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CERRITOS COLLEGE
B OARD B OOK
FEBRUARY 4, 2015
CERRITOS COMMUNITY COLLEGE DISTRICT
AGENDA FOR THE REGULAR MEETING OF THE
BOARD OF TRUSTEES
CHERYL A. EPPLE BOARD ROOM
Wednesday, February 4, 2015 at 6:30 p.m.
CALL TO ORDER: Carmen Avalos, Board President
PLEDGE OF ALLEGIANCE: Bob Arthur
ROLL CALL: Marisa Perez, Board Secretary
Carmen Avalos, Board President
Trustee Area 2
Bob Arthur, Member
Trustee Area 1
Dr. Shin Liu, Vice President
Trustee Area 5
John Paul Drayer, Member
Trustee Area 3
Marisa Perez, Board Secretary
Trustee Area 4
Zurich Lewis, Member
Trustee Area 7
Daniel Flores Resendiz
Student Trustee
Dr. Sandra Salazar, Member
Trustee Area 6
Dr. Linda L. Lacy
President/Superintendent
Ruben Smith
General Legal Counsel
REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY
Foreign language translation, sign language interpretation, materials in alternative formats and other accommodations are
available to the public upon request. All requests for reasonable accommodations to participate in a Board meeting must be made
at least three working days (72 hours) in advance of the scheduled meeting date. For assistance, please contact:
President’s Office - 11110 Alondra Boulevard - Norwalk, California 90650
(562) 860-2451, Extension 2204 - (562) 860-1104 – FAX
Copies of the agenda materials are available in the President’s Office and are available online at
www.cerritos.edu/board
Cerritos Community College District Board of Trustees Agenda February 4, 2015 Page 2 of 6
AGENDA ORGANIZATION
The Board of Trustees will discuss any changes in the order of agenda items. Per Board Policy 2430, the order
of business may be changed by consent of the Board of Trustees.
CLOSED SESSION WITH ATTORNEY (Approximately 30 Minutes)
1. Public Employee Discipline/Dismissal/Release (Two Employees) (GC# 54957)
2. Conference with Labor Negotiators (GC #54957.6)
A. Agency Representatives: Dr. Mary Anne Gularte and Mr. Steven Andelson
B. Employee Organizations:
Cerritos College Faculty Federation (CCFF)
California School Employees Association (CSEA)
C. Unrepresented Employees:
Management Employees
Contract Management Employees
• President/Superintendent Compensation Related to Presidential Search:
Dr. Edward Hernandez, Designated Representative
Confidential Employees
Child Development Center Teachers and Instructional Associates
Short-term, Temporary, and Substitute Staff
OPEN SESSION AGENDA
3. Institutional Presentation: Discussion of Chapter 2 Board Policies
At its October 15, 2014 meeting, the Board of Trustees approved an Accreditation Board Advisory
Committee recommendation to review and discuss Chapter 2 of the college’s Board Policies and
Administrative Procedures.
Spencer Covert of Parker & Covert LLP, will lead a discussion of the following board policies and
administrative procedures:
• BP 2200 - Board Duties and Responsibilities
• AP 2200 - Board Duties and Responsibilities
• BP 2410 - Policy and Administrative Procedure
• AP 2410 - Policy and Administrative Procedure
• BP 2430 - Delegation of Authority to President/Superintendent
• AP 2430 - Delegation of Authority to President/Superintendent
4. Information Item: Board Advisory Committee Activities Report
The Board of Trustees will receive a summary of Board advisory committee activities from the following:
a. Board Policy Review Advisory Committee
b. Project Labor Agreement Advisory Committee
Cerritos Community College District Board of Trustees Agenda February 4, 2015 Page 3 of 6
COMMENTS FROM THE AUDIENCE
(Government Code Section 54954.3)
The Board of Trustees welcomes public comment on issues within the jurisdiction of the college. Public
comment request cards must be completed and returned to the secretary prior to the start of the meeting. Late
arrivals will not be permitted to speak. Comments should be limited to five (5) minutes per speaker and twenty
(20) minutes per topic if there is more than one speaker. At the conclusion of public comment, the board may
ask staff to review a matter or may ask that a matter be put on a future agenda. Members of the board, however,
may not discuss or take legal action on matters raised during public comment unless the matters are properly
noticed for discussion and legal action. Finally, be advised that college personnel and processes are available
for further communication.
CONSENT CALENDAR ITEMS
Agenda Items 5-13 are presented as Consent Calendar Items. All items may be approved by adoption of the
Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of
these items unless Members of the Board of Trustees, the public, or staff request that specific items be removed
from the Consent Calendar for separate discussion and action.
5. Teacher TRAC Faculty Stipend (Office of Academic Affairs)
It is recommended that the Board of Trustees approve stipends totaling $2,100 for coordination and
distribution for Teacher TRaining ACademy (TRAC) students required observation and fieldwork
placements during the spring 2015 semester. Funds from the Teacher TRaining ACademy general fund
will be utilized for this expenditure.
6. Ratification of Acceptance of Gifts (Office of Business Services)
It is recommended that the Board of Trustees ratify the acceptance of gifts on behalf of Cerritos College.
There was no cost to Cerritos College.
7. Ratification of Amendment to the Agreement with Highstreet IT Solutions, LLC for Information
Technology Consulting Services for Degree Audit Dashboards (Office of Business Services)
It is recommended that the Board of Trustees ratify the amendment to the agreement with Highstreet IT
Solutions, LLC to provide information technology consulting services for the development of degree audit
dashboards. The amount of Amendment No. 1 will be $25,000, increasing the not-to-exceed amount to
$75,000, billed on a labor hour rate; funding for this contract will be allocated from state Student Equity
funds.
Cerritos Community College District Board of Trustees Agenda February 4, 2015 Page 4 of 6
8. Ratification of General Fund, Special Reserve Funds, Restricted Funds, Financial Aid Fund, and
Payroll Clearance Fund Warrants for the Quarter Ending December 31, 2014 (Office of Business
Services)
It is recommended that the Board of Trustees ratify General Fund, Special Reserve Funds, Restricted
Funds, Financial Aid Fund, and Payroll Clearance Fund Warrants for the quarter ending December 31,
2014. The items are budgeted in the General Fund.
9. Sale of Surplus and Obsolete Materials/Equipment (Office of Business Services)
It is recommended that the Board of Trustees declare and approve the listed items as surplus and authorize
the Director of Purchasing to sell the listed items by means of a public auction by a contract with an auction
company. Proceeds from the sale of surplus items will be deposited into the General Fund.
10. Quarterly Fiscal Status Report for the Quarter Ending December 31, 2014 (Office of Business
Services)
It is recommended that the Board of Trustees approve the attached Quarterly Report (CCFS-311Q) for the
quarter ending December 31, 2014. This quarterly report shows a snapshot-in-time financial status of the
college. There is no fiscal impact.
11. Budget Extensions and Budget Transfers (Office of Business Services)
It is recommended that the Board of Trustees approve the budget extensions and budget transfers as
presented. The budget transfers will have no impact on the ending balance.
12. Employment of Classified, Short-Term, Substitute, Professional Expert, and/or Student Hourly
Personnel as Needed for the 2014-2015 Academic Year (Office of Human Resources)
It is recommended that the Board of Trustees approve and/or ratify the employment of classified, short-
term, substitute, professional expert, and/or student hourly personnel.
13. Employment of Temporary and/or Substitute Hourly Faculty Personnel, as Needed for 2014-2015
Academic Year (Office of Human Resources)
It is recommended that the Board of Trustees approve the employment of temporary and/or substitute
hourly faculty personnel as needed for the 2014-2015 academic year.
INFORMATION ITEMS
Agenda Items 14-16 are presented as Information Only. No action will be taken by the Board of Trustees.
14. Information Item: College Coordinating Committee Minutes (Office of the President)
The Board of Trustees will review the December 1, 2014 College Coordinating Committee Minutes.
Cerritos Community College District Board of Trustees Agenda February 4, 2015 Page 5 of 6
15. Information Item: First Reading: Revised Board Policy 2720 – Communications Among Board
Members (Office of the President)
It is recommended that the Board of Trustees review and discuss Revised Board Policy 2720 –
Communications Among Board Members during this first reading. No general funds will be used.
16. Information Item: Conference Report
Trustees Bob Arthur, Zurich Lewis, and Shin Liu will share information from the 2015 California
Community College League (CCLC) Annual Legislative Conference.
ADMINISTRATIVE MATTERS
Agenda Items 17-21 are presented as Administrative Matter Items. Each item will considered for individual
action by the Board of Trustees.
17. Consideration of Certification of the 2015 Follow-Up Report to be Provided to the Accrediting
Commission for Community and Junior Colleges (ACCJC), Western Association of Schools and
Colleges (WASC) (Office of Academic Affairs)
The college’s Follow-Up Report pertaining to its accreditation by the Accrediting Commission of
Community and Junior Colleges (ACCJC) has been completed and is presented to the Board for
certification of widespread participation in the preparation of the report
and accuracy in its
reflection of whether the campus is in compliance with ACCJC standards.
18. Consideration of Approval to Enter Into a Second Amendment of the Bookstore Operating
Agreement with Follett Higher Education Group Inc. for Continued Management and Operation of
the Cerritos College Bookstore (Office of Business Services)
It is recommended that the Board of Trustees approve to enter into a Second Amendment of the
bookstore operating agreement with Follett Higher Education Group Inc. for continued
management and operation of the Cerritos College Bookstore.
There is no impact to the general fund. Cerritos College, and relatedly, the Associated Students of
Cerritos College (ASCC), will receive an annual increase in commission revenues of approximately
$200,000, a one-time commission payment for goodwill of $112,000, and a two-percent reduction of
textbook costs for many of the textbooks that are purchased by individual students. For the past
several years, the total annual commission has been $350,000 or slightly higher.
19. Consideration of Approval of Finalist Interview Schedule and Update on President/Superintendent
Search Process (Office of Human Resources)
Dr. Eddie Hernandez and Dr. Eva Conrad, Community College Search Services consultants, will
present an update on the search process for the
President/Superintendent position. The update will
include information on the recruitment process and status of the search.
Cerritos Community College District Board of Trustees Agenda February 4, 2015 Page 6 of 6
20. Second Reading and Consideration of Adopt of New Administrative Procedure 2220 – Committees
of the Board (Office of the President)
It is recommended that the Board of Trustees adopt New Administrative Procedure 2220 – Board
Advisory Committees.
21. Consideration of Approval of Nominee for CCCT Board Election – 2015 (Office of the President)
It is recommended that the Board of
Trustees consider nominating an individual to serve on the
California Community College Trustees (CCCT) Board.
REPORTS AND COMMENTS FROM DISTRICT OFFICIALS
At this time, members of the Board of Trustees will provide brief reports on meetings attended on matters
pertaining to their service as a representative of the Cerritos Community College District Board of Trustees
pursuant to Government Code 53232.3(d).
Following the Board of Trustees, reports and comments will be heard by identified staff members:
• Faculty Senate President, Classified School Employees Association (CSEA) President, and Cerritos
College Faculty Federation (CCFF) President
• President/Superintendent, Vice President of Business Services (report will include a budget update),
Vice President of Academic Affairs (report will include an Accreditation update), Vice President of
Student Services, Vice President of Human Resources, and General Legal Counsel
22. Adjournment
The Next Study Session of the Board of Trustees is set for
Wednesday, February 11, 2015 at 6:30 p.m.
The Next Regular Meeting of the Board of Trustees is set for
Wednesday, February 18, 2015 at 6:30 p.m.
I, Dr. Linda L. Lacy, Secretary to the Board, certify that a true and correct copy of the foregoing Meeting
Agenda was posted on January 28, 2015 at 10:00 a.m., as required by law.
_________________________________________
Dr. Linda L. Lacy, President/Superintendent
CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 5
FROM:
REVIEWED BY:
Vice President of Academic Affairs
PREPARED BY:
Director of Educational Partnerships
SUBJECT: Consideration of Approval of Teacher TRAC Faculty Stipend
ACTION
It is recommended that the Board of Trustees approve stipends totaling $2,100 for coordination and
distribution for Teacher TRaining ACademy (TRAC) students required observation and fieldwork placements
during the spring 2015 semester.
FISCAL IMPACT
Funds from the Teacher TRaining ACademy general fund will be utilized for this expenditure. The following
participants are to receive stipends:
Allison Fonti $1,800
Tami Francis $300
Total $2,100
REPORT SUMMARY
As we prepare our future teachers, it is important that they are able to complete observation and fieldwork
hours in a diverse contemporary classroom. Students enrolled in Introduction to Teaching and Learning in
Diverse Contemporary Classrooms (EDEL) 100 and Introduction to Education (EDEL) 200 are required to
complete 10 hours of observations and 45 hours of fieldwork in a local elementary school. Allison and
Tami will oversee the placement and paperwork of students with 135 master elementary teachers.
Teaching and Learning in Diverse Contemporary Classrooms (EDEL) 100 requires 10 hours of
observations and Introduction to Education (EDEL) 200 requires 45 hours of fieldwork as part of their
credential pathway.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
None
Back to Board Agenda
CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 6
FROM:
REVIEWED BY:
Vice President of Business Services/
PREPARED BY:
Director, Purchasing and
SUBJECT: Consideration of Ratification of Acceptance of Gifts
ACTION
It is recommended that the Board of Trustees ratify the acceptance of the gifts listed below on behalf of
Cerritos College.
