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1.0 General 2.0 Limitations, Requirements and Restrictions (Los Rios Community College District)

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USE OF SCHOOL FACILITIES BY THE PUBLIC
Ban on Alcohol on District
Property (Exceptions)
R-1414
Civic Center Activities
1 of 3
1.0 General
1.1 The Business and Professions Code and related statutes control the acquisition,
possession, use, sale, and consumption of alcoholic beverages. The California
State Alcoholic Beverage Control (ABC) Board is responsible for interpretation
and enforcement of these laws. The College Police are responsible for exercising
normal police powers in enforcing laws relating to alcohol on Los Rios
Community College District and College property.
2.0 Limitations, Requirements and Restrictions
2.1 This Administrative Regulation is subject to all applicable State and Federal laws.
2.2 The Chancellor has designated the General Counsel to act in all matters related to
alcoholic beverages on College/District grounds, buildings, or facilities. In
conjunction with the General Counsel, the Chancellor has also designated the
College President as the person responsible for these actions at each College.
2.3 Persons who seek authorization for the acquisition, possession, sale, use, or
consumption of alcohol in conjunction with a course of instruction, sponsored
dinners, or meal demonstrations given as part of the culinary arts program on
College grounds, buildings, or facilities, shall submit a written request to the
President of that College for authorization. Persons who seek that authorization
for District grounds, buildings, or facilities shall submit the written request to
General Counsel. The request shall contain a brief description of the methods of
acquisition, possession, sale, use, or consumption of alcohol and the reasons for
the need for the use of alcohol. The President or General Counsel shall only grant
authorization when the President or General Counsel determines the course of
instruction requires it. At any time, the authorization so granted may be revoked
by the Chancellor, the Los Rios Community College District Board of Trustees,
or the person who authorized the activity. The President or designee shall provide
all such authorizations to the Director of General Services.
2.4 Persons who seek authorization for the acquisition, possession, sale, use, or
consumption of alcohol in conjunction with events or special events held on
College grounds, buildings, or facilities, shall submit a written application (See
Appendix A) to the President of that College and the General Counsel for
authorization. For Foundation fundraisers, or where the Foundation is the sponsor
of the ABC license, the application shall also be submitted to the Associate Vice
Chancellor of Resource Development for approval. Persons who seek that
authorization for District grounds, buildings, or facilities shall submit the written
request for authorization to the General Counsel and the Associate Vice
Chancellor of Resource Development (when the Foundation is the sponsor of the
ABC license). The President and General Counsel shall only grant authorization
when he or she determines an event and its location is appropriate for the
consumption of alcohol. The Associate Vice Chancellor of Resource
Development shall only grant authorization when he or she determines it is
appropriate for the Foundation to be the applicant for the ABC license. The
USE OF SCHOOL FACILITIES BY THE PUBLIC
Ban on Alcohol on District
Property (Exceptions)
R-1414
Civic Center Activities
2 of 3
request shall be submitted to the President and Associate Vice Chancellor of
Resource Development at least forty-five (45) days prior to the event, and
forwarded to the General Counsel’s office at least thirty (30) days prior to the
event for College events. A copy of the request for authorization form is attached
(See Appendix A). An appropriate permit shall be obtained from the Department
of Alcoholic Beverage Control and shall be submitted at least ten (10) days prior
to the event; or the service of alcohol at the event shall not be allowed. Where
appropriate controls cannot be satisfactorily established, authorization shall not be
given for the serving of alcohol. At any time, the authorization so granted may be
revoked by the Chancellor, the Board of Trustees, or the person who authorized
the activity.
2.5 When events are held on College/District premises and alcoholic beverages are
made available as part of the event, the following requirements must be met:
2.5.1 Event sponsors shall implement precautionary measures to insure that
alcoholic beverages are not accessible or served to persons under age 21 or
to persons who appear intoxicated. The use of a wristband system is
encouraged where persons under 21 are present.
2.5.2 Direct access to events where alcohol is being served must be restricted to
invited or ticketed participants only.
2.5.3 Suitable non-alcoholic beverages and food shall be made available at all
functions when alcoholic beverages are served. Non-alcoholic beverages
should be of comparable quality and shall be featured as prominently as
the alcoholic beverages.
2.5.4 Servers and event assistants are prohibited from consuming any alcoholic
beverages at the event.
2.5.5 Event sponsors may be required to discontinue the consumption of alcohol
at a set time before the scheduled ending of the event.
2.5.6 For College events, the College Police, in conjunction with the Vice
Presidents of Administration, shall establish appropriate levels of police
presence for an event. For District events, the College Police, in
conjunction with the Director of General Services, shall establish
appropriate levels of police presence for an event. Event sponsors may be
required to pay for policing at campus events where alcohol is served or
sold.
3.0 Infractions, Accountability, and Sanctions
3.1 Violations by students or student groups of P-1414 or R-1414 shall be referred to
the relevant Disciplinary Authorities (P-2441) for disciplinary action. In addition,
alcohol-related violations of the Business and Professions Code or the Penal Code
shall be addressed by the College Police, when appropriate.
USE OF SCHOOL FACILITIES BY THE PUBLIC
Ban on Alcohol on District
Property (Exceptions)
R-1414
Civic Center Activities
3 of 3
3.2 Employees of the District who violate this District Policy are subject to discipline
pursuant to the District’s established policies, California laws and the terms of
any applicable collective bargaining agreement. In addition, alcohol-related
violations of the Business and Professions Code or the Penal Code shall be
addressed by the College Police, when appropriate.
3.3 College Police are responsible for handling violations of this policy, the Business
and Professions Code or the Penal Code, by invitees, contracted workers, visitors
or guests on District property and at District functions.
LRCCD
Adm. Regulation Adopted:
4/17/06
Adm. Regulation Revised:
2/13/13; 4/27/15; 9/28/15; 12/12/16
Adm. Regulation Reviewed:
12/12/16
Board Policy:
P-1414
Ban on Alcohol on District
Property (Exceptions)
R-1414
4 of 4
APPENDIX A
REQUEST FOR AUTHORIZATION TO SERVE ALCOHOLIC BEVERAGES
(Must be submitted to the College President and the Associate Vice Chancellor of Resource
Development more than 45 days prior to event and forwarded to the General Counsel 30
days prior to the Event; Include copy of ABC Application)
Requestor (Check one):
Foundation: ☐ Los Rios ☐ ARC ☐ CRC ☐ FLC ☐ SCC
College: ☐ ARC ☐ CRC ☐ FLC ☐ SCC
Event Description:
Sponsor of ABC License:
Alcohol Beverages to be served:
Date of Request: Date of Event:
Location of Event: Time of Event:
To be Completed by COLLEGE PRESIDENT:
Date Request Received: ☐ Approved ☐ Denied
Signed by College President Date
To be Completed by ASSOCIATE VICE CHANCELLOR, RESOURCE DEV. (if applicable):
Date Request Received: ☐ Approved ☐ Denied
Signed by Associate Vice Chancellor, Resource Development Date
To be Completed by GENERAL COUNSEL:
Date Request Received: ☐ Approved ☐ Denied
Signed by General Counsel Date
Alcohol Beverage Control License Obtained*? ☐ Yes ☐ No
Date submitted to General Counsel:
*Submit to General Counsel 10 days prior to date of event or alcohol may not be served at the event
Cc:
General Counsel
General Services
President
Associate Vice Chancellor of Resource Development
Vice President of Administration
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1.0 General 2.0 Limitations, Requirements and Restrictions (Los Rios Community College District)

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Completed 15 August 2020

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