Section 2
In addition to the officers provided in this constitution, this club may have
such other officers as may be provided in the Addendum, but Toastmasters
International credit toward any educational award is limited to service as a club
officer named in this constitution.
Term of Office
Section 3
Officers shall serve for terms of one (1) year, provided that if, and only if, this club
meets weekly throughout the year, this club may provide in the Addendum that
officers shall serve for half-year terms. The terms of officers serving an annual
term shall commence at 12:01 a.m. on July 1 and end on June 30 at midnight.
The terms of officers serving a half-year term shall either commence at 12:01 a.m.
on July 1 and end on December 31 at midnight, or commence at 12:01 a.m. on
January 1 and end on June 30 at midnight.
Immediate Past President
Section 4
Except for the Immediate Past Club President, the officers of this club shall be
elected by the active individual members of this club. If the office of Immediate
Past Club President is vacated for any reason, it shall stay vacant for the
remainder of the term.
Nominations
Section 5
Nominations for club officers shall be made by a club nominating committee
appointed by the Club President at least two (2) weeks prior to the election. This
committee shall consist of three (3) active individual members, when practicable.
This committee shall present its report at the regular business meeting immedi-
ately preceding the business meeting at which the election is to take place, and
shall present only the names of active individual members who have consented
to serve if elected. Further nominations may be made from the floor at the time
of the election by any active individual member. All elections shall be by secret
ballot, unless a secret ballot is dispensed with by unanimous vote, with a majority
vote of all active individual members present and voting necessary to elect each
officer. The chair of the Club Nominating Committee shall be the Immediate Past
Club President, unless the best interests of the club require otherwise.
Term of Office
Section 6
For officers who serve terms of one (1) year, elections shall be held at the first
meeting in May in each year, when practicable, to take office the following July.
For officers who serve terms of a half-year, elections shall be held at the first
meetings in May and November in each year, when practicable, to take office the
following July or January, respectively.
Resignation or Removal
Section 7
Any officer of this club may resign, provided that any such resignation must be
made in writing and delivered to the Club President or Club Secretary. Unless any
such resignation is, by its terms, effective on a later date, it shall be effective on
delivery to such club officer, and no acceptance by this club shall be required to
make it effective. Any officer of this club may be removed from office at any time,
with or without cause, by majority vote of all active individual members present
and voting at a business meeting of this club.
Vacancy in Office
Section 8
Any vacancy in an office, except for the Immediate Past Club President, shall
be filled by a special election held at the next business meeting following the
announcement of the vacancy.
Re-election
Section 9
Club Presidents elected for a term of one (1) year may not be re-elected for
a successive term. Club Presidents elected for a term of a half-year may be
re-elected for one successive term of a half-year.
ARTICLE VII:
Duties of Officers
Club President
Section 1
The Club President is the Chief Executive Officer of this club and is responsible
for fulfilling the mission of this club. The president presides at meetings of this
club and the Club Executive Committee, appoints all committees, and has gen-
eral supervision of the operation of this club. The president shall be an ex officio
member of all committees of this club except the Club Nominating Committee
and shall serve as one of this club’s representatives on the Area and District
councils. The president shall transmit to this club for its approval or disapproval
all ideas and plans proposed by the Area and District Councils which may affect
this club or its individual members; and shall take no action binding upon
this club without either specific prior authorization or subsequent ratification
by this club.
Vice President Education
Section 2
The Vice President Education is the second ranking club officer and is responsible
for planning, organizing, and directing a club program which meets the educa-
tional needs of the individual members. The Vice President Education chairs the
Education Committee. The Vice President Education also serves as one of this
club’s representatives on the area and District Councils and shall take no action
binding upon this club without either specific prior authorization or subsequent
ratification by this club.
Vice President Membership
Section 3
The Vice President Membership is the third ranking club officer and is respon-
sible for planning, organizing, and directing a program that ensures individual
member retention and growth in club individual membership. The Vice President
Membership chairs the Membership Committee. The Vice President Membership
serves as one of this club’s representatives on the Area Council and shall take
no action binding upon this club without either specific prior authorization or
subsequent ratification by this club.
32 HOW TO BUILD A TOASTMASTERS CLUB
Vice President Public Relations
Section 4
The Vice President Public Relations is the fourth ranking club officer and is
responsible for developing and directing a publicity program that informs
individual members and the general public about Toastmasters International.
The Vice President Public Relations chairs the Public Relations Committee.