FISCAL IMPACT
There was no cost to Cerritos College.
REPORT SUMMARY
The following items have been received by Cerritos College as a donation:
For Use in the Automotive Mechanical Repair Program
• Various Chevrolet parts to be used for GM ASEP Instruction.
Donated by: Felix Chevrolet Co.
Mr. Joe Arias
3330 S. Figueroa
Los Angeles, CA 90007
The estimated value of the above items is $19,931.50.
• 2014 Ford Explorer (VIN: 1FM5K8B88EGB83255)
• 2014 Ford Fusion (VIN: 3FA6P0RU7ER157615)
• 2014 Ford Expedition (VIN: 1FMJK2A59EEF44412)
• 2015 Ford F-350, 6.7L (VIN: 1FD8W3HT3FEA22423)
• 2014 Ford Taurus (VIN: 1FAHP2F85EG137754)
Donated by: Ford Motor Company
ATTN: TCEP Vehicle Coordinator, Technical Support Operations
1555 Fairlane Drive, Cube 206A
Allen Park, MI 48101
The estimated value of all the above items is $91,000.
Back to Board Agenda
For Use in the Automotive Collision Repair Program
• Various signs/labels.
• Various waste management and personal safety items.
• Various tools to be used for instruction.
Donated by: Collision Repair Education Foundation
Ms. Melissa Marscin
5125 Trillium Blvd.
Hoffman Estates, IL 60192
The estimated value of the above items is $6,513.39.
For Use in the Music Department
• Yamaha SY77 AWM/AFM Synthesizer Workstation
Donated by: Dr. Mary Anne Gularte
11110 Alondra Blvd.
Norwalk, CA 90650
The estimated value of the above item is $625.00.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
None.
Back to Board Agenda
CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 7
FROM:
REVIEWED BY:
Vice President of Business Services/
PREPARED BY:
SUBJECT: Consideration of Ratification of Amendment to the Agreement with
Highstreet IT Solutions, LLC for Information Technology Consulting
Services for Degree Audit Dashboards
ACTION
It is recommended that the Board of Trustees ratify the amendment to the agreement with Highstreet IT
Solutions, LLC to provide information technology consulting services for the development of degree audit
dashboards.
FISCAL IMPACT
The amount of Amendment No. 1 will be $25,000, increasing the not-to-exceed amount to $75,000, billed on
a labor hour rate; funding for this contract will be allocated from state Student Equity funds.
REPORT SUMMARY
Cerritos College annually contracts with various individuals, commercial firms, and other governmental
agencies for the purpose of procuring or providing a variety of services.
SERVICES – AMENDMENT
HIGHSTREET IT SOLUTIONS, LLC
INFORMATION TECHNOLOGY CONSULTING SERVICES FOR DEGREE AUDIT DASHBOARDS
Requested by: Mr. Edmund (Rick) Miranda, Jr., Dean of Academic Affairs
Purpose:
Following Board approval during the September 17, 2014 Board of Trustees Meeting, Cerritos
College entered into an agreement with Highstreet IT Solutions, LLC (“Highstreet”) to provide onsite and/or
remote functional and technical information technology consulting support for the development of degree
audit dashboards. Highstreet’s scope of services, includes, but is not limited to utilizing academic advising
report data to develop the PeopleSoft Portal Pagelette to deliver student degree audit dashboards based
upon prototypes provided by the college, analyzing the prototypes, and providing knowledge transfer data to
the college’s Information Technology personnel. The term of the agreement is from September 18, 2014
through June 30, 2015, for a total not-to-exceed amount of $50,000 paid at the labor hour rate of $125 for
remote work and the labor hour rate of $155 for onsite work, inclusive of travel and expenses.
Back to Board Agenda
Cerritos College wishes to amend the agreement with Highstreet to increase the not-to-exceed amount by
$25,000, for a revised not-to-exceed amount of $75,000 due to additional technical information technology
consulting support services needed.
Period:
The time period remains unchanged and will be from September 18, 2014 through June 30, 2015.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
Draft of Amendment No. 1 to Contract No. 14C0038 – Highstreet IT Solutions, LLC
Draft of Highstreet Proposal to be added to Exhibit “B”, SOW, to Contract No. 14C0038
Contract No. 14C0038 – Highstreet IT Solutions, LLC
Back to Board Agenda
AMENDMENT NO. 1
To
CONTRACT NO. 14C0038
The AGREEMENT made and entered on September 18, 2014, by and between the Cerritos Community
College District, a public community college district with its principal place of business at 11110 Alondra Boulevard,
Norwalk, CA 90650 ("DISTRICT"), and Highstreet IT Solutions, LLC, incorporated under the State of Colorado
and licensed to do business in the State of California with its principal place of business at 8480 E. Orchard Road,
#6200, Greenwood Village, CO 80111 ("CONTRACTOR"), is AMENDED on January 27, 2015, as follows:
RECITALS
WHEREAS, DISTRICT and CONTRACTOR entered into that certain Independent Contractor Services Agreement
dated September 18, 2015 (“Agreement”), whereby CONTRACTOR agreed to provide certain services;
WHEREAS, DISTRICT and CONTRACTOR desire to amend the Agreement to provide for additional services;
NOW THEREFORE, the Parties agree as follows:
1. Modify Agreement, Page 2, Item 3.0 SERVICE FEES, EXPENSES, AND INVOICING, Subparagraph 3.1, to
add $25,000 to the contract sum for additional services due to additional onsite and/or remote functional and
technical information technology consulting support services needed, and incorporated by this Amendment in
Item 2 below:
3.1 Service Fees. DISTRICT agrees to pay CONTRACTOR for services satisfactorily rendered
pursuant to this Agreement a Labor Hour Rate of ONE HUNDRED TWENTY FIVE AND 00/100 dollars
($125.00) per hour for remote work and the Labor Hour Rate of ONE HUNDRED AND FIFTY FIVE AND
00/100 dollars ($155.00) per hour for onsite work, inclusive of travel and expense, subject to the total Not-
to-Exceed amount of FIFTY THOUSAND AND 00/100 dollars ($50,000.00)
SEVENTY FIVE THOUSAND
AND 00/100 DOLLARS ($75,000.00).
2. Add the attached proposal received from CONTRACTOR to the end of Exhibit “B”, incorporated into the
Agreement by this Amendment.
3. Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full
force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the
Agreement, it shall mean the Agreement as amended by this Amendment.
4. This Amendment may be executed in duplicative originals, each of which is deemed to be an original, but when
taken together shall constitute but one and the same instrument.
[SIGNATURES FOLLOW ON NEXT PAGE]
Page 1 of 2
Form IC Agreement-Amendment Cerritos Community College District Rev.10/2012
Back to Board Agenda
INTENDING TO BE BOUND HEREBY, THE PARTIES EXECUTE THIS AMENDMENT AS OF THE DATE WRITTEN
ABOVE:
CONTRACTOR:
CERRITOS COMMUNITY COLLEGE DISTRICT:
By:
By:
Signature
Signature
Typed or Printed Name, & Title
Typed or Printed Name, & Title
Page 2 of 2
Form IC Agreement-C Cerritos Community College District Rev.10/2012
Back to Board Agenda
Consulting Services Agreement and
Statement of Work
I. Commencement Date and Term
Highstreet IT Solutions, LLC (“Highstreet”) shall provide services to Cerritos College (Cerritos) pursuant to
this Consulting Services Agreement and Statement of Work (hereinafter “SOW”) commencing no earlier
than January 26, 2015 and will not exceed $25,000. This SOW shall remain in effect until the performance of
the services pursuant to this SOW is complete as mutually agreed to by Highstreet and Cerritos. If the
parties agree to a renewal, the terms and conditions applicable to such renewal will be effected by a written
amendment to this SOW. Either party may terminate this SOW upon 10 days’ prior written notice.
II. In-Scope
Highstreet will provide onsite and/or remote academic advising and portal functional and technical
consulting support for the development of dashboards. Highstreet will utilize academic advising report data
to develop PeopleSoft Portal Pagelette to deliver student dashboards based upon district provided
prototype.
• Highstreet will analyze district provided prototype.
• Highstreet will provide knowledge transfer to district IT.
• Information Technology Director will serve as district representative.
III. Assumptions
Highstreet assumes the following as part of the scope of this Statement of Work:
• Highstreet will have access to all Cerritos personnel and relevant information in the performance of
our services. Any constraints in this area may result in delays in completing deliverables,
incompleteness of deliverables, or both.
• Cerritos will provide Highstreet resources with remote access PeopleSoft instances for the duration
of this SOW as needed for the completion of the assigned tasks.
IV. Work Location
The services described in this SOW will be provided both onsite at Cerritos and remotely.
V. Project Communications
Highstreet will provide weekly status reports to Cerritos.
VI. Acceptance Criteria
Deliverables and services under this SOW shall be deemed as accepted by Cerritos on the date of delivery
unless Highstreet receives written notice from Cerritos specifying the reason for non-acceptance after
completion of the service. In acceptance, the deliverables and derived works of the services performed by
Highstreet will become the property of Cerritos to modify, publish and use as it sees fit.
Page 1
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VII. Payment Schedule and Fee
All work defined within this SOW will be performed on a Labor Hour Rate. Highstreet will provide an onsite
rate of $155 inclusive of travel and expenses and a rate of $125 for remote work.
IX. Contact Persons
The primary contact for Cerritos on this SOW shall be:
Name:
Title:
Address:
Phone:
FAX:
Email:
The primary contact for Highstreet on this SOW shall be:
Name:
Manuel “Buddy” Ramos Ed.D
Title:
Senior Sales Executive
Address:
8480 E. Orchard Road, #6200, Greenwood Village, CO 80111
Phone:
480.823.8005
FAX:
303-802-5201
Email:
buddy.ramos@highstreetit.com
Page 2
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CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 8
FROM:
Dr. Linda L. Lacy
President/Superintendent
REVIEWED BY:
Dr. David El Fattal
Vice President of Business Services/
Assistant Superintendent
PREPARED BY:
Noorali Delawalla
Director of Fiscal Services
SUBJECT: Consideration of Ratification of General Fund, Special Reserve Funds,
Restricted Funds, Financial Aid Fund, and Payroll Clearance Fund
Warrants for the Quarter Ending December 31, 2014
ACTION
It is recommended that the Board of Trustees ratify General Fund, Special Reserve Funds, Restricted
Funds, Financial Aid Fund, and Payroll Clearance Fund Warrants for the quarter ending December 31,
2014.
FISCAL IMPACT
The items are budgeted in the General Fund.
REPORT SUMMARY
It is recommended that the Board of Trustees ratify the following warrants for the quarter ending December
31, 2014:
• 7,004 Payroll “A” Warrants, which are employee paychecks that originate from the payroll department,
totaling $18,591,909.35; and
• 2,793 Other “B” Warrants, which are checks to vendors that originate from the accounts payable
department, totaling $13,366,803.57.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
None.
Back to Board Agenda
CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 9
FROM:
REVIEWED BY:
Vice President of Business Services/
PREPARED BY:
Director, Purchasing and
SUBJECT: Consideration of Approval of Sale of Surplus and Obsolete
Materials/Equipment
ACTION
It is recommended that the Board of Trustees declare and approve the listed items as surplus and authorize
the Director of Purchasing to sell the listed items by means of a public auction by a contract with an auction
company.
FISCAL IMPACT
Proceeds from the sale of surplus items will be deposited into the General Fund.
REPORT SUMMARY
The attached listed items have exceeded their useful life and are no longer suitable for Cerritos College and
may be disposed of through public auction sales. In order to do so, pursuant to California Education Code
81452, the governing board by a unanimous vote of those members present must find that the property,
whether one or more items, does not exceed in value the sum of Five Thousand Dollars ($5,000). The
property may then be sold at private sale without advertising by Cerritos College. Cerritos College
Administration has determined that the items are obsolete and of no further use to the college. The
Administration has estimated that the aggregate market value of the listed items is less than $5,000.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
Exhibit A: Electronic Equipment and Miscellaneous Material
Back to Board Agenda
DISPOSAL OF DISTRICT PROPERTY:
ELECTRONIC EQUIPMENT AND MISCELLANEOUS MATERIAL
BOARD MEETING DATE: FEBRUARY 4, 2015
Quantity
Description
CC #s
Serial #s
93 Each
Stools
N/A
N/A
20 Each
Tables
N/A
N/A
1 Each
Chrysler Computer Model SC2015
N/A
1025
6 Each
Lecture Podiums
N/A
N/A
26 Each
Chairs
N/A
N/A
1 Each
1996 Ford Crown Victoria
Lic Plate No. 052186
VIN: 2FALP71W4TX170653
Back to Board Agenda
CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 10
FROM:
REVIEWED BY:
Vice President of Business Services/
PREPARED BY:
SUBJECT: Consideration of Approval of Quarterly Fiscal Status Report for the
Quarter Ending December 31, 2014
ACTION
It is recommended that the Board of Trustees approve the attached Quarterly Report (CCFS-311Q) for the
quarter ending December 31, 2014.
FISCAL IMPACT
This quarterly report shows a snapshot-in-time financial status of the college. There is no fiscal impact.
REPORT SUMMARY
This report depicts the Year-to-Date Actuals of the unrestricted fund financial situation as of December 31,
2014 showing that revenues exceeded expenditures by $22,909,846. In addition, the ending cash balance
excluding borrowed funds in the Unrestricted General Fund was a positive $21,615,192.
Title 5 of the California Code of Regulations (CCR), Section 58310, requires California Community College
Districts to report quarterly on their financial condition and to indicate any material events that occurred during
the quarter. In compliance with this regulation, the District has completed form CCFS-311Q from the State
Chancellor’s Office (Attachment #1). The Board of Trustees must review and approve this form at a regular
meeting.
Section I shows a multi-year trend of Unrestricted General Fund Revenue, Expenditure and Fund Balance.
Section II shows a multi-year trend of Annualized Attendance Full Time Equivalent Student (FTES).
Section III Total General Fund Cash Balance (Unrestricted and Restricted) compares actual cash flow over a
four-year period. This information can be useful in predicting possible cash flow problems.
Section IV compares year-to-date revenues received versus expenditures.
Section V provides the Chancellor’s Office with information relative to the status of negotiations.
Section VI reflects the issuance of any Tax and Revenue Anticipation Notes (TRANS), Certificates of
Participation (COPS) or General Obligation Bonds (GO Bonds).
Section VII addresses any fiscal problems that the District faces in the current and subsequent year.
Back to Board Agenda
Attachment #2 is a graph showing “required contingency” versus “actual general fund cash balance”.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
Quarterly Financial Status Report, CCFS-311Q.
Back to Board Agenda
Back to Board Agenda
Back to Board Agenda
CERRITOS COLLEGE
Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 11
FROM:
REVIEWED BY:
Vice President of Business Services/
PREPARED BY:
SUBJECT: Consideration of Approval to Make Budget Extensions and Budget
Transfers
ACTION
It is recommended that the Board of Trustees approve the budget extensions and budget transfers as
presented.
FISCAL IMPACT
The budget transfers will have no impact on the ending balance.
Additional State and Local revenue totalling $1,519,760 have been appropriated and budgeted.
REPORT SUMMARY
Page 1 and 2 are budget transfers between major account classifications for the Unrestricted General Fund
and Capital Outlay Projects Fund. These transfers are self-balancing and have no effect on the ending
balance.
Page 3 reflects the total revenue budget of $1,519,760 from State with $1.38 M for Advanced Manufacturing
and Engineering Technology Linked Learning and $120,000 for Teacher Preparation Pipeline; and Local
funding with their corresponding budget descriptions. There is an increase in budget for Prop 39 - Clean
Energy Act for $74,335 allocated to equipment.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
None.
Back to Board Agenda
1
BUDGET TRANSFERS FOR FEBRUARY 4, 2015
FROM
ACADEMIC SALARIES $
CLASSIFIED AND OTHER NON-ACADEMIC SALARIES $
EMPLOYEE BENEFITS $
SUPPLIES AND MATERIALS $
OTHER CONTRACT EXPENSES AND SERVICES $
CAPITAL OUTLAY $
INTERFUND TRANSFERS $
CONTINGENCY $
TOTAL $
TO
ACADEMIC SALARIES $
CLASSIFIED AND OTHER NON-ACADEMIC SALARIES $
EMPLOYEE BENEFITS $
SUPPLIES AND MATERIALS $
OTHER CONTRACT EXPENSES AND SERVICES $
CAPITAL OUTLAY $
PAYMENTS TO OR FOR STUDENTS $
TOTAL
$
Self Balancing: No effect on the ending balance
Number of Transfer Requests: Two (2)
Divisions/Departments/Programs:
01.0 FUND - GENERAL FUND - UNRESTRICTED
Transfers:
The purpose of these transfers is to cover salary for Spring 2015; and cost
travel.
Educational Partnerships and Programs; Science, Engineering, and Math
Back to Board Agenda
2
(898)
(175)
(1,073)
898
175
1,073
of student
Back to Board Agenda
2
BUDGET TRANSFERS FOR FEBRUARY 4, 2015
FROM
ACADEMIC SALARIES $
CLASSIFIED AND OTHER NON-ACADEMIC SALARIES $
EMPLOYEE BENEFITS $
SUPPLIES AND MATERIALS $
OTHER CONTRACT EXPENSES AND SERVICES $
CAPITAL OUTLAY $ (358,761)
INTERFUND TRANSFERS $
CONTINGENCY $
TOTAL $ (358,761)
TO
ACADEMIC SALARIES $
CLASSIFIED AND OTHER NON-ACADEMIC SALARIES $
EMPLOYEE BENEFITS $
SUPPLIES AND MATERIALS $
OTHER CONTRACT EXPENSES AND SERVICES $ 358,761
CAPITAL OUTLAY $
PAYMENTS TO OR FOR STUDENTS $
TOTAL
$ 358,761
Self Balancing: No effect on the ending balance
Number of Transfer Requests: One (1)
Divisions/Departments/Programs:
41.0 FUND - CAPITAL OUTLAY PROJECTS FUND
Transfers: The purpose of this transfer is to reallocate budget for engineering analysis and
construction plans for the led lighting retrofits funded by Prop 39.
Prop 39 - Clean Energy Act
Back to Board Agenda
3
Revenue Budget
00000.0-00000-02600-8840-0984000 (01.0 Fund) $
1,265
Local - Technology
To purchase welding material for student use.
00000.0-00000-71646-8623-0000000 (01.3 Fund) $ 1,385,877
State - Advanced Manufacturing and Engineering Technology Linked
Learning
To set up subgrantee agreement with Long Beach Community College
District. Budget allocated for salary and fringe benefits for academic
hourly, classified, and adult hourly; supply; travel; contracted services;
finger printing; software; and instructional equipment.
00000.0-00000-73400-8629-0000000 (01.3 Fund) $
12,618
State - Student Success (Credit)
To adjust budget for 3SP per current apportionment. Budget allocated
for supply.
00000.0-00000-75284-8629-0000000 (01.3 Fund) $ 120,000
State - Teacher Preparation Pipeline
To set up new Teacher Pathway Career Technical Education grant.
Budget allocated for salary and fringe benefits for academic full time,
stipend, counselor part time, and adult hourly; supply; consulting
services; travel; and indirect cost.
Total Revenue Budget $ 1,519,760
Expenditure Budget
00000.0-00100-72920-6460-6550000 (41.0 Fund) $
74,335
Prop 39 - Clean Energy Act
To adjust budget for Prop 39 - Clean Energy Act. Budget allocated to
equipment.
Total Expenditure Budget $ 74,335
APPROPRIATION TRANSFER ANALYSIS FOR FEBRUARY 4, 2015
Back to Board Agenda
CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 12
FROM:
REVIEWED BY:
Vice President of Human
PREPARED BY:
Director, Human Resources/Risk
SUBJECT: Consideration of Approval and/or Ratification of Employment of Classified,
Short-Term, Substitute, Professional Expert, and/or Student Hourly
ACTION
It is recommended that the Board of Trustees approve and/or ratify the employment of classified, short-term,
substitute, professional expert, and/or student hourly personnel as presented on the attached list.
FISCAL IMPACT
No additional financial effect. This is budgeted in the General Fund. Some positions are Categorically or
Specially funded as indicated.
REPORT SUMMARY
The attached list of classified, short-term, substitute, professional expert, and/or student hourly personnel is
submitted for approval and/or ratification of employment.
The Office of Human Resources has received and completed the processing of Employment Request forms
for the employment of classified, short-term, substitute, professional expert, and/or student hourly personnel
as indicated on the attached list.
All requirements for employment processing have been completed and the Office of Human Resources has
cleared the individuals for employment.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
Employment of Classified, Short-Term, Substitute, Professional Expert, and/or Student Hourly Personnel
Back to Board Agenda
EMPLOYMENT OF CLASSIFIED, SHORT-TERM, SUBSTITUTE, PROFESSIONAL EXPERT, AND/OR
STUDENT HOURLY PERSONNEL
I. Short-term hourly employment (as needed), variable hours per day not to exceed 25 hours a week, for a period not to exceed June
30, 2015, or 175 total workdays, whichever occurs first
Name
Unit
Classification
Rate
Start Date
Acosta, Fabian
Campus Police
Cadet I
$9.00/hr
02/05/15
Aguayo, Alejandra *
Academic Affairs
Program Assistant I
$10.37/hr
02/05/15
Alvarez, Ruben *
STEM
Instructional Aide II
$13.30/hr
02/05/15
Argott, Aleena G. *
Academic Affairs
Program Assistant I
$10.37/hr
02/05/15
Bell, Avanna C. *
Academic Affairs
Program Assistant I
$10.37/hr
02/05/15
Biroudian, Solmaz
Library
Instructional Aide I
$9.93/hr (1)
02/05/15
Cuevas, Elia
Facilities
Custodian
$10.14/hr
02/05/15
Delorenzo, Frank J. *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Delorenzo, Frank J. *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Diaz, Josephine G. *
Financial Aid
Financial Aid Clerk
$9.67/hr
02/05/15
Dixon, Zuleika *
DSPS
Special Education - Aide
$9.00/hr
01/12/15
Enriquez, Carlos H. *
Technology
Instructional Aide II
$13.30/hr (2)
02/05/15
Garcia Gomez, Eliot N. *
Financial Aid
Financial Aid Clerk
$9.67/hr
02/05/15
German, Sergio D. *
DSPS
Special Education - Aide
$9.00/hr
01/12/15
German, Sergio D. *
Music
Community Outreach Worker
$10.37/hr
02/05/15
Gonzales, David *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Gonzales, David *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Greenberg, Lauren *
Human Resources
Interpreter Certified
$42.58/hr
01/20/15
Guerrero, Mario E. *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Guerrero, Mario E. *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
1
* Categorically Funded
** Specially Funded
Presented to the Board of Trustees: February 4, 2015
Back to Board Agenda
Name
Unit
Classification
Rate
Start Date
Guzman, Julio *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Guzman, Julio *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Harvey, Carla
HPEDA
Instructional Aide II
$13.30/hr (1)
01/12/15
Herrera, Joseph F.
Campus Police
Cadet I
$9.00/hr
02/05/15
Hinton, Olivia *
STEM
Instructional Aide II
$13.30/hr (1)
02/05/15
Jackson, Lee *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Jackson, Lee *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Jamka, Alan *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Jamka, Alan *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Lares, Henry O.
Campus Police
Cadet I
$9.00/hr
02/05/15
Lavulo, Alifeleti S.
HPEDA
Instructional Aide II
$13.30/hr (1)
09/01/14
Lizarraga, Maria del Carmen *
Technology
Instructional Scheduling Coordinator
$12.98/hr
02/05/15
Lopez, Roxanna *
CalWORKs
Intermediate Clerk
$9.93/hr
02/05/15
Macias, Jorge A.
Campus Police
Cadet I
$9.00/hr
02/05/15
Mackay, Scott A. *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Mackay, Scott A. *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Mashburn, Cheyenne T. *
Technology
Program Assistant I
$10.37/hr
02/05/15
Mastron, Jesse Joel S.*
DSPS
Special Education - Aide
$9.00/hr
01/12/15
Micic, Miodrag *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Micic, Miodrag *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Montion Sandoval, Laura E. *
Financial Aid
Financial Aid Clerk
$9.67/hr
02/05/15
Moreno Borjas, Marlon
HPEDA
Aquatics Specialist
$10.50/hr
01/12/15
Mulleary, Joseph A. *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Mulleary, Joseph A. *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Munguia, Christian R. *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
2
* Categorically Funded
** Specially Funded
Presented to the Board of Trustees: February 4, 2015
Back to Board Agenda
Name
Unit
Classification
Rate
Start Date
Munguia, Christian R. *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Narvarez, Arlene *
Human Resources
Interpreter Certified
$42.58/hr
01/20/15
Nieto, Wendy V. *
Adult Education
Intermediate Clerk
$9.93/hr
02/05/15
Nino De Rivera, Sarahi *
Financial Aid
Student Affairs Assistant
$14.32/hr
02/05/15
Orellana, Eric A. *
DSPS
Special Education - Aide
$9.00/hr
01/12/15
Parras, Emmanuel M. *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Parras, Emmanuel M. *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Parrent, Siri *
Human Resources
Interpreter Certified
$42.58/hr
01/20/15
Partida, Gilberto *
Human Resources
Interpreter V
$41.02/hr
01/20/15
Patton, Lori *
Human Resources
Interpreter V
$41.02/hr
01/20/15
Perez, Marvin *
Financial Aid
Document Services Assistant
10.37/hr
02/05/15
Pizer, Janis *
CalWORKs
Community Ed. Specialist
$30.27/hr
02/05/15
Pulido Villanueva, Luis A. *
Financial Aid
Financial Aid Clerk
$9.67/hr
02/05/15
Quin, Qi
Admissions & Records
Clerk
$9.00
02/05/15
Rios, Diana V. *
Technology
Instructional Aide II
$13.30/hr (1)
02/05/15
Rojas Rivera, Juan Carlos *
Adult Education
Community Ed. Specialist
$30.27/hr
02/05/15
Rother, Edward *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Rother, Edward *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Salazar, Felipe *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Salazar, Felipe *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Serrano, Stephanie *
Academic Affairs
Program Assistant I
$10.37/hr
02/05/15
Siangio, Jeshanah Dominique R. *
DSPS
Instructional Aide II
$13.30/hr (1)
01/12/15
Siangio, Jeshanah Dominique R. *
Academic Affairs
Program Assistant I
$10.37/hr
01/12/15
Simon, Jade S.