Club Secretary
Section 5
The Club Secretary is responsible for club records and correspondence. The
Club Secretary has custody of the club’s charter, constitution, and addendum
and all other records and documents of this club; keeps an accurate record of
the meetings and activities of this club and of the Club Executive Committee;
maintains an accurate and complete roster of individual members of this club,
including the address and status of each individual member and transmits the
same to the successor in office. The Club Secretary provides notices of meetings
as required by this constitution, and immediately notifies World Headquarters of
Toastmasters International of any change in the roster of individual members.
Club Treasurer
Section 6
The Club Treasurer is responsible for club financial policies, procedures, and
controls. The Club Treasurer receives and disburses, with the approval of this
club, all club funds; pays to Toastmasters International all financial obligations
of this club as they come due; and keeps an accurate account of all transac-
tions. The Club Treasurer shall make financial reports to this club and to the
Club Executive Committee quarterly and upon request, and shall transmit the
accounts and all undistributed funds to the successor in office at the end of the
Club Treasurer’s term.
Sergeant at Arms
Section 7
The Club Sergeant at Arms is responsible for club property management, meet-
ing room preparation, and hospitality. The Sergeant at Arms chairs the Social and
Reception Committee.
Immediate Past Club President
Section 8
The Immediate Past Club President provides advice and counsel as requested by
the Club President.
Council Representatives
Section 9
In the event the Club President and/or Vice President Education shall be unable
to attend a meeting of the District Council, they shall certify the proxy credentials
of the official representative or representatives of this club attending said district
council meeting. Such representative(s) shall be active individual members of
this club.
Additional Duties
Section 10
In addition to the duties stated in this constitution, each of the officers of this
club shall have such duties and responsibilities as may be provided in the Articles
of Incorporation, and Bylaws of Toastmasters International, District Administrative
Bylaws, Policy and Protocol, manuals, or other directives of Toastmasters
International, or as may be set forth in Addendum or as assigned by this club.
ARTICLE VIII:
Committees
Standing
Section 1
The standing committees of this club shall be the Executive, Education,
Membership, Public Relations, and Social and Reception committees.
Club Executive
Section 2
The Club Executive Committee shall consist of the officers of this club named
in this constitution, with the Club President serving as the chair. This committee
shall have charge of all business and administrative affairs of this club and
shall consider all matters concerning the welfare of this club. All actions of the
Executive Committee shall be submitted to this club at the next business meet-
ing for ratification. Any decision of the Executive Committee which this club fails
to ratify shall be null and void.
Education
Section 3
The Education Committee shall have charge of the general educational program
of this club. It shall prepare, or cause to be prepared, all program schedules of
this club and shall publish the assignments at least three (3) weeks in advance,
when practicable. This committee shall assist in the utilization and interpretation
of program and educational materials available from Toastmasters International. It
shall arrange for the exchange of speakers and educational programs with other
clubs and encourage speaking engagements of individual members before non-
Toastmasters groups.
Membership
Section 4
The Membership Committee shall consider all applications for individual mem-
bership and report thereon to this club, and shall arrange for proper induction of
all new individual members. This committee shall be responsible for maintaining
club individual membership and attendance. It shall be the goal of this commit-
tee to ensure that the individual membership of this club is at all times at charter
strength or better.
Public Relations
Section 5
The Public Relations Committee shall arrange the preparation and dissemination
of news releases regarding this club’s activities and educational programs and
shall also promote opportunities for community participation in Toastmasters
International’s learning programs. It shall also be responsible for all internal publi-
cations of this club, including the club website, social media, and newsletter.
Social and Reception
Section 6
The Social and Reception Committee shall be responsible for all social functions
of this club and such other duties as may be assigned to it. It shall act as a recep-
tion committee at all meetings.
Additional Duties
Section 7
In addition to the duties stated in this constitution, each of the committees
of this club shall have such duties and responsibilities as may be provided in
the Articles of Incorporation and Bylaws of Toastmasters International, District
Administrative Bylaws, Policy and Protocol, manuals or other directives of
Toastmasters International, or as may be set forth in this club’s bylaws or as
assigned by this club.
ARTICLE IX:
Rules of Order
Parliamentary Authority
Section 1
Insofar as they do not conflict with the Articles of Incorporation or Bylaws
of Toastmasters Inter na tional, Policy and Protocol adopted by Toastmasters
International, this Club Constitution, and Addendum, or laws applicable to
nonprofit corporations, Robert’s Rules of Order Newly Revised shall be the final
authority as to parliamentary procedure, provided that if this club is located in a
jurisdiction where Robert’s Rules are not a recognized authority on parliamen-
tary procedure, the Addendum shall specify in place of Robert’s Rules the name
of the recognized authority in the jurisdiction where this club is located.