Academic Affairs
Clerical
$9.00/hr
02/19/15
Soria, Fiorella *
Financial Aid
Document Services Assistant
$10.37/hr
02/05/15
3
* Categorically Funded
** Specially Funded
Presented to the Board of Trustees: February 4, 2015
Back to Board Agenda
Name
Unit
Classification
Rate
Start Date
Souleret, Renee *
Human Resources
Interpreter Certified
$42.58/hr
01/20/15
Subedi, Ashok *
STEM
Instructional Aide II
$14.67/hr (3)
02/05/15
Tait, Mark E. *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Tait, Mark E. *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Taylor, Kevin R. *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Taylor, Kevin R. *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Tello, Crystal S. *
Academic Affairs
Program Assistant I
$10.37/hr
02/05/15
Timoney, Michael J.
Student Activities
Student Affairs Assistant
$14.32/hr
02/05/15
Tui, Iremia
HPEDA
Instructional Aide II
$13.30/hr (1)
09/01/14
Ude, John O. *
Technology
Community Ed. Specialist
$30.27/hr
02/05/15
Ude, John O. *
Technology
Continuing Ed. Specialist/Business Tech.
$52.47/hr
02/05/15
Valdivia, Jonathan L. *
Technology
Equipment Mechanic
$14.32/hr
02/05/15
Villalba, Raymond *
STEM
Instructional Aide II
$13.30/hr (1)
02/05/15
Villamil, Jacqueline *
Financial Aid
Financial Aid Clerk
$9.67/hr
02/05/15
Vu, Bryant K. *
DSPS
Instructional Aide II
$13.30/hr (1)
01/12/15
Well III, Cornelius A. *
Financial Aid
Financial Aid Clerk
$9.67/hr
02/05/15
4
* Categorically Funded
** Specially Funded
Presented to the Board of Trustees: February 4, 2015
Back to Board Agenda
CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 13
FROM:
REVIEWED BY:
Vice President of Human
PREPARED BY:
Director of Human Resources/Risk
SUBJECT: Consideration of Approval of Employment of Temporary and/or Substitute
Hourly Faculty Personnel, as needed for 2014-2015 Academic Year
ACTION
It is recommended that the Board of Trustees approve the employment of temporary and/or substitute
hourly faculty personnel as needed for the 2014-2015 academic year and as presented on the attached list.
FISCAL IMPACT
No additional financial effect. This is budgeted in the General Fund.
REPORT SUMMARY
The attached list of Temporary and/or Substitute Hourly Faculty Personnel is submitted for approval of
employment.
The Office of Human Resources has received and completed the processing of employment request forms
for the employment of temporary and/or substitute hourly faculty personnel as indicated on the attached
list.
All requirements for employment processing have been completed and the Office of Human Resources
cleared the individuals for employment.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
Employment of Faculty, Temporary Part-Time 2014-2015 Academic Year
Back to Board Agenda
* NH=New Hire, RE=Reemployed
Presented to the Board: February 4, 2015
1
I. BUSINESS ED/HUMANITIES/SOCIAL SCIENCES
Part-Time Instructors Salary
Name Status* Discipline Placement** Rate
Biggs, Beverly RE Paralegal 3BD 61.67
Gibson, Jess NH Psychology 1AD 55.15
Hunt, Ryan RE History 1BM 53.29
II. FINE ARTS & COMMUNICATIONS
Part-Time Instructors Salary
Name Status* Discipline Placement** Rate
Briones, Michael NH Applied Music 1AM 53.29
III. HEALTH OCCUPATIONS
Part-Time Instructors Salary
Name Status*
Discipline Placement** Rate
Contreras, Lydia NH Dental Assisting 1AB 51.49
Hurtado, Teresa NH Dental Assisting 1AB 51.49
Macwan, Angelina RE Nursing 5AB 63.62
Segovia, Erika NH Dental Assisting 1AB 51.49
IV. LIBERAL ARTS
Part-Time Instructors Salary
Name Status* Discipline
Placement** Rate
Bordage, Nicolas NH Spanish 1AM 53.29
Carney, Danielle RE English 6BM 67.49
Dinnen, Evelyn NH English 1AM 53.29
Smoley, Daren NH English 1AM 53.29
V. SCIENCE, ENGINEERING AND MATHEMATICS
Part-Time Instructors Salary
Name Status* Discipline Placement** Rate
Cai, Yanwei NH Chemistry 1AM 53.29
Chai, Ellen RE Chemistry 1BM 53.29
Christiv, Romy RE Earth Science 3BM 59.58
Hanley, John NH Chemistry 1AD 55.15
Lazarus, Laura RE Chemistry 3BD 61.67
Mortezavi, Siavash NH Mathematics 1AM 53.29
FACULTY: TEMPORARY PART-TIME
2014-2015 ACADEMIC YEAR
Back to Board Agenda
* NH=New Hire, RE=Reemployed
Presented to the Board: February 4, 2015
2
VI. TECHNOLOGY
Part-Time Instructors Salary
Name Status* Discipline Placement** Rate
Parrish, Peter NH Engineering Design Technology 1AD 55.15
Sparks, Peter NH Automotive 1AM 53.29
Treadwell, Gary NH Automotive 1AB 51.49
Back to Board Agenda
* NH=New Hire, RE=Reemployed
Presented to the Board: February 4, 2015
3
** Instructors:
1AB=1st Semester-Bachelors, 1AM=1st Semester-Masters, 1AD=1st Semester-Doctorate
1BB=2nd Semester-Bacherlors, 1BM=2nd Semester-Masters, 1BD=2nd Semester-Doctorate
2AB=3rd Semester-Bachelors, 2AM=3rd Semester-Masters, 2AD=3rd Semester-Doctorate
2BB=4th Semester-Bachelors, 2BM=4th Semester-Masters, 2BD=4th SemesterDoctorate
3AB=5th Semester-Bachelors, 3AM=5th Semester-Masters, 3AD=5th Semester-Doctorate
3BB=6th Semester-Bachelors, 3BM=6th Semester-Masters, 3BD=6th Semester-Doctorate
4AB=7th Semester-Bachelors, 4AM=7th Semester-Masters, 4AD=7th Semester-Doctorate
4BB=8th Semester-Bachelors, 4BM=8th Semester-Masters, 4BD=8th Semester-Doctorate
5AB=9th Semester-Bachelors, 5AM=9th Semester-Masters, 5AD=9th Semester-Doctorate
5BB=10th Semester-Bachelors, 5BM=10th Semester-Masters, 5BD=10th Semester-Doctorate
6AB=11th Semester-Bachelors, 6AM=1th Semester-Masters, 6AD=11th Semester-Doctorate
6BB=>12 Semesters-Bachelors, 6BM=>12 Semesters-Masters, 6BD=>12 Semesters-Doctorate
Counselors and Librarians:
1CM=1st Semester-Masters, 1CD=1st Semester-Doctorate
1DM=2nd Semester-Masters, 1DD=2nd Semester-Doctorate
2CM=3rd Semester-Masters, 2CD=3rd Semester-Doctorate
2DM=4th Semester-Masters, 2DD=4th Semester-Doctorate
3CM=5th Semester-Masters, 3CD=5th Semester-Doctorate
3DM=6th Semester-Masters, 3DD=6th Semester-Doctorate
4CM=7th Semester-Masters, 4CD=7th Semester-Doctorate
4DM=>8 Semesters-Masters, 4DD=>8 Semesters-Doctorate
Back to Board Agenda
APPROVED
1
CERRITOS COLLEGE
COORDINATING COMMITTEE MINUTES
December 1, 2014
PRESENT:
Dr. Linda Lacy
ABSENT:
Dr. Stephen Johnson
Dr. David El Fattal
Lynn Laughon
Dr. JoAnna Schilling
David Ward
Dr. Mary Anne Gularte
David Fabish
Michelle Lewellen
Dr. Solomon Namala
Scott O’Neil
Armando Soto
Danylle Williams-Manser
(for Lynn Laughon)
Carla Yorke
Miles Aiello
GUEST(s):
Dr. Gilbert Contreras
Julie Mun
Barrett Morris
I. MEETING CALLED TO ORDER
Dr. Lacy called the meeting to order at 1:03 p.m.
II. PUBLIC COMMENTS – None
III. INTRODUCTION OF NEW EMPLOYEES & ANNOUNCEMENT OF
EMPLOYMENT OPPORTUNITIES
Name
Position
Start Date
Angela Teshima
Research Analyst
11/17/14
Employment Opportunities
Closing Date
Administrative Secretary I (Financial Aid)
12/22/14
Instructional Dean, Science, Engineering and Mathematics
1/16/15
Information regarding all employment opportunities is posted on the Human Resources
webpage.
IV. APPROVAL OF MINUTES – November 17, 2014
It was moved by Mr. Fabish and seconded by Mr. Soto to approve the November 17
minutes. The vote for approval was 10-0-3; Mr. O’Neil, Mr. Aiello, and Ms. Williams-
Manser abstained.
V. BOARD AGENDA – December 10, 2014
Dr. Lacy distributed the draft December 10 Board Agenda. She stated that this is the annual
organizational meeting and that it will be called to order to 6:30 p.m., break to recess for the
swearing-in ceremony for recently elected trustees, and reconvene at 7:30 p.m. There were
no questions about the agenda.
Back to Board Agenda
APPROVED
2
VI. ITEMS FROM INSTITUTIONAL COMMITTEES
Outstanding Classified Employee Selection
Dr. Gularte distributed the attached August 21, September 18, October 2, and November 6
meeting agendas and minutes. She also distributed the attached updated
classified/confidential employee of the month criteria and nomination form. The
information is posted online and advertised through the Daily Falcon. The committee also
procured nomination boxes to place in the one-stop area, library, Liberal Arts building,
Human Resources office, and Student Activities office. Dr. Gularte stated that posters
identifying awardees are posted in his/her department and also the Human Resources office,
and will be posted in additional areas soon. She encouraged the committee members to
submit nominations to increase recognition of the college’s outstanding staff.
Student Life
Dr. Contreras distributed the attached December 4 meeting agenda. He stated that the
committee will continue to review and improve commencement procedures and also discuss
other matters affecting student life including strategies to improve campus safety,
implementation of a student transit program in fall 2015, redesigning and updating student
ID cards, reviewing guidelines for student conduct in the library, discussing requests from
students to add more open meeting areas, and modifying food court hours and availability to
best meet student needs in a cost-effective manner. Dr. Contreras stated that the bookstore
contract renewal process is in progress and thanked Dr. El Fattal and Ali Delawalla for their
outstanding work in negotiations with Follett.
Dr. Schilling stated that the LRC renovation project currently includes plans to designate
open meeting areas for students and offered to attend an ASCC meeting with Rick Miranda
to update students. Dr. El Fattal stated that he is scheduled to attend the December 10
ASCC Senate meeting to provide an update regarding the Facilities Master Plan which will
include the LRC renovation project. Ms. Lewellen stated that faculty are also concerned
about student conduct in the library and food court hours and availability, and will discuss
these items at the December 2 Faculty Senate meeting.
VII. ITEMS FROM FACULTY SENATE STANDING COMMITTEES – None
VIII. STATUS OF SHARED GOVERNANCE
Consideration of Approval of Spring 2015 Meeting Schedule
It was moved by Mr. Fabish and seconded by Dr. Schilling to approve the attached spring
2015 meeting schedule. The vote for approval was unanimous.
Revised Administrative Procedure 3540 – Sexual and Other Assaults on Campus
Mr. Morris stated that the proposed revisions to this procedure include an additional legal
citation and language regarding the requirements of SB 967, also known as the “Yes Means
Yes” or Affirmative Consent law, which takes effect January 1, 2015. The added language
defines “affirmative consent” and ensures that the college has established transparent
procedures regarding the sexual assault policy and also prevention strategies.
It was moved by Mr. Soto and seconded by Mr. O’Neil to approve revised AP 3540 as
attached. The vote for approval was unanimous. Mr. Aiello was not present for the
discussion.
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APPROVED
3
Consideration of Approval to Establish Senate Committee on Department Chairs
Ms. Lewellen distributed a proposal to establish the Senate Committee on Department
Chairs as an official shared governance committee. She stated that the Chairs Council was
established in fall 2013 for department chairs to discuss issues specific to their
responsibilities, increase collaboration with instructional deans and the administration, and
share best practices. At its November 25 meeting, the Faculty Senate approved the proposal
submitted by the Chairs Council.
There was extensive discussion regarding whether the proposed purposes encroach upon the
purposes of existing shared governance committees and whether shared governance
committee members effectively solicit input from and communicate shared governance
decisions to members of their respective constituent groups. Ms. Lewellen clarified that the
proposed purposes are to review and provide input on existing procedures as they relate to
the duties and functions of department chairs, and that the chairs currently do not feel they
are informed or involved in the college’s decision-making process. She stated that
establishing the council as an official shared governance committee would give department
chairs a formal voice and lead to more efficient decision making. In order to ensure
communication between the Faculty Senate and committee, the proposal states that the
Faculty Senate Vice President will serve as a co-chair.
The committee recommended revisions to the proposed language and reached consensus to
review the proposal again after Ms. Lewellen shares the Coordinating Committee’s feedback
with the Chairs Council.
Revisions to College Committee on Enrollment Management Membership
At its November 17 meeting, the Coordinating Committee briefly discussed modifying the
Enrollment Management Committee membership to add more faculty representatives as
most of the committee’s purposes and goals involve instruction. Dr. Lacy distributed the
current committee membership list and requested feedback.
After discussion the following revisions were suggested:
Current Membership (15)
• Vice President of Academic Affairs
• Vice President of Student Services
• Dean of Academic Affairs
• Dean of Admissions, Records & Services
• Dean of Counseling Services
• Dean of Student Support Services
• Dean of Institutional Effectiveness, R&P
• 2 instructional deans
• 3 faculty representatives
• 2 classified representatives
• 1 student representative
Proposed Revised Membership (20)
• Vice President of Academic Affairs
• Vice President of Student Services
• Dean of Academic Affairs
• Dean of Admissions, Records & Services
• Dean of Counseling Services
• Dean of Student Support Services
• Dean of Institutional Effectiveness, R&P
• 2 instructional deans
• 3 faculty representatives
• 2 classified representatives
• 1 student representative
• Faculty Senate President or designee
• CCFF President or designee
• 1 faculty representative from Counseling
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APPROVED
4
• 1 Co-Chairperson of the proposed
Department Chairs Committee
• ASCC President or designee
• Vice President of Business Services or
designee
Mr. Fabish questioned the appropriateness of adding the CCFF President or designee as the
shared governance structure states that Faculty Senate represents faculty and the CCFF
mandate is absent of shared governance responsibilities outside of issues related to
compensation and workplace conditions. Dr. Namala stated that an Academic Senate paper
states that faculty unions have an important role to play in enrollment management. Ms.
Lewellen stated that the paper is posted online.
The committee reached consensus to share the proposed revisions with their constituent
groups and continue discussion at the January 26 meeting.
IX. REPORTS FROM COORDINATING COMMITTEE MEMBERS
Mr. Aiello stated that he submitted applications to several four-year universities and thanked
Dr. Contreras for helping him balance his duties and responsibilities as the ASCC President
with his studies. He stated that the ASCC is continuing working towards establishing a
culture of sustainability and green technology and is also discussing the student initiative. He
stated that as the end of the semester approaches, student leaders are encouraged to focus
on their studies.
Ms. Lewellen stated that at its November 25 meeting, Faculty Senate discussed establishing
an Equity Task Force to address instruction-related items in the Student Equity Plan. She
also stated that several faculty have complained that some shared governance committees do
not establish or adhere to regular meeting schedules which leads to low attendance. Dr.
Schilling suggested that input be requested through the April 2015 survey that will serve as
the shared governance evaluation tool.
X. PRESIDENT’S REPORT
Dr. Lacy reminded everybody that the annual holiday reception is scheduled for Thursday,
December 11 and encouraged staff to donate toys for the “Spark of Love” toy drive. She
also wished the committee a happy holiday season.
XI. ADJOURNMENT
Meeting adjourned at 2:35 p.m.
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CERRITOS COLLEGE
OUTSTANDING CLASSIFIED EMPLOYEE SELECTION AGENDA
LC-135
August 21, 2014
11:00 a.m.
I. Welcome and Introductions
II. Committee Membership
III. Purpose and Criteria
IV. Approval of Minutes – May 2014
V. Nomination Boxes
Student Center
One Stop
Liberal Arts/DSP&S
Human Resources Office
Library
VI. Voting
VII. Future Meeting Dates and Times
VIII. Comments from the Committee
IX. Adjournment
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MINUTES
OUTSTANDING CLASSIFIED EMPLOYEE SELECTION COMMITTEE
Thursday, August 21, 2014
CTX – Conference Room
11:00 a.m.
MEMBERS PRESENT:
Arlene Belknap, Bob Chester, Jackie Garner, Gilbert Rodriguez, Donna Sheibe, Marcia Taylor,
Rosario Vasquez, Dr. Mary Anne Gularte, Janet Parga,
MEMBERS ABSENT:
Deanna Hart, Phu Nguyen, Evangelina Reichwein, Lucy Self, Jessica Coronado
MINUTES:
Minutes will be sent by email to the committee from Monica Acuna.
WELCOME & INTRODUCTIONS:
Dr. Gularte opened the meeting with a warm welcome and introduced the new Staff
Development Assistant, Monica Acuna.
VOTING:
Lucia Romero was selected as the Employee of the Month for August 2014.
NOMINATION BOXES:
Dr. Gularte told the group that five nomination boxes have been ordered. The locations on
campus these boxes will be placed are; The Student Center, The One Stop, The Liberal
Arts/DSP&S building, Human Resources, and the Library.
COMMENTS:
Marcia asked if committee members could submit nominations, Dr. Gularte responded yes.
Jackie suggested we put out more emails about nominating a classified/confidential.
Arlene indicated that she has termed out of the committee but has enjoyed her time with it.
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Donna Sheibe look into changing the location of the room from LC-135 to the CTX conference
room.
Next Regular meeting: September 18, 2014.
Adjourned at 12:00 pm
Submitted by: Monica Acuña
Minutes for the March meeting were emailed to the committee. Donna Sheibe motioned to approve and Marcia Taylor seconded.
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CERRITOS COLLEGE
OUTSTANDING CLASSIFIED EMPLOYEE SELECTION AGENDA
LC-135
September 18, 2014
11:00 a.m.
I. Welcome and Introductions
II. Committee Membership and Future Meeting Dates
III. Purpose and Criteria
IV. Approval of Minutes – August 2014
V. Nomination Boxes - Update
Student Center
One Stop
Liberal Arts/DSP&S
Human Resources Office
Library
VI. Voting
VII. Comments from the Committee
VIII. Adjournment
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MINUTES
OUTSTANDING CLASSIFIED EMPLOYEE SELECTION COMMITTEE
Thursday, September 18, 2014
LC-135
11:00 a.m.
MEMBERS PRESENT:
Donna Sheibe, Katie Mishler, Lynn Laughon, Gilbert Rodriguez, Donna Sheibe, Marcia Taylor,
Rosario Vasquez, Janet Parga, Michelle Lewellen, Evangelina Reichwein, Ronda Gartrell,
Sarah Ramirez
MEMBERS ABSENT:
Phu Nguyen, David Moore, Mary Anne Gularte
MINUTES: Marcia motioned to approve. Donna seconded the motion. 6 people abstained.
WELCOME & INTRODUCTIONS:
Donna represented Dr. Mary Anne Gularte in her absence.
Lynn Laughon recommended the committee select a vice chairperson. Monica will put this
recommendation on the next agenda.
Committee Membership and Future Meeting Dates
Donna passed out the membership list and the future meeting dates to the committee.
Purpose and Criteria
Donna passed out the purpose and Criteria to the committee.
Sarah asked what Monitors trends and practices on issues within the committee’s scope and
communicates them to the college means. Monica will put the question on the next agenda.
NOMINATION BOXES:
Donna told the group that five nomination boxes have been delivered to the warehouse. The
locations on campus these boxes will be placed are; The Student Center, The One Stop, The
Liberal Arts/DSP&S building, Human Resources, and the Library.
Janet Parga recommended the Student Center box be relocated to Student Activities. The
committee unanimously agreed. Janet will speak to her ASCC president about promoting the
box.
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VOTING:
Daryabuth Martinez was selected as the Employee of the Month for September 2014.
COMMENTS:
It was suggested that the Employee of the month process be on next month’s agenda.
A request was made that “Department of the year” be on next month’s agenda.
Evangelina asked if questions could be written up and posted on the nomination form.
Rose suggested we elaborate more on the email sent out to the campus.
Lynn suggested to the group that when choosing the employee of the month take into
consideration the line that says: Please provide specific examples of how the nominee’s
contributions to the college go above and beyond his/her normal job duties.
Donna asked Lynn if the employee of the month nomination opportunity is announced in
CSEA meetings. It is not.
Next Regular meeting: October 2, 2014.
Adjourned at 12:07 pm
Submitted by: Monica Acuña
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CERRITOS COLLEGE
OUTSTANDING CLASSIFIED EMPLOYEE SELECTION AGENDA
LC-135
October 2, 2014
11:00 a.m.
I. Welcome and Introductions
II. Employee of the Month process
III. Department of the Year
IV. Selecting a Vice-Chairperson for the Employee of the Month Committee
V. Approval of Minutes – September 2014
VI. Nomination Boxes
Student Center
One Stop
Liberal Arts/DSP&S
Human Resources Office
Library
VII. Voting
VIII. Comments from the Committee
IX. Adjournment
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MINUTES
OUTSTANDING CLASSIFIED EMPLOYEE SELECTION COMMITTEE
Thursday, October 2, 2014
LC-135
11:00 a.m.
MEMBERS PRESENT:
Katie Mishler, Gilbert Rodriguez, Marcia Taylor, Rosario Vasquez, Janet Parga, Michelle
Lewellen, Ronda Gartrell, Sarah Ramirez, Mary Anne Gularte, Phu Nguyen
MEMBERS ABSENT:
David Moore, Evangelina Reichwein, Lynn Laughon, Donna Sheibe
MINUTES: Michelle motioned to approve changes to the September minutes. Sarah seconded
the motion. 1 person abstained.
WELCOME & INTRODUCTIONS:
Dr. Gularte welcomed the group. Introductions went around the room.
Employee of the Month Selection Process
Dr. Gularte led the group through the selection process.
Michelle motioned that if a committee member is part of a team that has been nominated that
member will excuse him or herself from the vote. Katie seconded the motion. All were agreed.
This item will be added as letter L.
Mary Anne shared with the group that more outreach is being done to promote the nomination
form. Dr. Gularte presented the committee with a sample poster Sarah Ramirez created. The
poster will be put up in the employee of the month’s department.
Department of the Year
After some discussion the committee decided not to pursue a department of the year process.
Selecting a Vice Chairperson
The committee unanimously agreed that Donna did a great job in running the meeting in Mary
Anne’s absence for the September meeting.
Katie nominated Donna as Vice Chairperson. Phu seconded the nomination. All agreed.
Marcia nominated Sarah as secretary. Gilbert seconded nomination. All Agreed.
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NOMINATION BOXES:
Mary Anne demonstrated one of the nomination boxes to the group.
Janet is concerned that a nomination box placed in the student center may disappear.
Dr. Gularte will ask Dr. Contreras regarding placing a nomination box in Student Activities.
COMMENTS:
Gilbert Rodriguez shared that an electronic copy of the nominations may be easier for members
to access and read.
Monica will password protect the nominations and send them via email once she has adobe
professional.
Katie Mishler would prefer a hard copy.
VOTING:
Javier Ruiz was selected as the Employee of the Month for October 2014.
Next Regular meeting: November 6, 2014.
Adjourned at 11:55 am
Submitted by: Monica Acuña
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CERRITOS COLLEGE
OUTSTANDING CLASSIFIED EMPLOYEE SELECTION AGENDA
LC-135
November 6, 2014
11:00 a.m.
I. Welcome and Introductions
II. Approval of Minutes – October 2, 2014
III. Voting
IV. Comments from the Committee
V. Adjournment
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MINUTES
OUTSTANDING CLASSIFIED EMPLOYEE SELECTION COMMITTEE
Thursday, November 6, 2014
LC-135
11:00 a.m.
MEMBERS PRESENT:
Katie Mishler, Rosario Vasquez, Janet Parga, Michelle Lewellen, Ronda Gartrell, Sarah
Ramirez, Mary Anne Gularte, Lynn Laughon, David Moore, Evangelina Reichwein, Monica
Acuna
MEMBERS ABSENT:
Donna Sheibe, Phu Nguyen, Marcia Taylor, Gilbert Rodriguez
MINUTES: Dr. Gularte motioned to approve changes to the September minutes. Michelle
seconded the motion. 1 person abstained.
WELCOME & INTRODUCTIONS:
Dr. Gularte welcomed the group.
Introductions went around the room.
VOTING:
Michele Kingston was selected as the Employee of the Month for November 2014.
COMMENTS FROM THE COMMITTEE
Sarah Ramirez suggested Monica include the link to the classified/confidential job descriptions
when sending out the nomination announcement.
Next Regular meeting: December 11, 2014.
Adjourned at 11:45 am
Submitted by: Monica Acuña
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Classified/Confidential Employee of the Month
Nomination Form
Who is eligible?
1. Each nominee must be a permanent full-time or part-time classified or confidential
employee. (Nominations are received and verified by Staff Development Assistant.)
Criteria:
1. Nominees must perform their job duties with distinction and also make a positive
contribution to students, fellow employees, or the college community.
2. Examples of positive contributions to the college community may include but are
not limited to:
a. serving on a committee or as a club advisor
b. improving or creating a new procedure, guideline or process
c. participating in campus programs, events or student activities.
d. doing volunteer work on campus or off-campus
Please submit nominations by the 25th of the month for consideration at the next committee meeting
Guidelines for Writing a Nomination:
Please provide a detailed description of why you think the nominee has earned the honor of
becoming the “Outstanding Classified/Confidential Employee of the Month.”
Please provide specific examples of how the nominee’s contributions to the college go above
and beyond his/her normal job duties.
For this nomination to be considered, the nominating individual must list detailed reasons why
the nominee(s) should be considered by the committee.