Parliamentarian
Section 2
A parliamentarian may be appointed at each meeting by the Club President.
ARTICLE X:
Affiliation
International Affiliation
Section 1
Upon receiving a charter from Toastmasters International, and so long as
this club remains in good standing with Toastmasters International, this club
shall be a member of Toastmasters International, entitled to all the rights and
powers, and subject to all the duties and requirements, of member clubs as
may be stated from time to time in the Articles of Incorporation and Bylaws of
Toastmasters International, in the District Administrative Bylaws, in this constitu-
tion, and in Policy and Protocol issued by Toastmasters International.
District Affiliation
Section 2
This club shall also be affiliated with such district of Toastmasters International as
the Board of Directors may designate, and shall be represented on that District
Council as provided in the District Administrative Bylaws.
Financial Obligations
Section 3
This club shall make membership payments and other payments on all individual
members as required by Toastmasters International. No change in the member
club’s financial obligations to Toastmasters International shall be effective until
the earlier of the date of publication in the Toastmaster magazine or the date of
posting on the Toastmasters’ website.
Separate Legal Entity
Section 4
This club is an independent legal entity, separate from Toastmasters International
and every other member club of Toastmasters International, subject only to the
express terms and conditions of affiliation stated in this constitution and in the
Toastmasters International documents identified in Section 1 of this article. As
such, this club is fully responsible for its own debts, liabilities, and other obliga-
tions, and any creditor of this club shall look only to the assets of this club for
payment, and not to Toastmasters International, nor to any other member club
of Toastmasters International, nor to any individual member of this club.
Representation at Annual Business Meeting and Other Meetings
Section 5
This club is entitled to representation at all Toastmasters International Annual
Business Meetings as provided in the Bylaws of Toastmasters International, and
at any other meetings of the voting members of Toastmasters International,
and at District and Area Council meetings. This club shall select its representa-
tives in sufficient time for the Club President or Club Secretary to validate the
proper credentials for them. In the event this club is not represented at the
Annual Business Meeting by personal representatives selected from this club,
the Executive Committee of this club shall appoint and authorize a proxy
with authority to act under Article X, Section 2 of the Bylaws of Toastmasters
International. Such selection shall be submitted to this club at the next business
meeting for ratification. Proxies for District Council meetings shall be selected as
set forth in Article VII, Section 9, above. Such representative or proxy must be in
good standing with Toastmasters International under Article III, Section 8, of the
Bylaws of Toastmasters International.
Relationship with Other Governing Documents
Section 6
The Articles of Incorporation and Bylaws of Toastmasters International, as they
may be amended by their terms from time to time, and this constitution, as
it may be amended from time to time as provided in Article XII below, shall
govern this club and all other Toastmasters clubs affiliated with Toastmasters
International. This club shall adopt no policy and shall take no action in conflict
with the Articles of Incorporation and Bylaws of Toastmasters International, with
this constitution, or with any Policy and Protocol of Toastmasters International as
they may be amended from time to time.
Addendum of Standard Club Options
Section 7
This club shall, upon adoption of this constitution and from time to time
there after as appropriate, complete the Addendum of Standard Club Options
attached to this constitution in order to specify the detailed choices it has made
to govern the operations of the club. The Addendum shall be adopted and
modified by a vote of at least a majority of the active individual members of the
club present and voting at a duly called an noticed club business meeting at
which a quorum was at all time present.
ARTICLE XI:
Legal Status and Dissolution
Affiliation with Others and Use of Funds
Section 1
This club is an unincorporated association formed solely for the purpose of
privately educating its individual members. This club is not legally affiliated with
any company, agency, or special interest group from which this club may draw
its individual members. The use of the funds of this club shall be limited to
educational purposes. They may not be used for social or political purposes, or
for the benefit of any individual.
Dissolution
Section 2
In the event of dissolution of this club, distribution of any funds, after payment
of any indebtedness, shall be made either by contribution to any educational
research or memorial fund maintained by Toastmasters International, or by
contribution to another Toastmasters club or to a Toastmasters district.
Compliance with California Law and Local Jurisdictional Law
Section 3
The constitution of this club and the Addendum shall be governed by and inter-
preted in accordance with the laws of the State of California, where Toastmasters
International is incorporated, regardless of the location of this club. However, in
jurisdictions where some modification of this constitution is necessary in order
for this club to function legally within that jurisdiction, and Toastmasters Inter-
national has issued a Policy or Protocol authorizing such modification specifically
for that jurisdiction, this constitution shall be deemed modified accordingly.