You may complete this form as a paragraph or a list of relevant information. Thank you for
taking the time to nominate your fellow employees for their contributions to the college
mission and community.
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Classified/Confidential Employee of the Month
Nomination Form
Name of Nominee:
Job Title of Nominee:
E-mail of Nominee:
Department of Nominee:
Name of Nominator:
E-mail of Nominator: Extension No:
Return to Staff Development Assistant in the Office of Human Resources
Nominating Statement
Please provide examples of positive contributions to the college community.
Please share any additional comments you may have.
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Classified/Confidential Employee of the Month
Committee Criteria
Employee of the Month Committee Criteria
Selection Process:
a. Please submit nominations by the end of the month for consideration at the next
committee meeting.
b. Staff Development Assistant and Committee Secretary will receive all nominations until
the 25
th
of the month. The Staff Development Assistant and Committee Secretary will
confer and cross-reference all received nominations on the 26
th
of the month or the first
working day after that. The Staff Development Assistant will deliver the nominations to
members at least 24 hours prior to the monthly meeting. Members will bring the
nomination packet to the meeting. After voting closes, all votes will be collected and
counted by the Committee Chair and Committee Secretary. Counted ballots will be
retained by the Staff Development Assistant. The Staff Development Assistant will
collect and shred remaining nomination packets.
c. The committee will maintain a pool of qualified nominations to be considered for
Employee of the Month each month. Candidates will be removed from the pool after
three months.
d. The name will be submitted to the President’s Office prior to the second Board of
Trustees Meeting of the month.
e. An Employee can be recognized as Employee of the Month once (1) a year.
f. An Employee can be recognized as Employee of the Year once every five (5) years.
g. The nominator will receive acknowledgement via email.
h. There will be at least eight (8) committee members needed for a quorum for
voting. Voting will be closed.
i. Attendance presence will be defined as physically present in real time.
j. If there is not a candidate with a majority vote, the two (2) top candidates will proceed to
an immediate runoff. Tie will be broken by Chair.
k. Staff Development Assistant will act as the correspondence member, notifying committee
members of meetings and voting. He/she will complete all necessary paperwork for
Employee of the Month Committee. In the absence of the Staff Development Assistant,
the Committee Secretary will act as back-up.
l. During tenure as a voting member of the Outstanding Classified/Confidential Employee
of the Month Committee, the member will not be eligible for nomination as Employee of
the Month.
m. A voting meeting will be held once a month. If a quorum of (8) voting committee
members is not met the committee will first call an emergency meeting to be held within
2 working days.
n. Visitors or guests of the committee will be made aware that voting and related
discussions are confidential. As such, non-members of the committee will not be allowed
to remain during the voting and related process and discussions.
Revised: March 12, 2014
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STUb
irNT
AFFAIRS
CI:RRITOS COLLSGIi
STUDENT LIFE COMMITTEE
December 4, 2014
BK111/112
1:00 PM
AGENDA
1. Welcome
2. Campus Safety Update
3. Cerritos College Transit Program
a.
Bus Passes
b.
Bicycle Program
4. Cerritos College ID Cards
5. Bookstore Contract Renewal
6. Library Guidelines
7. Food Court
a.
Health Department Ratings
b.
Open Friday?
8. Game Room Update
9. Commencement 2015
a.
Review Task List
b.
Commencement Speaker
10.
Other
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Spring 2015 Coordinating Committee Meeting Schedule
January 26 Review February 4 Board Agenda and Committee Reports
February 9 Review February 18 Board Agenda and Committee Reports
February 23 Review March 4 Board Agenda and Committee Reports
March 9 Review March 18 Board Agenda and Committee Reports
March 23 Review April 1 Board Agenda and Committee Reports
April 6 Review April 15 Board Agenda and Committee Reports
April 27 Review May 6 Board Agenda and Committee Reports
May 11 Review May 20 Board Agenda and Committee Reports
Dates are subject to change. Please note that the January 21 and summer Board Meeting
Agendas will be emailed to the committee members for review.
Back to Board Agenda
Cerritos Community College District Procedure No. 3540
General Institution
AP 3540 SEXUAL AND OTHER ASSAULTS ON CAMPUS
1
References: 2
Education Code, Sections 67385 and 67386;
3
20 U.S. Code, Section 1092(f); 4
34 Code of Federal Regulations, Section 668.46(b)(11) 5
Any sexual assault or physical abuse, including, but not limited to, rape, domestic 6
violence, dating violence, sexual assault, or stalking, as defined by California law, whether 7
committed by an employee, student, or member of the public, occurring on District 8
property, in connection with all the academic, educational, extracurricular, athletic, and 9
other programs of the District, whether those programs take place in the District’s facilities 10
or at another location, or on an off-campus site or facility maintained by the District, or on 11
grounds or facilities maintained by a student organization, or at a District-sponsored 12
activity on non-District property is a violation of District policies and regulations and is 13
subject to all applicable punishment, including criminal procedures and employee or 14
student discipline procedures. (Also see BP 5500 titled Standards of Conduct and AP 15
5520 titled Student Discipline Procedures.) 16
“Sexual assault” includes but is not limited to, rape, forced sodomy, forced oral copulation, 17
rape by a foreign object, sexual battery, or threat of sexual assault. 18
“Dating violence” means violence committed by a person who is or has been in a social 19
relationship of a romantic or intimate nature with the victim. 20
“Domestic violence” includes felony or misdemeanor crimes of violence committed by: 21
a current or former spouse of the victim; 22
by a person with whom the victim shares a child in common;
23
by a person who is cohabitating with or has cohabitated with the victim as a 24
spouse; 25
by a person similarly situated to a spouse of the victim under California law; or 26
by any other person against an adult or youth victim who is protected from that
27
person’s acts under California law. 28
“Stalking” means engaging in a course of conduct directed at a specific person that would 29
cause a reasonable person to fear for his or her safety or the safety of others, or to suffer 30
substantial emotional distress. 31
It is the responsibility of each person involved in sexual activity to ensure that he or she 32
has the affirmative consent of the other or others to engage in the sexual activity. Lack
33
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of protest or resistance does not mean consent, nor does silence mean consent. 34
Affirmative consent must be ongoing throughout a sexual activity and can be revoked at 35
any time. The existence of a dating relationship between the persons involved, or the 36
fact of past sexual relations between them, should never by itself be assumed to be an 37
indicator of consent.
38
“Affirmative consent” means affirmative, conscious, and voluntary agreement to engage
39
in sexual activity. 40
These written procedures and protocols are designed to ensure victims of domestic 41
violence, dating violence, sexual assault, or stalking receive treatment and information. 42
(For physical assaults/violence, also see AP 3500 titled Campus Safety; AP 3510 titled 43
Workplace Violence Plan; and AP 3515 titled Reporting of Crimes) 44
All students, faculty members, or staff members who allege they are the victims of 45
domestic violence, dating violence, sexual assault, or stalking on District property or on 46
an off-campus site or facility maintained by the District or on grounds or facilities 47
maintained by a student organization or at a District-sponsored activity on non-District 48
property shall be provided with information regarding options and assistance available to 49
them. Information shall be available from the Campus Police Department, which shall 50
maintain the identity and other information about alleged sexual assault victims as 51
confidential unless and until the Chief of Campus Police or designee is authorized to 52
release such information. A student who alleges being a victim of sexual assault may 53
choose for the investigation to be pursued through: 54
A. the criminal justice system and the Office of Student Conduct and Grievance; or 55
B. only the Office of Student Conduct and Grievance. 56
The Campus Police Department shall provide all alleged victims of domestic violence, 57
dating violence, sexual assault or stalking with the following, upon request: 58
A copy of the Board Policy and Administrative Procedure regarding domestic 59
violence, dating violence, sexual assault, or stalking; 60
A list of personnel on campus who should be notified and procedures for such 61
notification, if the alleged victim consents, including the President/Superintendent; 62
Vice President of Student Services; Dean of Student Services/Coordinator of 63
Student Conduct and Grievance; Vice President of Human Resources or designee; 64
and/or the Associate Dean of Student Health, Wellness and Veterans Services. 65
Information about the importance of preserving evidence and the identification and
66
location of witnesses; 67
A description of available services and the persons on campus available to provide 68
those services if requested. Services and those responsible for providing or 69
arranging them include: 70
o transportation to a hospital, if necessary (Campus Police); 71
o counseling by a mental health professional in Student Health Services 72
or referral to a counseling center (Student Health Services, Campus 73
Police); 74
o notice to the police, if desired (Campus Police); and 75
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o a list of other available campus resources or appropriate off-campus 76
resources (Student Health Services, Campus Police). 77
A description of each of the following procedures: 78
o criminal prosecution; 79
o civil prosecution (i.e., lawsuit); 80
o District disciplinary procedures for students and/or employees, as 81
applicable; 82
o modification of a student’s individual class schedule; and 83
o tutoring, if necessary. 84
The Vice President of Human Resources or designee should be available to provide 85
assistance to District law enforcement unit employees regarding how to respond 86
appropriately to reports of sexual violence. 87
The District will investigate all complaints alleging sexual assault under the procedures 88
for sexual harassment investigations described in AP 3435 regardless of whether a 89
complaint is filed with local law enforcement. 90
All alleged victims of domestic violence, dating violence, sexual assault, or stalking on 91
District property or on an off-campus site or facility maintained by the District or on 92
grounds or facilities maintained by a student organization or at a District-sponsored 93
activity on non-District property shall be kept informed, through the Campus Police 94
Department of any ongoing investigation. Information shall include the status of any 95
student of employee disciplinary proceedings or appeal; alleged victims of domestic 96
violence, dating violence, sexual assault, or stalking are required to maintain any such 97
information in confidence, unless the alleged assailant has waived rights to confidentiality. 98
A complainant or witness who participates in an investigation of sexual assault, domestic 99
violence, dating violence, or stalking will not be subject to disciplinary sanctions for a 100
violation of the District’s student conduct policy at or near the time of the incident, unless 101
the District determines that the violation was egregious, including but not limited to, an
102
action that places the health or safety of any other person at risk or an action that involves 103
academic dishonesty, including but not limited to, plagiarism or cheating. 104
In the evaluation of complaints in any disciplinary process, it shall not be a valid excuse 105
to alleged lack of affirmative consent that the accused believed that the complainant 106
consented to the sexual activity under either of the following circumstances: 107
The accused’s belief in affirmative consent arose from the intoxication or 108
recklessness of the accused.
109
The accused did not take reasonable steps, in the circumstances known to the 110
accused at the time, to ascertain whether the complainant affirmatively consented. 111
In the evaluation of complaints in the disciplinary process, it shall not be a valid excuse
112
that the accused believed that the complainant affirmatively consented to the sexual
113
activity if the accused knew or reasonably should have known that the complainant was 114
unable to consent to the sexual activity under any of the following circumstances:
115
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The complainant was asleep or unconscious. 116
The complainant was incapacitated due to the influence of drugs, alcohol, or 117
medication, so that the complainant could not understand the fact, nature, or extent
118
of the sexual activity.
119
The complainant was unable to communicate due to a mental or physical
120
condition.
121
The District shall maintain the identity of any alleged victim, or witness, or third-party 122
reporter of domestic violence, dating violence, sexual assault, or stalking on District 123
property, as defined above, in confidence unless the alleged victim, or witness, or third-124
party reporter specifically waives that right to confidentiality. All inquiries from reporters 125
or other media representatives about alleged domestic violence, dating violence, sexual 126
assaults, or stalking on District property shall be referred to the District's 127
President/Superintendent or designee, who shall work with the Chief of Campus Police 128
to ensure that all confidentiality rights are maintained. 129
Additionally, the Annual Security Report will include a statement regarding the District’s 130
programs to prevent sex offenses and procedures that should be followed after a sex 131
offense occurs. The statement must include the following: 132
A description of educational programs to promote the awareness of rape, 133
acquaintance rape, other forcible and non-forcible sex offenses, domestic 134
violence, dating violence, or stalking; 135
Procedures to follow if domestic violence, dating violence, a sex offense, or 136
stalking occurs, including who should be contacted, the importance of preserving 137
evidence to prove a criminal offense, and to whom the alleged offense should be 138
reported; 139
Information on a student’s right to notify appropriate law enforcement authorities, 140
including on-campus and local police, and a statement that campus personnel will 141
assist the student in notifying these authorities, if the student so requests; 142
Information for students about existing on- and off-campus counseling, mental 143
health, or other student services for victims of sex offenses; 144
Notice to students that the College will change a victim’s academic situation after 145
an alleged domestic violence, dating violence, sexual assault, or stalking and of 146
the options for those changes, if those changes are requested by the victim and 147
are reasonably available; 148
Procedures for campus disciplinary action in cases of an alleged domestic 149
violence, dating violence, sex offense, or stalking including a clear statement that: 150
o The accuser and the accused are entitled to the same opportunities to 151
have others present during a disciplinary proceeding; and 152
o Both the accuser and the accused must be informed of the outcome of 153
any institutional disciplinary proceeding resulting from an alleged sex 154
offense. Compliance with this paragraph does not violate the Family 155
Educational Rights and Privacy Act (FERPA). For the purposes of this 156
paragraph, the outcome of a disciplinary proceeding means the final 157
determination with respect to the alleged domestic violence, dating 158
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violence, sex offense, or stalking and any sanction that is imposed 159
against the accused. 160
A description of the sanctions the campus may impose following a final 161
determination by a campus disciplinary proceeding regarding rape, acquaintance 162
rape, or other forcible or non-forcible sex offenses, domestic violence, dating 163
violence, or stalking. 164
Education and Prevention Information 165
The Campus Police Department, in coordination with the Counseling Services Division, 166
shall: 167
Provide information about domestic violence, dating violence, sexual assault, or 168
and stalking. The information shall be developed in collaboration with campus-169
based and community-based victim advocacy organizations, and shall include the
170
District’s sexual assault policy and prevention strategies including empowerment
171
programming for victim prevention, awareness raising campaigns, primary 172
prevention, bystander intervention, and risk reduction. 173
Post sexual violence prevention and education information on the campus internet 174
website regarding domestic violence, dating violence, sexual assault and stalking. 175
Also see AP 3435 titled Discrimination and Harassment Investigations, BP 3540 titled 176
Sexual and Other Assaults on Campus; AP 3500 titled Campus Safety; AP 3510 titled 177
Workplace Violence Plan; and AP 3515 titled Reporting of Crimes, BP 5500 titled 178
Standards of Conduct, and AP 5520 titled Student Discipline Procedures 179
Offices of Primary Responsibility: Vice President, Student Services 180
Vice President, Human Resources 181
Date Approved:
Dates Revised:
November 26, 2007
October 1, 2012; November 18, 2013; September 22, 2014;
December 1, 2014
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CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 15
FROM:
SUBJECT: First Reading: Revised Board Policy 2720 – Communications Among
Board Members
ACTION
It is recommended that the Board of Trustees review and discuss Revised Board Policy 2720 –
Communications Among Board Members during this first reading.
FISCAL IMPACT
No general funds will be used.
REPORT SUMMARY
The Board Policy Review Advisory Committee recommended revisions to Board Policy 2720 –
Communications Among Board Members to clarify language regarding legally prohibited communications
among a majority of members of the Board of Trustees, and permissible communications between individual
board members and employees, officials of the District, or community members.
The Board Policy Review Advisory Committee reviewed Revised Board Policy 2720 – Communications
Among Board Members on January 16. At its January 26 meeting, the College Coordinating Committee
reviewed the proposed revisions to BP 2720 to afford all constituent groups an opportunity for input.
The revised policy is now ready for review by the Board of Trustees.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
Revised Board Policy 2720 – Communications Among Board Members
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Cerritos Community College District Policy
No. 2720
Board of Trustees
BP 2720 COMMUNICATIONS AMONG BOARD MEMBERS
1
Reference: 2
Government Code, Section 54952.2 3
A majority of the mMembers of the Board of Trustees shall not communicate among 4
themselves by the use of any form of communication (e.g., personal intermediaries, e-5
mail, or other technological device) in order to reach a collective concurrence regarding 6
any item, use a series of communications of any kind, directly or through intermediaries, 7
to discuss, deliberate, or take action on any item of business
that is within the subject 8
matter jurisdiction of the Board of Trustees
outside of a regularly scheduled meeting. In 9
addition, no other person shall make serial communications to Board Members for the 10
purpose of reaching a collective concurrence. 11
This policy shall not be construed as preventing an employee, official of the District, or 12
community member from engaging in separate conversations, asking questions, or
13
providing information regarding a matter that is within the subject matter jurisdiction of the 14
Board, if that person does not communicate to members of the Board the comments or 15
position of any other member or members of the Board. 16
Office of Primary Responsibility: President/Superintendent 17
The language in black ink is from the current policy. The underlined language in was recommended by
the Board Policy Review Advisory Committee at its January 16 meeting.
Date Adopted:
December 12, 2007
Dates Revised:
June 9, 2010;
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CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 17
FROM:
REVIEWED BY:
Vice President of Academic Affairs
SUBJECT: Consideration of Certification of the 2015 Follow-Up Report to be provided
to the Accrediting Commission for Community and Junior Colleges
(ACCJC), Western Association of Schools and Colleges (WASC)
ACTION
The college’s Follow-Up Report pertaining to its accreditation by the Accrediting Commission of Community
and Junior Colleges (ACCJC) has been completed and is presented to the Board for certification of
widespread participation in the preparation of the report and accuracy in its reflection of whether the
campus is in compliance with ACCJC standards.
FISCAL IMPACT
There is no fiscal impact.
REPORT SUMMARY
Cerritos College is currently an accredited member of ACCJC. In June 2014, the Commission took action to
issue Warning with the requirement that the college complete a Follow-Up Report by March 15, 2015
addressing three recommendations regarding degree and certificate outcomes, leadership and governance,
and board development. The Follow-Up Report demonstrates that the college has addressed the
recommendations, resolved the deficiencies, and now meets Standards.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
Cerritos College 2015 Follow-Up Report (available online)
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CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 18
FROM:
Dr. Linda L. Lacy
President/Superintendent
PREPARED BY:
Dr. David El Fattal
Vice President of Business Services/
Assistant Superintendent
SUBJECT: Consideration of Approval to Enter Into a Second Amendment of the
Bookstore Operating Agreement with Follett Higher Education Group Inc.
for Continued Management and Operation of the Cerritos College
Bookstore
ACTION
It is recommended that the Board of Trustees approve to enter into a Second Amendment of the bookstore
operating agreement with Follett Higher Education Group Inc. for continued management and operation of
the Cerritos College Bookstore.
FISCAL IMPACT
There is no impact to the general fund. Cerritos College, and relatedly, the Associated Students of Cerritos
College (ASCC), will receive an annual increase in commission revenues of approximately $180,000, a one-
time commission payment for goodwill of $112,000, a two-percent reduction of costs for approximately 85%
of all new, used and rental textbooks purchased by individual students, and substantial savings for individual
purchases of e-books, e-course packs, course packs, text packages, kits, sets and bundles and non-
returnable and return restricted texts. For the past several years, the total annual commission has been
$350,000 or slightly higher.
REPORT SUMMARY
In response to a Request for Proposal for the Lease, Management, and Operation of College Bookstore
,
Follett Higher Education Group Inc. was awarded a contract by the Board of Trustees and has been operating
the Cerritos College Bookstore since April 16, 2001.
Follett replaced Wallace’s Bookstore, who had operated the Cerritos College Bookstore from March 1, 1998
until its bankruptcy in early 2001. Prior to the contract with Wallace’s Bookstore, Cerritos College personnel
operated the bookstore. An analysis presented to the Board of Trustees on January 14, 1998 noted that the
bookstore had struggled for years to be self-sustaining. Further, it was stated that the imperative need to
change from a college run bookstore to a professionally managed bookstore was, in part, because textbook
prices were not competitive with neighboring bookstores, causing students to leave campus for textbooks,
photocopying and other bookstore related services. Additionally, this analysis noted that for the first six
months of fiscal year 1997-1998 the college run bookstore was at least $600,000 in deficit with a lack of
available funds to pay current obligations. Approximately $500,000 of this deficit was for employee salary
and benefits.
Cerritos College and Follett superseded their April 16, 2001 Agreement with a new Agreement effective
February 1, 2010, whose term expires on January 31, 2015. A First Amendment to the February 1 Agreement
was mutually agreed upon effective July 1, 2010.
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During August, 2014, a Cerritos College Bookstore Contract Negotiating Team was established to develop
priorities for upcoming negotiations between Cerritos College and Follett Higher Education Group Inc. This
team was comprised of students, faculty and administrators. Since September, 2014 District administration
have conducted multiple in-person and telephonic negotiations sessions. Negotiations are concluded and
the parties have reached agreement on terms. These terms are defined in the attached Second Amendment
to the Bookstore Operating Agreement. A summary of the key points are listed in the table below:
Existing Agreement
Amendment
Commission
Structure
10% commission on sales under
$3 million; and 11% commission on
sales above $3 million
15% commission on sales under
$3 million; and 16% commission on
sales above $3 million
Commission
Guarantee
$350,000, or possibly less based on
the Gross Percentage Formula if
student enrollment drops five percent
from the previous year
The greater of $400,000, 90% of the
previous year’s commission, or the
calculated amount derived from the
Gross Percentage Formula
Commission
Allocation
All commission to student activities,
except $50,000 to the Facilities
Department
All commission to student activities,
except $30,000 to the Library and
$50,000 to the Facilities Department
Cost of New
Textbooks
25% margin for Follett, plus
approximately 2% for shipping costs
on many textbooks passed on to
individual students who purchase
said textbooks
25% margin for Follett and Follett
absorbs shipping costs. Thus, no
shipping costs are passed on to
students, resulting in a reduced cost of
2% to students for approximately 85%
of all new, used and rental textbooks
Cost of e-books, e-
course packs, course
packs, text packages,
kits, sets and bundles
and non-returnable
and return restricted
texts
Not more than a 30% margin
Not more than a 25% margin. This is
the same as new textbooks
Charge to students
for freight and
handling
As described in cost clause, a 2%
freight and handling charge passed
on to students
An additional explicit clause reaffirms
“there will be no add-ons or surcharges
to cover freight, handling, publisher
restocking fees, etc…”
Textbook
Scholarships
$2,500 in store credit
$5,000 in store credit plus a minimum
discount of 25% on each textbook
purchased
Goodwill
One-time Commission Payment of
$112,000 for 2014 Fall Rush Sales
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Store Improvements Original Agreement defines a
previous commitment to spend up to
$179,000, with a payback clause for
unamortized dollars.
From the $179,000 in store
improvements, a Present Value
potential payback of $91,500 for
unamortized dollars is eliminated.
Moreover,
“The Parties agree to meet annually in
good faith to assess the need for
additional Store Improvements to be
paid for by Follett. If either Party
desires any portion of future Store
Improvements to include the installation
of facilities and/or equipment for the
purpose of selling coffee or other food or
drink products, the terms and conditions
for any such facilities and/or equipment
shall be governed by a separate
agreement.”
Athletic Apparel or
Gear containing
Cerritos colors
and/or logo
An ambiguous Clause 6.3 that
addresses the exclusivity rights that
Follett holds for selling these types of
items
An improved Clause 6.3 stating that
Cerritos CCD explicitly holds exclusive
rights to sell these types of items
Discounts for
purchases by faculty,
staff and departments
An ambiguous Clause 6.16 that
addresses the amount of percentage
discount for various types of
purchases
An improved Clause 6.16 that makes
clear the amount of percentage discount
for various types of purchases
Definition of Gross
Margin
Limited and potentially confusing
explanation
Detailed clause states: “for purposes of
explanation, the term “gross margin” as
is used in this Section 9.2 relates to a
retail industry standard calculation used
to measure profitability. The calculation
uses, identifies or determines three
variables: sales price, purchase cost
and profit margin. The formula for
establishing the sales price for a
textbook with a 25% profit margin is
[invoice cost / .75 = sales price]. For
example, using $100 as an invoice cost:
$100 (invoice cost) / .75 (25% profit
margin) = $133.33 (sales price). The
terms “margin” and “markup” are two
different concepts that have distinctly
different technical meaning and
calculation methods. In the example
above, the markup over cost is 33.33%
while the profit margin is 25%.
Initial Term Five-years, from February 1, 2010
through January 31, 2015
Five-years, from February 1, 2015
through January 31, 2020
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NOTICING REQUIREMENTS
None is required beyond the posting of this item on the agenda.
ATTACHMENT(S)
Original Bookstore Operating Agreement between Cerritos Community College District and Follett Higher
Education Group
First Amendment to Bookstore Operating Agreement between Cerritos College and Follett Higher
Education Group
Second Amendment to Bookstore Operating Agreement between Cerritos College and Follett Higher
Education Group
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SECOND AMENDMENT TO THE BOOKSTORE OPERATING AGREEMENT BETWEEN CERRITOS
COMMUNITY COLLEGE DISTRICT AND FOLLETT HIGHER EDUCATION GROUP
This Second Amendment to the Bookstore Operating Agreement ("Second Amendment") is entered
into as of February 1, 2015 (the "Effective Date") by and between Cerritos Community College
(“District”) and Follett Higher Education Group Inc. (“Follett”). District and Follett are referred to
collectively as the Parties.
WHEREAS, following the issuance of a Request for Proposals for Bookstore Management, District
selected Follett and entered into the original Bookstore Operating Agreement dated as of March 28,
2001 (the "Original "Agreement"); and
WHEREAS, at the expiration of the Original Agreement, the Parties entered into a new Bookstore
Operating Agreement as of February 1, 2010 (the "Agreement"); and
WHEREAS, the Parties entered into an amendment to the Agreement dated as of July 1, 2010 (the
"First Amendment") to amend the "Bookstore Stock and Sales" provisions of Section 9.2; and
WHEREAS, the Parties desire to extend the Initial Term and revise other provisions of the Agreement
upon the terms and conditions set forth in this Second Amendment.
NOW, THEREFORE, intending to be legally bound, the Parties agree as follows:
1. Section 2 of the Agreement entitled, "Term" is amended to read as follows:
"The initial term of the Agreement commenced on February 1, 2010 and will continue through
January 30, 2015, unless sooner terminated in accordance with Section 3 (the "Initial Term").