ARTICLE XII:
Amendments to Club Constitution
How Amended
Section 1
This constitution may be amended only by a majority of the votes cast at an
Annual Business Meeting or a special meeting of the voting membership of
Toastmasters International.
Proposals from International Board
Section 2
Proposed amendments may be submitted by the Board of Directors to the
voting membership of Toastmasters International at any time up to sixty (60)
days before the membership meeting at which they will be considered.
Proposals from Clubs
Section 3
Proposed amendments may also be submitted by Toastmasters clubs to the
Annual Business Meeting of Toastmasters International as follows: Proposed
amendments must be presented in writing to and received by the Board of
Directors no later than December 31 before the Annual Business Meeting at
which they are to be sub mitted. The proposing club, or each proposing club if
there is more than one, shall have approved the proposed amendment by the
vote of at least two-thirds of the active individual members of the club pres-
ent and voting at a club business meeting at which a quorum is present; such
approval shall be evidenced by a certificate stating the proposed amendment
signed by all the active individual club members who voted to approve the
proposed amendment. Each proposing club shall submit such a certificate to
the Board of Directors no later than the December 31 deadline. The proposed
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HOW TO BUILD A TOASTMASTERS CLUB 33
ARTICLE X:
Affiliation
International Affiliation
Section 1
Upon receiving a charter from Toastmasters International, and so long as
this club remains in good standing with Toastmasters International, this club
shall be a member of Toastmasters International, entitled to all the rights and
powers, and subject to all the duties and requirements, of member clubs as
may be stated from time to time in the Articles of Incorporation and Bylaws of
Toastmasters International, in the District Administrative Bylaws, in this constitu-
tion, and in Policy and Protocol issued by Toastmasters International.
District Affiliation
Section 2
This club shall also be affiliated with such district of Toastmasters International as
the Board of Directors may designate, and shall be represented on that District
Council as provided in the District Administrative Bylaws.
Financial Obligations
Section 3
This club shall make membership payments and other payments on all individual
members as required by Toastmasters International. No change in the member
club’s financial obligations to Toastmasters International shall be effective until
the earlier of the date of publication in the Toastmaster magazine or the date of
posting on the Toastmasters’ website.
Separate Legal Entity
Section 4
This club is an independent legal entity, separate from Toastmasters International
and every other member club of Toastmasters International, subject only to the
express terms and conditions of affiliation stated in this constitution and in the
Toastmasters International documents identified in Section 1 of this article. As
such, this club is fully responsible for its own debts, liabilities, and other obliga-
tions, and any creditor of this club shall look only to the assets of this club for
payment, and not to Toastmasters International, nor to any other member club
of Toastmasters International, nor to any individual member of this club.
Representation at Annual Business Meeting and Other Meetings
Section 5
This club is entitled to representation at all Toastmasters International Annual
Business Meetings as provided in the Bylaws of Toastmasters International, and
at any other meetings of the voting members of Toastmasters International,
and at District and Area Council meetings. This club shall select its representa-
tives in sufficient time for the Club President or Club Secretary to validate the
proper credentials for them. In the event this club is not represented at the
Annual Business Meeting by personal representatives selected from this club,
the Executive Committee of this club shall appoint and authorize a proxy
with authority to act under Article X, Section 2 of the Bylaws of Toastmasters
International. Such selection shall be submitted to this club at the next business
meeting for ratification. Proxies for District Council meetings shall be selected as
set forth in Article VII, Section 9, above. Such representative or proxy must be in
good standing with Toastmasters International under Article III, Section 8, of the
Bylaws of Toastmasters International.
Relationship with Other Governing Documents
Section 6
The Articles of Incorporation and Bylaws of Toastmasters International, as they
may be amended by their terms from time to time, and this constitution, as
it may be amended from time to time as provided in Article XII below, shall
govern this club and all other Toastmasters clubs affiliated with Toastmasters
International. This club shall adopt no policy and shall take no action in conflict
with the Articles of Incorporation and Bylaws of Toastmasters International, with
this constitution, or with any Policy and Protocol of Toastmasters International as
they may be amended from time to time.