Provided that the Parties have approved and signed this Second Amendment no later than February
5, 2015, District's Notice of Intention Not to Renew the Agreement dated September 29, 2014 shall
be void and of non-effect. Upon the satisfaction of the aforementioned condition precedent, the
Parties agree to extend the Initial Term for an additional term of five (5) years, commencing as of the
Effective Date and continuing through January 30, 2020, unless sooner terminated in accordance
with Section 3 (the "First Additional Term"). The Parties may thereafter mutually agree in writing to
extend the First Additional Term for one or more additional terms not to exceed five (5) years each
("Additional Terms"), upon such terms and conditions that the Parties may agree to in writing. The
Initial Term, First Additional Term and Additional Terms shall collectively be referred to hereinafter
as the "Term."
2. Section 4.3 of the Agreement is amended to read as follows:
On any termination, expiration, or non-renewal of this Agreement, District shall require a new
contractor to purchase, the Store Inventory, including rental inventory, then on hand on the same
terms as purchased by Follett under Section 9.1.
3. Section 5.1 of the Agreement is amended to read as follows:
The Parties agree that the remaining book value of any "Store Improvements" made by or on behalf
of Follett prior to the Effective Date of this Second Amendment is zero. The Parties agree to meet
annually in good faith to assess the need for additional Store Improvements to be paid for by Follett.
If either Party desires any portion of future Store Improvements to include the installation of
10495v1 / CCC.40
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facilities and/or equipment for the purpose of selling coffee or other food or drink products, the
terms and conditions for any such facilities and/or equipment shall be governed by a separate
agreement. On any termination, expiration or non-renewal of this Agreement, District shall pay
Follett the unamortized book value (calculated on the straight-line method from the in-service
date(s) over the greater of 5 years or until expiration of this Agreement) of all Store Remodeling paid
by Follett.
4. Section 6.3 of the Agreement is amended to read as follows:
Except as provided for below, Follett shall have the exclusive right, free from any competitor
endorsed, licensed or otherwise approved or supported by District (whether on campus, by catalog
or through electronic commerce) to select vendors of, buy, sell, and distribute merchandise and
services traditionally offered in college and university bookstores, including but not limited to,
textbooks, class rings, graduation regalia (sale and rental) and announcements, course-adopted
software and paper and electronic custom anthologies, and textbook buybacks. This Section 6.3
shall not apply to athletic apparel or gear containing the Cerritos College colors and/or logo or
exclusive contracts already entered into with the District, and does not prohibit occasional sales by
student groups or student government organizations that do not materially impact Store sales.
5. Section 6.15 of the Agreement is amended to read as follows:
Follett will make its corporate and/or regional office representatives reasonably available to District
to discuss and resolve any operational issues.
6. Section 6.16 of the Agreement is amended to read as follows:
Follett will offer District faculty and staff a 10% discount on all purchases over $1.00,
excluding textbooks, sale merchandise and academically discounted software. Follett will offer all
District departments a 20% discount on purchases of supplies over $1.00, excluding textbooks, sale
merchandise and academically discounted software.
7. Section 6.17 of the Agreement is amended to read as follows:
Follett agrees to provide $5,000 annually in textbook scholarships as in-store credit to District
Students. Any textbooks bought with the in-store credit will be discounted a minimum of 25%.
8. Section 6.20 of the Agreement is amended to read as follows:
New Student Orientation: Follett shall supply the District with information to be added to the
District's mailing for all incoming students. Follett will also work closely with Student Services and
supply information and discount coupons to students during campus orientation, such as store hours
or operation, promotions, and efollett.com.
9. Section 9.2 is amended to read as follows:
a) On new textbooks, trade books, e-books, e-coursepacks, text "packages," "kits," "sets," and non-
returnable and return-restricted texts, not more than 25% gross margin on publisher's invoice cost
to Follett (the "net priced books").
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b) On used books, including cloth, paperback and others, not more than 75% of the current new
textbook selling prices.
c) On general merchandise (clothing, giftware, supplies, etc.), at prices competitive in the local area
and not more than the normal gross margin for similar merchandise in the college bookstore
industry.
d) Rental textbooks shall be rented at no higher than 50% of the current new textbook retail price.
e) There will be no add-ons or surcharges to cover freight, handling, publisher restocking fees, etc.
That is, the pricing formulas set forth in this Section 9.2 will be applied to the actual price listed on
the publisher's invoice in order to determine the selling price of a particular textbook/course
material.
f) For purposes of explanation, the term "gross margin" as is used in this Section 9.2 relates to a
retail industry standard calculation used to measure profitability. The calculation uses, identifies or
determines three variables: sales price, purchase cost and profit margin. The formula for
establishing the sales price for a textbook with a 25% profit margin is [invoice cost / .75 = sales
price]. For example, using $100 as an invoice cost: $100 (invoice cost) / .75 (25% profit margin) =
$133.33 (sales price). The terms "margin" and "markup" are two different concepts that have
distinctly different technical meaning and calculation methods. In the example above, the markup
over cost is 33.33% while the profit margin is 25%.
10. Section 10.1 of the Agreement is amended to read as follows:
Follett shall pay commission to District at the address stated in Section 16:
15.0% of all Gross Revenue up to $3,000,000; plus
16.0% of any part of Gross Revenue over $3,000,000 (collectively, "Gross Percentage Payment
Formula")
As used in this Section 10, Gross Revenue is defined as all sales made by the Store or the Store’s
world wide web page, catalog, or mail order function (if any), including text rental fees and
replacement costs of rental texts not returned, but excluding any text rental processing fees, less
refunds, returns, taxes, commissions earned from rings and graduation regalia, allocations of Follett-
funded scholarships, discounted sales to departmental faculty, staff and others under this
Agreement, and sales at less than a 20% gross margin, including but not limited to computer system
sales, (such as software, hardware and components) and consumer electronics (such as mp3 players,
digital cameras and e-readers), all as reasonably calculated by Follett. When Follett sells digital
content as agent, Follett’s agency fee shall be the applicable gross revenue. Follett will provide a
guaranteed annual income each contract year to the District equal to the greater of $400,000, 90%
of the annual commission paid to the District during the previous contract year, or the Gross
Percentage Payment Formula. The annual commission received by the District shall be allocated as
follows: all to Student Activities, except $30,000 to the Library, and $50,000 to the Facilities
Department. In consideration for entering into this Second Amendment and in recognition of the
increase in the Gross Percentage Payment Formula, for the Bookstore Fall Rush Sale in 2014, Follett
agrees within thirty (30) days following the Effective Date of this Second Amendment to make an
additional one-time commission payment of $112,000 to the District. On any termination,
expiration or non-renewal of this Agreement, District shall pay Follett the unamortized book value
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(calculated on the straight-line method, from the date the District deposits the funds, over the
greater of 5 years or until expiration of this Agreement) of such one-time commission payment.
11. Unless otherwise defined in the First Amendment or this Second Amendment, all capitalized
terms used herein shall have the same meanings as assigned to them in the Agreement. Any
provision(s) in this Second Amendment which shall be inconsistent with or otherwise at variance
with any provision(s) of the First Amendment or the Agreement shall be deemed to control the
provisions of the First Amendment and the Agreement.
12. Except as otherwise provided in the First Amendment and this Second Amendment, all other
terms of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, this Agreement has been executed by the Parties hereto as of the date first
written above.
FOLLETT HIGHER EDUCATION DISTRICT
GROUP, INC.
By: By:
Name: Donald J. Germano Name:
Title: President Title:
Date: Date:
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CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 19
FROM:
Vice President of Human
SUBJECT: Consideration of Cerritos College President/Superintendent Finalist Interview
Schedule and Update on Search Process
ACTION
It is recommended that the Board of Trustees adopt the President/Superintendent Finalist Interview Schedule
(attached).
FISCAL IMPACT
There is no fiscal impact.
REPORT SUMMARY
At the January 21, 2015, board meeting, Dr. Edward Hernandez, Jr., Community College Search Services,
updated the Board of Trustees on the President/Superintendent search process and discussed a possible
interview schedule for finalist candidates. The Trustees were provided with documents related to the 2009
President/Superintendent finalist interview schedule for review and consideration.
It is recommended that the Board adopt the attached format for the Finalist Interview Schedule. This schedule
aligns with the structure used in 2009. Adoption of the format will allow the District to announce the schedule
and invite all staff, faculty, students, administrators, and community members to the public candidate forums,
and allow adequate time to schedule these activities.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
President/Superintendent Finalist Interview Schedule
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Cerritos Community College District
President/Superintendent Finalist Interviews
Half‐Day Schedule
Morning
Time
Activity
8:00 ‐ 8:15 AM
Arrive and Review Day's Schedule with Consultant
8:15 ‐ 9:00 AM Campus Tour, provided by Public Affairs
9:00 ‐ 9:50 AM
Meeting with President/Superintendent Direct Reports
10:00 ‐ 10:55 AM Meeting with College Coordinating Committee
11:00 ‐ 12:00 PM Forum for Campus and Community
Afternoon
Time Activity
1:00 ‐ 1:15 PM
Arrive and Review Day's Schedule with Consultant
1:15 ‐ 2:00 PM Campus Tour, provided by Public Affairs
2:00 ‐ 2:50 PM
Meeting with President/Superintendent Direct Reports
3:00 ‐ 3:55 PM Meeting with College Coordinating Committee
4:00 ‐ 5:00 PM Forum for Campus and Community
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CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 20
FROM:
SUBJECT: Consideration of Approval of Administrative Procedure 2220 – Committees
of the Board
ACTION
It is recommended that the Board of Trustees approve Administrative Procedure 2220 – Committees of the
Board.
FISCAL IMPACT
No general funds will be used.
REPORT SUMMARY
The Board Policy Review Advisory Committee developed Administrative Procedure 2220 – Committees of
the Board to establish official procedures for the election or appointment of board members to serve on
standing and ad hoc advisory committees. The draft language further states that meetings may be scheduled
by the President/Superintendent or designee with approval of the majority of the advisory committee, and
that committee members may participate in meetings via phone or video conference if deemed necessary.
Recommendations developed by advisory committees will be agendized and reported to the Board of
Trustees at an open meeting for consideration of approval.
The Board Policy Review Advisory Committee developed Administrative Procedure 2220 – Committees of
the Board on January 16. A first reading of the draft procedure was conducted by the Board of Trustees at
its January 21 regular meeting. The College Coordinating Committee reviewed the proposed procedure at
its January 26 meeting to afford all constituent groups an opportunity for input.
The proposed procedure is now ready for approval by the Board of Trustees.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
Proposed Administrative Procedure 2220 – Committees of the Board
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Proposed Cerritos Community College District
Procedure
No. 2220
Board of Trustees
AP 2220 COMMITTEES OF THE BOARD
1
Reference: 2
Government Code, Section 54952 3
The Board of Trustees shall establish both standing and ad hoc advisory committees that 4
it determines are necessary to assist the Board in its responsibilities. 5
At the beginning of each calendar year, Board Members will submit a prioritized list of the 6
committees in which he/she would be willing to serve on. 7
Option 1: 8
During the first meeting in February, the Board shall nominate members to serve on 9
committees. The election will be conducted in the order of nomination. The election will 10
continue until a nominated member has received a Board majority, and the desired 11
number of members is selected. 12
Option 2: 13
The Board President shall appoint members to the advisory committees with approval of 14
the Board. 15
If warranted, a committee may be formed at any time during the year and will follow the 16
same procedure described to determine membership. 17
Board Advisory Committees are composed of less than a quorum of members of the 18
Board of Trustees, are advisory, and do not have authority that may lawfully be exercised 19
by the Board itself. Board Standing Committees are required to comply with the Brown 20
Act. Board Ad Hoc Committees are not required to comply with the Brown Act. 21
The meetings will be scheduled by the President/Superintendent or designee with 22
approval of the majority the Board Advisory Committee members. A Board Advisory 23
Committee member may participate in the meeting via phone conference or video 24
conference if circumstances preclude their physical attendance. 25
Findings or recommendations made by Board Advisory Committees shall be reported to 26
the Board of Trustees before consideration. Board agenda items that have been 27
reviewed by Board Advisory Committees will be placed in the Consent Calendar for 28
consideration but may be discussed separately at the request of a Board Member. 29
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Office of Primary Responsibility: President/Superintendent 30
This is a draft of a new administrative procedure and was reviewed by the Board Policy Review Advisory
Committee at its January 16 meeting, and by the Board of Trustees at its January 21 meeting.
Date Approved:
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CERRITOS COLLEGE Meeting Date: February 4, 2015
Regular Meeting of the Board of Trustees Agenda Item No. 21
FROM:
SUBJECT: Consideration of Approval of Nominee for CCCT Board Election – 2015
ACTION
It is recommended that the Board of Trustees consider nominating an individual to serve on the California
Community College Trustees (CCCT) Board.
FISCAL IMPACT
No general funds will be used.
REPORT SUMMARY
The CCCT board serves a major role within the Community College League of California. Meeting five times
a year, mainly in Sacramento, the twenty-one member board provides leadership and direction to ensure a
strong voice for locally elected governing board members.
Nominations are accepted through February 15. Nominations are to be made by member district board of
trustees and each district may nominate only members of its board. The election of members of the CCCT
board will take place between March 10 and April 25. CCCT board members are elected by the institutional
member governing boards for three-year terms.
This year, eight persons will be elected to the board. Of those seven seats there are six incumbents eligible
to run for re-election. The newly elected members of the board will assume their responsibilities on May 3,
2015.
NOTICING REQUIREMENTS
None is required beyond posting of this item on the agenda.
ATTACHMENT(S)
None.
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