Addendum of Standard Club Options
Section 7
This club shall, upon adoption of this constitution and from time to time
there after as appropriate, complete the Addendum of Standard Club Options
attached to this constitution in order to specify the detailed choices it has made
to govern the operations of the club. The Addendum shall be adopted and
modified by a vote of at least a majority of the active individual members of the
club present and voting at a duly called an noticed club business meeting at
which a quorum was at all time present.
ARTICLE XI:
Legal Status and Dissolution
Affiliation with Others and Use of Funds
Section 1
This club is an unincorporated association formed solely for the purpose of
privately educating its individual members. This club is not legally affiliated with
any company, agency, or special interest group from which this club may draw
its individual members. The use of the funds of this club shall be limited to
educational purposes. They may not be used for social or political purposes, or
for the benefit of any individual.
Dissolution
Section 2
In the event of dissolution of this club, distribution of any funds, after payment
of any indebtedness, shall be made either by contribution to any educational
research or memorial fund maintained by Toastmasters International, or by
contribution to another Toastmasters club or to a Toastmasters district.
Compliance with California Law and Local Jurisdictional Law
Section 3
The constitution of this club and the Addendum shall be governed by and inter-
preted in accordance with the laws of the State of California, where Toastmasters
International is incorporated, regardless of the location of this club. However, in
jurisdictions where some modification of this constitution is necessary in order
for this club to function legally within that jurisdiction, and Toastmasters Inter-
national has issued a Policy or Protocol authorizing such modification specifically
for that jurisdiction, this constitution shall be deemed modified accordingly.
ARTICLE XII:
Amendments to Club Constitution
How Amended
Section 1
This constitution may be amended only by a majority of the votes cast at an
Annual Business Meeting or a special meeting of the voting membership of
Toastmasters International.
Proposals from International Board
Section 2
Proposed amendments may be submitted by the Board of Directors to the
voting membership of Toastmasters International at any time up to sixty (60)
days before the membership meeting at which they will be considered.
Proposals from Clubs
Section 3
Proposed amendments may also be submitted by Toastmasters clubs to the
Annual Business Meeting of Toastmasters International as follows: Proposed
amendments must be presented in writing to and received by the Board of
Directors no later than December 31 before the Annual Business Meeting at
which they are to be sub mitted. The proposing club, or each proposing club if
there is more than one, shall have approved the proposed amendment by the
vote of at least two-thirds of the active individual members of the club pres-
ent and voting at a club business meeting at which a quorum is present; such
approval shall be evidenced by a certificate stating the proposed amendment
signed by all the active individual club members who voted to approve the
proposed amendment. Each proposing club shall submit such a certificate to
the Board of Directors no later than the December 31 deadline. The proposed
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34 HOW TO BUILD A TOASTMASTERS CLUB
Rev 5/2018 Item ATO-6A
amendment shall be placed before the voting members of Toastmasters
International only if the proposed amendment and certificate(s) are presented to
and received by the Board no later than December 31 and one of the following
conditions is met:
(a) the Board of Directors votes to place the proposed amendment before the
voting membership or
(b) the amendment is proposed by at least one percent (1%) of all the votes held
by the voting membership of Toastmasters International, including member
clubs and delegates at large or
(
c) (1) the proponent(s) of the amendment agree to bear the full reasonable
administrative cost to Toastmasters International of submitting the proposed
amendment to the voting membership for a vote and
(2) no other club constitution amendment proposed by any proponent of
the amendment shall be placed before the voting membership at the
same meeting and
(3) if an amendment on substantially the same subject has been voted on
by the voting membership within five (5) calendar years before the
meeting at which the amendment will be submitted, such prior
proposed amendment shall have received no less than thirty percent
(30%) of the votes cast.
Provided that no proposed amendment shall be placed before the voting
members if it has been rendered moot; substantially duplicates or is
encompassed by another proposed amendment at the same meeting; is illegal;
is designed to further a personal claim, grievance, or interest; is beyond the
power of Toastmasters International to effectuate; or is not a proper subject for
this constitution under California law.
Notice
Section 4
Notice of any proposed amendments to be submitted to the voting membership
of Toastmasters International for a vote shall be mailed by the Executive Director
to each voting member at least sixty (60) days before the meeting, together with
any recommendation of the Board of Directors thereon. Any such recommenda-
tion shall also be presented to the voting members at the meeting before the
vote is taken on the proposed amendments. No amendments to the proposed
amendment may be made during the meeting, nor at any time after sixty (60)
days prior to the meeting.
Conflicting Proposals
Section 5
In the event of two or more club constitution amendment proposals presented
to the same meeting of members, which the Board determines to be in conflict
with each other, only the proposal receiving the highest majority of votes cast
shall be adopted.
.
Rev 04/2020 Item ATO-6A
HOW TO BUILD A TOASTMASTERS CLUB 35
Club Name ________________________________________________________________________________________________ Club Number __________________________
Club Location ________________________________________________________________________________________________________ District Number ____________
This club shall, upon adoption of this constitution and thereafter as needed, complete this Addendum of Standard Club Options to
specify the detailed choices it has made to govern its operations. Any changes must be approved by a vote of at least a majority of the
active individual members of the club present and voting at a duly called and noticed club business meeting, at which a quorum was
at all times present.
1. Name
The name and location of this club shall be as set forth above. Such name and location may be changed by a modification of this
Addendum as provided in Article X, Section 7 of the club’s constitution.
2. Membership Composition
Subject to the nondiscrimination requirements set forth in Section 1 of Article II of the Club Constitution, individual membership in this
club shall be restricted to ______________________________________________________________________.
(If no restrictions will be placed on membership in this club, write in “no restrictions” on line above.)
3. Membership Composition
Honorary individual memberships in this club shall be conferred for a term of ___________ year(s) and otherwise as provided in the
Club Constitution.
4. New Member Fee
The new member fee for individual membership in this club shall be US$___________, payable as provided in the Club Constitution.
(The dues collected from a new individual member in addition to the new member fee shall include the membership payment to
Toastmasters International, plus any club dues.)
5. Club Dues
The dues of this club for active individual members shall be US$_________ per person per ________________________. Such dues
shall be payable in advance of or on ____________________________________________________.
(Club dues shall include the amount of the Toastmasters International membership payment.)
6. Reinstatement Fee
Reinstatement to individual membership of a former individual member shall require a payment of a reinstatement fee of
US$___________.
(The reinstatement fee is optional and, if collected, is retained by the club. If the club does not charge a reinstatement fee, place a “0”
on the line above.)
7. Transfer Fee
The fee for an individual member of another Toastmasters Member Club who transfers into this club shall be US$_________. Other
conditions of transfer into this club shall be as stated in the Club Constitution.
(The transfer fee is optional and, if collected, is retained by the club. If the club does not charge a transfer fee, place a “0” in the
space above.)
Addendum of Standard Club Options
Form 6B
36 HOW TO BUILD A TOASTMASTERS CLUB
8. Inactive Member Dues
The dues of this club for inactive individual members shall be US$________ per person per _________________. Such dues shall be
payable in advance of or on _____________________________________________________.
(The club may set the dues for inactive individual members at any amount up to the amount of dues for active individual members,
provided that inactive individual member dues must include the membership payment required of this club to Toastmasters
International attributable to such inactive individual member, as provided in the Club Constitution.)
9. Regular Meetings
Regular meetings of this club, which shall include any business meeting of active individual members, shall be held every
______________________, at _______ o’clock at this location: _________________________________________________________
________________ as this club from time to time shall designate.
10. Executive Committee Meetings
The Executive Committee of this club shall meet at least _____________________, at such hours and places as it may determine.
11. Additional Officers
The officers of this club shall be as provided in the Club Constitution, with selection, duties, and terms as provided therein. In addition,
this club shall have as officers ____________________________________________________________________________________ ,
who shall have duties as follows: ______________________________________________________________________________________
____________________________________________________________________________________________________________
______________________________________ .
(If this club does not wish to elect additional officers, write “none” in the spaces above.)
12. Terms of Office
This club elects officers for the following terms of office (check one):
_______ Half-year terms, from July 1 to December 31 and from January 1 to June 30.
_______ Full-year terms, from July 1 to June 30.
(Clubs meeting every week throughout the entire year may choose half-year terms; all other clubs must choose full-year terms. The
beginning and end of the terms are set forth in Article VI, Section 3, of the Club Constitution.)
13. Rules of Order
Since Robert’s Rules are not a recognized authority on parliamentary procedure in the jurisdiction where this club is located, _______
________________________________________________________________________________ shall be deemed substituted for
Robert’s Rules in Article IX, Section 1, of the Club Constitution with respect to this club.
(Complete this article only if this club is located in a jurisdiction where Robert’s Rules of Order, Newly Revised is not recognized parliamen-
tary authority.)
Last modified by required vote of club on _______________________________________________________, 20_______
Signed: ____________________________________________________________________________________________
CLUB SECRETARY
I acknowledge that my electronic signature on this document is legally equivalent to my handwritten signature.
Rev 04/2020 Item ATO-6B
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